Katie s Talent Show. Greek Week FTK. Event Description

Transcription

1 Katie s Talent Show Greek Week FTK Event Description As a part of the Bulls for Kids Greek Relations committee, I had an event to plan earlier this semester during Greek Week FTK. Greek Week FTK was a week of events spanning from Nov. 2-5 tailored to members of Greek life at USF to help raise awareness and money for All Children s Hospital. Each committee member on the Greek Relations Committee was assigned a specific event to plan. My event was the last and largest event of the week with over 150 attendees and 10 talent show acts, Katie s Talent Show. My Role I co-planned this event with another committee member. My role was the logistical planning of the event while my event planning partner s role was to communicate with and manage the performers in the talent show. I created the event structure, helped secure the venue and other materials, and was the key point of contact for the Marshall Student Center staff for the event plan. On the day-of show, I executed the event and helped managed Bulls for Kids staff. Event Purpose The purpose of the event was to celebrate the end of fundraising for the week, showcase talent in the Greek community, encourage members of Greek to continue being involved with Bulls for Kids, help them relate to the cause, and announce the talent show winners and overall winners for the Greek Week FTK competition. 1. Event Graphic 2. Matrix of Events 3. Talent Show Script 4. Event PowerPoint Table of Contents

2 Content Descriptions 1. Event Graphic This was the graphic used for all marketing efforts for the event. It was posted on Bulls for Kids social media, handed out as fliers, hung on public bulletin boards, and attached to A-frame displays. 2. Matrix of Events The Matrix of Events outlines the order of events that occurred before, during, and after the talent show. It also served as a staffing plan to let Bulls for Kids know what staff was needed and what they needed to do day-of the event. 3. Talent Show Script This is the script for the day-of show, used by the emcees of the show as well as guest speakers. The Marshall Student Center technical crew also used this script to be aware of what talent act was going when for music and lighting cues, and when to change the PowerPoint slides. 4. Event PowerPoint This is the the PowerPoint projected behind the stage during the talent show.

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4 Katie s Talent Show Matrix of Events MSC Oval Theater November 5, :00-9:00 p.m. Time Event Assigned to Location Notes 4:00 p.m. Gather finance materials Josh Wa CLCE Gather cash boxes, swipes, change and put in Justin s office, then bring to Oval at 5 pm Gather talent show materials Dani, Holly CLCE Gather trophies, programs, chapter rosters, pens/highlighters, judge notes/score cards, water bottles, tablecloths, cooler, and leave at CLCE for BFK staff to pick up at 5 p.m. Gather food for Katie s family Shelby (External Fundraising Committee) CLCE Leave in CLCE, then bring to Oval at 5 p.m. (put in back room) 5:00 p.m. Performer/MC Run-Throughs Holly, performers, MCs (Jeannie, Moneer, Kyle) Oval Theater Have one hour to practice

5 Run through PowerPoint Dani Oval Theater While contestant run through is happening Place talent materials Jeannie Oval Theater Put everything in back room Katie and family arrive Aly Schuch (Family Relations Committee) MSC Parking Garage Help them park and walk them to Oval Theater, then get them set up with meal prepped for them in the back room of Oval. 6:00 p.m. Set up tables outside Oval Dani & Finance Committee, Recruitment Committee Oval Merch table - Finance Committee Materials: Merch table sign, tank proof print out, laptop with merch sign up, cash box & change BFK/Roster tables (2 combined) - Recruitment Committee Materials: Marathon registration/donation sign, Check-in sign, donation buckets, cash

6 box & 3 laptops (one for donating/registering for marathon, 2 for chapter rosters) Set up materials inside Dani, MSC tech Staff Oval Dani w/ MSC staff-- PowerPoint on Dani-- judging table (trophies, programs, scoring sheet, notes) Performers to back room Holly Oval Make sure they have water, know order of performances 6:30 p.m. Judges Arrive Dani Oval Bring them to their seats, get them situated with the program, water bottles, pens, notes, etc. Doors open! Morale Team, Finance Committee, Recruitment Committee Outside Oval Be at stations ready with assigned tasks! Morale team- escorting VIP & handing out programs Finance Committee- manning merch table

7 Recruitment Committee- running guest check-ins and getting people to donate/sign up for the marathon Hand out Programs, Direct VIP to assigned seating Morale Team (3-4 volunteers) Inside/Outside Oval Inside Oval- 2 hand out programs to guests Outside Oval- 1 will be by the check-in table ready to guide VIP guests to their seats, give programs Hype crowd Morale Team Oval Stage Do dances to music, chants, etc. 7:00 p.m. Program start MCs- Kyle, Moneer & Jeannie Oval Stage Intro Jeannie, Moneer, and Kyle Oval Stage Talk about what BFK does, thanks for coming Intro Katie Jeannie Oval Stage Talk about why it's called Katie s talent show, show miracle story video, Katie comes up after

8 7:05 p.m. Katie speaks/ performs Katie Oval Stage Talk about All Children s, sing 7:15 p.m. Talent Show Intro MCs- Kyle, Moneer, Jeannie Oval Stage MCs intro talent show, everybody get ready Judge Intros Moneer and Kyle, Judges Oval Stage Have Judges stand, MCs introduce them and their positions (using bios provided), thank them for volunteering. Orgs On Deck Greek Orgs, Holly Oval Back Room Greek org performances will be next, make sure they are ready. 7:20 p.m. Greek Talent Performances MCs, Performers Oval Stage Performers do their talents, MCs do quick intros in between Act 1: Alpha Omicron Pi Samantha Kelleher & Daniel Ingram Oval Stage Singing & guitar playing NEED: Stool, 2 mics, 2 mic stands Act 2: Sigma Delta Tau Nikki Horn Oval Stage Line dance NEED: Music

9 8:20 p.m. Talent Conclusion MCs- Jeannie, Moneer, Kyle Oval Stage Conclude program, judging will give results soon Judges Tally Judges, Dani, Kristen Demayo, Justin Fitzgerald Oval- Judges table Tally judges score cards, Kristen calculates with points from the whole week, Justin supervises to make sure tallying is unbiased BFK/All Children s Video MCs, MSC tech Oval Stage While judges tally, All Children s video will be played Ask for donations Morale team Oval Walk around aisles with buckets after video to get donations Bring trophies to stage Dani Oval Stage 2 overall trophies, 3 Katie s Talent SHow trophies 8:50 p.m. Announce winners, hand out trophies Jeannie, Moneer, Kyle Oval Stage Jeannie announces winners, Moneer and Kyle help hand out trophies 9:00 p.m. Program End Tiffani Oval Thank everyone for coming

10 9:05 p.m. Clean up BFK Staff, Holly, Dani Oval Put materials back in CLCE

11 Katie s Talent Show November 5, 2015 Day of Show Script 7:00pm Morale (Music playing) (Doors Open) Morale hypes crowd on stage 7:15pm Music pauses 5-minute warning- Morale 7:20pm 7:30pm Switch Slide Personal Intros- Jeannie, Moneer & Kyle Morale Member: Ladies and gentlemen, Katie s Talent Show will begin momentarily, please begin to take your seats and get ready for our first ever Katie s Talent Show. Background music off Program begins-- MCs enter stage Jeannie: Hello everyone and welcome to the conclusion of Greek Week FTK, Katie s Talent Show! My name is Jeannie Busscher, I am a Delta Gamma and I am also the Director of Greek Relations for Bulls For Kids. 1

12 Moneer: Hi everyone! My name is Moneer Kheireddine. I am an Alpha Sigma Phi, and I am a committee member for the Bulls For Kids Greek Relations committee. Kyle: Good evening everyone! My name is Kyle Collier. I am a Pi Kappa Alpha and I am also a committee member on the Greek Relations Committee for Bulls For Kids and we will be your Emcees tonight. Switch Slide Program Intro- Jeannie Switch Slide Jeannie: Thank you for joining us tonight where we get to showcase the awesome talent we have in our Greek community and celebrate the end of a great Greek Week FTK! Be sure to use tonight s hashtag, #KatiesShow2015 in your tweets, instagrams, and facebook statuses! We re also here tonight to focus on why we do everything we do: it s all for the kids. Fundraising and spreading awareness for this cause doesn t end tonight. Bulls For Kids is a part of a nation-wide movement known as Dance Marathon that 2

13 brings college campuses together to impact the lives of children with life-threatening medical conditions at Children s Miracle Network Hospitals. Bulls For Kids and participants work yearround to raise money for the kids at All Children s Hospital in St. Petersburg, FL. 100% of all the money we raise goes toward the hospital s biggest expenses for the year the things they need most to continue to help make these children s lives better. Intro Katie- Jeannie Switch Slide Jeannie: This talent show is in honor of Katie, one of our favorite miracle children who has worked closely with Bulls For Kids here at USF for several years. Some of the performers in this talent show had the opportunity to visit the hospital earlier this week and were able to see the programs and services All Children s Hospital provides that have helped Katie and her family become resilient against her medical condition. Katie and her family are with us tonight (ask family to stand and wave) 3

14 Katie will be coming up shortly to speak about her experience with All Children s and to do what she loves most sing. But before we bring Katie up here, we would like to play her miracle story video. Switch Slide 7:32pm Switch Slide 7:35pm Speech about experience with All Children s- (Katie s Miracle Story Video Plays) Katie to stage (Katie speaks) Katie Katie performance - (Katie sings) Katie 4

15 Switch Slide 7:40pm Talent Show Intro Talent Show Intro- Moneer & Kyle Judges Intro- Kyle & Moneer Switch Slide Moneer: Thank you Katie, let s hear it one more time for Katie! Kyle: We have many more performances for you tonight from our Greek community who have been working all week during Greek Week FTK to raise money and awareness for the kids at All Children s Hospital. Kyle: But before we hear from the talented performers we have in our Greek community tonight, let s introduce our wonderful panel of judges who will be deciding which performers will be taking home the 1 st, 2 nd, and 3 rd place trophies for Bulls For Kids first Katie s Talent Show. (Judges stand as they are introduced) Moneer: Judge #1 is Katie and our CMN Representatives Chrisy and Ashley 5

16 Kyle: Judge #2 is Sujit Chemburkar The Director of the Marshall Student Center. Bio: Sujit currently serves as the Director of the Marshall Student Center. He will be starting his fourth year with USF in February. He is a father to an eleven year old Rohan and three year old Riley and has been happily married for 16 years. He is excited to be part of this great event and also enjoys watching the volunteer students of USF chase their own dreams as they serve others. Moneer: And last but not least, we have Judge #3, Athena Bressack, a coordinator for USF s Center for Student Involvement. Bio: Athena Bressack is a Coordinator in the Center for Student Involvement here at USF, where she oversees the Campus Traditions Board and University Lecture Series. She received her Bachelor s Degree in English from the Florida State University (FSU), and her Masters in Higher 6

17 Education from Louisiana State University (LSU). Athena is passionate about helping students achieve balance between their involvement, academics, and personal lives. She is originally from Pensacola, Florida and has called Tampa and USF home since last June. Switch Slide 7:45pm Act 1 Introduction- Kyle Greek Talent Performances Kyle: Now we will move into our performances! Up first, representing Alpha Omicron Pi is Sam Kelleher and her friend Daniel Ingram. Sam and Daniel are both in their senior year here at USF. Sam studies health sciences and Daniel studies biomedical sciences. Sam and Daniel have been singing together since freshman year and it's something they love to do together! 7

18 Switch Slide Sam and Daniel are For the Kids because they know that these children are our future and want to help as much as possible and be their voice. Let s welcome them to the stage! (Lead applause) 7:50pm Act 1- (Sam and Daniel play/sing) Alpha Omicron Pi 8

19 Katie s TALENT SHOW GREEK WEEK FTK NOVEMBER 5, #KatiesShow2015

20 Jeannie Busscher DIRECTOR OF GREEK RELATIONS Moneer Kheireddine GREEK RELATIONS COMMITTEE Kyle Collier GREEK RELATIONS COMMITTEE

21 # Kat iesshow20 15

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25 Kat ie STAR OF OUR SHOW

26 Katie s TALENT SHOW GREEK WEEK FTK NOVEMBER 5, #KatiesShow2015