Panhellenic Council Meeting Minutes

Transcription

1 Call to Order: 4:00 PM Reciting of the Panhellenic Creed Reading of the Greek Vision Roll Call: Alpha Sigma Alpha: Alpha Chi Omega: Gamma Phi Beta: Sigma Sigma Sigma: Approval of Minutes: Open Forum: Communications: Approved. Trisha Makovsky Lauren Budahn Laura McFerrin Megan Wong Beth Madsen Kaity Wagner Genevieve Simonso Ashley Ledding Sonja Lo Sierra Simon Jen Casseel Megan Culkins Nicole Pnelliwitz Emily Roth Mikala Vallafskey Sadie Leidall Ashley Herrmann Elise Boleman Ashley Randall Kelsey Patmore Erin Bruesehoff No Speakers. None. Executive Reports: VP of Council Management Marinda Phandanouvong: Updated chapter rosters needed by April 7 th This is so the billing for additional members can be done and given to chapters. Page 1 of 7

2 VP of Recruitment Abby Ellis: Pi Rho Chi Meeting: Friday, March 18 th at 4 PM in the Greek Office. VP of Membership Development Kelsey Kraft: Working on GLC: Look forward to going to GLC in the fall. Questions: [Roth]: Can you please go over the schedule for Phired Up? [Petrulo]: Next Sunday, March 27 th. Chapters must have 90% attendance for the first half the general session. The general session will be focused on Social Excellence and is from 1:00 PM to 2:30 PM. The second session those who are in attendance will be told what room to go to. Session two is from 2:45 PM to about 6:15 PM. For the second session, the number of members allowed to go has been lowered from 20 members per chapter to members per chapter. This is because of the materials needed for the second session (i.e. workbooks). Please remember that PHC council members count towards this number. VP of Public Relations and Marketing Kristine Jegede: Maverick Greeks Next Top Model: Applications extended until next Friday, March 25th. YouTube Video: If your chapter has yet to receive regulations please Kristine. VP of Community Service and Philanthropy Melissa Anderson: Community Service Opportunities: Campus Kitchen: There is a fundraiser for Campus Kitchen at Pizza Ranch tonight! Go show some support! Career Development Center: Needs volunteers to help with those wanting to ride a mechanical bull. Volunteers just need to be making sure those who participate do not hurt themselves. Community Service Hours: Due by the first Friday of every month. Philanthropy forms on maverickgreeks.com: Also on D2L. Page 2 of 7

3 VP of Risk Management Emma Deppa: No Report. VP of Judicial Review Em Endorf: Round Tables: Rescheduled for March 24 th after the regular PHC business meeting. Bylaws Committee: Delegates should contact Em about who is going to the meeting. Bylaw of the week: Article 11 Section 3: A Social Planning Form must be filled out and approved one week prior to all events involving alcohol including but not limited to fundraisers, formal, semiformal, exchanges, social gatherings, etc. Page 3 of 7

4 President Lanimakanamaiakua Petrulo: Welcome Back! Thank you to Alpha Chi Omega for the great off week. Working with IFC on a Code of Ethics: Considering having an officer contract. Might have one for potential new members when they first come in. Possibly going to have potential new members sign this contract with their bid card. Will be discussing giving a donation to the Japan Relief in New Business. Women of Courage and Vision: If you want to go and volunteer please sign up. It s in the Hearth Lounge of the CSU, Tuesday, March 22 nd from 3:00 PM to 4:30 PM. Picnic basket sales: Going to be at the next All Greek, Tuesday, March 29 th. Theme is going to be Easter / spring. PHC Off Week: Will be hosted by Gamma Phi Beta this month. Thursday, March 31 st. Asst. Director of Student Activities for Greek Life John Bulcock: No Report. Greek Life Graduate Advisor Ashley Portra: Student Activity Leadership Award Nominations: Due Friday, March18th. Nomination forms can be found online at the Student Activities Website. Dance Marathon Committee: Applications for the Dance Marathon Committee are now available in the Student Activities office at the front desk. Applications are due on Monday, April 4 th at 5 PM. If interested please fill out an application. Old Business: None. New Business: Social planning forms: Gamma Phi Beta: Approved. Sigma Sigma Sigma: Formal Approved. Exchange with Phi Delta Theta Approved. Page 4 of 7

5 Alpha Chi Omega: Exchange with Sigma Nu: Approved. Please make sure there is no theme. Keep it appropriate and inside. Keep it classy and alcohol free. Donation to the Japan Relief funds: [Petrulo]: We will be discussing the amount PHC could possibly give to the cause. It s worldwide event that we could be helping out. [Roth] Opens the floor to discussion. [Makovsky]: Seconds the motion. [Roth]: Believes it s a good idea. [Makovsky]: Thinks it s a great idea. Plus we would be helping out and giving to something that is bigger than just our Mankato community. [Herrmann]: Agrees. [Ledding]: Also agrees. [Herrmann]: Moves to vote on giving to the Japan Relief $100 from PHC funds. [Roth]: Seconds the motion. Vote: Voice. I s have it PHC will be giving a donation of $100 to the Japan Relief. [Herrmann]: Moves to close the floor on the discussion of the donation. [Roth]: Seconds the motion. Greek Week: T-Shirts: numbers and shirt sizes to Jennifer Dooley (Jennifer.dooley@mnsu.edu) by Monday, 11 AM. Price: Will not be more than $15 per shirt. Please include names, phone numbers, and addresses of your chapters Greek Week Chair. If your chapter has any questions have your Greek Week chair contact jennifer.severson@mnsu.edu, michael.cain@mnsu.edu, or jennifer.dooley@mnsu.edu. Lowering percentage of people at Phired Up. [Herrmann]: Moves to open the floor for discussion on the possibility of lowing the percentage of attendance for Phired Up. [Makovsky]: Seconds the motion. [Herrmann]: Thinks that lowering the attendance to 75% would be a good idea. [Makovsky]: Agrees. Thinks it s more reasonable. [Roth]: Where is this coming from because we have known about since the beginning of the semester? [Herrmann]: Sigma has called all members to see if they could be in attendance to the event. With the responses received, we will not have enough people in Page 5 of 7

6 attendance there. Can t change add additional fees so Sigma cannot pay the fine for those who do not attend. [Makovsky]: Already has a sister that is going to be interviewed for a Leadership Consultant position at Nationals. [Ledding]: Doesn t think that Alpha Chi Omega will have a problem hitting the 90%, but if it will help other chapters to lower the attendance, will agree to it. [Herrmann]: Moves to vote on lowering the Phired Up attendance to 75% of the chapter. [Makovsky]: Seconds the motion. Paper vote. Majority vote passes Will be lowering the required attendance for chapters to 75%. For clarification: The fine is not there for punishment it is there to ensure that chapters can get the majority of their chapter there at this event since PHC is funding for this. [Herrmann]: How does the fine that PHC is going to enforce going to work? [Marinda]: When we first talked about bringing Phired Up to campus. There were some calculations done and I found that it was going to cost chapters about $9.25 per chapter member. So PHC has decided to fine each chapter the difference. For example, if your chapter has hit total, with the 90% your chapter would need 45 members in attendance at the general session. If your chapter only has 42 members in attendance, you would be fined $9.25 for those 3 members you are missing. It s up to the chapter s decision as to how they are making the fine for their chapter. If chapters have any questions about the fine or how chapters can go about this please feel free to ask Marinda. [Herrmann]: Moves to close the floor for discussion. [Makovsky]: Seconds the motion. Announcements: Melissa Anderson: Forgot to announce this in Executive Reports. Basket Auctions: Keep them an appropriate Easter / Spring theme. Maybe PG -13. Do not include booze or condoms. Chapter Reports: Alpha Sigma Alpha: [Makovsky] Had an awesome recruitment event. Is excited to participate in the 25 Hour Fast. Had fun at the Phi Psi Exchange this past Wednesday. Please join us for the Alpha Sigma Alpha Carnival. Page 6 of 7

7 You can purchase a ticket from any ASA. It will be March 26 th from 5:30PM to 9 PM at Grace Lutheran Church. Alpha Chi Omega: [Ledding] Exchange with Sigma Nu going to be fun. Ribbon week with Sigma Nu starts soon. Gamma Phi Beta: [Roth] Excited for the 25 Hour Fast. Having their new member sleep over soon. Looking forward to a very full April. Sigma Sigma Sigma: [Herrmann] Hopes everyone had a good break. Going to have a sisterhood at Mystic Lake Cosmic Bingo. Excited for Big/ Little Week. Excited for an exchange with Phi Delta Theta. Unfortunately Sigma s Recruitment Director had to step down. Now their new Recruitment Director is Kelsey Jackson. Meeting Adjournment: 4:25 PM. Page 7 of 7