Agenda of Texas State University College Panhellenic

Transcription

1 Agenda of Texas State University College Panhellenic The Panhellenic Delegate Business Meeting for February 11, 2019 was held digitally. ROLL CALL: Alpha Delta Pi: Alpha Gamma Delta: Alpha Xi Delta: Chi Omega: Delta Gamma: Delta Zeta: Gamma Phi Beta: Zeta Tau Alpha: The Panhellenic Creed We, as undergraduate members of women's fraternities, stand for good scholarship, for guarding of good health, for maintenance of fine standards, and for serving, to the best of our ability, our college community. Cooperation for furthering fraternity life, in harmony with its best possibilities, is the ideal that shall guide our fraternity activities. We, as fraternity women, stand for service through the development of character inspired by the close contact and deep friendship of individual fraternity and Panhellenic life. The opportunity for wide and wise human service, through mutual respect and helpfulness, is the tenet by which we strive to live. GUESTS: PREVIOUS MINUTES: The minutes of the meeting was approved as distributed. TREASURER S REPORT: The Treasurer reported as follows: Expected income Fiscal Year 19: $64, Actual Spring Income: $30, Spring Expenses to date: $8, The following bills were approved for payment OFFICER REPORTS President [a_m982]: Hello friends! ALFV was absolutely amazing! I loved being able to learn more about how other councils work, as well as how to be a better leader, and I cannot wait to bring some ideas that I got at the conference to our council here!

2 We won an award! Over 400 councils applied for awards, and we were one of about 80 councils recognized for the great work that we are doing as a Panhellenic community. We were awarded two stars for accountability. o A huge thank you to the council from last year for going through the application process, and to you all because this is an award for us all. We had our first president s roundtable on the 1st and it was amazing, I am so excited to see where this year takes us all. Have a fantastic week and I cannot wait to see you all at the Enterprise event tonight! First Vice President [zlg5]: AFLV was a TIME, I learned a lot of things about myself, and organizing priorities. I can t wait to share the information I can help ya ll with, as well as some of the other council members! Round Table last Monday went great, please , text, or meet with me if you have any further questions about the topics we covered. Please encourage women in your chapters to apply for RC positions. If you see leadership potential in anyone that is eligible, please encourage them to apply for Recruitment Elect. Text me, or me, about any other questions you have. VP of Judicial Affairs [g_b135]: AFLV was a great experience that presented lots of room for growth and learning to be better as a community. I look forward to sharing this information with your standards chairs! That being said! My roundtable will be held on Tuesday February 19th, at 7 pm in LBJ I will be reaching out to your standards chairs today. o Side note: If your standards chair is unable to attend, someone else from your exec should come instead. We want everyone to be represented! VP Recruitment [nlp30] I am helping Jen plan an RC Q&A ( her with any questions) as soon as everything is finalized, we will let you know more details Recruitment Rules coming soon (Late February or Early March) o If anyone has any suggestions or complaints, please let me and Gillian know Next Roundtable: March 6th at 6:30 in LBJ VP of Scholarship [lcg46]: Enterprise event tonight!!! Please come and bring all of your friends My event was tonight, February 11th at 5:30 partnered with Jamie Gaertner from Enterprise at LBJ in room The topic was getting career fair ready. :) I hope everyone is having a good school year so far :) VP of Membership Development [jpm121]: RC Q&A THIS FRIDAY AT THE ZETA HOUSE time is TBA but tell all of your girls who have questions or are hesitant to apply to come and ask us questions!

3 RC Apps are still out!! o They are due Feb 25th o Interviews are March 1 st and 2 nd for everyone o March 3rd for Head RC s o Encourage your women to apply so that recruitment is easier for everyone!!! I am planning interviews and our first RC training workshop now. AFLV was such an amazing experience and I am so ready to improve the RC training process!! I am ing all New Member Educators this week with a reminder of our next roundtable which is late February Please me if you have any questions or want me to come speak to your chapter about RC apps!!!! Next roundtable is 2/27 at 6pm in LBJ RC Q&A this Friday at the Zeta house time is TBA. VP of Finance [trb119]: We are working on a workshop style event for later this month. So, looking forward to that. My roundtable was awesome! I can't wait for the next roundtable on Feb. 27 My next roundtable is Wednesday, February 27th in LBJ room at 5 PM. I am working with Lindsey on a possible scholarship application workshop that would be with the CAFE office. Panhellenic Dues are due this Friday, February 15th by 5pm in the FSL Office, LBJ Have a great Valentines! VP of Public Relations [s_h334]: I m working on PR shirts for the council and our lovely future RC S! We are planning a whole Polish/PR/Spirit Week line that will be optional for RC s to buy. More info to come, I ve been working a ton on this with River City. PLEASE DM ME! Let your chapter women know DM s are open for them to send any and all cute sisterly photos. The more pictures I get, the better your chapter will be represented on the Instagram! My first PR roundtable is going to be February 20th at 6:30 in LBJ ! I have ed your PR chairs, but please give them another reminder. I m going to be focusing on values-based social media VP of Women s Empowerment [mnr75]: I am very excited for the Philanthropy roundtable taking place on February 16th!! This is a SATURDAY!! First philanthropy event for Circle of Sisterhood: o Scheduled for February 21, 2019 o Drive-in movie-legally Blonde o Location: DG house 6pm o $3 per person, $5 including popcorn o We will have a snack/candy/drink bar.

4 We will need snack/candy/drink donations for the snack bar Tag the Panhellenic Power Instagram in cute pictures of our Greek sisters so I can post them! Make sure to follow the Panhellenic Power I am very excited for the Philanthropy roundtable taking place on February 16th!! This is a SATURDAY!! When: February 16th, 6pm-7pm Where: LBJ Student Center, Room First philanthropy event for Circle of Sisterhood: Scheduled for February 21, 2019 o Drive-in movie-legally Blonde, Location: DG house 6pm $5 per person We will have a snack bar! We will need donations for the snack bar from the chapters. The donations need to be turned into the council office (LBJ 4-8.1) by 5pm on 2/19. Here is the donation spreadsheet: o ToLP5YYcx2KgA/edit?usp=sharing VP of Recruitment Elect: Advisor [glv18]: It means a lot to me that my participation in the flight has meant so much to so many people. And I hadn t appreciated how much it did really mean to people, how much it touched particularly women, until after my flight. The first few months after my flight I was really struck by the way that women of all ages from college students to [ ] eighty-year-olds reacted to me. It was just something they never though they would see. It made quite the impression on me. Sally Ride, first American Women in space. o Your actions are being seen by more than the college students on this campus. High ranking administrators, high-school students, parents, siblings, etc. are seeing what we are doing and it impacts them. It impacts how they view and advocate for our organizations. Let s make sure we are leaving a good impression. Wednesday February 13 th at 7:30 in Alkek is the Multicultural Greek Council Showcase. o This is an amazing event where the MGC organizations share information about their founding, values, and more. Some put on skits or will do traditional strolling. o It is a great opportunity to learn more about the FSL community! FVS Retreat for Emerging Leaders o o March 9-10 FVS will be hosting a retreat for Emerging Leaders in the community. This overnight retreat will help build community among emerging leaders across councils, set a visionary course for our community, and help embolden our future leaders to elevate our community. This retreat is designed for members who have joined your organization since Fall 2017 and have displayed interest and potential to be a chapter and community leader. Presidents were sent registration packets and details. There are enough spaces for each chapter to send 2 members and potentially enough space to send up to 4 members.

5 o Packets are due February 22 nd in the FSL office (LBJSC ) and must be turned in by chapter Presidents. o If you have any questions TLH190@txstate.edu Encourage your members to apply to be a recruitment counselor and even for recruitment-elect. These are two amazing leadership positions in the community and are great experience that will apply to everyone s jobs after graduation. o These are also a great way for members who are not holding leadership positions directly in your organization to get experience. Looking forward to seeing everyone at the Enterprise event! UNFINISHED BUSINESS Will be voted on at February 25 th meeting. Opening for the Recruitment Elect position-must be a member that has gone through recruitment as a recruiter. Applications will come out tomorrow, January 29, and due February 20 th. The candidates will read a speech and voting for the position in the meeting on February 11. Proposed By-law Addition Change: All amendments to the Constitution and By-laws and Recruitment Rules take effect only after approval by the Fraternity and Sorority Life Coordinator, PHC Advisor and the Assistant Dean of Students. - Article XII, Section 2. -This amendment does not change any process, this is just being placed in the by-laws Motion to Discuss: Alpha Delta Pi 2 nd : Alpha Xi Delta Motion to Table: Chi Omega 2 nd : Zeta Tau Alpha NEW BUSINESS CHAPTER NEWS: Alpha Delta Pi: Sunday 2/10: Exec house Tuesday 2/12: Valentine s Pi House Wednesday 2/13: Valentine s PR in Quad with DZ ladies, 11 am- 2 pm Sunday 2/17: Leadership Exec Meetup with UTSA ADPi, Time TBD, Pi House Sunday 2/17: Exec Meeting, 7 pm, Pi house Tuesday 2/19: Chapter. 5:15, Pi House Alpha Gamma Delta: Monday 2/11: Officer Board Alkek Tuesday 2/12 Valentines UAC Wednesday 2/13 Invitational recruitment 6pm Thursday 2/14 Sisterhood 7pm Monday 2/18: Officer Board Alkek Tuesday 2/19: Programming UAC Saturday 2/23: Bid The Villages on Telluride clubhouse

6 Alpha Xi Delta: Sunday 2/10: Recruitment The Xi Sunday 2/10: Exec meeting/new member The Xi Tuesday 2/12: The Xi Wednesday 2/13: Sisterhood Square - Time TBD Sunday 2/17: Exec The Xi Tuesday 2/19: The Xi Tuesday 2/19: Canes Profit Canes Chi Omega: Sunday 2/10 exec meeting lodge Tuesday 2/12 chapter at the lodge Wednesday 2/13 Galentines the lodge Saturday 2/16 Dads Texas State ballpark Sunday 2/17 recruitment workshop the Lodge Tuesday 2/19 chapter at the lodge Wednesday 2/20 Career and personal development event, time the lodge Saturday 2/23 the Lodge Sunday 2/24 recruitment party chair the Lodge Sunday 2/24 exec the lodge Delta Gamma: Sunday 2/10: Honor The Deeg Sunday 2/10: The Deeg Tuesday 2/12: DG 7pm TBD Tuesday 2/12: Formal Friday 2/15: Sunrise Village Foundation Sunrise Village Saturday 2/16: Delta Zeta: Sunday 2/10: Galentines Sisterhood The Deezer Monday 2/11: Exec The Deezer Tuesday 2/12: the ADPI House Wednesday 2/13: Valentine s Day PR in the Quad w/ ADPI 11am-2pm Saturday 2/16: Semi The Speakeasy in Austin Monday 2/18: Exec The Deezer Tuesday 2/19: The ADPI House Sunday 2/24: New Member The Deezer Gamma Phi Beta: Monday 2/11: 3rd Stellar Coffee Tuesday The Phi Saturday 2/16: Bid The Phi Sunday 2/17: The Phi The Phi Tuesday The Phi

7 Saturday 2/23: The Phi Sunday 2/24: The Phi Zeta Tau Alpha: Monday 2/11: Exec Meeting at the Z Tuesday 2/12: Chapter at the Z Saturday 2/16: check-in-in with an Exec the Basketball Game 2:00 Sunday 2/17: Bible study at the Z Thursday 2/21: Dean s List Industry Saturday 2/23: Mochas & Mommas Mom s Day at Mochas & Javas Sunday 2/24: Programs Council meeting at the Z ANNOUNCEMENTS ADJOURNED