HOCKEY NOVA SCOTIA 2013 AGM - FINAL NOTICE/AGM PACKAGE

Transcription

1 HOCKEY NOVA SCOTIA 2013 AGM - FINAL NOTICE/AGM PACKAGE Darren Cossar, Executive Director HOCKEY NOVA SCOTIA 7 Mellor Avenue, Unit 17 Dartmouth, NS B3B 0E8 Annual Meeting Package Page 1

2 FINAL NOTICE - AGM Package To: HNS Registered Junior Leagues (3 Votes, 1 per league as per HNS By-Law 11.1) HNSMC (5 Votes as per By-law 11.1) NSMMHL (1 Vote as per HNS By-Law 11.1) NSMBHL (1 Vote as per HNS By-Law 11.1) HNSFC (1 Vote as per HNS By-Law 11.1) HNS Board of Directors (1 Vote ea. per HNS By-Law 11.1) From: Darren Cossar, Executive Director CC: Jamie Ferguson, SNS (non-voting) HNS Life Members (non-voting) Blaise Landry, NSSRC (non-voting) Steve Lacoste, BF Lorenzetti (non-voting) HNS Staff (non-voting) Darrell Dempster, NSSAF (non-voting) AUS & Teams (non-voting) Mike Bruni, Hockey Canada (non-voting) Sledge Hockey Partners, (Non-Voting) HNS Corporate Partners (non-voting) Bob Nicholson, President HC (Non-Voting) Date: May 5, 2012 Re: HNS AGM FINAL NOTICE The Annual General Meeting of Hockey Nova Scotia will be held Sunday, at the Holiday Inn Harbourview in the Hawthorne Room. Delegate Registration will commence at 8:30 a.m., with the AGM starting at 9:00 a.m. sharp. IN ACCORDANCE WITH HOCKEY NOVA SCOTIA BY-LAWS, ANY LEAGUE or ASSOCIATION OWING FUNDS, AS OF THIS DATE SHALL NOT BE ENTITLED TO VOTE AT THE ANNUAL MEETING. Please bring this package to the meeting for information purposes and provide copies to all your eligible delegates. Regards, Darren Cossar Executive Director HOCKEY NOVA SCOTIA Annual Meeting Package Page 2

3 HNS AGM Weekend 2013 ITINERARY All events to take place at the Holiday Inn Harbourview, Dartmouth, NS Friday May 10, 2013 HNS AGM Weekend (MHA Presidents, Councils and Members) 6:00-9:30 PM 6:00-6:10 PM Welcome HNS President Randy Pulsifer 6:10-7:30 PM Minor Hockey Presidents Meeting 7:30-7:45 PM Break 7:45-9:30 PM Plenary 1 - Body Checking Panel Discussion with Q&A Dr. Andrew Link- President Canadian Paediatric Society Dr. Kevin Gordon- Chief of Neurology IWK Dr. Simon Walling- Pediatric Brain Surgeon IWK Paul Carson- Vice President Hockey Development -Hockey Canada 9:30-12:00 PM HNS / BF Lorenzetti Social (Pizza and Refreshments) Saturday May 11, 2013 HNS AGM Weekend (MHA Presidents, Councils and Members) 8:30 AM-4:00 PM 8:30-8:45 AM Day 2 Intro 8:45-10:15 AM Plenary 2 - Minor Hockey 1) Midget Hockey Structure 2) Overage Player Policy 10:15-10:30 AM Break 10:30 AM-12 noon Plenary 3 - Female Hockey Regionalization and Growing the Female game. 12 noon-1:00 PM LUNCH (Soup, sandwiches and desert) 1:00-2:00 PM Plenary 4 - Respect in Sport (Sheldon Kennedy, Wayne McNeil) 2:00-2:30 PM Registration for HNS Minor Council Meeting 2:30-4:00 PM HNS Minor Council Meeting (MHA Presidents) 6:00 PM-9:30 PM Hockey Nova Scotia Annual Awards Banquet (Special Guest Sheldon Kennedy) Sunday HNS AGM Weekend 9:00 11:00 AM Hockey Nova Scotia Annual General Meeting (voting delegates as per By-Law 11) Annual Meeting Package Page 3

4 HNS ANNUAL AWARDS BANQUET Saturday May 11, 2013 Reception 6:00 PM, Dinner 7:00PM Lake City Ballroom, Holiday Inn Harbourview Hockey Nova Scotia 7 Mellor Avenue, Unit 17 Dartmouth, NS B3B 0E8 P: (902) F: (902) dcossar@hockeynovascotia.ca Sheldon Kennedy The Annual Awards Banquet will be held Saturday, May 11th, 2013 at the Holiday Inn Harbourview. Join Hockey Nova Scotia and our special guest speaker Sheldon Kennedy as we celebrate the great game of hockey and our amazing volunteers, players and teams. Sheldon accomplished many goals during his playing career like winning a Memorial Cup with Swift Current in 1989 and a World Junior Championship with Team Canada in Sheldon also played over 300 games in the National Hockey League for Detroit, Winnipeg, Calgary and Boston. However, Sheldon s biggest impact on the game may be through his dedicated work as co-founder of the Respect in Sport Group Inc. and their work at the minor hockey level. Hockey Nova Scotia is proud to have Sheldon as our special guest and to honor our 2013 award winners. We want to welcome everyone to enjoy this celebration of our game. For further information contact Sarah Holman at: Hockey Nova Scotia 7 Mellor Avenue, Unit 17 Dartmouth, NS B3B 0E8 Phone: (902) sholman@hockeynovascotia.ca Annual Meeting Package Page 4

5 ANNUAL GENERAL MEETING Sunday, 9:00 AM Hawthorne Room, Holiday Inn Harbourview AGENDA (1) Opening Remarks & Introductions (A) Appointment Credentials Committee (B) Moment of Silence (C) Introduction of Special Guests (2) Minutes of 2012 HNS Annual General Meeting (3) Business from 2012 Minutes (4) Correspondence (5) Reports: (a) President Randy Pulsifer (b) VP Hockey Operations Garth Isenor (c) Past President Don Matheson (d) Chair Junior Alvin Anstey (f) Chair Minor Arnie Farrell (g) Chair Elite Hockey Laurie Carr (h) Female Council Stephen Murray (e) Chair Senior/Adult Rec Glen Matheson (i) Referee-in-Chief Todd Robinson (j) Chair Development Terry Moore (k) VP Finance & Administration Gerry Lacroix (6) Committee Reports, Recommendations, Resolutions, Etc. (7) Election of Officers (8) General & New Business (9) Adjournment Annual Meeting Package Page 5

6 HOCKEY NOVA SCOTIA ANNUAL GENERAL MEETING 2012 MINUTES (Attached) Annual Meeting Package Page 6

7 Hockey Nova Scotia Annual General Meeting 2012 Attendance: Randy Pulsifer Garth Isenor Gerry Lacroix Arnie Farrell Terry Moore Todd Robinson Alvin Anstey Stephen Murray Don Matheson Laurie Carr HNS President HNS VP Hockey Operations HNS VP Finance HNS Chair of Minor Absent with regrets HNS Referee-in-Chief HNS Chair of Junior HNS Chair of Female HNS Chair of Risk Management HNS Large Meeting was called to order at 1:30 PM 1.0 Opening Remarks and Introductions (A) (B) Randy Pulsifer thanked everyone for coming No credentials committee needed as there are no elections. Moved by Dave Campbell Seconded by Todd Robinson To close credentials at 1:45 pm Motion Carried List of Eligible Voting Delegates for Hockey Nova Scotia 9 Hockey Nova Scotia Board 4 Hockey Nova Scotia Minor Council 1 Hockey Nova Scotia Female Council 3 Hockey Nova Scotia Junior Council 1 NSMMHL Total of 18 Voting Delegates (B) (C) Don Matheson requested a moment of silence to remember those who have passed away in the past year There were no special guests 2.0 Minutes of the 2011 HNS Annual General Meeting. Motion to approve the minutes from the 2011 AGM. Moved Tom Foley Seconded by Garth Isenor Motion Carried Annual Meeting Package Page 7

8 3.0 New Business from the 2011 Minutes No Business 4.0 Correspondence No correspondence. 5.0 Reports: reports were circulated and a brief summary of each was given. Motion to accept the officers written reports as a block. Moved by Tom Foley Seconded by Terry Beck Motion carried Motion to accept the Budget Moved by Gerry Lacroix Seconded by Jan Isenor Motion Carried 6.0 Committee Reports, Recommendations, Resolutions, Etc. RESOLUTIONS Individual Motions: (see following minutes) The following Notices of Motion were dealt with individually. Following is summary of Movers and Seconders with status of those NOMs individually addressed: NOM # Moved by Seconded by Status Don Matheson Todd Robinson C LEGEND: C = Carried CWA = Carried with Amendment T = Tabled D = Defeated W = Withdrawn 7.0 Election of Officers 2 positions up, Chair Junior and Chair Minor Alvin Anstey was only candidate for Chair Junior, therefore elected. Arnie Farrell was only candidate for Chair Minor, therefore elected 8.0 General & New Business Rate increase for season by $5.00. Total per participant is now $52.15 Motion to Adjourn Moved by Garth Isenor Motion Carried. Annual Meeting Package Page 8

9 NOTICE OF MOTION (from 2012 AGM) NOM # AMENDMENT TO: By-Law 8.0 No. 8 PARAGRAPH: 8.0 vii) CURRENT WORDING: 8.0 The Board of Directors shall consist of: i) the Officers of the Board (see By-Law Seven) ii) the Chair of Minor Hockey Council iii) the Chair of Female Hockey Council iv) the Chair of Junior Hockey Council v) the Chair of Senior and Adult Recreational Hockey Council vi) the Chair of Hockey Development Council (HDC) vii) the Chair at Large Special Projects viii) the Referee in Chief 8.01 j) The Chair at Large, Special Projects shall be appointed for a two (2) year term by the elected members of Hockey Nova Scotia. 8.4 The Chair of Female Council, the Chair of Senior and Adult Recreational Council, the Chair of HDC, the Chair at Large and the Referee in Chief shall be appointed for a two (2) year term by the elected members of Hockey Nova Scotia's Board of Directors Hockey Nova Scotia Chair at Large Special Projects Responsibilities PROPOSED WORDING: 8.0 The Board of Directors shall consist of: i) the Officers of the Board (see By-Law Seven) ii) the Chair of Minor Hockey Council iii) the Chair of Female Hockey Council iv) the Chair of Junior Hockey Council v) the Chair of Senior and Adult Recreational Hockey Council vi) the Chair of Hockey Development Council (HDC) vii) the Chair of Elite Hockey viii) the Referee in Chief 8.01 j) The Chair of Elite Hockey, shall be appointed for a two (2) year term by the elected members of Hockey Nova Scotia. 8.4 The Chair of Female Council, the Chair of Senior and Adult Recreational Council, the Chair of HDC, the Chair of Elite Hockey and the Referee in Chief shall be appointed for a two (2) year term by the elected members of Hockey Nova Scotia's Board of Directors Hockey Nova Scotia Chair of Elite Hockey Responsibilities RATIONALE: This is basically a housekeeping change so that the title reflects the scope of work for the position. By changing the title in 8.0, it also requires that the changes be made in 8.01 (j), 8.4 and Annual Meeting Package Page 9

10 VOTING CREDENTIALS BY-LAW ELEVEN - VOTING 11.1 At the Annual General Meeting, Semi-Annual Meeting and Special or General Meetings of Hockey Nova Scotia, the following shall be entitled to one (1) vote each. A member of the Board of Directors who is also an Officer is entitled to only one vote. Officers of Hockey Nova Scotia Board of Directors of Hockey Nova Scotia Junior Council Official Delegates three (3) in addition to the Chair (to be the President or Designate of each of the three (3) Junior Leagues, one (1) vote per League) Female Council one (1) in addition to the Chair (to be determined by Female Council) Elite Hockey two (2) votes, Major Midget and Major Bantam one (1) vote for each league. (to be the President or Designate of each league) Minor Council Official Delegates five (5) in addition to the Chair (to be determined by Minor Council) 11.2 Any delegate holding a credential signed by the President and Secretary of the registered league or team shall be considered the legal representative of that league or team, but in any case, a delegate cannot represent more than one (1) league or team. All credentials for registered leagues or teams must also be signed by the Chair of the Council or designate At all meetings of Hockey Nova Scotia or of its Committees, voting shall be by a show of hands, unless otherwise decided For the Board of Directors meetings only, the President may, of his own volition, order a mail or fax vote be taken by the Executive Director No proxy vote will be accepted. Annual Meeting Package Page 10

11 HNS AGM 2013 ELIGIBLE VOTING DELEGATES Association Name # of Eligible Votes HNS Randy Pulsifer, President 1 HNS Garth Isenor, VP hockey Operations 1 HNS Don Matheson, Past President 1 HNS Arnie Farrell, Chair Minor 1 HNS Glen Matheson, Chair Senior/Adult Rec 1 HNS Alvin Anstey, Chair Junior 1 HNS Todd Robinson, Referee-in-Chief 1 HNS Laurie Carr, Large 1 HNS Gerry Lacroix, VP Finance & Administration 1 HNS Stephen Murray, Chair Female 1 HNS Terry Moore, Chair Hockey Development Council 1 11 HNSMC Arnie Farrell, Chairman vote under HNS (+5 votes 0 as per HNS By-Law 6.1) HNSMC 1 HNSMC 1 HNSMC 1 HNSMC 1 HNSMC 1 5 NSMBHL(Major Bantam) Todd Watson, President 1 NSMMHL(Major Midget) John Sellers, President 1 HNSFC Stephen Murray, Chairman vote under HNS (+1 0 vote as per HNS By-Law 6.1) HNSFC 1 1 Junior Council Alvin Anstey, Chair Junior Council vote under HNS 0 (+3 votes as per HNS By-Law 6.1) MJAHL 1 NS Junior B League 1 Nova Scotia Jr. C 1 3 TOTAL ELIGIBLE VOTING DELEGATES 22 Annual Meeting Package Page 11

12 CREDENTIAL FORM 2013 Annual General Meeting NAME: ADDRESS: PHONE#: ADDRESS: Board, Council or LEAGUE: Council Chair or Representative Signature League President Signature Appropriate Signature MUST be on this form for delegate to be eligible. VERIFICATION CONFIRMATION HNS Branch Representative NO PROXY VOTES PERMITTED Annual Meeting Package Page 12

13 Election of Officers The following HNS Board members shall be elected at the respective Annual Meeting/Congress of their Council: Slate of Candidates: As of Thursday April 11, 2013, 30 days prior to the AGM, the Executive Director received no further nominations, as a result the following candidates submitted by the nominating Committee, as per HNS By-Law A-E will stand for election. Position Term Slate President Hockey Nova 2 Years Mr. Randy Pulsifer Scotia Vice President Hockey 2 Years Mr. Garth Isenor Nova Scotia Annual Meeting Package Page 13

14 REPORTS 2012/13 Available at AGM Annual Meeting Package Page 14

15 HOCKEY NOVA SCOTIA ANNUAL GENERAL MEETING 2013 HNS Notice of Motions (No Notice of Motion have been submitted) Annual Meeting Package Page 15