Parent Grad Meeting Tuesday, Oct. 30

Transcription

1 Parent Grad Meeting Tuesday, Oct. 30 Chairpersons Tami Fines, Jackie White, Melissa Netzer Introduction of three student body grad reps : working on ideas for theme of grad meet every Thursday at lunch will vote on possible dates have discussed prom vs. dry grad no decision made yet Tami Fines will attend student meeting, Thursday, Nov. 1 Fundraising - Rhonda Doughty poinsettia forms have been sent out with parents and grads due Nov. 16. Melissa Netzer and Tami Fines will attend Walmart, Saturday, Nov. 10 to sell poinsettias. (student grad reps will make poster for this) Norm and Nicki will go to High School on Mondays to collect/sell Purdy Chocolates and somosa sales December. Looking into who will make the samosas Bottle drive end of November more info to follow Lori Brown in charge of designated driver program Bulldogs games Monique Mercer in charge. Will need approx. 16 volunteers for games in Jan/Feb. Some must have serve it right more info to follow If anyone has any other ideas, please share QF points encourage family and friends to donate points to grad 2103 Discussion of prom or dry grad discussion is leaning towards a prom. Melissa Netzer has already researched dates/prices leaning towards Athletic Hall as it will support numbers/more intimate/good price Possible dates if prom June 1 or June 8. Melissa will book now just in case Lots of ideas floating around possible casino upstairs, prizes to give out, car parade, decorating committee, dinner vs. appies, dance (band/dj)etc. more concrete details will be decided at further meetings. PLEASE ENCOURAGE OTHER PARENTS TO GET INVOLVED. ENCOURAGE STUDENTS AS WELL. THE MORE, THE MERRIER AND EASIER! Next meeting Tuesday, Nov. 13, 7:15, upstairs at the multi-plex

2 ADSS Prom 2103 Agenda, Tuesday, November 13, 2012 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Decorating Colleen Larson, Christina Tewinkel 1) Call meeting to order 2) Read and motion to accept minutes from last meeting 3) Reports from Students Cassandra Greneveld, Kate Schievink Theme has been voted on Under the Sea - Prom, June 8 at Athletic Hall 4) Report from Board Members: Fundraising (Rhonda Doughty) Colleen Larsen will be at school on Friday, Nov. 13 to pick up money for poinsettias. -Rhonda needs help on Friday, Nov. 29 at 1:00 to help organize poinsettias. Pick- up for all who ordered them is on Thursday, Nov. 29 from 3:00 5:00. - Rhonda will be at school to sell grad wear on Tuesday, Nov. 20 at lunch and Monday, Nov. 26. That will be the last date, then sales again in the spring. -Purdy s chocolate bars will be handed out to sell on Nov. 27, $2.00/bar. - somosa sales Eleanor will help, but not sure about sales yet or who may do them. - Bottle Drive Saturday, Nov. 24, the more kids and parents, the better! Takes place at college starting at 10:00 - Motion was passed every student or parent who volunteers at any event will get a tick, if a student is driving their own vehicle, they will get an extra tick. What the ticks will be used for will be decided at a later date. -Bulldogs games coming up in February and March. Will need 13 + volunteers for five games. Suzanne will keep running tally of all grads/parents who help out with ALL fundraising. Any other fundraising ideas are greatly appreciated. Raffling a basket or item at bulldogs games was suggested but no one volunteered to take it on. Treasurer opened account with $5500 from last year. Need to pay athletic hall $500.00

3 5) Need entertainment committee Lisa Hedman and Anita Kurutz (thank you) have volunteered. They are looking into hypnotist, possible casino, and photobooth. 6) Security Still need someone to take on 7) Advertising Committee Stella Bujotzek (thank you) 8) Pre-pay need to still organize, but looks like grads will be pre-paying $50.00 by Feb. 22. Actual price of Prom tickets to be determined. Next Meeting Tuesday, Nov. 27 at 7:15 upstairs at multi-plex

4 ADSS Dry Grad Prom 2103 Agenda Tuesday, November 27, 2012 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman, Anita Kurutz Security Advertising Committee Stella Bujotzek 1) Call Meeting to order 2) Review and pass motion to accept minutes from Nov. 13/2012 minutes accepted. 3) Report from Student Committee nothing to report 4) Treasurer s Report made $2700 on poinsettias, bottle drive $1300, not sure on grad wear yet 5) Fundraising Report - good bottle drive, somosa sales have started have to be in by Dec. 7 after this date pick up at Granny s chicken (bring your slip that says you have purchased), purdys on sale (chocolate bars, $2.00 each), poinsettia pick up on Thursday, Nov. 29 from 3:00 5:00, grad wear went well, another order in March. Designated driver- if you would like to help/book, call Lori Terryberry Dec. 1, Dec. 7, Dec. 8, Dec. 15, (need lots) Possible beer and burger night in January/February. Rhonda will organize but needs help. 6) Entertainment Report Dave Rutherford $ for the night, looking magician booked hour and a half interactive, $ , photo booth build our own or??? Possible caricature, 7) Advertising Report -away

5 New Business : Student tickets/guest ticket pre-payment of $50 for all tickets, if a grad wants to bring a date, then ticket prices will be higher. Incentive/reward for fundraising for students possible reduction in ticket price for those that help out. Car parade shelf until next week, need an organizer goodie bags Colleen Larson security committee Mike Steinbach (organizer) , cell first aid - Ron Barkley/Clayton Bujodtzek food need an organizer Crystal, Tami, Missy garage sale/talent show/burger and beer night decorating committee - rollin art center is willing to let us use for free. Clean up crew hire a crew to clean up. Contact Tom Mackevay.(Rhonda will call) Rhonda makes a motion to pay wrestling club to clean up. Motion passed. Bulldogs games five games four students for sure, need parents. Garage sale in the spring need a drop off place to start storing things that people want to drop off.

6 ADSS Dry Grad Prom 2103 Agenda Tuesday, December 11, 2012 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman, Anita Kurutz Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call Meeting to order 2. Review to read, pass and accept minutes from Nov. 27, 2012 accepted by Jackie White and Crystal Clement 3. Student Report nothing to report 4. Treasurer Report - $23,000 in bank, however we still have to pay back for samosas, etc. 5. Fundraising Report samosas are ready for pick-up amongst some confusion still to be figured out, grad wear ready to pick up on Dec. 17, bottle drive on Sunday, January 6 need a parent to be in charge of it, still waiting on Purdy s chocolate money to come in, one more Dec. 15, QF we will do another student bagging on a Friday afternoon (students check at their Thursday meeting for Dec. 21), beer and burger night at Boston Pizza (or pizza, or pasta) need a parent to organize raffle prizes Missy Netzer has volunteered, prom pre-payment tickets are $50 and can be paid any Monday at lunch to Rhonda. Students interested in having a fashion show a lot of work anyone interested to volunteer? Not sure how much it would make. 6. Entertainment committee - DJ is booked, looking into caricature, magician is available but nothing is booked yet. Still may be getting a hypnotist. Stirling images is doing the photo booth. 7. Student tickets are for sale $50 pre-payment. Must be paid by Feb Designated Drivers - may be more in the New Year. 9. Decorating Committee - meeting with the students to discuss what the students want. Decide on budget and what it will look like. 10. Jal Designs and Graphics? Check with Colleen in case we need signs made. 11. Car parade Suzanne Murray 12. Insurance Tammy Fines 13. Security Absolutely no alcohol

7 14. Bulldogs Games Five Games Feb. 1, 7:00, Feb, 17 2:00, Feb. 23, 7:00, March 2 7:00, March 3, 12:30 Need to have 13 people for each game, four students and serving it right certified people to serve liquor. 15. Rollin Art Center Suzanne Murray Next Meeting January 8, 2013

8 ADSS Dry Grad Prom 2103 Agenda Tuesday, January 8, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman, Anita Kurutz Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call meeting to order 7 adults, 2 students in attendance 2. Accept minutes from last meeting (Dec. 11, 2012) 3. Student report shaw is coming to film what s going on with prom this Thursday. 4. Treasurer Report approx. $15000 is in account. WAITING FOR PURDY S MONEY. STUDENTS PLEASE HAND IN! 5. Fundraising report Boston Pizza, Beer, Pizza and pasta -Thursday, Feb. 7, 60 tickets to be sold. $20.00/ticket, or 2 for $ Silent Auction. Adults only pub side of Boston Pizza. 50/50 tickets. Need a gaming license. Louisa will be going to businesses to get donations. TAG DAY Feb. 23 and 24. NEED LOTS OF VOLUNTEERS. PLEASE SIGN UP ON MONDAY AT LUNCH. BULLDOGS GAMES SIGN UP BOTTLE DRIVE FEB. 16 ANYONE WANT TO TAKE IT ON? QUALITY FOODS VOLUNTEERS THURSDAY, JAN. 31 BAGGING GROCERIES, ASKING CUSTOMERS FOR QF POINTS FLOWER FUNDRAISER FIRST TWO WEEKS OF APRIL GRAD WEAR can re-order in the spring. 6. Entertainment Committee Report Magician needs a contract. (Murray Hatfield) Still looking for a caricature artist and looking into casino. 7. Decorating Committee report no one present. Next Meeting Tuesday, January 22, 7:15, upstairs at the multi-plex.

9 Prom Costs Costs Estimate Actual $ to leave for $ Hall rental $ Entertainment (dj, magician, photo booth) Decorating $ Food $ Rollin Arts Free Center Insurance $ $ Photographer (parade and receiving awards) Goodie Bag (tshirt, $ lanyard) Clean up $ Advertising Free Possible prizes Scholarships $ Gaming licenses $20.00 $ Dj - $897 plus gst Caricature - $ Magician Photo booth - $5/grad

10 ADSS Dry Grad Prom 2103 Agenda Tuesday, January Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman, Anita Kurutz Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call Meeting to order 2. Accept minutes from Jan. 8, 2013 accepted by Jackie White, Colleen 3. Student Report trying to get students to next meeting to vote on slogans, Seas the day, Dive into your future OR Treasure your past, set sail to your future 4. Treasurer Report Have $15,000 into account. Need to do lots more fundraising. 5. Latest fundraisers Beer and Burger night (Thursday, Feb. 7) silent auction items (Nicole and Nikki) tickets need selling, 50/50 tickets (Anita Wilson, Nicole has tickets), gaming license. QF Baggers Jan. 31 Bulldogs games (Monique Mercer) - Friday Feb 1st 7 pm game Sunday Feb 17th 2 pm game Saturday Feb 23rd 7 pm game Saturday March 2nd 7 pm game Sunday March 3rd 2 pm game TAG day Melinda Geddes Feb. 23/24, still need students to sign up Purdys Money two boxes left, money still needs to be brought in Grad wear Feb. 25, for those still wishing to order. Bottle drive- made just over $ Restaurant Basket gift certificates from restaurants all over Port Alberni. Tickets on sale now. $2.00 each or 3 for $ Entertainment Report (Anita Kurutz, Lisa Hedman) DJ is booked, magician is booked, caricature artist is booked, photo booth is booked. 7. Jims Clothes closet Buy a suit - jacket, pants, shirt, tie for $ or rent a tux for about same price. 8. Grad t-shirt (Jal Designs) 9. Decorating Committee Report working on it. 10. List of all donations Tami Fines will keep track.

11 11. Deb s fashions has offered to collect old prom dresses 12. Garage sale Denise is going to ask if there is a storage place for a garage sale. Stella Bujotzek is taking on!! Thank you!

12 ADSS Dry Grad Prom 2103 Agenda Tuesday, February 5, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call meeting to order 2. Accept minutes from previous meeting 3. Student report going to do a candy gram with the leftover purdys 4. Treasurer report how much have we actually raised so far just over $ Fundraising Report Beer/pizza/pasta night Thursday sold out Huge thank you to Missy and Tami for getting items for silent auction. Anita Wilson doing 50/50 draw (time?), Time for ending silent auction? Tag Day Melinda Geddes Feb. 23/24 still need students to sign up Purdy s Money need money or bars back Restaurant Basket tickets on sale, draw date April 2 Garage Sale not collecting beforehand towards end of March Another beer and burger night- likely in April Possibility of bulldogs games playoffs Bulldogs games (Monique Mercer) - Sunday Feb 17th 2 pm game Saturday Feb 23rd 7 pm game Saturday March 2nd 7 pm game Sunday March 3rd 2 pm game Another bottle drive- looking at March or April Prom Tickets only 30 sold so far Grad Wear starts Feb. 25 March 11 to buy hoodies, etc. 6. Decorating report working on it 7. Car parade anyone one to take it on? Anita Wilson will look at taking it on 8. Questions on grad tickets and dates dates will have to pay slightly more. 9. Prom dresses Denise Carter has donations for hair, nails, etc for less fortunate, dress pants, shirts, etc. Collecting. Those who need to know will know through Mr. Ruttan at the school.

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14 ADSS Dry Grad Prom 2103 Agenda Tuesday, February 19, 2013 Chairpersons: Melissa Netzer, Tami Fines, Jackie White Fundraising Rhonda Doughty Secretary Suzanne Murray Treasurers Crystal Clement, Lisa Hedman Decorating Colleen Larson, Christina Tewinkel Entertainment Lisa Hedman Security Mike Steinbach Advertising Committee Stella Bujotzek 1. Call meeting to order 2. Accept minutes from last meeting minutes accepted 3. Student Report perhaps a casino? Lisa looking into it. Prom King and Queen? Food not a dinner, but lots of food throughout the night. After the grad ceremony is there anything? 4. Treasurer report - we have made approx.. $15, Fundraising report Beer/Pasta night very successful Tag Day Feb. 23/24 still need help Purdy s money - Bring in asap on Mondays to school Restaurant raffle basket tickets on sale Garage sale April 27? Safe your stuff Another Beer/pasta night Thursday, April 11? Rhonda will check. Bulldogs games - Saturday Feb 23rd 7 pm game still need help Saturday March 2nd 7 pm game Sunday March 3rd 2 pm game Grad Wear- order forms are out. QF bagging last Thursday of every month, Feb. 28 need volunteers 4:00 7:00 Flower sales end of March/beginning of April Bottle Drive May? 6. Decorating nothing to report 7. Car parade Anita absent 8. Security Mr. Steinbach absent 9. Prom dresses if you have any to donate, let us know 10. Liabilities we are responsible/insurance 11. Prom Tickets refund? - NO

15 Poinsetta sales $ Bottle Drive # 1 $ Bottle Drive # 2 $ Purdys Samosa Sales $ Grad Wear $ Tag Day Beer and Pizza night: (tickets) $410 (silent auction) $1800 (50/50 draw)- $ Restaurant Raffle - Bulldogs Games $ Prom Ticket each Designated drivers - $ Plant Sale Donations - $23.00

16 Port Alberni Dining Experience Starbucks - $25.00 RimRock -$50.00 Westwind 3 dinner Entrees Miller s Place - $25.00 Krush - $25.00 Smitty s - $75.00 J & L - $50.00 Solda s Sunday smorg A & W - $50.00 She-mi sushi - $25.00 Dimitri s 2 pizzas Polly s pub - $25.00 Pescadores - $50.00 Boston pizza - $50.00 Circle dairy - Two sheet cakes Clam bucket Seafood platter For two Bare Bones - $20.00 Port Alberni Dining Experience Starbucks - $25.00 RimRock -$50.00 Westwind 3 dinner Entrees Miller s Place - $25.00 Krush - $25.00 Smitty s - $75.00 J & L - $50.00 Solda s Sunday smorg A & W - $50.00 She-mi sushi - $25.00 Dimitri s 2 pizzas Polly s pub - $25.00 Pescadores - $50.00 Boston pizza - $50.00 Circle dairy - Two sheet cakes Clam bucket Seafood platter For two Bare Bones - $20.00

17 Port Alberni Dining Experience Starbucks - $25.00 RimRock -$50.00 Westwind 3 dinner Entrees Miller s Place - $25.00 Krush - $25.00 Smitty s - $75.00 J & L - $50.00 Solda s Sunday smorg A & W - $50.00 She-mi sushi - $25.00 Dimitri s 2 pizzas Polly s pub - $25.00 Pescadores - $50.00 Boston pizza - $50.00 Circle dairy - Two sheet cakes Clam bucket Seafood platter For two Bare Bones - $20.00