CRMHA Board Meeting minutes Held at RQB Arena Meeting Room January 12, 2015 at 7:00 PM

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1 Board Meeting minutes Held at RQB Arena Meeting Room January 12, 2015 at 7:00 PM Attendees 19 total Executive: Trevor Boddez, Mark Deleeuw, Julia Kinsella Members: Cathy Kinistino, Garett Cochrane, Chancy Moores, Tammy Dempster, Brent Parno, Melanie Shaw, Julie Konanz, Jackie Morin, Kerri McBride, Allen Chatten, Charlene Chatten, Bob McRae, Loreen Brenneis 1. Call to Order - Trevor called the meeting to order at 7:08 p.m. 2. Reviewed the minutes from the November 24, 2014 meeting with amendment to 16.b to indicate there were 250 tickets given to each team, not $250 worth of tickets. Mark Deleeuw made a motion to approve the minutes as amended. Cathy Kinistino seconded. 3. Agenda additions/deletions please add: 14 b. monthly TV draw 14 c. volunteer commitments 4. Treasurer s report a. Julia provided a report as attached indicating that we still have a fairly large bank balance in both the RQB Minor Hockey Association account as well as the CRMHA Association account. However, there are still significant outstanding cheques for ice for West Sturgeon Ag Society (WSAS) for October and November, 2014 and RQB Ag Society for November. b. Last meeting we discussed the Hockey Alberta insurance and Julia has confirmed that the amount owing is correct. We have a cost of approximately $40.00 for every bench staff named on our roster. For RQB we have 46 bench staff and for Calahoo 16 bench staff. Julia will confirm that we do not have to pay for bench staff that are listed on more than one team roster. c. North/South 50/50 was $2, We understand that the WSAS received the proceeds from the alcohol and food sales and proceeds of the 50/50 were given to CRMHA. CRMHA volunteered for liquor sales, food sales and selling 50/50 but only received the proceeds of the 50/50. More information may be needed before next year s North/South as to our volunteer commitments and what proceeds will be available to CRMHA. f. CMRHA has a new business number Hockey Alberta still sees this as one board running both associations. g. Dodge Caravan money has arrived for our novice teams. Julia will return to Novice 1 and Novice 2 the money we received on their behalf.

2 Page 2 h. Perhaps more information should be put in our registration package regarding the North/South 50/50 tickets. We received the tickets shortly before they were required to be sold and many individuals had no information beforehand. 5. Registrar s Report Melissa was not present but Trevor reported on her behalf that we have Atom 1, Peewee 1, Midget 1 and Bantam 1 in Provincial A categorization. Midget 2 are entering Provincials in the B category. There was a meeting last Saturday and our amalgamation in the eyes of Hockey Alberta is not yet complete. Trevor reported that Hockey Alberta did not accept some of our bylaws and they have redone these based on the recommendations and they are resubmitted. We did have a very good reason to appeal the Midget categorization in A and B. However, Hockey Alberta advised that either Midgets moved down to B and C but the balance of our teams would then need to move up to AA. The question that arose is why is our zone rep who has a conflict because his team is in the same category as our Midget teams is the one who represents us in our request for review. Another question was whether or not Hockey Alberta has given us a deadline for replying to our request for amalgamation and provided us in writing a detailed list of what items need to be complete in order to be recognized as amalgamated. Trevor has had discussions as has Doug with Kevin McRae who is the operations manager for Hockey Alberta. Trevor will inquire as to whether or not someone from Hockey Alberta can attend a meeting to explain our categorization in provincials. Comments were made that Calahoo in the past refused to accept imports in order to keep their lower categorization for provincials. There was some discussion about whether or not this categorization for provincials is still able to be appealed. Trevor advised that at this point the appeal process has ended. We can, however, in the future look to having someone sit on the Hockey Alberta board as a volunteer so that we can have more of a say in the running of Hockey Alberta and the decisions that are made. Trevor agreed to request from Hockey Alberta in writing a list of what items still need to be completed in order to be amalgamated so that we do not have the problem with provincial categorization for another year. 6. Ice Allocation a. Loreen advised that everything is going well. Provincial ice slots will need to come first and we will send an to all the managers asking them to return their ice on the weekends which would otherwise be used as a practice by their team in order to allow us to schedule provincial games. In the event that a team has given up ice that they would otherwise use as a practice on a weekend then every effort will be made to return that ice to them if that ice is not used for provincials. b. It was confirmed that Initiation 1 and 2 ice on Thursdays in Calahoo is 6:00 to 7:30.

3 Page League Update a. Monique was absent but Jackie reported on her behalf that there is nothing new from 1660 other than what is being ed to teams, managers and coaches directly from the league. 8. Hockey Alberta update a. Trevor, Doug and Mark met in December to deal with the policies. Doug is continuing to proof the policies and will send it around to the board for their review. Doug did attend an info meeting regarding AA teams. b. Trevor advised that Hockey Alberta was looking for feed back on whether or not there should be hitting in bantam and midget levels of hockey. A great deal of discussion about whether or not there should be reference to hitting versus body checking or body contact. Several comments were made regarding teaching the children angling, body contact, and then checking as the children progress in the sport but starting this information in novice instead of waiting until the kids are older and bigger in the bantam and midget levels. c. Trevor indicated that Hockey Alberta is looking for feedback on the U6 program. Julie advised they were probably referring to the initiation level of hockey and indicated it would be helpful if teams were registered somewhere so that managers trying to book games would have a better understanding of the level the teams are at. Julie will do an regarding some of the improvements necessary to assist initiation managers and will send it to Trevor to review. Trevor will then forward our response to Hockey Alberta on both issues. 9. Coaches Reports Craig was absent, no report. 10. Referee Report Vic was absent, no report. Loreen mentioned that last year there was a discussion regarding having a volunteer appreciation/pizza dinner with pizza and pop provided by our association to the refs so that Vic can have a meeting with them and especially partway through the season when provincials will be starting and playoffs will be starting. We will table it to next meeting when Vic is in attendance. 11. Equipment Update Cathy Kinistino reported that she did receive return of the jersey that was needing repair. She also received two boxes of socks including some wider ones for the older kids. a. The pucks in Calahoo continue to disappear. Cathy suggested that perhaps next year each coach would have a bag of pucks for their team. There was also a

4 Page 4 discussion as to whether or not a team deposit should be placed on equipment. Another option suggested was an actual door installed for an equipment room in Calahoo with a punch number code lock instead of keys. Brent will talk to the WSAS in Calahoo about a lock and what CRMHA would need to supply in order to have it installed. b. The jersey bubbling issue Cathy reported that she will try and fix the numbers that are bubbling by re-ironing the numbers on to see if that helps. If not, at the end of the season we may have to return the jerseys that are bubbling. c. At the end of January another apparel order will be going in. An will be sent to the association shortly. Next year we will most likely be ordering via website. There are some toques still to be distributed. 12. Communications Update If you need anything added to the website or sent out to the association, please talk to Wayne. He is continuing to work on our website. 13. Unfinished Business a. Disbursement of old jerseys/socks Kerri McBride reported that the old jerseys are now gone as they were recreated into soccer jerseys for Africa We Care. b. Kerri still has the socks and we will need to decide what to do with those. c. Boundaries Hockey Alberta requires us to obtain confirmation from our neighbouring associations that our boundaries are correct. Wayne has been working on this. Al Chatte has an from St. Albert regarding St. Albert boundaries which he will forward to Trevor. Wayne, Mark, Craig, Doug and Trevor have met in the past and will continue to meet to deal with our boundaries. We do need this in order to confirm our amalgamation. Al Chatten has agreed to assist as well. 14. New Business a. Provincials dealt with under the Registrar s Report. b. Monthly TV Draw Ticket Darryl Granger and ticket Dustin Scheideman are each the winners of $100 for our December draws. c. Volunteer Hours Casino has a couple of shifts still open. Individuals cannot bank volunteer hours for next year. There was still some spots available on our 50/50 family tournament schedule as well. We will need to discuss at a future meeting what events CRMHA will host in order to allow individuals to fulfil their volunteer commitment and what requirements there will be for volunteer commitments. Currently we have Pitmaster, North/South and Family Hockey Tournaments 50/50, and the Casino (every 2 years). d. Pictures Bob McRae reported that pictures should be available January 15, e. Refund of Fees Cathy Kinistino inquired if there is a fee refund for medical reasons.

5 Page 5 Trevor advised that we do have a policy for reimbursement for medical or relocation purposes. We will review that if a specific request is made. 15. North/South Mark Deleeuw reported that Janine Clayton and Jenine Perrott had inquired as to whether or not it was possible to host the North/South on a Friday evening which is when it was originally scheduled. 16. Volunteer Tammy Dempster, Fundraising Director, is looking into applying for a spot to sell 50/50 at the Oil Kings games as well as the Oilers games. 17. Team Updates a. Initiation 1 No problems b. Initiation 2 No problems c. Novice 1 regular season: 7-0-1; tournament play: 1 tie, 1 win, 1 loss, d. Novice 2 only 2 losses this season, 1 in exhibition and 1 in regular season. There are lots of assists and lots of passing. e. Atom 1 just won gold in their tournament in Mayerthorpe, everything else is good. f. Atom 2 they won silver in their tournament. Attendance is good. They have a big team and usually short 3 players but there is enough to play a game. g. Peewee 1 They are 500 for the season. They just concluded a tournament but lost in a shootout, had one loss by a close margin, and won their last game. They are going to compete in the frozen 4 on 4 tournament in Leduc and will be representing Korea. h. Peewee 2 They are probably middle of their division with a record. They lost in the A final in their tournament. They do still struggle finding female friendly arenas. They do have some jerseys that are bubbling. They do have an issue with one of their goalies having some difficulty being able to compete at this level of hockey. Wayne will ask ATC to do a report card for all the goalies so as an association we ensure that the program is working. If the goalie is not developing by the level of Peewee we may need to have a discussion as to whether or not they should continue as a goalie for their benefit and the benefit of the balance of the team. i. Bantam 1 everything is good. j. Bantam 2 they have some issues with the entire team not being committed and with only 10 players that has become a problem. They did win their first game on the weekend. k. Midget 1 they placed came is second in the St. Paul tournament. They are entering provincials and are having some issues currently with respect to injuries, a suspension, and home issues leading to absences. The difficulty with attendance is that the 3 rd years have no repercussions for nonattendance because they will not be back.

6 Page 6 l. Midget 2 going okay, not a lot of wins but happy to be playing. Attendance has become a bit of an issue in December for practices but players are being sat for a portion of the game if they are not attending practice and hopefully that will now improve. We have not had a game yet with all of our players in attendance. 18. Next meeting will be held February 2 at 7:00 p.m. in Calahoo arena. 19. Meeting adjourned at 9:30 p.m. LOREEN BRENNEIS Acting Secretary for Karen Burwash

MINUTES. CRMHA Board Meeting Held at RQB Arena Meeting Room September 9, 2014 at 7:00 PM

MINUTES. CRMHA Board Meeting Held at RQB Arena Meeting Room September 9, 2014 at 7:00 PM CRMHA Board Meeting Held at RQB Arena Meeting Room September 9, 2014 at 7:00 PM MINUTES Attendees 25 total Executive: Trevor Boddez, Mark Deleeuw, Melissa Lirondelle, Wayne Starchuk Members: Craig Hampton,