IHSA Boys Volleyball State Finals

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1 IHSA Boys Volleyball State Finals On behalf of the Illinois High School Association Board of Directors, the Boys and Girls Volleyball Advisory Committee, and our 810 member schools, it is my pleasure to congratulate you for qualifying for the IHSA Boys Volleyball State Finals. No other state in the country conducts interscholastic competition for schools like we do here in Illinois and we are thrilled that you are able to be a part of the opportunity. A special welcome and congratulations are extended to all the participants of this year s state tournament. You should be commended for your hard work, practice and dedication which have enabled you and your school to achieve success. I also want to welcome and congratulate the coaches of all of our competing schools who have trained and prepared their student-athletes to reach this level of performance. The IHSA believes that interscholastic activities enriches the educational experience and we ask that you do your best, strive to display the best in sportsmanship and embrace all that can be learned through your opportunities in volleyball. As competitors, proudly represent your families, schools and communities with class in this very visible forum. We wish you the very best and hope you enjoy your experience at the IHSA Boys Volleyball State Finals. You should be able to find in this communication the information necessary to make your trip to State as smooth as possible. Feel free to call our office if you have any questions. Sincerely, Stacey Lambert Assistant Executive Director Illinois High School Association U:Volleyball/Boys Volleyball/State Final Qualifiers/ Boys Volleyball State Qualifier Mailing

2 IHSA BOYS STATE VOLLEYBALL Qualifying School Information This is your final information prior to the state finals. No other information will be sent. This material will enable you to make preparations for your trip to Hoffman Estates High School and I encourage you to share pertinent information with your parents and fans. 1. Complete the online up-to-date statistics State Final Checklist Did you 2. Upload your team, school administrators and coach photos to the School Center 3. Fax the State Final Safety Information form to IHSA 4. Fax your request for an athletic trainer pass 5. Send your request for Student Media Credentials to Matt Troha IHSA Office Contacts Stacey Lambert, Assistant Executive Director Debbie Coffman, Administrative Assistant Phone: (309) , Fax (309) , slambert@ihsa.org or dcoffman@ihsa.org Tournament Inquiries: Steve Lacni, State Final Manager Phone: (847) Ticket Manager Lindsey Hamma, Hoffman Estates Phone: (847) Athletic Trainer Greg Garofalo, A.T.C, Cara Schuck, Kyle Cornier Phone: (847) Media Press Credentials/Information Matt Troha, Assistant Executive Director, IHSA Office Phone: (309) mtroha@ihsa.org Phone numbers

3 Coaching Obligations Important Notice to all Volleyball Athletic Directors and Coaches: It is possible you have coaches who have obligations to complete prior to Friday in order to be involved with your school's volleyball team should it qualify for the state finals this weekend. These obligations would include meeting the IHSA Coaching Certification Standards, completing the Performance Enhancing Substance exam, and the Concussion exam. If you have any questions, please contact the IHSA office. Our office for years has consistently supported officials who have properly enforced NFHS rules as it relates to bench/player behavior and will continue to do so. However, we continue to see examples in games across the state where too many players and coaches act unsportsmanlike and respond disrespectfully to contest officials. This has to stop. You are reminded that it is our expectation that coaches and players who display unsporting behaviors are to be penalized by contest officials in accordance with NFHS rules. Unsporting behaviors would include, but not be limited to, acts of a flagrant nature, taunting, or being out of the coach s box. We have reminded our officials of this expectation, and we hope you inform your coach and players of this as well. As school administrators, it is our hope that you are setting clear behavioral expectations for your coaches and players and holding them accountable when they fall short of those. While we do not anticipate any problems and look forward to working with your school should they advance to the state finals on Friday, we wanted you to know our expectations for the week ahead, and we will be expecting your assistance in helping all of us meet those. U:Volleyball/Boys Volleyball/VBB State Final Qualifier Information/Coaching Obligations

4 Pre-Tournament Information Team Host Your school team has been assigned a team host. A representative from H.E.H.S will be with you both days to make you feel welcome and make sure your experience at their school is a good one. Your host will meet your team at the pass gate and will be with you for the remainder of the tournament. State Final Merchandise Schools can order ahead of time their merchandise. A link is provided to our vendor s website. T-shirts and Merchandise Schools are prohibited from selling or distributing merchandise at the state final site or the parking lots. IHSA has an exclusive contract with Minerva Sportswear as our official vendor. Team Reimbursements Participating teams shall be allowed a transportation expense of $2.00 per mile for one round trip to the state final site. In addition each team will receive a flat team allowance based on their travel. Competing teams will be reimbursed after the state tournament by the following rate: miles round trip: $ per team miles round trip: $ per team 301-over miles round trip: $ per team A team reimbursement check will be sent to your school following the state finals. Up to date Statistics Final stats from the sectional match should be faxed using the up to date statistics form found in your school manual and in this information. They are to be faxed to the IHSA office immediately following your sectional. Trainer Pass for School Certified Trainer If a school is bringing an athletic trainer who is a certified athletic trainer, the principal/athletic director may also request an additional pass for one trainer. The form is included in this information. Athletic Training Services 1. A trainer will be on duty at courtside during the entire tournament. 2. Ice bags will be available at the scorer s table. 3. Water or Gatorade will be available will be available at each teams bench. 4. School should supply their own supplies including tape. A taping table will be set up in the Training Room. Coaches should make arrangements to have someone representing their school tape their athletes. 5. In the event of an emergency, transportation will be supplied to one of the local hospitals. Crutches and a stretcher will be on hand. 6. Personnel will be on duty in the first aid room at all times during the tournament. 7. The use of ultrasound or electric stimulation will require a physicians signed prescription. Both pre-game and post-game treatments are available. Bus/Van Parking and Unloading Team vehicles can unload teams at the pass gate (located at the east door) and park in the northwest parking lot behind the school. Team buses should place a Team bus or fan bus sign in their front window.

5 Handicap Parking Handicap parking is available in the main lot. A state-issued parking sticker is required. There is a designated handicap area in the upper concourse. Please ask for assistance. Team and Administrator Passes Twenty-two (22) passes will be issued to the teams. The school s team packet should be picked up at the pass gate. In addition, if a school requested a trainer pass, it will be included in the team packet. Three (3) administrator passes will also be included in the team packet. Pass Gate Anyone with a pass can enter through the pass gate. Anyone picking up a pass must go to the pass gate. The Pass Gate is located at East Doors of the schools main entrance. Participating teams may enter the school one hour and 15 minutes prior to the scheduled start time. Team Seating in Arena A special seating area for participants will be located at South end of the playing court. Only persons with passes will be allowed in this area. Hospitality Room Administrators and coaches of schools competing are invited to relax and enjoy our hospitality area. Show the attendant your pass/wrist band and sign in. Team Information Warm Up Gym Practice volleyballs and a separate warm up gym are available. A net will be set up for each team and supervision will be the responsibility of each teams coach. The team host will let the head coach know when they will be needed for the coin toss. Locker Rooms The locker rooms will be assigned. Participants should furnish their own locks. Towels will be furnished by Hoffman Estates High School. For reasons of safety and security, only players, coaches and team personnel with the Participant Passes or Coaches passes will be allowed in the team locker room during their designated matches. Event Security Please disseminate the Information for Participants Attending the IHSA Boys Volleyball State Finals, to all of your participants. Match Information Coin Toss The Visiting team captain shall call the toss on the coin toss. The coin toss will take place outside the warm-up gym prior to warm-ups and after the first match of the game being played. The team listed on the top line of the playing bracket is the Home team; the team listed on the bottom line of the playing bracket is the Visiting team Team Bench Only the players and team personnel who have been issued one of the Participant Passes are allowed to sit on the team bench. Only 15 boys shall be in uniform and be on the team roster for any match of the tournament. A maximum of 22 players/coaches/managers will be allowed on the bench. In addition, one certified athletic trainer will also be allowed in the team area. Game Introductions for Match The head coaches will be announced first for each team. When the head coaches are announced, the head coaches shall go out to center court and shake hands. After shaking hands, the coaches will turn and face their team s bench. All players will be introduced beginning with the non-starters. When the player s name is announced, he will go to center court, shake hands with the opposing player being announced, and turn and face the team bench. Starting lineup will be announced last. If your match is the first match of a session, then the National Anthem will be sung. Team Seating A special seating area is reserved for teams when they are not competing. The bleachers behind the scorer s table are open to all participants with passes or wrist bands.

6 Mascots and School Flags Please keep school flags and mascots on your side of the competition floor in front of your own crowd at all times. Artificial Noisemakers: No artificial noisemakers are allowed per the NFHS rule book. Awards Ceremony and Photographs On Saturday following the Consolation and subsequently the Championship match, an awards ceremony will take place. The team host will confirm rosters and school administrator participation in the ceremonies with the head coach. While fans will not be allowed on the floor for photographs during the award ceremonies, team photos may be taken in the warm-up gym following the consolation match and on the main floor following the championship award ceremonies. In addition, schools, parents and fans will have access to professional photos taken during the entire tournament. They can be viewed through the IHSA website and VIP link. Post Match Press Interviews A press conference involving the head coach of each of the participating teams, as well as players from both teams who played well in the match and/or figured prominently in the outcome of the match, will be interviewed. Interview Procedures The head coach and players from both teams have an obligation to "meet the press" in the Press Interview Room following each match. It is expected that even if a team loses a match, the head coach and players from that team will participate in the interviews at the scheduled time. The team host will escort the head coach and players from each team to the Press Interview Room at the appropriate time. The winning team s head coach and players will meet the press first. This formal session will last approximately ten (10) minutes. The losing team will be escorted to the locker room by the Team Host for a cooling down time and then to the press room. Coaches are advised that news media representatives may want a one-on-one interview with them and/or specific players following the formal press conferences. Exiting Locker Room Team locker rooms will be used by other teams and we ask that teams leave the locker room as quickly as they can following their match. As guest of Hoffman Estate High School, we ask coaches to make sure the locker rooms are straightened up before leaving the locker room. School Recognition Promotions Sportsmanship Award Schools whose conference has registered their programs for sportsmanship campaigns will be eligible for the sportsmanship award. Each eligible team and their fans will be rated by a sportsmanship team during both days of competition. Every school is eligible for a sportsmanship award. The names of the award winners will be announced and personalized banners will be sent by IHSA to the school. Tickets There are no advance sale tickets. Tickets for any session will be sold at the school. All checks for tickets should be made payable to: Hoffman Estate High School. Ticket price is $8.00 for children and adults. There is no charge for a baby in arms. No discounted tickets are sold.

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8 SPORTSMANSHIP AND SAFETY PROVISIONS AT THE IHSA BOYS VOLLEYBALL STATE FINALS Healthy Volleyball Environment The IHSA serves member schools by providing leadership for equitable participation in interscholastic activities that enrich the educational experience. School administrators, coaches, officials, fans, HEHS and the IHSA share a very important responsibility to the student-athletes that are participating in the state finals matches, to provide equipment, facilities and an environment that is as free of risk as possible. The concern for the health of our high school volleyball players participating in the state tournament is primary. Security personnel have been instructed to monitor the participants and react quickly and reasonably when conduct becomes negative and drops below the level of expected behavior. IHSA Event Security Policy To help insure the safest and most secure atmosphere for this IHSA State Final, event management at HEHS will diligently maintain the above standards. This will require complete cooperation by all competing teams, contest officials and fans. Security will always have priority over convenience; therefore, if you are requested to cooperate with event personnel in any manner, please do so promptly. Your assistance will enable our staff to fulfill its responsibility efficiently. Persons and Possessions Subject to Search Please note that all persons and their possessions are subject to search upon entering any IHSA State event venue. Items prohibited under this policy or any item deemed by the IHSA or HEHS staff to be dangerous or harmful to persons or property will be confiscated. Patrons of any IHSA state series contest who do not cooperate with event staff in their enforcement of this policy will be removed from the premises and law enforcement officials will be called as warranted. No ticket refunds will be granted in such cases. Police at the entrances may be doing visual checks of oversized purses, jackets, camera cases and the like. We ask everyone s cooperation in this process. Alcohol and Illegal Substances Prohibited The possession, distribution, sale, and or consumption of alcoholic beverages and illegal substances are prohibited on the property of any IHSA state series contest facility. State series hosts are required to make all state series contest sites, including the parking lots, fan accommodation areas, and other school or event venue property, alcohol and illegal substance free zones on the date or dates of any IHSA event being held at the site. Event personnel will enforce this policy rigorously. Position Statement Any act dangerous to others, is an unsafe behavior, incites participants or spectators to violent or abusive action, exhibits obscene gestures, or yells profanity and/or provocative type language toward an official, student-athlete, coach, spectator, bench and/or score table personnel is unacceptable.

9 State Final Student Media/Video Taping Contact: Matt Troha Phone: Fax: STUDENT MEDIA CREDENTIALS FOR PARTICIPATING SCHOOLS Congratulations on qualifying for an IHSA state final in a team sport. In order to provide the best possible coverage of this event for your school newspaper, yearbook and AV club, etc. you are entitled to have up to three students receive credentials to cover this event as official media members. In the event that you have less than three students, an adult sponsor may be included on this list. To apply for student media credentials, please have your Athletic Director or an individual involved with the aforementioned programs Matt Troha (mtroha@ihsa.org) at the IHSA with the following information: 1) The names of individuals attending 2) Whether they are students or adults 3) If the attending individuals will serve as reporters, photographers, videographers, etc. Student media who are registering for credentials are expected to maintain a level of professionalism while covering this event. That includes no cheering while in the press box or game coverage area. Proper attire is also required. Wearing school shirts and colors is acceptable, but students wearing face paint, costumes, carrying props, etc. will be required to change before receiving credential clearance. The individual applying for student media credentials will receive specific information on credential pick-up and media regulations at the event via in the days leading up to the state final. Please note that student media credentials are only available for state final events in team sports. Due to the sheer volume of schools who qualify in individual sports, our press facilities would be unable to accommodate student media from all participating schools in individual sports. Student media are also welcome to cover IHSA state final activities. Credentials are not required for these events, but please have your students check-in with state final personnel upon arrival for media coverage regulations. VIDEO TAPING STATE FINALS FOR COACH FILM BREAKDOWN Each school will be eligible to receive a pass for an individual attending the state final event to shoot game film that is for the sole purpose of being used by the coaching staff for postgame breakdown. Passes for videographers shooting highlight videos, documentaries, etc. should be included in student media application reference above. Additional passes for videotaping purposes will need to come from the allotment of state final passes given to school/head coach at or prior to the state final event. To apply for a credential to shoot video, please have your Athletic Director Matt Troha (mtroha@ihsa.org) at the IHSA with the name of the individual who will be taping and whether they are an adult or a student. Please contact Matt Troha ( ) at the IHSA for any questions related to this document.

10 Safety Information IHSA Boys Volleyball State Finals (Please fax this report to the IHSA prior to the tournament) School Submitter Class Position The following designated school administrator will be our IHSA contact person during the state finals. Friday Session 1 Friday Session 2 Saturday Session 3 Saturday Session 4 Participants Information Is there a long-standing rivalry with any of the teams you may play at the state finals? Yes No Have there been any past incidents with any of the teams you may play at the state finals? Yes No What additional security will your school provide besides the identified administrator? Spectator Information What is your perception of the reputation of your adult crowd and student body? What are other perceptions regarding the reputation of your adult crowd and student body? Any special reports filed on any coach, player or fan? Sportsmanship awards will be announced at a later time. Schools whose conference has registered will be eligible for the award. to: Debbie Coffman at dcoffman@ihsa.org or Fax, by Need by 10:00 am, Wednesday, May 30, 2018

11 ATTENTION: BOYS VOLLEYBALL ATHLETIC DIRECTOR Request for School Certified Athletic Trainer NAME OF SCHOOL MAKING THE REQUEST High School CERTIFIED ATHLETIC TRAINER PARTICIPANT PASS REQUEST Our school is eligible to send 1 certified athletic trainer to cover the medical needs of our team. Please place 1 athletic training pass into the team packets for the following athletic certified athletic trainer. This trainer will pick up the training pass on Friday. Name Principals/Athletic Directors signature: Fax to to Debbie Coffman Need by 10:00 am, Wednesday, May 30, 2018

12 Do What s Right! Sportsmanship DWR! EXPECTATIONS v Represents their school and community well with positive interaction with opposing fans and players. v Uses positive yells, chants, songs or gestures. v Display modesty in victory and graciousness in defeat v Respect and acknowledge the integrity/judgment of officials. v Exhibit positive behavior with opponents and fans before, during and after the contest. Acceptable Behavior... During the National Anthem, students, participants and fans should remove any hats, face the flag, not talk, place the right hand on the heart, and remain still until the end of the anthem. Applause during introduction of players, coaches and officials. Players shaking hands with opponents while both sets of fans recognize player s performance with applause. Accept all decisions of the game officials. Spirit Participants lead fans in positive support. Handshakes between participants and coaches at the end of contests, regardless of the outcome. Treat competition as a game, not a war. Coaches/players search out opposing participants to recognize them for outstanding performance or coaching. Applause at the end of the contest for performance of all participants. Everyone showing concern for an injured player, regardless of the team. Encourage surrounding people to display sportsmanlike conduct. Unacceptable Behavior... Disrespectful or derogatory yells, chants, songs or gestures. Booing or heckling an official s decision. Criticizing officials in any way; displays of temper with an official s call. Yells that antagonize opponents. Refusing to shake hands or give recognition for good performances. Blaming the loss of the game on officials, coaches or participants. Laughing or name calling to distract an opponent. Use of profanity or displays of anger that draw attention away from the game. Doing own yells instead of following the lead of spirit participants.

13 Friday-Saturday, June 1-2, Time Schedule IHSA Boys Volleyball State Finals Tournament Inquiries-- Competing schools that have questions may contact Steve Lacni, State Final Manager at Hoffman Estates High School ph:(847) Friday, June 1, 2018 Session One Match :30 a.m. 7:30 am Officials and line judges meet with IHSA and Official Coordinator. 8:45 am Bench Officials report to court 8:45 am Pass Gate opens - earliest time for participating schools to enter 9:30 am Doors open to general public for Session 1 9:50 am Captains and head coaches for Match 1 meet for coin toss 10:04 am Team hosts escort Match 1 teams from practice gym to playing court Team rosters and line-ups for Match 1 due to official scorer 10:05 am Match 1 warm-ups begin (2-6-6) 10:20 am Welcome by Announcer National Anthem Introduction of complete tournament squads with starting line-ups given last Introduction of Match 1 officials and line judges 10:30 am Match 1 begins (quarterfinals) After set 1 Captains and head coaches for Match 2 meet for coin toss After Match 1 Team hosts for Match 1 escorts the winning team to the press conference. Losing team escorted to press conference after the winning team is done Match 2 Approx. 11:30 a.m. 11:00 am Team hosts escorts Match 2 teams from practice gym to playing court Match 1 referees and line judge s report to court Team rosters and line-ups for Match 1 due to official scorer 11:05 am Match 2 warm-ups begin (2-6-6) 11:19 am Welcome by Announcer Introduction of complete tournament squads with starting line-ups given last Introduction of Match 1 officials and line judges 11:30 am Match 2 begins (quarterfinals) After Match 2 Team hosts for Match 1 escorts the winning team to the press conference. Losing team escorted to press conference after the winning team is done

14 Match :00 p.m Time Schedule IHSA Boys Volleyball State Finals Friday, June 1, 2018 Session Two 12:20 pm Bench Officials report to court 12:34 pm Team hosts escort Match 3 teams from practice gym to playing court Match 3 referees, and line judge s report to court Team rosters and line-ups for Match 3 due to official scorer 12:35 pm Match 3 warm-ups begin (2-6-6) 12:50 pm. Welcome by Announcer National Anthem Introduction of complete tournament squads with starting line-ups given last Introduction of Match 3 officials and line judges 1:00 pm. Match 3 begins (quarterfinals) After set 1 After Match 3 Match 4 Approx. 2:00 p.m. Captains and head coaches for Match 4 meet for coin toss Team hosts for Match 3 escorts the winning team to the press conference. Losing team escorted to press conference after the winning team is done 1:30 pm. Team hosts escorts Match 4 teams from practice gym to playing court Match 4 referees and line judge s report to court Team rosters and line-ups for Match 4 due to official scorer 1:35 pm. Match 4 warm-ups begin (2-6-6) 1:49 pm. Welcome by Announcer Introduction of complete tournament squads with starting line-ups given last Introduction of Match 4 officials and line judges 2:00 pm. Match 4 begins (quarterfinals) After Match 4 Team hosts for Match 4 escorts the winning team to the press conference. Losing team escorted to press conference after the winning team is done

15 Time Schedule IHSA Boys Volleyball State Finals Saturday, June 2, 2018 Session Three Match :00 a.m. 8:45 am. Pass gate open to teams 9:00 am. Doors open and tickets go on sale for Session 3 to the general public 9:20 am. Captains and head coaches for Match 5 meet for coin toss 9:34 am. Team hosts escort Match 5 teams from practice gym to playing court Match 5 referees and line judges report to the court Team rosters and line-ups for Match 5 submitted to Official Scorer by coaches 9:35 am. Match 5 warm-ups begin (2-6-6) 9:50 am. Welcome by Announcer National Anthem Introduction of head coach, starting line-ups, and libero given last Introduction of Match 5 officials and line judges 10:00 am. Match 5 begins (semi-finals) After set 1 Captains and head coaches for Match 6 will meet with officials for pre-match conference and coin toss. After Match 5 Team hosts for Match 5 escort the winning team to the press conference. Losing team escorted to the press conference after the winning team is done. Match 6 Approx. 11:00 a.m. 10:34 am. Team hosts escorts Match 6 teams from practice gym to playing court Match 6 referees and line judge s report to court Team rosters and line-ups for Match 6 due to official scorer 10:35 am. Match 6 warm-ups begin (2-6-6) 10:50 am. Welcome by Announcer Introduction of head coach, starting line-ups, libero given last Introduction of Match 6 officials and line judges 11:00 am. Match 6 begins (semi-finals) After Match 6 Team hosts for Match 6 escorts the winning team to the press conference. Losing team escorted to press conference after the winning team is done

16 Match :00 p.m Time Schedule IHSA Boys Volleyball State Finals Saturday, June 2, 2018 Session Four Consolation and Championship 2:45 pm. Pass gate open to teams 3:00 pm. Doors open and tickets go on sale for Session 4 to the general public 3:20 pm. Captains and head coaches for Match 7 meet for coin toss 3:34 pm. Team hosts escort Match 7 teams from warm up gym to playing court Match 7 referees and line judges report to the court Team rosters and line-ups for Match 7 due to official scorer 3:35 pm. Match 7 warm-ups (2-6-6) 3:50 pm. Welcome by Announcer National Anthem Introduction of head coach, starting line-ups, and libero given last for Match 7 Introduction of Match 7 officials and line judges 4:00 pm. Match 7 begins (consolation) After set 1 Captains and head coaches for Match 8 will meet for coin toss After Match 7 Awards Ceremony Awards Ceremony Awards ceremony for the Consolation Match will take place immediately following the match. Team hosts help line up teams immediately following match Senior Power Point Team hosts for Consolation Match 7 teams escort teams to warm up gym for photos. Announce starting time for Championship Match 8 at scheduled time (25 minutes following recognition) After Ceremony Team hosts for Match 7 escorts the winning team to the press conference. Losing team escorted to press conference after the winning team is done Match 8 Approx. 5:30 p.m. 5:05 pm. Team hosts escort Match 8 teams from practice gym to playing court Match 8 Referees and Umpire and Line Judges report for duty Team rosters and line-ups for Match 8 submitted to Official Scorer by coaches. 5:06 pm. Match 8 pre-match warm-ups begin (2-6-6) 5:20pm. Introduction of head coach, starting line-ups, and libero given last Introduction of Match 8 officials and line judges 5:30 pm. Starting time for Championship Match 8 After Match 8 Award ceremony Awards ceremony for the Championship Match will take place immediately following the match. Team hosts help line up teams immediately following match. Teams may remain on main floor for pictures After Ceremony Team hosts for Match 8 escorts the winning team to the press conference. Losing team escorted to press conference after the winning team is done U:Volleyball/Boys Volleyball/ Boys Volleyball State Qualifier Mailing