All Required Forms and Information are on the Boys Basketball page at

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1 OHIO HIGH SCHOOL ATHLETIC ASSOCIATION 4080 Roselea Place, Columbus, Ohio Phone: Fax: Boys District Champion/Regional Qualifier Coach & Administrator Important Memo & Information Please make certain this information is provided to the Athletic Administrator All Required Forms and Information are on the Boys Basketball page at (Sports & Tournaments > Basketball Boys > Tournament Information > Sectional, District & Regional Tournament Information) First, CONGRATULATIONS!! Your win places you in the Sweet 16 and one step closer to everyone s goal a trip to the Schottenstein Center! The extremely short turnaround time between your District Championship and the Regional Semi-Final creates a few very important timelines. Please access the Regional Tournament Information on our Basketball Tournament Information page (listed above) for necessary Regional/State Tournament forms and information. Many sites will NOT be conduct a Regional Tournament Meeting as some have done in past years this is an effort to help coaches and administrators with their planning and practice plans. These meetings were generally held to provide pre-sale tickets, and other arrangements will be made in most cases. There are a few sites that may choose to still do this and they will provide separate contact information for you. Though all required information is located on the Basketball Tournament Information page, there are several items I have chosen to summarize here. Please provide this information to your Athletic Administrator and vice versa should the Athletic Administrator be the one receiving this. If you have questions, please feel free to contact me via at jsnodgrass@ohsaa.org. Best of luck as you enter the Sweet 16 and your assistance in helping make this year s tournament a success is appreciated. Sincerely, Jerry Snodgrass Emily Gates Lauren Prochaska Director of Sport Mgmt. Assistant Director Assistant Director

2 Important Regional Form Requirements With the short time between the Regional and State Tournament, all preparations for the State Tournament, begin during the Regional Tournament. As a result, there are several important items you must complete now. Follow the instructions to download and complete the forms and them to Brenda Murray at bmurray@ohsaa.org by the deadlines listed. To download forms: 1. Go to or navigate from and from the Sports & Tournaments pull down menu, select Boys Basketball. 2. In the middle section, look for the section labeled Information for Regional Qualifying Teams/Coaches. The following forms are available on the Boys Basketball web page (described above) and must be downloaded and submitted by Wednesday, March 14 at 12:00 noon. Each is described in detail for your assistance. Each form is necessary for the Regional AND the State Tournament (except the Regional Mileage Report) Basketball Roster/Team Pass List School Information Form Locker Room/Floor List Cheerleader Pass List Basketball Season Results Team Photo Identification Form Basketball Roster/Team Pass List Please note your ROSTER and PASS LIST are one in the same. Download and complete and save this form and or fax this form to your Regional Site Manager no later than the Monday following your District Final game. In addition, or Fax this to Brenda Murray at bmurray@ohsaa.org no later than Wednesday, March 14. The information on this form is necessary for State Tournament Programs and clothing sales. If your team qualifies for the State Tournament, please bring a copy of this to the State Tournament Participants Meeting (you will receive information on this). Special Note Regarding Team Rosters: Only the 15 (maximum) players permitted in uniform by OHSAA Tournament Regulations and entered into the Official Scorebook will be permitted in the bench area and on the floor for warm-ups. School Information Form Please download and complete and save. Please submit this to your Regional Manager in addition to Brenda Murray. Cheerleader Pass List Download and complete this form electronically and save to your hard drive for further use. If you do not have cheerleaders, please enter NONE on the form. or fax this form to your Regional Site Manager no later than Monday following your District Final game. In addition, or Fax this to Brenda Murray at bmurray@ohsaa.org no later than Wednesday, March 14. Basketball Season Results Form Please download and complete and save. Please update this as you progress in the Regional Tournament. Your final form will be due at the State Tournament Participants Meeting, should you advance. Team Photo & Identification Submitting this NOW is extremely important for the State Tournament to allow for printing of programs. Please download and complete and save. Check with your Regional Manager if he/she requires this form. Submit this along with a digital copy of your photo that must be at least 300 dpi-ppi and 5 x 7, to Brenda Murray (bmurray@ohsaa.org). If you choose to submit a printed photo, please mail the photo no later than Monday following your District Final game. All photographs will be returned. Regional Mileage Report Print this form and provide to your Regional Site Manager. This form is used to pay expenses for your Regional participation. New forms are issued for the State tournament. Official OHSAA Eligibility List Eligibility Lists are no longer required to be submitted. The OHSAA s compliance department monitors and checks the eligibility of all studentathletes in conjunction with the competing schools Athletic Directors.

3 Important Regional Tournament Information Regional Sites Regional Tournament sites are contracted LONG before competing teams are determined. As a result, there may be more travel for one school than another. There may be cases where a team has played a game on that floor. NEITHER are deemed as competitive advantages for a school provided it is not the school s home court. This should be understood entering the Regional Tournament as complaints will not be entertained concerning site selection. Regional sites were approved by the Board of Directors. The OHSAA Director was authorized by the Board of Directors to move individual game sites and/or times when it is deemed necessary. Submission of the Tournament Entry Form is an agreement by your school to abide by these conditions. Sites and manager information are available via the web at and selecting Boys or Girls Basketball from the drop-down menus. Video Exchange At the recommendation of the OHSBCA, the Official Tournament Regulations include the requirement for teams to exchange video of their previous 2 contests. This exchange must occur prior to Sunday evening of the Regional Tournament and teams are responsible for working out the details of their exchange. Admission & Ticket Information Schools will be provided an allotment of tickets from the host site to be pre-sold at your school. Pre-sale tickets are $7.00 per person (adult & student), and all tickets at the door are $8.00. If there is no Sunday meeting by the host site, other arrangements will be made by the site manager to provide you with tickets. Practice Sessions at Regional Sites Any team that has not played a game on the floor of the Regional Tournament site may arrange for one practice session, if possible, with the site manager provided its opponent has played a game on the floor during the tournaments this tournament season. There shall be no expenses allowed for such practice sessions. If neither team has played a game on the floor of the Regional Tournament site during the tournaments there shall be no practice allowed for either team at the site other than the usual pre-game warm-up. Pre-Game Warm-up There will be thirty minutes allowed for warm-up practice at the Regional Tournament. ONLY the 15 (maximum) names entered into the Official Scorebook will be permitted on the floor in the bench area and permitted to participate in warm-up. Pass List Information Chances are, the Regional Pass List is different than the one you used at the Sectional/District level. Fifteen (15) players and seven (7) other personnel will be admitted at the Pass Gate designated by the Regional Site Manager by the Official Pass List downloaded from website. This Pass List will be used at the Pass Gate for all sessions of the tournament. In addition to your Pass List, the Regional Site manager will issue each school the following eight (8) complimentary tickets: Superintendent: 2 Principal: 2 Athletic Administrator: 2 Bus Driver & Additional: 2 (to be used for bus driver and any additional coach/etc.) PLEASE keep in mind that Regional Tournament Participants are provided a Participation Allowance for incidentals. Though this may be used in any manner the school sees fit, the intent is to give schools the opportunity to purchase additional tickets for coaches, administrators, etc. with this allowance.. Cheerleaders Eight varsity plus ONE school approved uniformed mascot, plus one advisor / sponsor will be admitted at the pass gate. Cheerleaders must be supervised with a Board of Education approved advisor/coach, and MUST BE the school recognized cheer group during the regular season, and are permitted on the playing floor only during a time-out, pre-game warm-up and intermissions. Game Officials Game officials for the tournaments have been assigned by the Executive Director s Office. The officials assigned for the tournaments are determined by a combination Rating/Voting system approved by the Board of Directors. Names of the officials will not be announced until game time. Just as in all games and in accordance with NFHS Rules, the decisions and rulings of the officials will be final. Game Balls The Official game ball for all OHSAA Boys tournaments is the Rawlings COMPOHIOCB Physician and Athletic Trainer

4 A physician and an Athletic Trainer will be present during the tournament. Official Scorer & Courtesy Scorers The tournament Site Manager will provide the Official Scorer. The Official Scorer shall wear a black and white striped officials shirt. Each team may provide a courtesy scorer at the scorer s table. Pep Bands Pep bands are not permitted at the Regional Tournament. Signs and Noisemakers The use of signs, school banners, pennants, shakers, balloons, confetti, and noisemakers such as horns, bells, sirens, and drums are NOT PERMITTED. You are asked to emphasize this to students/parents at pep rallies, assemblies, bulletins and announcements in your school. TEAM EXPENSES Expenses for a maximum of 18 team members/school personnel will be paid. - Travel: $4.00 per mile one way for one vehicle (state road map) for each day of travel to participate. - Meals: $15.00 per day per individual for each day of participation if the team travels more than 50 miles from their school to the Schottenstein Center. - Lodging: Lodging reimbursement will be provided for teams that have traveled more than 50 miles from their school to the Schottenstein Center. For any school that has traveled between 51 miles and 100 miles, lodging reimbursement will be provided for ONE night. For schools traveling more than 100 miles between the school and the Schottenstein Center, reimbursement will be provided for 2 nights. All reimbursement will be at $30.00 per individual up to 18 individuals. The entire team must stay overnight for the school to request reimbursement. - Bonus: 15% of school s advance ticket sales. Note: Due to a $1.00 Traffic maintenance charge the OHSAA is assessed for every ticket sold at the state tournament, the 15% team bonuses are based on a $9.00 ticket for the BOYS tournament and a $7.00 ticket for the GIRLS tournament. - Incidentals: $ CHEERLEADER EXPENSES Expenses for 8 cheerleaders and one coach/advisor for a total of 9. - Travel: $4.00 per mile one-way maximum of one vehicle - Meals: $15.00 per day individual - Lodging: Lodging reimbursement will be provided for teams that have traveled more than 50 miles from their school to the Schottenstein Center. For any school that has traveled between 51 miles and 100 miles, lodging reimbursement will be provided for ONE night. For schools traveling more than 100 miles between the school and the Schottenstein Center, reimbursement will be provided for 2 nights. All reimbursement will be at $30.00 per individual up to 9 individuals. The entire team must stay overnight for the school to request reimbursement. Looking Ahead All Regional participants will receive a State Tournament Participants Manual to provide information in advance for State Tournament planning. For your planning purposes, there is a State Finalists meeting on Sunday following the Regional championship at the Schottenstein Center at The Ohio State University. The meeting information (including directions, parking instructions and entry to the Schottenstein Center) is located within the Participants Manual that all Regional participants will receive.

5 Best of Luck in the Sweet 16! 2018 OHIO HIGH SCHOOL ATHLETIC ASSOCIATION BASKETBALL TOURNAMENT MEDIA FORM School: Division: Game Time News Media that Followed Your Team (Please Check Where Appropriate) Newspapers (name/city) Regular Season Sectionals/ Districts School Yearbook or Newspaper Photographer Name of Individual

6 OHIO HIGH SCHOOL ATHLETIC ASSOCIATION BASKETBALL TOURNAMENT OFFICIAL LINEUP FORM DIVISION SCHOOL NAME CITY Each team may dress a maximum of 15 players for each game. Please list the names of the players below in NUMERICAL order. Place an (X) next to your five (5) starters. Indicate captains with a (C) after their name. 1. # Players Names (first then last) Yr. Pos. 2, 3, Head Coach Asst. Coach Managers Asst. Coach Asst. Coach Head Coach Signature

7 Ohio High School Athletic Association State Tournament School Information Sheet (To Be Submitted at the State Tournament Finalists Meeting on Sunday) School Name: Head Coach s Name: Head Coach s Cell Phone Number: Athletic Director s Name: Athletic Director s Cell Phone Number: If your team is playing in the State Championship game, an individual on your team will be asked to record a Sportsmanship Message that will be played on the Video board at the Schottenstein Center prior to tip-off. Please indicate the name of the individual that you will select for this. Student Athlete s Name: If your team is playing in the State Championship game, both teams will be given awards during the Awards Ceremony. School Administrators are asked to assist with placing medals around the neck of each player. The two administrators who will assist with the Awards Ceremony and their titles are: Name Title State Final Four Participants receive two coaches shirts from Rawlings. These shirts will be delivered after the State Tournament so we can better obtain sizes. Please list the sizes you would like to order. There is no reordering once we place the order to Rawlings. Coaches Shirt 1 Coaches Shirt 2