REHIRE - CADET Overview

Transcription

1 REHIRE - CADET Overview Introduction This guide provides the procedures for rehiring a CADET in Direct Access (DA). Known Issue Cadet rehires cannot be saved unless the Cadet s password is reset by PPC first. If the error message is received upon clicking Save, contact PPC Customer Care to have the Cadet s password reset. Contents Topic See Page Rehire a CADET 2 Approving a CADET Rehire 23 CADET Rehire Contract 26 Approving a CADET Rehire Contract 32 1

2 Rehire a CADET Introduction This section provides the procedures for reentering a CADET into DA and is used ONLY for CADETS that had previously been issued an Employee ID number. Information All entries are to be entered as directed in this section. All other fields are to be left at default or left blank. Procedures See below. 1 Select Personal Information from the HR Data Shortcuts pagelet. 2 Enter the Empl ID and click Search. 2

3 3 The member s previous information will display. Click the Plus button to add a new row. 3

4 4 The Effective Date will default to the current date. This should be edited to reflect the date of rehire. Click the Edit Name button if the member had a name change. If not, skip to step 6. 4

5 5 Enter the member s complete name including full middle name. When complete, click OK. NOTE: Do not use NMN for members with No Middle Name. The government travel card will be issued with a middle name of N and cause denial of its use for the member. LEAVE IT BLANK. 5

6 6 All fields should default to the previous information. If not, enter as appropriate: Effective Date Date of rehire Birth Date Date of birth Birth Country Birth country (If selecting other than USA, other fields may be displayed.) Birth State and Location City and town of birth place If Biological History section is incorrect, click the Plus button and update as needed. Select the Contact Information tab. 6

7 7 DA defaults the Address Type and the As Of Date entered as the original date of hire. If appropriate, select the Edit/View Address Detail link to modify an address or select the Add Address Detail link to add another address (In this example we are adding a home address). To add a new Mailing address, be sure you are on the new row and then click the Plus button. If no changes are needed, select the Regional tab and skip to step The Effective Date defaults to the current date and may be edited to match the date of rehire. Click the Add Address link. 7

8 9 Enter the appropriate Address information and click OK. 10 The address will display as entered. Click OK. 8

9 11 Repeat the procedures in steps 7-11 to add or edit Mailing address and/or Home of Record (HOR). Click the Regional tab. 12 Click the Ethnic Group icon and select the appropriate category. If the member claims more than one ethnic group, click the Plus icon to add an additional group. All other fields are left blank. Click Save. 9

10 13 Return to the Home page and select the Job Data link from the HR Data Shortcuts pagelet. 14 Enter the Empl ID, check the Include History box, the Correct History box and click Search. 10

11 15 If this is a rehire following a break in service, click the Plus button to add a new row. If it is a rehire immediately following a discharge, the Effective Sequence fields come into play. The discharge row will be 0 and the rehire row will be 1 with the same Effective Date. 11

12 16 Effective Date Defaults to the current date. Edit to the date of the rehire. Select Rehire from the drop-down. Reason Select Rehire from the drop-down. Position Number Enter for Cadet. Click Override Position Data. 12

13 17 All Position Data should display as shown. If they do not, use the lookup icon to select the following: Regulatory Region AD Company ACG Business Unit CADCG Department Department Entry Date Date of rehire Location Defaults with data matching Department entered Establishment ID Defaults to USCG Click the Job Information tab. 13

14 18 Job Code Enter , if not auto-populated, and hit the tab key. Supervisor ID Enter the Employee ID for the CGHRSUP that will approve the rehire. Employee Class Select AD from the drop-down. Click the Job Labor tab. 14

15 19 Labor Agreement Should default to ENL. Labor Agreement Entry Date Edit to reflect date of rehire. Scroll down to Assigned Seniority Dates and click View All. 15

16 20 This is the member s previous data before updating the Labor Seniority Dates. Click Recalculate Seniority Dates to open all of the fields. 16

17 21 Enter dates for the following fields: Active Duty Base Date Date of rehire AD Pay Scale Date Date of rehire DEP Date Leave blank CMA Date (this date will vary per Ch. 3 PAYMAN) Current AD Date Date of rehire DIEMS Date Date Initial Entry Military Service (any component) Expected AD Term Date 6 years from rehire accession minus 1 day Expected Loss Date 6 years from rehire accession minus 1 day Job Family Entry Date Date of rehire Mil Obligation Compl Date 8 years from DIEMS date minus 1 day Pay Allowance Date Date of rehire Points Start Date Leave blank Pay Base Date Leave blank Date of Rank Date of Oath of Office Rotation Date Leave blank Click the Payroll tab when completed. 17

18 22 Pay Group Defaults to USCG STG and will update after the rehire approval. Click the Salary Plan tab. 23 Salary Admin Plan Defaults to CDT. If not, use the lookup icon & select CDT. Grade Select CDT from the lookup icon. Grade Entry Date Enter the date of rehire. Enter 1 and hit the tab key. Entry date Enter the date of rehire. Click the Compensation tab. 18

19 24 Click Default Pay Components to upgrade the Compensation Rate data. Click the Benefits Program Participation link. 19

20 25 Benefits Systems Select Base Benefits from the drop-down. Under the Benefits Program Participation Details section, click the Plus button to add a new row. Effective Date Enter the date of rehire. Benefit Program Select ACG from the lookup icon. Click the Job Data link. 20

21 26 Click Save. 21

22 27 Several Messages will display. Click OK for all and wait for the spinning-wheelof-death to complete the process. 28 Click the Home icon to return to the Main DA screen. 22

23 Approving a CADET Rehire Introduction This section provides the procedures for approving a CADET rehire. Information The Auditor/Approver cannot be the same person who entered the rehire. Procedures See below. 1 Review the rehire process prior to approval. Navigate to the Menu > Workforce Administration > Personal Information > Modify a Person link. Review the information in Job Data before approving the transaction. 2 From the Requests tab on the Home page, select the View My Requests (all types) link from the Self Service Requests pagelet. 23

24 Approving a CADET Rehire, Continued 3 Select the Requests I am Approver For radio button. You may narrow search results using any of the fields and click Populate Grid. 4 Click the Approve/Deny link for the rehire accession you are approving. 24

25 Approving a CADET Rehire, Continued 5 Enter any necessary Comments and select either Approve or Deny. 6 Whether approved or denied, the buttons will be greyed out and the system saves the approval. Click X to exit this screen. 25

26 CADET Rehire Contract Introduction This section provides the procedures for completing the contract of a rehired CADET in DA. Procedures See below. 1 Select the Contract Data link from the Career Management pagelet. 2 Enter the Empl ID and click Search. 26

27 CADET Rehire Contract, Continued 3 The Contract Status/Content tab will display with the current Contract Number. Click Return to Search. 4 Click the Add a New Value tab. 5 Enter a new Contract Number (stay consistent numbering) & click Add. 27

28 CADET Rehire Contract, Continued 6 Contract Begin Date Enter date of rehire. Regulatory Region Enter AD. Contract Content MUST enter a statement. Click the Contract Type/Clauses tab. 7 Enter the appropriate Contract Type from the lookup icon. Click the Reason/Oath Info tab. 28

29 CADET Rehire Contract, Continued 8 Contract Term Years/Months/Days Enter the appropriate timeframe. Reason Select the appropriate reason from the drop-down. Member Signature Date Enter the date of the rehire. Name Enter the name of the Oath Administrator. Military Grade Select the Oath Administrator s rank from the drop-down. City and State Enter the city and state for the Oath Administrator. Click the Contract Leave tab. 9 Total Leave to Sell (Days) is greyed out for CADET rehires. Click the Mbr Service Dates tab. 29

30 CADET Rehire Contract, Continued 10 Click on View All to verify all dates concur with accession rehire dates. 11 Click the Contract Approval tab. 30

31 CADET Rehire Contract, Continued 12 Enter for Dept of Approving SPO and click Submit for Approval. 31

32 Approving a CADET Rehire Contract Introduction This section provides the procedures for approving a CADET rehire contract in DA. Information The Auditor/Approver cannot be the same person who entered the rehire. Procedures See below. 1 From the Requests tab on the Home page, select the View My Requests (all types) link from the Self Service Requests pagelet. 2 Select the Requests I am Approver For radio button. You may narrow search results using any of the fields and click Populate Grid. 32

33 Approving a CADET Rehire Contract, Continued 3 Click the Approve/Deny link for the contract you are approving. 4 Enter a mandatory Comment and select either Approve or Deny. NOTE: Selecting Deny returns the contract to the HRS user. 5 Once approved, the member is fully accessed into the Coast Guard. 33