Committee Meeting Minutes

Transcription

1 Committee Meeting Minutes Meeting date: 23 August Meeting number: 8/2017 Commencement time: Location: 7:30pm Wedderburn Community Centre 24 Wilson St, Wedderburn 1. Welcome Greg Deimos, Frank Peiffer, Julie Benaim, Lynne Habner, Pat Lee, Leigh Randall, Tammy Martin 2. Apologies Alison Hargreaves, Thomas Jackson, Geoff Maxwell Moved: Pat Lee That apologies be accepted. Seconded: Leigh Randall Chair 3. Absentees - Dale Jackson 4. Minutes of the previous Committee Meeting 28 June 2017 Moved: Frank Peiffer Seconded: Leigh Randall That the minutes of the previous meeting of 28 June 2017 be confirmed. A/Secretary 5. Councillor s Report - no report provided. Councillor 6. Correspondence in: a) Ric Raftis Quarterly web report b) Wedderburn Community Centre CoM Tax Invoice for room hire May & June meetings c) LSC Successful Grant Application - $10, Hard Hill Project d) LSC Town Entrance Signs VicRoads advice and suggestions A/Secretary 7. Correspondence out: a) Bendigo Bank Term Deposit Change of term to 7 months with interest at maturity b) to T. Jackson Hall CoM Booking Officer Booking Supper Room for Wedd rwinefest 9 th March 2018 & rates applicable. c) LSC Acceptance of Grant terms d) LSC Hire agreement Wedderburn Senior Citizen Centre e) LSC Town Entrance Signs - Response to VicRoads advice and suggestions f) Wedderburn Tourism Group Confirmation of date and Venue together with flyer for Wedd rwinefest g) Mr Phil Pinyon CEO LSC Letter seeking waiver of building permit fees for Town Entrance Signs and Hard Hill Shelter Projects A/Secretary

2 Moved: Frank Peiffer Seconded: Tammy Martin That both the correspondence in and out be accepted. 8. Finance Report a) Ledger Reports b) Payment of account Moved: Frank Peiffer Seconded: Pat Lee That the Treasurer s Report be accepted and that the payment of the invoice to Wedderburn Community Centre be ratified. Treasurer 9. Public Relations Report - Nil PR Officer 10. Grant Report for subscription to Ourcommunity.com.au site. The Chair reported that about six grant opportunities have been circulated to potentially interested parties. Vice President 11. Actions arising from the previous minutes (Appendix A). Chair 12. Other Business a) Town Entrances Update: the Chair provided a report on the current status of the project, and advised that the locations proposed by VicRoads have been investigated, and a response was provided confirming agreement of suitable locations. Follow up on progress with Council will be undertaken every two months. b) Hard Hill Shelters Project Update: the grant for $10,000 was confirmed by Council. A 10% deposit will be paid to the shelter construction company for plans for a building permit to be submitted, then a further payment will be made to confirm commencement of design and construction of the shelters. A request has been made to Council to waive the permit fees. The committee agreed to proceed with the project. Members considered the idea of including lighting with the structures, and agreed for Tammy Martin to raise the matter with Wedderburn Tourism. c) Wedd rwinefest i. Change of Venue: Frank reported that the working group met the previous week and resolved to change the venue to the hall at the Wedderburn Senior Citizens instead of the hall or supper room. Moved: Frank Peiffer Seconded: Leigh Randall That the Committee s decision to use the Wedderburn Hall as the venue for the Wedd rwinefest be rescinded, and that the working group s decision to hold the event at the Wedderburn Senior Citizens Hall be ratified. ii. Admission Cost: this was reduced to $15 from the previous price of $20, and the working group agreed that tickets would not be pre-sold. d) Youth Report by P. Lee: Goal 7 of the Community Plan refers to engaging young persons in the community by establishing a youth club. Pat had agreed to investigate how this might be achieved. The report referred to current programs in place, and

3 concluded that the success of a youth club is dependent on someone that is committed to actively running it. Committee members discussed the report and noted that it would be difficult to establish a successful youth club in Wedderburn. It was suggested that the committee engage with Josh Lee, who is responsible for Youth and Community Development for IDHS, to discuss how best to engage with youth in Wedderburn. It was agreed that the working group would arrange a meeting with Josh as a first step. Frank Peiffer will contact Josh to determine a meeting date and invite committee members when arranged. e) Membership/ Succession Planning: The committee discussed how the WDA would continue without ongoing active membership. The achievements of the Association should be promoted so that the community is aware of what it can do for Wedderburn. Members undertook to encourage people to join the committee in advance of the AGM. f) Karaoke Night: This was suggested as a fundraising idea for committee members to consider, along with other suggestions for fundraising. g) Website Update: Members were asked to provide suggestions for improvement or update to the website. It was agreed that the newsletters should be added to the website. h) Silos Project: The intention of this project is to bring people to Wedderburn. This matter will be discussed further at a later meeting. 13. Next Meeting 27 September 2017 Chair 14. Meeting closed at 9.47pm Chair

4 APPENDIX A Action Sheet (Agenda Item 11) Meeting # Action By Due date Comment 01/ Long Term Goals All 26/07/2017 WIP For discussion - On 27/1/16 Resolved to hold over to 24/02/16 02/2016 Concrete imprints of the hands of Hamish & Andy to be considered for inclusion in the streetscape project 3/2017 Dinner Meeting for June meeting Working Group Only CoM supplied goals. To be further discussed at the next meeting This item to be examined at the July 2017 meeting. A. Hargreaves agreed to bring discussion point to facilitate discussion on this long outstanding item. 27/07/2016 WIP - Discussion on where to put same Plan A Near the shops Plan B Hall or a wall Currently awaiting movement of Streetscape Project by LSC 23/8/17: J Benaim to follow up with Jodi Schumann, Loddon Shire Project Officer. A/Secretary 28/06/2017 Adjourned to a date to be fixed. 23/8/17: Agreed to arrange for the 27 September 2017 dinner meeting to be held at Wedderburn Hotel. T Martin to book. 5/2017 Wedderburn Silos Project Chair 26/07/2017 Documentation shown to CoM at May meeting but members present were unable to make a determination of support and asked for the matter to be held over to the June meeting. Item listed for discussion July 2017 Meeting 6/2017 Youth needs in the community 6/2017 Our-Community.com Grants P. Lee 26/07/2017 Ideas as to how the Community Plan actions relevant to youth can be progress. Report provided to 23/8/17 meeting. T. Martin 26/07/2017 Report re any available grants for organisations within the community that have been identified - 6/2017 Wedd rwinefest Booking of venue F. Peiffer 26/07/2017 Venue booked - 6/2017 Karaoke Night G. Deimos 26/07/2017 Item held over for discussion from June meeting 6/2017 TV events board and webpage. F. Peiffer 26/07/2017 F. Peiffer and G. Deimos to collaborate - 6/2017 Developing Aged Care Units A. Hargreaves 26/07/2017 Item held over for discussion from June meeting until A Hargreaves attends meeting

5 8/2017 Youth needs F.Peiffer ASAP Contact Josh Lee from IDHS and arrange a meeting with the working group to discuss youth engagement. 8/2017 Website G. Deimos ASAP Contact Ric Raftis to add a page to the website in Publications titled Newsletters. 8/2017 Hamish & Andy imprints J.Benaim ASAP Contact council officers re status

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