AMENDMENT TO REQUEST FOR PROPOSALS Janitorial Services - UAS

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1 103 Administrative Services Center 3295 College Road Phone (907) Fax (907) Procurement & Contract Services PO Box , Fairbanks, Alaska , AMENDMENT TO REQUEST FOR PROPOSALS Janitorial Services - UAS REQUEST FOR PROPOSALS NO. 18P0018MG AMENDMENT NO. 1 Procurement Officer: Michael Grahek Effective Date: June 8, 2018 Issue Date: May 24, 2018 ISSUED TO: All Prospective Offerors Dear Vendor: ISSUED BY: University of Alaska Fairbanks Procurement & Contract Services PO Box Fairbanks AK The following clarifications, revisions, and changes have been made to Request for Proposals No. 18P0018MG for Janitorial Services - UAS: QUESTIONS: The following questions were received from potential Offerors. They are presented in a Question and Answer format. A1-Q1) Please confirm that cleaning is 7 days a week as it says on Page 38 A1-A1) The Contractor will be required to provide daily services five days per week in most areas. Some areas specify a different frequency for cleaning, but there are no areas that requires cleaning seven days per week. Please refer below to the revised language in Section V.C.2. A1-Q2) Will the leased spaces in the UAS NSRL require cleaning too? A1-A2) Only the areas outlined in Attachment A Task Frequencies and highlighted on Attachments B and C Floor Plans require cleaning. Any other areas which may require periodic or one-time cleaning will be performed as non-routine services at the Cost Per Man Hour Rate for Unscheduled Services. A1-Q3) Who is the current janitorial contractor? A1-A3) REACH, Inc. currently has the contract to clean these facilities. A1-Q4) Approximately how many people (students/professors/others) use the building daily? A1-A4) Traffic may vary, but it is estimated that approximately 50 students and 15 staff members utilize the NSRL facility during the normal school year (fall through spring). During the summer months and winter break, traffic decreases significantly. A1-Q5) Do you have the approximate cost of janitorial supplies including paper products [used] per month or per year? A1-A5) UAS does not currently have historical usage information for supplies. Please note below the clarification concerning supplies.

2 CLARIFICATION: Page 39, Section V.D. (Supplies and Equipment): The Contractor is not required to supply paper products (i.e., paper towels, toilet paper, toilet seat liners, etc.) under this contract. UAS will provide these items, but it will be the Contractor s responsibility to obtain them from UAS and ensure that all areas in which they are required are properly stocked. All other requirements outlined in Section V.D. remain unchanged. CHANGE: Page 38, Section V.A.1. as follows: The Contractor shall furnish all labor, supplies, equipment, management and supervision necessary to provide janitorial services at the University of Alaska Southeast (UAS) Technical Education Center, and the UAS Natural Science Research Lab, and the UAS Marine Technology Center in accordance with the specifications, terms and conditions, and provisions set forth herein. ADD: Page 38, Section V.A.4. as follows: The Marine Technology Center is located at 1421 Harbor Way, Juneau, Alaska. The building consists mainly of laboratories and storage, having approximately 425 square feet of occupied space requiring services. ADD: Attachment C Marine Technology Center Floor Plan CHANGE: Page 38, Section V.C.2. as follows: Unless otherwise specified, the Contractor shall perform daily services (those outlined in Section V.E.1.) daily, Sunday through Saturday five days per week, beginning after 5:30pm and finishing by 6:30am each day... Note: Cleaning is not required on Sundays. Some areas specify cleaning only two, three, or four days per week, and some areas specify cleaning six times per week. REPLACE: Attachment A Task Frequencies with the attached Attachment A. This attachment reflects the addition of the Marine Technology Center. All other terms and conditions remain the same. Sincerely, UNIVERSITY OF ALASKA FAIRBANKS Michael Grahek, C.P.M. Sr. Contracting Officer

3 University of Alaska Fairbanks RFP No. 18P0018MG - Amendment No. 1 Attachment A - Task Frequencies Technical Education Center (TEC) Rm # Use SF Surface M Tu W Th F Sa Notes 100 Entryway 63 Floor Mat x x x x x x 100A Lobby 436 Rubber Tile x x x x x x 100B Landing 16 Carpet x x x x x x 100B Landing 32 Carpet x x x x x x 100C Elevator 46 Tile x x x x x x 100E Corridor 194 Concrete x x x x x x 100W1 Restroom Women's 38 Tile x x x x x 100M1 Restroom Men's 41 Tile x x x x x 100M Stairs 83 Concrete x x x x x 101 Office 103 Tile x x x x x 102 Office 101 Tile x x x x x 103 Office 98 Tile x x x x x 105 Auto Shop 607 Concrete x x x x x x 105A Wheel Alignment & Tune 1334 Concrete x x x x x x 105B Auto Service 2207 Concrete x x x x x x 106 Classroom 1043 Carpet x x x x x x 107 Restroom ADA 88 Tile x x x x x x 108 Machine Shop 1204 Concrete x x x x x x 108A Office 81 Concrete x x x x x 110 Power Tech Lab 1766 Concrete x x x x x x 116 High Bay 3911 Concrete x x x x x x 119 Classroom Power Tec 819 Concrete x x x x 120 Classroom Const Tech 1597 Concrete x x x x 121 Corridor 220 Concrete x x x x x x 122 Heavy Equip/Simulator 1573 Concrete x x x x x x 123 New Classroom PHIII 839 Concrete x x x x x x 124 Classroom 700 Concrete x x x x x x 130 Construction Tech Lab 3342 Concrete x x x x x x 132 Classroom 655 Concrete x x x x x x 134 Construction Tech Lab 1408 Concrete x x x x x x 200 Stair Landing 16 Carpet x x x x x x 200B Corridor 325 Carpet x x x x x x 200E Landings X 2 49 Concrete x x x x x x 200G Corridor 93 Carpet x x x x x x 200H Corridor 232 Carpet x x x x x x 201M1 Shower Men's 561 Vinyl x x x x x x 201W1 Shower Women's 217 Vinyl x x x x x x 203 Kitchen 58 Tile x x x x x x 204 Office 97 Tile x x x x x 205 Office 100 Tile x x x x x 206 Office 99 Tile x x x x x 207 Office 99 Tile x x x x x 208 Office 99 Tile x x x x x 209 Office 151 Tile x x x x x 210 Open Office 687 Carpet x x x x x 215 Conference Room 200 Carpet x x x 219 Health Science Lab 1185 Vinyl x x x x x x Clean After 8pm Daily 219 b Health Science Lab / 99 Vinyl x x x x x x Clean After 8pm Daily 220 Classroom 435 Carpet x x x x x Clean After 8pm Daily 221 Office 115 Carpet x x x x x 222 Office 95 Carpet x x x x x 223 Office 115 Carpet x x x x x 224 Lounge Area 146 Carpet x x x x x Total SF 29918

4 University of Alaska Fairbanks RFP No. 18P0018MG - Amendment No. 1 Attachment A - Task Frequencies Natural Science Research Lab (NSRL) Rm # Use SF M Tu W Th F Sa 103 Break Room 242 Vinyl x x x x x 106 Office 100 Carpet x x x x x 107 Office 190 Carpet x x x x x 107A Office 120 Carpet x x x x x 107B Office 105 Carpet x x x x x 107C Office 109 Carpet x x x x x 108 Office 302 Carpet x x x x x EL Elevator 30 x x x x x 112 Office 565 Carpet x x x x x 113 Conference Room 133 Carpet x x x x x 114 Office 106 Carpet x x x x x 115 Office 177 Carpet x x x x x 116 Office 102 Carpet x x x x x 120 Entry Lobby 177 Vinyl w/rugs x x x x x 121 Stairs 76 Vinyl x x x x x 122 Stairs 120 Vinyl x x x x x 123 Vestibule 70 Vinyl x x x x x 131 Corridor 513 Vinyl x x x x x 132 Corridor 127 Carpet x x x x x 142 Restroom Men 155 Vinyl x x x x x 143 Restroom Women 135 Vinyl x x x x x 200C1 Corridor 408 Vinyl x x x 200C2 Corridor 152 Vinyl x x x 200M1 Restroom Men 155 Vinyl x x x x x 200W1 Restroom Women 135 Vinyl x x x x x 200S1 Stairs 163 Vinyl x x 200S2 Stairs 110 Vinyl x x 202 Classroom/Lab 200 Vinyl x x x 203 Classroom/Lab 495 Vinyl x 205 Classroom/Lab 310 Vinyl x x x 207 Classroom/Lab 470 Vinyl x 209 Classroom/Lab 594 Vinyl x x x 211 Classroom/Lab 387 Vinyl x x x 213 Library 385 Carpet x 217 Classroom/Lab 430 Vinyl x 300C1 Corridor 182 Vinyl x 300C2 Corridor 40 Vinyl x 300T1 Restroom 40 Vinyl x x x x x 300V1 Vestibule 46 Vinyl w/rugs x 301 Office 267 Vinyl w/rugs x 302 Office 85 Carpet x 303 Office 60 Carpet x 304 Office 110 Carpet x 305 Office 343 Carpet x 306 Office 137 Carpet x 307 Office 342 Carpet x Total SF 9700 Marine Technology Center Rm # Use SF M Tu W Th F Sa 100C1 Corridor 170 Vinyl x x x x x 100M1 Restroom Men 145 Vinyl x x x x x 100W1 Restroom Women 50 Vinyl x x x x x 111 Stairway 60 Vinyl x x x x x Total SF 425

5 University of Alaska Fairbanks RFP No. 18P0018MG - Amendment No. 1 Attachment C - Marine Tech Center Floor Plan

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