unisaaustralianhpvsuperseries

Transcription

1 2018 unisaaustralianhpvsuperseries australianinternationalpedalprix round6 EventManual September20 23 allenquiriesto: Australian International Pedal Prix Inc. Military Road West Beach SA 5024 Phone: E: W: Revised 07/08/2018 **If changes are made to this manual, the organising body will notify all teams who have entered the Event and revised documentation will be published on the website**

2 table of contents PROGRAM OF EVENTS TIMES/DATES VENUE AMENITIES/SERVICES ACCESS TO STURT RESERVE CAR PARKING VEHICLE NUMBERS DOCUMENTATION TEAM IDENTIFICATION SCRUTINEERING RIDERS ATTIRE AND HELMETS LAP COUNTING AND TIMING TEAM MANAGERS BRIEFING TRACK MARSHALLING ON TRACK ACTIVITIES END OF COMPETITION AWARD PRESENTATIONS RIDER INJURIES & MEDICAL TREATMENT FLAGS / LIGHTS RESPONSIBILITIES AND OBLIGATIONS OF THE TEAM MANAGER EVENT RULES PENALTIES PROTESTS RESULTS appendices Appendix 1. SITE MAP Appendix 2. PROCEDURES FOR REFUELLING OF GENERATORS Appendix 3. FORM Appendix 4. FORM Page 2 of 20

3 PROGRAM OF EVENTS **SUBJECT TO CHANGE** Thursday 20 September 8:00am Gates 1 & 2 open 2:00pm Scrutineering commences 5:00pm Scrutineering concludes 10.30pm Gates 1 & 2 close no vehicle access Friday 21 September 6:00am Gates 1 & 2 open 9:00am Scrutineering commences 3:00pm Scrutineering concludes 4:00pm Gates 1 close no vehicle access 4:30pm Timed practice session 1 commences Category S1, S2 & C4 6.00pm Session 1 concludes 6.05pm Timed practice session 2 commences Category S3, C5 & C6 7:35pm Session 2 concludes 7:45pm Gates 1 & 2 open 8:00pm Compulsory Team Managers briefing Community Club upstairs 9.00pm Managers briefing concludes 10:30pm Gates 1 & 2 close no vehicle access Saturday 22 September 6:00am Gates 1 & 2 open 9:00am Gate 1 closed for vehicle access 9:15am Top 14 Shootout 10.00am Shootout concludes 11:00am Commence form up of grid 11:30am All vehicles on grid 11:50am All riders in vehicles - grid cleared 11:52am National Anthem 11.53am Parade Lap commences 12:00pm Rolling start Sunday 23 September 12:00pm Race concludes 12:30pm Gate 1 opened 12:30pm Post-race presentations 1:30pm Presentations conclude DON T DRIVE TIRED AIPP Inc is concerned that some teams may be attempting to return home after this Event with drivers who have suffered from sleep deprivation. This practice is actively discouraged. If you or any persons associated with your team finds themselves in this position, please contact the Event Director to arrange camping on Sunday evening on the Reserve to ensure a good night s sleep prior to setting off on your journey. Page 3 of 20

4 1.0 TIMES/DATES 1.1 Tuesday 18 September Set up by AIPP commences. 1.2 Thursday 20 September 2018 Team entry to the site allowed 1.3 Thursday 20 September and Friday 21 September Scrutineering will be conducted at the venue on the main straight opposite Pit C refer to the map at the end of this manual 1.4 Teams will be able to request preferred Scrutineering times prior to the Event and will be advised of allocated Scrutineering times via the website 1.5 Friday 21 September 2018 Track activities commence 1.6 Saturday 22 September 2018 at Noon Round 6 of the UniSA Australian HPV Super Series commences 1.7 From 9:00am on Saturday no motor vehicles will be able to enter or exit the venue 1.8 Sunday 23 September 2018 at Noon Round 6 of the UniSA Australian HPV Super Series concludes 24 hours after it commenced. Time out for any race stoppages will be included as race time 1.9 Sunday 12:30pm Gates open for motor vehicles 2.0 VENUE 2.1 This Event is conducted on a closed street circuit at Sturt Reserve, Murray Bridge, South Australia. 2.2 The track is 1.71 kms in length, with up and down gradient sections and is a bitumen roadway with bends in both directions. The width varies from 6 to 12 metres and will have varying light conditions at night from floodlit to complete darkness in some sections 2.3 The track proper is the roadway on which race conditions apply. It does not include pit lane 2.4 All pit lanes are located on the inside of the track and include a separate changeover area for each team directly in front of the team s pit area 2.5 All traffic travels in an anti-clockwise direction 2.6 Areas designated as hazardous will be bunted or fenced off. Teams and their visitors are not permitted within these areas. This also applies to Event management areas (Race Control) where access is limited to authorised personnel 2.7 Emergency Access Road. The marked roadway behind pit areas must be kept clear to allow emergency vehicle access. Teams must check ground marking carefully and not set up any tents or equipment on this roadway. Teams will be required to move anything set up or left on the access roadway. 2.8 Sturt Reserve is a DRY ZONE. Possession and/or consumption of alcohol is prohibited 2.9 We have been afforded the privilege of using Sturt Reserve for a HPV Event. Under our agreement with the Rural City of Murray Bridge we are required to ensure we do not jeopardise the Reserve and the environment in general As a guide to expected behaviour: No trees or vegetation may be trimmed or damaged. Accidental damage must be reported to the Event Director immediately No open fires may be lit in the area All rubbish and refuse are to be disposed of in bins provided All materials and equipment shall be stored so as to prevent damage to the site and minimize hazards to persons, materials and equipment Individuals should remember that they are a member of a team and ultimately responsible for the actions of all their team. Team Managers should brief team members accordingly. Page 4 of 20

5 3.0 AMENITIES/SERVICES The following amenities and services will be available throughout the Event: 3.1 Catering A range of hot and cold food and drinks will be available for the duration of the Event. There is also a permanent café and fully licensed Community Club adjacent to the venue. Teams are not permitted to sell food at the Event. On site caterers have exclusive selling rights 3.2 Drinking Water There is one potable water outlet at Sturt Reserve located in the central area adjacent to the catering area. Refer to the venue map. Teams are advised to ensure that they have adequate supplies of suitable drinking and washing water 3.3 Toilets There are two blocks of permanent toilets at the northern end of the reserve. In addition, three transportable toilet blocks will be located around the reserve. Teams supplying their own toilets are asked to consider the health and welfare of nearby teams when locating these facilities within their allocated campsite 3.4 Showers Shower blocks will be located in a central position on the reserve. Teams are asked to be mindful of the amount of water they consume and, when showering, consider the large number of users 3.5 Rubbish Removal Teams are expected to keep their areas tidy during the Event and utilise rubbish bins provided. Team Managers are urged to actively encourage litter prevention through the use of appropriate bins and should ensure teams clean up their immediate area prior to departure 3.6 Power Power is not provided to pits or camp sites. Teams are not permitted to run cables to fixed power boxes. Unauthorised cables will be disconnected Teams requiring power in their pit and/or camp area should provide their own generators which need to be located with consideration for other teams. A 2.1 kg ABE fire extinguishers MUST be located next to the generator at all times and safe procedures MUST be observed during refuelling (Appendix 2) All leads are to be tagged and within test date. There will be a tagging service on site at a nominal fee All leads and cables across walkways are to be covered to prevent trip hazards All exposed extension lead joins are to be covered with a waterproof cover 3.7 Public Address System A public address system will operate throughout the Event. Please ensure you monitor this for important announcements 3.8 Camping Team camping spaces will be numbered and allocated according to pit number Where possible spaces will be approximately 50m deep x 4m wide Please be mindful of space and only use the area you have been allocated. Teams encroaching on another competitors space will be required to move Motor vehicles must not be left in the camping area (caravans, camper vans and camper trailers excepted) Page 5 of 20

6 3.9 Pits and Rider Change Areas Team pit spaces and rider change areas will be numbered and allocated prior to the Event with the information available on the website Teams are to set up in the infield directly behind their pit areas, which are approximately 4 metres in width Entrants with multiple teams may be required to share pits within their teams Teams must not encroach on any area of the pits other than their allocated space No motor vehicles are to be left in the pit areas, camping area or central roadway Due to space restrictions because of the large number of entrants to this Event, large trucks (including articulated vehicles) are not permitted to remain on the Reserve Pit areas are illuminated at night, but only to a minimal standard There is to be no welding, grinding, etc within Pit areas No stakes, poles etc are to be driven into any sealed surface or where there are underground watering systems in place. The location of underground systems is marked with blue paint A yellow safety line will be marked on pit lane. All rider changeovers must be made behind the yellow line. Team marquees etc must be set back at least 2 metres from the edge of pit lane Pit lane must be kept clear of spectators. No spectators or team members are permitted on the track side of the yellow line All teams must provide fire extinguishers (MINIMUM of 2.1Kg ABE type) in both their camp and pit sites. All fire extinguishers must be fully charged and within test date Gas heaters should only be used in open or well-ventilated areas, never in sleeping areas. Carbon monoxide is deadly. Be mindful of the effect of heat on any covering over the top of a gas heater Cooking and team catering may be carried out in the rear portion of the allocated pit area. This activity must not impact on the safety of the pit occupants or the emergency lane that traverses the rear of the pits No Kerosene, petrol or similar forms of heating are allowed 3.10 Vehicle Maintenance and Repairs Vehicle maintenance facilities (Tri-Sled Service Tent) will be available onsite for minor repairs. Minor repairs may be carried out in team pit areas. No welding is permitted anywhere on site Off Track Safety Teams hiring houseboats are reminded of their obligations to comply with water safety regulations that pertain to hirers of houseboats All teams and their personnel are reminded of the dangers of swimming in the River Murray. Below the surface the water is extremely cold. Unseen hidden objects and sand bars may be present below the surface. The banks can pose difficulties when trying to leave the water South Australian Metropolitan Fire Service personnel will conduct inspections of Team pit and camp areas to assess their compliance with fire safety. Teams are required to cooperate with these officers Animals are prohibited. Guide, Hearing, SAPOL and Event Security dogs are excepted Page 6 of 20

7 3.12 Security South Australian Police and Event security personnel will conduct continual patrols of the venue Teams should be mindful of security issues and keep all valuable items in a safe location Teams are responsible for security within their campsite and pit areas. It is advisable that these sites are occupied at all times to maintain security and prevent incidents of theft or damage 3.13 On Line results Results will be available online. Refer to the website for further information 4.0 ACCESS TO STURT RESERVE 4.1 Motor vehicles will not be able to enter or exit the venue during the 24-hour race, any organised Events or the Friday evening practice session 4.2 Pedestrian access during the Event will be via Gate 1 located at the intersection of East Terrace and Wharf Road and Gate 2 on the river side of the track 4.3 Sturt Reserve is closed to general traffic from Wednesday 19 September until Monday 24 September. Event competitor and service vehicles are the only vehicles allowed on the circuit. If private vehicles are required for transport during the Event they should be parked outside the venue. Once the venue is locked down, any vehicle parked in the infield car park must remain there for the duration of the Event 4.4 Conventional bicycles, skateboards, scooters and motor bikes are not to be brought to the Event. Their use is prohibited 4.5 Access Times Thursday - Sunday GATE 1 - VEHICLE & PEDESTRIAN ACCESS Thursday September am OPEN to all access 10.30pm CLOSED to all access Friday September am OPEN to all access 4.00pm CLOSED to vehicle access 7:45pm OPEN to all access 10:30pm CLOSED to all access Saturday September 22 6:00am OPEN to all access 9:00am CLOSED to vehicle access Sunday September pm OPEN to all access GATE 2 - PEDESTRIAN ACCESS RIVERFRONT Thursday September am OPEN 10.30pm CLOSED Friday September 21 6:00am OPEN 10:30pm CLOSED Saturday September 22 6:00am OPEN for the duration of the Event. Page 7 of 20

8 4.6 Teams arriving to set up pits and camping must enter and exit Sturt Reserve via Gate 1. No access is allowed to the riverfront straight area. Access to riverfront pits is only available from the centre roadway. Refer to venue map (Appendix 1) 4.7 Teams must ensure team members are supervised at all times. No casual track use is permitted by competition or training vehicles. Other than the race, HPV s are only permitted on the track during the official practice session 4.8 An entry fee of $15 per person including riders will be charged and collected at the gate. This charge covers attendance for the duration of the Event. Teams are able to pre-purchase entry wristbands prior to the Event. Children under the age of 10 years of age will be admitted free of charge 5.0 CAR PARKING 5.1 A long term car park is located inside Sturt Reserve. All vehicles remaining inside the venue must be parked in this area. There is a $15 charge per vehicle. Vehicles in this location must not be moved until the track is clear after the conclusion of the race on Sunday afternoon 5.2 No vehicles are permitted to park in camping or pit areas 5.3 When parking outside of the Event area please be mindful of local restrictions 5.4 Directions of car parking attendants must be followed 6.0 VEHICLE NUMBERS 6.1 Side number panels and numbers will be distributed during Scrutineering to those teams who have not already received them at a previous Round 6.2 Teams will be allocated the same number for the entire series irrespective of the number of rounds entered 6.3 A fee of $11 per panel will be incurred for teams requiring additional number panels. Orders must be placed by 31 August 6.4 Number panels are not required to complete Scrutineering but must be attached prior to the start of competition 7.0 DOCUMENTATION 7.1 Documentation will take place as part of the Scrutineering process. This process will be conducted out of the Events SA caravan at the rear of the Race Control compound 7.2 All teams are required to present documents prior to Scrutineering 7.3 To complete the process, the following are required Form 1 Principal s Declaration - Must already have been forwarded to AIPP by teams who wish to be considered institutional Form 2 Team Manager Declaration - Required from every Team Manager. Form 2A Team Manager Scrutineering Checklist Required from every Team Manager. Form 3 Consent Release and Indemnity - Required from all riders prior to their participation in the Series Form 4 Team Member List - Required for each Event 7.4 Once all documents have been checked each Team will be issued a Scrutineering Checklist and directed to the start of Scrutineering Page 8 of 20

9 8.0 TEAM IDENTIFICATION 8.1 One competitor wristband for each of the team riders and team manager will be issued following successful Scrutineering. Team managers will also receive a manager s lanyard and credential which must be worn at all times. Managers of teams who have competed in a previous Round will have already received their credential 8.2 Only properly identified team members will be permitted to ride vehicles 8.3 Replacement wristbands will only be issued on return of a damaged band not for lost bands 8.4 Team riders and managers and/or proxies must wear this identification at all times during the Event 9.0 SCRUTINEERING 9.1 Scrutineering will take place on Thursday 20 September between 2.00pm and 5.00pm and Friday 21 September between 9.00am and 3.00pm. Scrutineering will be conducted at the venue on the main straight opposite Pit C. (See map Appendix 1). Teams will be offered a choice of Scrutineering times prior to the Event and times will be published on the website 9.2 All vehicles will be fully scrutineered to ensure that they comply with 2018 Vehicle Specifications and will not be permitted to start until they have passed Scrutineering 9.3 Vehicles may be subject to subsequent Scrutineering during or after the Event 10.0 RIDERS ATTIRE AND HELMETS 10.1 Riders must wear appropriate clothing (cycling attire etc) which is neatly fitting. No singlets or tank tops. Shoulders must be covered 10.2 Riders must wear an approved cycle helmet or skate board helmet or full face helmet with visor (AS2063.1, AS2063.2, AS/NZS2063, AS1698, AS/NZS1698 or SNELL B95) 10.3 Helmets must be properly fastened and adjusted correctly at all times 10.4 Caps, hats, beanies, hoods or other items must not be worn under helmets 10.5 Riders of open canopy vehicles must wear safety glasses that meet or exceed AS/NZS1337.1:2010 safety standards at all times whilst riding. Prescription glasses do not meet this standard and must have a set of approved glasses over the top if required to be worn. Where a fully enclosed vehicle is no longer deemed to be fully enclosed they are required to meet the same requirements as an open canopy vehicle 10.6 Hand and finger protection is recommended for all riders 10.7 Riders must wear shoes or cleats that provide full foot coverage 10.8 Riders must not wear personal listening devices while on the track 11.0 LAP COUNTING AND TIMING 11.1 All teams are required to supply their own MyLaps ProChip Transponder 11.2 Teams must ensure the transponder is securely fitted to the vehicle for the duration of the Event The transponder should be fitted within 150mm of the road surface 11.3 Each vehicle will have its transponder checked under riding conditions during Scrutineering 11.4 If the lap counting system fails the information that is available will be used to determine an equitable allocation of positions at the sole discretion of the Organising Body. Results and Awards will be announced accordingly 11.5 If a team transponder is lost or fails during the race a replacement can be purchased from the Events SA Caravan for $55 Page 9 of 20

10 12.0 TEAM MANAGERS BRIEFING 12.1 Time: 8.00pm Friday 21 September Location: Murray Bridge Community Club upstairs meeting room. Duration: 60 mins Attendance at this meeting is compulsory for all team managers 13.0 TRACK MARSHALLING 13.1 Teams will be advised of their allocated marshalling time and location via the website 13.2 All teams are required to ensure they have at least 2 trained marshals 13.3 Failure to appear at the rostered time and location will result in team penalties 13.4 Marshals must arrive at their position at least five minutes prior to their allocated time 13.5 Marshals will be provided with a radio, safety vest, torch, flags, lights and writing equipment all of which must be passed to the next marshal at changeover 13.6 Marshals must not leave their position until relieved 13.7 The Marshal taking up the position shall radio the Chief Marshal to advise changeover 14.0 ON TRACK ACTIVITIES 14.1 Timed Practice Session Friday 21 September 2018 Category S1, S2 & C4 4.30pm to 6.00pm Category s3, C5 & C6 6.05pm to 7.35pm Teams wishing to take part in the practice session must register using the Request Form sent to all teams and available on the website. Deadline for registration is 31 August Practice is not compulsory This session will be conducted under race conditions. All laps will be timed The fastest lap time for each vehicle during Practice will determine grid positions for Round 6 of the UniSA Australian HPV Super Series 24 hour Event with fastest times at the front of the grid All vehicles not taking part in the Practice session will be allocated grid positions in vehicle number order regardless of category behind those who participated in Practice Teams registered to enter the Practice session may be required to provide a track marshal for this session. These Marshals will be selected for the session with the roster being available on the website prior to the Event Only vehicles which have been successfully scrutineered will be permitted to take part in the session No vehicles are to commence using the circuit until an announcement is made via the PA system to commence the session. Pit exit Marshals will open pit lanes as directed by the Chief Marshal and the entire circuit will be available under a green light/flag Only registered and properly identified riders will be permitted to participate in the practice session All vehicle and rider safety equipment must be used The timing and duration of this session may be altered at the discretion of the Race Director Page 10 of 20

11 14.2 Round 6 of the UniSA Australian HPV Super Series Saturday 22 September 2018 Noon to Sunday 23 September 2018 Noon am Grid form up commences. Vehicles will form up according to the times attained during Practice. All vehicles that did not take part in the Practice session will form up in vehicle number order regardless of category behind those who participated in Practice am Form up complete and all vehicles must now be on the grid am Event opening ceremony and fanfare commences am All riders to be strapped in and all non-riders have 2 minutes to clear the grid am Grid cleared am National Anthem am Course Car to commence rolling lap of the circuit. All vehicles to maintain track position behind the course car under yellow flag conditions am Course Car leads field back on to the main straight and turns off its flashing warning lights to signal commencement of the Event Noon Course Car crosses the start line when the Australian National flag will be waved to HPV s to start the Event. All circuit lights will be green If the start is aborted for any reason the Course Car will leave its flashing lights on, the Australian National flag will not be waved and the circuit lights will remain flashing yellow. This will signal to riders that a further parade lap will need to be undertaken END OF COMPETITION 15.1 Unless there are unforeseen circumstances, lap counting will end exactly 24 hours after race commencement inclusive of race stoppages. Commencement being when the first vehicle first crossed the start/finish line at the conclusion of the rolling lap 15.2 All vehicles after this time will receive the chequered flag 15.3 The chequered flag signals the end of the Event and all vehicles, once having been shown this flag, must slow 15.4 The Course Car will be waiting just past the start/finish line to collect the lead vehicle after it has crossed the finish line 15.5 ONCE THE COURSE CAR HAS ENTERED THE TRACK NO HPV MAY PASS IT UNLESS INSTRUCTED TO DO SO BY THE DRIVER OR OBSERVER IN THE COURSE CAR 15.6 As the Course car passes each marshal point the marshals will wave their red and yellow flags together to signal the race end 15.7 The Course car will lead all vehicles on a parade lap back to the Start/Finish line 15.8 All vehicles must return to their pit area immediately following the conclusion of the parade lap 16.0 AWARD PRESENTATIONS :30pm Sunday at the rear of Race Control compound The following awards will be presented: Chairman s Award Tim Bellotti Memorial Award Endurance for the leading vehicle (in each category) and highest placed all female team (in each category) completing the most laps in Round 6 Fastest Lap for each category in Round 6 UniSA Australian HPV Super Series Awards for the leading vehicle in each category and highest placed all female team in each category based on cumulative scores from each Round in 2018 Page 11 of 20

12 17.0 RIDER INJURIES & MEDICAL TREATMENT 17.1 St John First Aid will be on-site for the duration of the Event to facilitate the treatment of injuries 17.2 Team members are encouraged to have ambulance insurance cover in case travel to hospital is needed. Inquiries should be made into school student accident/medical insurance coverage 17.3 If treatment is required the following procedure must be adhered to: In the case of riders - as soon as practicable after the injury the Team Manager or delegate must accompany the rider to the St John first aid post The Team Manager or delegate must provide St John representatives with all available medical information concerning the patient to assist with their treatment Once the required treatment has been completed the Team Manager or delegate is to attend at Race Control to provide details of the incident. Injury Report Form to be completed (Appendix 3) 17.4 No additional person may substitute for an injured rider in the team 18.0 FLAGS / LIGHTS 18.1 Australian National Flag Competition Start 18.2 Green Flag/Light Conditions normal race speed 18.3 Yellow Flag/Light This is the signal for danger there is a hazard on track ahead. It may be in the form of another vehicle, debris or a marshal on the track. SLOW DOWN and be prepared to take evasive action. Any overtaking or riding within the yellow flag area prior to the next green flag that causes concern to officials will be severely dealt with 18.4 Red & Yellow Flags/Flashing Red & Yellow Light Emergency Vehicle either on or about to enter the track or other hazard on the track Red and Yellow flags/lights will be shown at the two marshal points preceding the obstacle. Riders need to be very aware of these occurrences and ensure they travel extremely slowly with NO OVERTAKING and be prepared to take evasive action Overtaking within the red & yellow flag/light area prior to the next green flag/light will incur penalties 18.5 Red Flag/Light STOP IMMEDIATELY AS NEAR AS PRACTICABLE TO THE LEFT-HAND SIDE OF THE TRACK. If red flag condition continues for an extended period, teams may be directed to return to their pit. When directed to move, vehicles are to return to their pit in single file. NO OVERTAKING PERMITTED 18.6 Black Flag Waved directly at a single vehicle. Vehicle is required to stop at Race Control on the following lap. The Black flag may be shown in conjunction with a vehicle number 18.6 Chequered Flag End of competition 18.7 Following a race stoppage whereby all vehicles have returned to their pit, an announcement will be made over the PA system for all vehicles to line up at the pit exit. When the course is deemed safe by the Race Director the track will go green and vehicles will exit pit lane at the direction of the pit exit marshal. Page 12 of 20

13 19.0 RESPONSIBILITIES AND OBLIGATIONS OF THE TEAM MANAGER [Information in this section also relates to any person who is acting in the capacity of Proxy for the Team Manager at any given time] 19.1 Each team must nominate one Team Manager over the age of 18 years of age who: 19.2 Is the official contact between the Organising Body and the team 19.3 Is responsible for presenting all necessary paperwork at Scrutineering 19.4 Is responsible for ensuring that their team members act within the rules and spirit of the Event 19.5 Must be present in the Team s pit area throughout the Event and have the nominated contact mobile phone with them, turned on and not diverted or switched to message bank 19.6 Must be present at the Team Managers briefing. This applies to Team Managers and their nominated proxies for the Event 19.7 Will not be a riding member of the team unless permission is obtained from Organising Body at least one week prior to the Event 19.8 Has the responsibility of ensuring that all team members understand all rules, guidelines and safety procedures governing the Event and are aware of the consequences of any infringement 19.9 Has the responsibility of ensuring each rider has all necessary adjustments in their vehicle made before they enter the track. This should primarily be achieved through establishing the Team s practised protocols Is responsible for the conduct of those in or associated with the team Is responsible for ensuring that all areas used by the team, its support staff and visitors during the Event are kept tidy and left tidy after the Event Is responsible for ensuring that the team provides trained marshals as required Is reminded that they have a particular responsibility and duty of care to their riders and during construction and use of the team vehicle, they must ensure that - a. the rider protection structures are strong enough to meet their purpose b. all other aspects of the vehicle do not compromise rider safety Must be familiar with and comply with the duty of care check list see below Page 13 of 20

14 19.15 Duty of Care Check List This list is provided to assist Team Managers fulfil their duty of care and remind them they are responsible for safety within their campsite and pit areas: No open fires are permitted in the grounds of Sturt Reserve. All teams must provide fire extinguishers. MINIMUM of 2.1 Kg ABE type in both their camp and pit sites. ALL fire extinguishers to be fully charged and within test date. ALL motor vehicles to be removed from the campsite (except as per 3.8.4). ALL emergency access roadways must be kept clear at all times If you are supplying your own portable toilet, please consider the health and welfare of other teams when it comes to location of these amenities within your campsite. ALL electrical equipment and leads must be tagged as required ALL electrical leads across walkways must be covered ALL extension lead joins must be covered with a waterproof cover ALL generators and electrical equipment must conform to Australian Standards SAFE storage and handling of spare fuel for generators. 20 litres only to be left in camp site area. Additional fuel must be removed to safe storage in car parks i.e. boot of cars. SAFE refuelling procedures of generators (Appendix 2) SAFE storage and handling of all gas bottles and cylinders. Advice can be sought from the SA Metropolitan Fire Services personnel on site ALL gas bottles and cylinders must be within test date All gas fuelled equipment including hoses must be in safe operating condition SAFE location and operation of all cooking facilities SAFE location of all heating devices. Do not use gas powered heaters in enclosed spaces SAFE location of all gas-powered lanterns ALL tents to be securely pegged and guyed ALL guy ropes and pegs to be kept clear of walkways ALL exposed tent pegs to be shielded Wherever necessary guy ropes and tent pegs to be clearly identified eg bunting SAFE and healthy storage of food and drink supplies SAFE and healthy preparation of food CONTROL and removal of all rubbish from your campsite and pit area PROHIBITED items Large trucks including articulated vehicles Bicycles, skateboards, scooters or motor bikes. This includes powered scooters The driving of motor vehicles inside the perimeter fence during the Event other than emergency services and official Event management vehicles Animals and pets. Guide dogs are excepted Candles and/or exposed flames in tents Any item which may cause alarm, injury or distress to any person Firearms of all classes and description Bows, bow and arrows or slingshots of any description Cap guns, caps for cap guns or guns, which fire missiles or projectiles of any description Fireworks or pyrotechnic devices including sparklers Any gun like device Any item of a pornographic or offensive nature Alcohol, or any illicit drugs Any item not specifically mentioned above that an official deems not in the spirit of the event Page 14 of 20

15 20.0 EVENT RULES 20.1 Riding of vehicles anywhere on the circuit, except as directed for Scrutineering, prior to the official practice session and competition start will incur penalties 20.2 Disorderly and abusive behaviour by teams will not be tolerated. Penalties including exclusion of individuals from the area at the discretion of event organisers may be applied in any case of offensive language or conduct This is a smoke and alcohol-free Event 20.4 Overtaking and Contact Vehicles should keep to the left of the track unless overtaking Vehicles should overtake on the right-hand side with the overtaking vehicle ensuring a safe clearance distance prior to moving back into the preferred track position Obstruction of overtaking vehicles is prohibited Deliberate bumping is prohibited Cutting off is prohibited Any vehicle coming into contact with a Marshal or other event official will incur an immediate 10 minute penalty unless it can be demonstrated to the satisfaction of the Race Director that the incident was unavoidable. Contact occurring under yellow flag/light conditions will attract a 20 minute penalty 20.5 Pit Lane Conditions Maximum speed is 10 km/h Vehicles must not enter pit lane via the pit exit Vehicles must stop by using their brakes without assistance from the pit crew All rider changes must occur in the team s changeover area Vehicles must be stationary for rider changes With the exception of pit lane, urgent minor repairs can be undertaken anywhere off the track. Teams must not supply or retrieve any items from vehicles on the track or in pit lane. Such item as water bottles, batteries, clothing, glasses, etc can only be changed during rider change over A maximum of two persons can assist rider change overs Prior to exiting the pit lane, riders must sound their warning device and display their wristband to the pit lane exit marshal. The exit marshal is permitted to stop vehicles prior to exiting to ensure they comply with regulations relating to horns, helmets, seatbelts and glasses If a vehicle does not comply with safety requirements the pit exit marshal will hold the vehicle at pit exit in a designated safety area until the defects are remedied Spectating on the track side of the yellow line between the pit area and pit lane is not permitted and will incur team penalties. Pit lane is not for pedestrian access. Advise your visitors and team accordingly All personnel in the team rider change over area must wear fully enclosed footwear at all times Page 15 of 20

16 21.0 PENALTIES 21.1 Teams found to be in breach of any Series rules risk penalty. Team behaviour deemed not to be in the spirit or best interest of the Event will incur penalties 21.2 The Chief Marshal, in conjunction with the Race Director, will receive and investigate reports of dangerous riding 21.3 The Race Director has the discretion to apply team penalties for any conduct considered not within the spirit of the Event or that brings the Event into disrepute 21.4 Decisions of the Race Director will be final. Team managers will be informed of any penalties imposed 21.5 Forms of Penalty Caution Formal recorded warning Time/lap penalty Exclusion of individual riders (substitution not allowed) Exclusion from results Team disqualification from competition 22.0 PROTESTS When a team believes, on reasonable grounds, that another competitor has contravened the rules, they may lodge a written protest with the Race Director. The procedure is as follows: 22.1 Team Manager completes an official protest form (Appendix 4) 22.2 Completed forms must be lodged with the Race Director within 30 minutes of the alleged incident 22.3 Decisions of the Race Director will be final and the relevant team managers will be informed of any penalties imposed 22.4 Due to the number of vehicles sharing the circuit it is likely that contact will occur. This may not be intentional and not worthy of protest. Repeated frivolous protests will not be accepted 23.0 RESULTS Results are provisional until published by the Organising Body on the official AIPP website Page 16 of 20

17 Appendix 1. SITE MAP Page 17 of 20

18 Appendix 2. PROCEDURES FOR REFUELLING OF GENERATORS 1 All refuelling of generators is to be carried out in accordance with procedures specified by the manufacturer and/or supplier. 2 Refuelling must be carried out at least 10m away from naked flames, gas lanterns, lit barbeques etc. 3 Unit being refuelled MUST be switched off. 4 Turn off all loads on generator prior to refuelling. 5 If there is any risk of fuel being spilt on hot components, let unit cool down before refuelling. 6 Have an assistant standing by with a 2.1 kg ABE fire extinguisher. 7 Release caps on tanks and containers slowly to vent pressure. 8 Use a funnel to lessen chance of spillage. 9 Do not fill tanks to the point of overflowing. 10 If fuel is spilt, clean up and nullify hazard before starting unit. 11 Have a bucket or bag of sand available for any clean-up of fuel spill. 12 Remove fuel storage containers to a secure storage area before starting unit. 13 Ensure all loads on generators are off before restarting generators. 14 Do not restrict ventilation of generators or cover with flammable material while running or hot. Page 18 of 20

19 Appendix 3. FORM 6 Australian International Pedal Prix Inc INJURY REPORT FORM To be completed by the Team Manager where any person suffers any injury and/or is given medical attention by first aid or medical personnel. If there is insufficient room on the form, please use back of the form to complete report. Any information given on this form will be used by the AIPP solely for statistical/insurance purposes. DATE AND TIME OF INJURY THE TRACK LOCATION WHERE THE INJURY OCCURRED INJURED PERSON S NAME TEAM INJURED PERSON ASSOCIATED WITH ROLE OF INJURED PERSON AT THE EVENT Description of the injury and how it occurred INJURY TREATMENT DETAILS Please place X where appropriate Treated at Scene by Treated at St John facility accompanied by Transported to hospital by private vehicle Ambulance TEAM MANAGER S NAME TEAM MANAGER S SIGNATURE Received by at on (AIPP Representative) Comments Page 19 of 20

20 Appendix 4. FORM 7 Australian International Pedal Prix Inc PROTEST NOTIFICATION Information provided on this sheet will assist the Race Director determine any action required. It will not be accepted unless signed by the Manager of the Team lodging the protest SECTION 1 - Details of Team Lodging Protest Vehicle No. Vehicle name Team Manager s name Entrant Rider s name at time of incident (if riding incident) Time of incident SECTION 2 Details of the incident Track location of incident Other vehicle/s number Other team/s name Description of incident Diagram if appropriate Use reverse of sheet if necessary Signature of Team Manager SECTION 3 Space For Organising Body Use Form received by Time Date Action taken Signature UniSA Australian HPV Super Series Page 20 of 20