Highway Committee MINUTES OF MEETING October 1, 2018

Transcription

1 Highway Committee MINUTES OF MEETING October 1, 2018 Meeting of the Highway Standing Committee of the Chemung County Legislature Minutes of a meeting of the Highway Committee of the Chemung County Legislature held in the Legislative Chambers, 5 th Floor, Hazlett Building, 203 Lake Street, Elmira, New York on Monday, October 1, 2018 Members and officials present: John Pastrick, David Manchester, L. Thomas Sweet, Joseph Brennan, Kenneth Miller, Brian Hyland, Cornelius Milliken III, Peggy Woodard, William Fairchild, Martin Chalk, Aola Jackson, Paul Collins, Richard Madl, Donna Draxler, Rodney Strange, Thomas Santulli, Michael Krusen, Steve Hoover, Joseph Sartori, Michael Mucci, Andy Avery, K. Bill Hopper, Anthony Rudy, Jennifer Stimson, Andrea Fairchild, Samantha Potter, Peter Buzzetti, Michael Youmans, Matthew Hourihan, Christopher Moss, Bryan Maggs, Taylor Lance The meeting was called to order by the Chairman of the committee, John Pastrick. The Commissioner provided the Legislators with a written update. Mr. Collins asked for an update on the emergency repairs to Dry Run Road. Mr. Avery stated that the repairs are complicated and involve the replacement of two major culverts. The boxes for one of the culverts were set last week. NYSEG needs to move some power lines before the other box can be set. Mr. Avery is hopeful that the work will be completed in four to five weeks. Mr. Avery stated that the County is responsible to pay for damages to county roads caused by the recent storm. Other highway projects will be deferred and/or fund balance will be used to cover the expense of repairs. He noted that even if the county is awarded disaster assistance the money may not be received for years. Mr. Miller asked about repairs to Christian Hollow Road. Mr. Avery stated that the work there is complicated by private repairs that need to be done before the County can finish the necessary repairs. Mr. Miller raised concerns regarding the use of oil and stone on county roads. Mr. Avery stated that Chip Seal (oil and stone) is a common maintenance practice that is used to extend pavement life. It provides a good driving surface at a very low cost, about one fourth to one fifth the cost of a conventional asphalt overlay. Chip Seal surfaces are generally used on less traveled routes with open drainage systems. Mr. Avery will provide a Chip Seal fact sheet to the Legislators. Mr. Brennan asked if the work being done on the Sing Sing retention pond could be completed on a more timely basis. Mr. Avery stated that the work is being done by the Chemung County Soil and Water Conservation District as their work schedule allows. Mr. Miller asked what the criteria was for the Webb Mills Fire Department receiving grant funding for the paving of their parking lot and truck platform areas. Mr. Krusen stated that the Town of Southport had approached the county seeking help with the paving project for the Webb Mills Fire Department. The county encouraged them to apply for Dormitory Authority of the State of New York ("DASNY") funding, noting that other fire departments have been able to purchase equipment through DASNY funding awards. Mr. Avery stated that the funding from DASNY will pay the cost of the materials and the labor will be provided by the Town of Southport and Chemung County. There will be no outlay of cost for the county other than the in-kind service ($49,100). The grant is being administered by the Town of Southport, Mr. Avery noted. Motion made by Rodney Strange, seconded by David Manchester, and Passed with a vote of 6-0, authorizing Intermunicipal Agreement between the Town of Southport, Webb Mills Volunteer Fire Department, and

2 Chemung County. Motion made by Joseph Brennan, seconded by David Manchester, and Passed with a vote of 6-0, approving Supplemental Agreement #3 with the New York State Department of Transportation on behalf of the Chemung County Department of Public Works (PIN Horseheads Connector Road). Motion made by Joseph Brennan, seconded by Richard Madl, and Passed with a vote of 6-0, authorizing agreement with the New York State Department of Transportation on behalf of the Chemung County Department of Public Works (PIN Connector Road Levee Project). Motion made by Rodney Strange, seconded by Richard Madl, and Passed with a vote of 6-0, awarding bids for Supply of Tires and Related Services on behalf of the Chemung County Purchasing Department. The meeting was adjourned on the motion by Mr. Brennan, seconded by Mr. Manchester. Motion carried.

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12 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing Intermunicipal Agreement between the Town of Southport, Webb Mills Volunteer Fire Department, and Chemung County Resolution #: 01 Slip Type: CONTRACT SEQRA status State Mandated False Explain action needed or Position requested (justification): This agenda item respectfully requests Legislative review and approval of an IMA between the Town of Southport, Webb Mills Fire Department, and Chemung County. This IMA is for the paving of the Webb Mills Fire Department's asphalt parking lots and truck platform areas. Materials for the project will be paid through a New York State "SAM" grant; the labor will be provided by the Town of Southport and Chemung County. Estimated materials are $86,300, including a 15% contingency. The value of the in-kind services is estimated at $49,100. Any contracted services will be billed to the Webb Mills Volunteer Fire Department, per the attached IMA agreement. Also see the attached estimate, prepared by the County DPW. The Town of Southport is the recipient of the SAM funds, and will administer the grant. The Chemung County DPW will provide assistance as needed. Other than in-kind services, there will be no outlay of County funds at the conclusion of the project (and any required reimbursement from the Webb Mills Fire Department.) Please contact me with any questions. Regards, Andy Avery, DPW Commissioner Vendor/Provider Town of Southport and Webb Mills Volunteer Fire Department Term Total Amount $135,400 Prior Amount Local Share Project Budgeted? Inkind: $49,100 No State Share $86,300 Federal Share Funds are in Account # CREATION: Item # 1

13 Date/Time: Department: 9/12/2018 2:34:36 PM Public Works APPROVALS: Date/Time: Approval: Department: 9/25/20188:16 AM Approved Budget and Research 9/25/20182:37 PM Approved County Executive 9/25/20185:21 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Webbs_Mills_SAM_Grant_#9504.pdf IMA Backup Material Webbs_Mills_FD_Paving_Cost_Estimate_ pdf Project Estimate Backup Material Item # 1

14 August 29, 2018 Mr. Andrew P. Avery Commissioner of Public Works Chemung County 803 Chemung Street Horseheads, New York Re: PIN: , D031723, Supplemental #3 Access Horseheads NY 13 Connector Road Town and Village of Horseheads, Chemung County Dear Mr. Avery: Enclosed please find two (2) copies of Supplemental Agreement #3, five (5) additional signature pages and a Sample Resolution for the above noted project. This Supplemental Agreement has been amended to decrease the Design phase funding, remove the State funding and add the Right of Way Acquisition phase funding. Would you please review this material and present it to the Chemung County Legislature for their action, returning one (1) signed copy of the full Supplemental Agreement along with the signed five (5) additional signature pages and three embossed Resolutions. The Agreements are required to be signed by the Chairperson of the Chemung County Legislature and the Municipal Attorney and to be notarized. A fully executed and approved Agreement will be returned to you later for your records. This revised funding cannot be guaranteed before this Supplemental Agreement is fully executed and approved by the Division of the Budget and the Office of the State Comptroller. Be reminded, the Municipality and Contractor/Consultant must establish and maintain complete and accurate books, records, documents, accounts and other evidence directly pertinent to performance under this contract. If you have any questions regarding this material, please contact me at Sincerely, Dawn L. Sutfin Contract Management Specialist dls Enclosures 107 Broadway, Hornell, NY Item # 2

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28 SAMPLE RESOLUTIONS Item # 2

29 SAMPLE RESOLUTION BY MUNICIPALITY (Locally Administered Project) RESOLUTION NUMBER: Authorizing the implementation, and funding in the first instance 100% of the federal-aid and State "Marchiselli" Program-aid eligible costs, of a transportation federal-aid project, and appropriating funds therefore. WHEREAS, a Project for the Horseheads Center NY 13 Connector Road, in the Town and Village of Horseheads, County of Chemung, P.I.N (the Project") is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 100% Federal funds (20% via Toll Credits), and; WHEREAS, the County of Chemung desires to advance the Project by making a commitment of 100% of the nonfederal share of the costs of the Horseheads Center NY 13 Connector Road, in the Town and Village of Horseheads, County of Chemung. NOW, THEREFORE, the Chemung County Legislative Board, duly convened does hereby RESOLVE, that the Chemung County Legislative Board hereby approves the above-subject project; and it is hereby further RESOLVED, that the Chemung County Legislative Board hereby authorizes the County of Chemung to pay in the first instance 100% of the federal and non-federal share of the cost of Design, Right of Way Incidentals, and Acquisition Phase work for the Project or portions thereof; and it is further RESOLVED, that the sum of $3,295,000 is hereby appropriated from [or, appropriated pursuant to ] and made available to cover the cost of participation in the above phase of the Project; and it is further RESOLVED, that in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the County of Chemung shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the New York State Department of Transportation thereof, and it is further RESOLVED, that the Chairperson of the Chemung County Legislative Board of the County of Chemung be and is hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Federal Aid and/or Marchiselli Aid on behalf of the County of Chemung with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's first instance funding of project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement connected with the Project, and it is further RESOLVED, this Resolution shall take effect immediately Item # 2

30 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution approving Supplemental Agreement #3 with the New York State Department of Transportation on behalf of the Chemung County Department of Public Works (PIN Horseheads Connector Road) Resolution #: 02 Slip Type: CONTRACT SEQRA status State Mandated False Explain action needed or Position requested (justification): This agenda item respectfully requests the Legislature review and approve Supplemental Agreement #3 with NYSDOT for the Horseheads Connector Road Project. This supplemental agreement amends the previous agreement by adding the Right-of-Way Acquisition funding for the road and bridge portion, and adjusting the current funding due to the remaining levee design & ROW work being funded from a separate State source. This agreement increases the ROW funding from $218,000 to $2,013,000, and reduces the design funding from $1,462,000 to $1,282,00, however, the total funding for the overall road, bridge and levee project will remain unchanged. The road and bridge portion of the project is Federal funded, the levee portion is State funded and will be under a separate PIN ( ), and there is no local share for any of the project. The main objective of the Connector Road Project is to build a new connector road between State Route 13 and the HOST industrial facility on Old Ithaca Road in Horseheads. In order to build this new road over Newtown Creek and the existing Newtown Creek levee, the levee needs to be rehabilitated and certified. Our consultant, Erdman Anthony, is currently working on final design for the project and our ROW sub consultant, RK Hite, is performing ROW incidental work. The project is scheduled for levee construction and certification in 2019, although the current schedule is very aggressive. Attached in NOVUS are the following documents: (1) Cover Letter from NYSDOT (2) Proposed NYSDOT State-Local Agreement (3) Sample Resolution (as a DOC file, for your use) Please contact me with any questions. Thanks, Andy Avery Public Works Commissioner Vendor/Provider NYSDOT Term Total Amount $3,295,000 Item # 2 Prior Amount $1,680,000

31 Local Share $0 State Share $0 Federal Share $3,295,000 Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 8/30/2018 3:27:07 PM Public Works APPROVALS: Date/Time: Approval: Department: 8/31/20182:11 PM Approved Budget and Research 9/13/20182:15 PM Approved County Executive 9/13/20182:19 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: _SA_#3_NYSDOT_Cover_Letter.pdf SA #3 NYSDOT Cover Letter Cover Memo _NYSDOT_Supp_Agreement_#3_ROW Design.pdf NYSDOT Supp Agreement #3_ROW & Design Chemung_Co_675412_Supp_3_Sample_Resolution.docx Chemung Co Supp 3 Sample Resolution Backup Material Resolution Letter Item # 2

32 August 29, 2018 Mr. Andrew P. Avery Commissioner of Public Works 803 Chemung Street Horseheads, New York Re: PIN: , D Original Agreement Levee Construction NY 13 Connector Road Town and Village of Horseheads, Chemung County Dear Mr. Avery: Enclosed are two (2) Original Standard Agreements with attached Sample Resolution and an additional five (5) signature pages for the above noted project. Please review this material and present it to the Chemung County Legislature for their action, returning one (1) complete set of the signed Agreement, three (3) signed and embossed Resolutions, and five (5) additional signature pages to this office. These Agreements require the signature of the Municipal Official who is authorized to enter into an Agreement with the State of New York, the Municipal Attorney and to be notarized. A fully executed and approved copy will be returned to you later for your records. Federal funding cannot be guaranteed before this contract is fully executed and approved by the Attorney General and Office of the State Comptroller. Be reminded, the Municipality and Contractor must establish and maintain complete and accurate books, records, documents, accounts and other evidence directly pertinent to performance under this contract. If you have any questions regarding this material, please contact me at Sincerely, Dawn L. Sutfin Contract Management Specialist dls Enclosures 107 Broadway, Hornell, NY Item # 3

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67 SAMPLE RESOLUTION BY MUNICIPALITY (Locally Administered Project) RESOLUTION NUMBER: WHEREAS, a Project for the Levee Repair and Construction-Route 13 Connector Road, Chemung County, P.I.N (the Project") is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 00% Federal funds and 100% non-federal funds; and WHEREAS, the County of Chemung desires to advance the Project by making a commitment of 100% of the nonfederal share of the costs of the Levee Repair and Construction-Route 13 Connector Road, Chemung County project. NOW, THEREFORE, the Chemung County Legislative Board, duly convened does hereby RESOLVE, that the Chemung County Legislative Board hereby approves the above-subject project; and it is hereby further RESOLVED, that the Chemung County Legislative Board hereby authorizes the County of Chemung to pay in the first instance 100% of the non-federal share of the cost of Detailed Design and Right of Way Incidental and Acquisition work for the Project or portions thereof; and it is further RESOLVED, that the sum of $365,000 is hereby appropriated from [or, appropriated pursuant to ] and made available to cover the cost of participation in the above phase of the Project; and it is further RESOLVED, that in the event the non-federal share costs of the project exceeds the amount appropriated above, the County of Chemung shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the New York State Department of Transportation thereof, and it is further RESOLVED, that the Chairperson of the Chemung County Legislature be and is hereby authorized to execute all necessary Agreements, certifications or reimbursement requests on behalf of the County of Chemung with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's first instance funding of project costs and permanent funding of the state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection to the Project. and it is further RESOLVED, this Resolution shall take effect immediately Item # 3

68 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution authorizing agreement with the New York State Department of Transportation on behalf of the Chemung County Department of Public Works (PIN Connector Road Levee Project) Resolution #: 03 Slip Type: CONTRACT SEQRA status State Mandated False Explain action needed or Position requested (justification): This agenda item respectfully requests the Legislature review and authorize a State-Local Agreement with NYSDOT for the levee portion of the HOST Connector Road Project. The main objective of the Connector Road Project is to build a new connector road between State Route 13 and the HOST industrial facility on Old Ithaca Road in Horseheads. In order to build this new road over Newtown Creek and the existing Newtown Creek levee, the levee needs to be rehabilitated and certified. Since the restart of the HOST Connector Project (PIN ), the project team, led by DPW and our consultant, Erdman Anthony, has progressed through the preliminary design and ROW incidental phases. At this time, it has been determined by NYSDOT and FHWA the remaining work needed to certify the Newtown levee will be paid with State funds. This State-Local Agreement assigns a new PIN ( ) to the levee portion of the project, and allocates funds for Final Design and ROW Acquisition of the levee only. The State funding, $180,000 for Final Design and $185,000 for ROW, is replacing the previously allocated Federal funding, and not increasing the overall Connector Road Project budget. Attached for your information are the following: (1) NYSDOT Cover Letter (2) NYSDOT State-Local Agreement (3) Sample Resolution (as a DOC file, for your use) The road and bridge portion of the Connector Road Project is fully funded by the Federal Government, while the levee portion is fully funded by the State Government, with no local match for any part of the entire Project. Please contact me with any questions. Regards, Andy Avery Public Works Commissioner Item # 3

69 Vendor/Provider NYSDOT Term Total Amount $365,000 Prior Amount $0 Local Share $0 State Share $365,000 Federal Share $0 Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 8/30/ :56:20 AM Public Works APPROVALS: Date/Time: Approval: Department: 8/31/20182:11 PM Approved Budget and Research 9/13/20182:15 PM Approved County Executive 9/13/20182:19 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: _NYSDOT_Cover_Letter.pdf NYSDOT Cover Letter Cover Memo Federal Aid Local Project Agreement _Federal_Aid_Local_Project_Agreement_reduced.pdf Backup Material _Sample_Resolution.docx Sample Resolution Resolution Letter Item # 3

70 Date: September 18, 2018 To: From: Re: Tom Santulli, County Executive Tricia Wise, Purchasing Coordinator Bid Approval Supply Tires and Related Tire Services RFB-2055 The contract for the Supply of Tires and Related Tire Services for DPW and County Departments was offered for bid and opened on September 7, This bid was publicly advertised and sent to local vendors. Two (2) vendors responded: Parmenter, Inc. and Big E Tire and Auto Service. The Purchasing Department, with assistance from the Department of Public Works, carefully reviewed both bids and determined that the bid submitted by Parmenter, Inc. in whole was the lowest responsible, responsive bid meeting bid specifications and is in the best interest of the County. Attached please find the bid tabulation to our request for bids for the County Tire Supply and Service contract. This bid expires on April 30, Purchasing is requesting Legislature to approve a bid contract for the lowest, responsible, responsive bidder that is in the County s best interest: Parmenter, Inc. 103 Railroad Street Odessa, NY Item # 4

71 CHEMUNG COUNTY-CITY OF ELMIRA PURCHASING DEPARTMENT RFB-2055 Tires & Related Services for Public Works Opened: 9/7/18 BIDDER/PLAN HOLDER Parmenter Horseheads, NY Big E Tire & Auto Vestal, NY Description of Tire/Service Percent of Discount Percent of Discount Group 1 -- Miscellaneous Addendum #1 Received Received Surety Check Check Turf Tires 0% 25% New Rims (must meet OEM Specifications/ Requirements for load ratio for type of function, tire and mounting location) n/a 25% Group 2 -- Passenger Car, Tubeless, Radial Ply 0% 45% Wheel & Tire Change/Dismounting/Mounting Fee, per tire $10.00 $8.00 Dynamic Wheel (spin) Balancing Fee, per tire w/ weights $12.50 $9.95 Rubber/Standard Tem Valve Installation Fee, per tire $2.50 Rubber-Free Tire Disposal Fee, Typical Sizes, per tire $3.00 $2.00 NYS Retail Waste Tire Management Fee Government Exempt Government Exempt Group 3 -- High Speed Tubeless, Radial Ply (for Police Pursuit and Emergency Vehicles), Regular Tread: "H"& "V" Speed Rated; Snow Tread: "H" Item # 4 Rated 0% 50%

72 BIDDER/PLAN HOLDER Parmenter Horseheads, NY Big E Tire & Auto Vestal, NY Description of Tire/Service Percent of Discount Percent of Discount Wheel & Tire Change/Dismounting/Mounting Fee, per tire $10.00 $8.00 Dynamic Wheel (spin) Balancing Fee, per tire w/ weights $12.50 $9.95 Rubber/Standard Tem Valve Installation Fee, per tire $2.50 free Tire Disposal Fee, Typical Sizes, per tire $3.00 $2.00 NYS Retail Waste Tire Management Fee Government Exempt Government Exempt Group 4 -- Light Truck, Radial Ply, Tubeless 0% 45% Wheel & Tire Change/Dismounting/Mounting Fee, per tire $10.00 $8.00 Dynamic Wheel (spin) Balancing Fee, per tire w/ weights $12.50 $9.95 Rubber/Standard Tem Valve Installation Fee, per tire $2.50 free Steel/Typical Extended/Long Stem Valve Installation Fee, per tire $3.50 $3.95 Tire Disposal Fee, Typical Sizes, per tire $5.00 $4.00 NYS Retail Waste Tire Management Fee Government Exempt Government Exempt Group 5 -- Medium-Heavy Bus & Truck, Radial Ply 0% 51% Wheel & Tire Change/Dismounting/Mounting Fee, per tire $24.95 $20.00 Dismounting/Mounting Fee, per tire $ on vehicle/ 15. loose (Super singles Only) Dismounting/Mounting Fee, per tire $ on truck/ 15. loose Dynamic Wheel (spin) Balancing Fee, per tire w/ weights $21.95 $30.00 Rubber/Standard Tem Valve Installation Fee, per tire $3.50 n/a Steel/Typical Extended/Long Stem Valve Installation Fee, per tire $4.50 $5.95 Tire Disposal Fee, Typical Sizes, per tire $10.00 $11.00 Tire Disposal Fee, Over-Size (super singles only) per tire $15.00 Item # 4 $15.00

73 BIDDER/PLAN HOLDER Parmenter Horseheads, NY Big E Tire & Auto Vestal, NY Description of Tire/Service Percent of Discount Percent of Discount NYS Retail Waste Tire Management Fee Government Exempt Government Exempt Group 5A -- Commerical Light Truck Radial Ply URLT (Unisteel Radial Light Truck) 0% 51% Wheel & Tire Change/Dismounting/Mounting Fee, per tire $24.95 $20.00 Dismounting/Mounting Fee, per tire $ on vehicle/ 15. loose (Super singles Only) Dismounting/Mounting Fee, per tire $ on truck/ 15. loose Dynamic Wheel (spin) Balancing Fee, per tire w/ weights $21.95 $30.00 Rubber/Standard Tem Valve Installation Fee, per tire $3.50 n/a Steel/Typical Extended/Long Stem Valve Installation Fee, per tire $4.50 $5.95 Tire Disposal Fee, Typical Sizes, per tire $10.00 $11.00 Tire Disposal Fee, Over-Size (super singles only) per tire $15.00 $15.00 NYS Retail Waste Tire Management Fee Government Exempt Government Exempt Group 6 -- On/Off Highway, Dump Truck Application, Radial Ply 0% * 28% Wheel & Tire Change/Dismounting/Mounting Fee, per tire $79.95 $20.00 Dismounting/Mounting Fee, per tire $ on vehicle/ 15. loose (Super singles Only) Dismounting/Mounting Fee, per tire $ on truck/ 15. loose Dynamic Wheel (spin) Balancing Fee, per tire w/ weights n/a $30.00 Rubber/Standard Tem Valve Installation Fee, per tire n/a n/a Steel/Typical Extended/Long Stem Valve Installation Fee, per tire $25.95 $5.95 Tire Disposal Fee, Typical Sizes, per tire 1.00/ pound $11.00 Tire Disposal Fee, Over-Size (super singles only) per tire n/a $15.00 Item # 4

74 BIDDER/PLAN HOLDER Parmenter Horseheads, NY Big E Tire & Auto Vestal, NY Description of Tire/Service Percent of Discount Percent of Discount NYS Retail Waste Tire Management Fee Government Exempt Government Exempt Description of Product/Service Dollar Amt Cost Dollar Amt Cost Premium Reconditioning for Used Rims will be to specifications for Commercial Blast Cleaning SSPC-PC 5 or NACE 3. Zinc Primer and Powder-coat (Hard) Finish will sufficiently cover rim, but applied at no more than a maximum of 5.5 ml. total depth on rim surface $39.95 $38.00 Re-tread onowner's casing (typically Winter or All-Season tread); Ring treat or "splice-less technology": $ No Tire Casing Credit for Schedule pricing A: $50.00 $50.00 Tire Casing Credit for Schedule pricing B: $25.00 $25.00 Tire Casing Credit for Schedule pricing C: $0.00 n/b Spot Repair: $0.00 $19.95 Small Section Repair: $18.95 $19.95 Large Section Repair: $29.95 $29.95 Price per gallon of sealant: $35.00 $19.50 Price for appropriate size "O" Ring: $20.00 $19.95 Price Deduct for excessive road service response time. $0.00 left blank Monday - Friday Service (per call) between 7:00 am& 4:00 pm $89.95 $80.00 Saturday Service (per call) between 7:00 am & 5:00 pm $ $ Sunday Service (per call) between 7:00 am & 5:00 pm $ $ Price per Hour for work done at Vendor Shop: n/a n/c Price per Hour for Work done on the Road: $89.95 $80.00 Item # 4

75 BIDDER/PLAN HOLDER Parmenter Horseheads, NY Big E Tire & Auto Vestal, NY Description of Tire/Service Percent of Discount Percent of Discount * Parmenters Changed the Name of Title for Group 6 to: OTR tires Item # 4

76 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution awarding bids for Supply of Tires and Related Services on behalf of the Chemung County Purchasing Department Resolution #: 04 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): Bids for RFB-2055 Supply Tires & Related Services were opened on September 7, 2018 and evaluated by DPW and the Purchasing Department. This bid is a replacement bid for the bid Tire Supply & Service bid approved in 2016, which expired April Purchasing and DPW is recommending that Parmenter Inc. be awarded based on their bid in whole being the lowest and in the best interest of the County, see attached bid tabulation and memo. Contract term will be from the date of contract execution through April 30, 2020 with an option to renew for two (2) additional one-year terms by mutual agreement between the County and Contractor under the same terms and conditionsl as the original contract. Prior Resolution No CREATION: Date/Time: Department: 9/21/ :12:38 PM Purchasing APPROVALS: Date/Time: Approval: Department: 9/25/2018 8:15 AM Approved Budget and Research 9/25/2018 2:37 PM Approved County Executive 9/25/2018 5:22 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: 2018_RFB- Explanatory Memo 2055_Supply_Tires_and_Related_Services_route_slip_cover_memo.doc Cover Memo RFB-2055_Supply_Tires_and_Related_Services_Detailed_BT.xls List of bidders Executive Summary Item # 4