WASHINGTON COUNTY TRANSPORTATION COMMITTEE. Vehicle, Maintenance & Storage Facility October 6, 2015

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1 WASHINGTON COUNTY TRANSPORTATION COMMITTEE Vehicle, Maintenance & Storage Facility October 6, 2015 West Bend, WI 8:00 a.m. Present: John Bulawa, Daniel Goetz, Brian Krebs (arrived at 8:04 a.m.), Ronald Naab, and Daniel Stoffel. Also present: Interim Highway Commissioner Scott Schmidt, Transit Manager Joseph Steier, County Clerk Brenda Jaszewski, Project Technician Joshua Glass, Assistant Finance Director David Owens, and Sheriff Dale Schmidt. Chairperson Goetz called the meeting to order and read the Affidavit of Posting. MINUTES Moved by Mr. Stoffel, seconded by Mr. Naab to approve the Transportation Committee minutes of September 1, 2015, as presented. Motion carried. Mr. Krebs arrived at 8:04 a.m. REVIEW OF PERMITS Mr. Schmidt reviewed the permits that were issued since the last meeting for: CTH Q in the Town of Erin; CTH G in the Town of Trenton; CTH D and CTH W in the Town of Wayne; CTH Y in the Village of Germantown; and CTH P in the Village of Jackson. CTH Q APPEAL OF DENIED ACCESS PERMIT Moved by Mr. Naab, seconded by Mr. Bulawa to approve a variance to the Washington County Access Control Policy for access to parcel T A on McGrath Lane for agricultural purposes only contingent upon the owner installing a metal culvert 18 in diameter or equivalent (a metal arched pipe would be allowed) and 28 in length and meeting all design standards described in Section 8 of the Washington County Highway Access policies. Motion carried. TRANSIT MONTHLY UPDATE Appearance: Specialized Transport Services Shared Ride Taxi Manager Joy Tarkowski Mr. Steier reviewed the Transit statistics for the Shared Ride Taxi and WCCE through August, 2015, and anticipated revenues and ridership based on various proposed fare increases. Fare increase options will be presented at the next meeting, along with information regarding a required public hearing for any proposed increases. CAPITAL OUTLAY REQUEST ON GRADE SLAB DRILL Moved by Mr. Stoffel, seconded by Mr. Bulawa to approve the purchase of an On Grade Slab Drill from Lincoln Contractor Supply, Inc., at a cost of $4, Motion carried. HIGHWAY DEPARTMENT STAFFING UPDATE Mr. Schmidt previously introduced Joshua Glass, the new Project Technician who started in the department on September 17, The Highway Commissioner position, and the position of

2 Transportation Committee October 6, 2015 Page 2 of County Engineer as construction manager for county projects was discussed. Sheriff Schmidt discussed the importance of the County Highway staff regarding safety on County roads, as well as providing engineering services. The Committee discussed the position of Assistant Highway Commissioner, the potential combination of the Highway and Planning & Parks Departments, and the possible department merger with Ozaukee County. A special meeting, possibly joint with the Planning, Conservation & Parks Committee, was requested for October 20, HIGHWAY VOUCHERS Appearance: Shop Superintendent Tom Boden Highway vouchers were presented and reviewed by the Committee. HIGHWAY COMMISSIONER S REPORT Mr. Schmidt reported on the current construction projects, maintenance projects, equipment, and events. COMMITTEE CHAIRPERSON S REPORT Mr. Goetz has been in contact with representatives from the US Open and stated they are looking to find parking for approximately 7,000 cars for the event. NEXT MEETING DATE The Transportation Committee is tentatively scheduled to meet for regular meetings on Tuesday, November 10, 2015, and Tuesday, December 1, In addition, a special meeting may be called for Tuesday, October 20, ROAD TOUR/SHOP TOUR No tour. ADJOURNMENT Moved by Mr. Krebs, seconded by Mr. Bulawa to adjourn at 11:04 a.m. Motion carried. Brenda Jaszewski, County Clerk

3 Washington County Highway Department Interim Commissioner: Scott M. Schmidt, PE, PLS To: From: Transportation Committee Report Transportation Committee Joshua Glass, Project Technician Date: November 10, 2015 Re: Agenda Item 3 Permits DISCUSSION: We have issued the following permits since our last Transportation Committee meeting. 1. CTH C to WE Energies Gas (# ) to bury a new gas line in CTH C right of way to development on Cedar Bluffs Way in Village of Slinger. 2. CTH C to Mark Hamm access permit (#15-16) to replace an existing culvert and conduct minor ditch modifications to improve drainage. Permit approved due to CTH C in Cedar Creek being scheduled for reconstruction in 2017 and with understanding that any action needed to be taken by the Department prior to reconstruction will be at the property owner s expense. 3. CTH K to Pat Strachan access permit (#15-17) to pave driveway entrance at 5409 at 5409 CTH K in Town of Hartford. 4. CTH Q Single Trip Permit (#15-07) for Nettleton Heavy Hauling to transport an overweight, overheight, overlength, and overwidth load on CTH Q (County Line Road) from STH 164 east to Hillside Road. 5. CTH M - Voiding and closing Access Permit for Mark and Mary Timm on CTH M. Project put on hold for foreseeable future. Deposit refunded. 900 Lang Street, West Bend, WI PHONE (262) FAX (262) webhwy@co.washington.wi.us

4 Washington County Highway Department Commissioner: Scott Schmidt PE, PLS To: From: Transportation Committee Report Transportation Committee Joe Steier, Transit Manager Date: November 10, 2015 Re: Agenda Item 4 Transit Operations Monthly Status Report DISCUSSION: At the Transportation Committee meeting on November 10, 2015, you will be given an update on Shared Ride Taxi and WCCE ridership, Central Fuel usage and cost, Shared Ride Taxi and WCCE Operating costs, Shared Ride Taxi and WCCE Revenue. Copies of reports are provided. September 2015 Overview: There was 29 Service Days for the SRT and 21 for WCCE. Shared Ride Taxi Ridership: 7,519 - ridership is down 1.2% compared to 2014 YTD. Average rides per day by month 259 / Average rides per day M-F 330 Late night rides: 71: (1.48 rides/hour / $20.21 per ride) Shared Ride Taxi Expenses STS: $154, Shared Ride Taxi Revenue from provider: $26, St. Joseph s Shared Ride Revenue: $ Hartford Medical Center Foundation Revenue: $1, ADRC Meal site Transfer Revenue: $ Agency Fare Revenue: $5, Central Fuel: $18, Unleaded Yearly Average $2.39 / Diesel yearly average $2.41 / combined average $2.39 WCCE Ridership: Total 8,515 / Ridership Broken Out: Downtown 6,999 / Medical 1,516 ridership is overall down 7.1% compared to 2014 YTD. Total averaged rides per day: 405 / rides per day downtown route: 333 / medical route: 72. WCCE Expenses: $99, WCCE Revenue: $32, Bus Wrap Revenue: $ If you have any aspects of our transit operations you would like to have addressed during the meeting, please call me at (262) or Scott Schmidt at (262) ATTACHMENTS: Agenda Item 4 September Transit Monthly Information 900 Lang Street, West Bend, WI PHONE (262) FAX (262) webhwy@co.washington.wi.us

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14 Washington County Highway Department Interim Commissioner: Scott Schmidt PE, PLS To: From: Transportation Committee Report Transportation Committee Joe Steier, Transit Manager Date: November 10, 2015 Re: Agenda Item 5 Transit Agreements Approval POLICY QUESTION: Should the Transportation Committee approve the 2016 Transit Service Agreements? DISCUSSION: The Transit Service Agreements have been in place since St. Joseph s Hospital was relocated outside of the City limits. A similar agreement was extended to the Medical Center Foundation of Hartford. These agreements allow for a copay flat fare paid by: Froedtert Health to the St. Joseph s Campus and, Medical Center Foundation of Hartford to the Aurora Hospital and various approved clinics in Hartford/Slinger for individuals going to and from the facilities for care. The $4.00 collected fare is close to fare neutral for all parties. The majority of the rides are for the elderly and disabled. There are no changes to the agreements from 2015, the fares are the same. All of these contracts have been discussed with the associated parties and budgeted for The remaining step is approval from the Transportation Committee pending approval through the County Attorney s office. Froedtert Health - St. Joe s Agreement No changes beside dates pending County Attorney and St. Joseph s attorney approval Medical Center Foundation of Hartford - Aurora Agreement No changes beside dates pending County Attorney approval COST: All costs/revenues are contained within the 2016 Transit Budget Budgeted Revenue collected between two agreements = $23,500 ATTACHMENTS: None Agreements are available in the Highway Department office for review in advance. Agreements will also be available at the meeting. RECOMMENDATION: A motion to approve the 2016 Transit Service Agreements pending County Attorney approval. 900 Lang Street, West Bend, WI PHONE (262) FAX (262) webhwy@co.washington.wi.us

15 Washington County Highway Department Interim Commissioner: Scott Schmidt PE, PLS To: From: Transportation Committee Report Transportation Committee Joe Steier, Transit Manager Date: November 10, 2015 Re: Agenda Item 6 Park and Ride Transfers POLICY QUESTION: Should the Transportation Committee approve raising the Park and Ride Transfer Fare from $1.00 to $2.00; eliminate the $1.00 fare; or leave the park and ride transfer fare as is for now, at $1.00? DISCUSSION: The busiest times for shared ride taxi capacity are from 7:00am to 9:00am and 2:00pm to 4:00pm. Examples of facilities utilizing these times are: Threshold, Our Place, 1022 Club, dialysis clinics, and doctor appointments. The park and ride transfers do not affect the busiest times for capacity. The busiest transfer times at the park and rides are from 5:00am to 8:00am and 4:00pm to 7:00pm. On average per month the shared ride taxi provides about 14 park and ride - rides per day (7 people a day), which is relatively small number compared to the 320+ rides per day. If the park and ride transfer fare was raised or eliminated it may or may not potentially free up rides at non-peak times, depending on if WCCE riders continue to use the shared ride taxi service. Regardless, the park and ride transfers do not help the capacity at the busiest times for the shared ride taxi. The unknown question is how it would affect ridership on the Shared Ride Taxi and WCCE. The Shared Ride Taxi dispatchers screen the calls for the transfer rides and check the times against the WCCE schedule. The dispatcher s screen those that are not riding the WCCE, so those riders do not get the transfer fare rate. The dispatcher s cannot screen out all non WCCE riders; but since they screen, the majority are using the WCCE. Please see attachment regarding different potential scenarios with fares and loss of ridership. A reminder: any fare increase would require a public meeting, per the Federal Transit Administration (FTA). This would need to be a night meeting and a date, time and place would be needed to put on the hearing notice and public flyers. An optimal time to look at this fare issue would be when there is a fare increase on the Shared Ride Taxi or WCCE fares, since a public meeting would be required. Fares on the Shared Ride Taxi were increased in 2008, 2009, and Fares on the WCCE were increased in 2006, 2007 and COST: ATTACHMENTS: Taxi and WCCE potential ridership after fare increase regarding park and ride transfers.pdf 900 Lang Street, West Bend, WI PHONE (262) FAX (262) webhwy@co.washington.wi.us

16 RECOMMENDATION: Staff recommendation would be to raise the park and ride transfer fare from $1.00 to $2.00 when the fare rates are reviewed in 2016 for the Shared Ride Taxi and WCCE. The park and ride transfer fare increase could then be part of any potential fare rate increase for the Shared Ride Taxi or WCCE. Then all potential fare increases could be handled at one public meeting.

17 Shared Ride Taxi Park and Ride Transfers to WCCE - Fare and Ridership Scenarios Analysis Park and Ride Transfers for the Shared Ride Taxi - Transportation Committee Meeting November 10, 2015 Taxi Service WCCE Service Total Gain/(Loss) Taxi Travel WCCE Travel 1 Rides Fare Fare/Day Days/Year Revenue/Year Rides Fare Fare/Day Days/Year Revenue/Year Revenue 1 14 $ 1.00 $ $ 3, $ 6.50 $ $ 23, $ 26, $ - Current revenue amount 14 $ 2.00 $ $ 7, $ 6.50 $ $ 23, $ 30, $ 3, Assumes full ridership continues on WCCE after Taxi fare increase 14 $ 5.75 $ $ 20, $ 6.50 $ $ 23, $ 43, $ 16, Assumes full ridership continues on WCCE after Taxi fare increase 2 Losing 1/2 of the riders with the given fare increase Losing 1/2 of the riders with the given fare increase 2 7 $ 2.00 $ $ 3, $ 6.50 $ $ 11, $ 15, $ (11,602.50) Assumes that you loose 1/2 the ridership on WCCE after Taxi fare increase 7 $ 5.75 $ $ 10, $ 6.50 $ $ 11, $ 21, $ (4,908.75) Assumes that you loose 1/2 the ridership on WCCE after Taxi fare increase 3 Losing 1/2 of the riders with the given fare increase Past Taxi riders still use WCCE Service 3 7 $ 2.00 $ $ 3, $ 6.50 $ $ 23, $ 26, $ - Assumes that you loose 1/2 the ridership on the Taxi, but all still use WCCE 7 $ 5.75 $ $ 10, $ 6.50 $ $ 23, $ 33, $ 6, Assumes that you loose 1/2 the ridership on the Taxi, but all still use WCCE 4 Losing 1/3 of the riders with the given fare increase Losing 1/3 of the riders with the given fare increase 4 10 $ 2.00 $ $ 5, $ 6.50 $ $ 16, $ 21, $ (5,100.00) Assumes that you loose 1/3 the ridership on WCCE after Taxi fare increase 10 $ 5.75 $ $ 14, $ 6.50 $ $ 16, $ 31, $ 4, Assumes that you loose 1/3 the ridership on WCCE after Taxi fare increase 5 Losing 1/3 of the riders with the given fare increase Past Taxi riders still use WCCE Service 5 10 $ 2.00 $ $ 5, $ 6.50 $ $ 23, $ 28, $ 1, Assumes that you loose 1/3 the ridership on the Taxi, but all still use WCCE 10 $ 5.75 $ $ 14, $ 6.50 $ $ 23, $ 37, $ 11, Assumes that you loose 1/3 the ridership on the Taxi, but all still use WCCE 6 Losing all of the riders with the given fare increase Past Taxi riders still use WCCE Service 6 0 $ 2.00 $ $ - 14 $ 6.50 $ $ 23, $ 23, $ (3,570.00) Assumes that you loose all the ridership on the Taxi, but all still use WCCE 0 $ 5.75 $ $ - 14 $ 6.50 $ $ 23, $ 23, $ (3,570.00) Assumes that you loose all the ridership on the Taxi, but all still use WCCE 7 Losing all of the riders with the given fare increase Past Taxi riders still use WCCE Service 7 0 $ 2.00 $ $ - 10 $ 6.50 $ $ 16, $ 16, $ (10,200.00) Assumes that you loose all the ridership on the Taxi, but loose 1/3 onwcce 0 $ 5.75 $ $ - 10 $ 6.50 $ $ 16, $ 16, $ (10,200.00) Assumes that you loose all the ridership on the Taxi, but loose 1/3 onwcce 8 Break even numbers 8 12 $ 2.00 $ $ 6, $ 6.50 $ $ 19, $ 26, $ (765.00) Break even numbers 9 $ 5.75 $ $ 13, $ 6.50 $ $ 14, $ 28, $ 1, Break even numbers Increasing the fare from $1.00 to $2.00 Increasing the fare from $1.00 to $5.75 (Adult 5-10 mile fare)