Buildings and Grounds MINUTES OF MEETING January 22, 2018

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1 Buildings and Grounds MINUTES OF MEETING January 22, 2018 Standing Committee of the Chemung County Legislature to review items related to the buildings and grounds operated by the County of Chemung Minutes of a meeting of the Buildings & Grounds Committee of the Chemung County Legislature held in the Legislative Chambers, 5th floor, Hazlett Building, 203 Lake Street, Elmira, New York, on Monday, January 22, Members and officials present: John Pastrick, David Manchester, L. Thomas Sweet, Joseph Brennan, Kenneth Miller, Brian Hyland, Dr. Neil Milliken, Peggy Woodard, William Fairchild, Martin Chalk, Aola Jackson, Paul Collins, Richard Madl, Donna Draxler (Chairman of the Legislature), Rodney Strange, Richard Keyser, Michael Krusen, Michael Mucci, Steve Wilber, Jennifer Stimson, Andy Avery, Mark Watts, Scott Shaw, Michael Youmans, Peter Buzzetti, Pamela Brown, K. Bill Hopper, Mark Cicora, Jennifer Furman, Matthew Brown, Samantha Potter The meeting was called to order by the Committee Chairman, L. Thomas Sweet. There were no questions regarding the communication from the Real Property Tax Services Director relative to the 2018 tax bill corrections and refunds issued in January. Certain County-owned property was declared surplus on the motion of Jackson, which was seconded by Hyland, and unanimously carried. Motion was made by Hyland, seconded by Jackson, and unanimously carried, to declare certain County-owned property surplus and authorize its transfer to the Chemung County Soil and Water Conservation District and the Chemung County Historical Society. A service agreement with Otis Elevator was extended on the motion of Brennan, which was seconded by Jackson, and unanimously carried. Motion was made by Jackson, seconded by Brennan, and unanimously carried, to approve Change Order #2 to an agreement with MATCO Electric on behalf of the Chemung County Department of Buildings and Grounds. Change Order #1 to an agreement with Foor Associates relative to the Mohawk Building Renovation Project was approved on the motion of Hyland, which was seconded by Jackson, and unanimously carried. Mr. Collins questioned why the Legislature was just receiving the bids for Phase II of the Mohawk Building Renovation Project, because the bids were opened in August. Mr. Krusen replied that they were trying to identify gap funding. He advised that Senator O Mara has secured $150,000 for the Project. Motion was made by Brennan, seconded by Hyland, and unanimously carried, to award bids on behalf of the Chemung County Department of Buildings and Grounds for the Mohawk Building Renovation Project Phase II (RFB-1968): General Construction Elmira Structures, Inc. $479,000 General Construction Alternate No. 1 Elmira Structures, Inc. $130,000

2 General Construction Price No. 1 Wood Floor Elmira Structures, Inc. $10.00 per sq/ft Electrical Construction Blanding Electric, Inc. $101,850 Mechanical Construction Kimble, Inc. $327,200 Plumbing Construction Kimble, Inc. $99,700 Motion was made by Brennan, seconded by Hyland, and unanimously carried, to award to Skyworks, LLC, the bid (RFB-1991) for one 2011 JLG Model 660SJ SP sixty-six foot boom lift at a cost of $48,000 ($52,500 less $4,500 trade-in of one 1990 JLG 60 HA Platform) on behalf of the Chemung County Department of Buildings and Grounds. Motion was made by Jackson, seconded by Madl, and unanimously carried, to award to Jim s Equipment Repair, Inc. the bid for two 4-wheel articulated tractors at a total cost of $37, on behalf of the Chemung County Soil and Water Conservation District. In response to questioning by Mrs. Woodard, Mr. Youmans advised that during a recent cold spell there was a power shut down near the reception desk at the Chemung County Nursing Facility. The problem has been fixed, and there is heat in that area for the receptionist. The meeting was adjourned on a motion by Madl, seconded by Woodard, and carried.

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4 Corrections and Refunds Report Prior tax Corrected Date Municipality Owner Tax Map # Action Amount Amount Reason 1/4/2018 Horseheads Chestnut Acres, LLC Issue new tax bill $12, , Sewer Relevy was incorrect amt 1/4/2018 City of Elmira Chemung Valley Rentals Issue new tax bill Sewer Relevy on wrong parcel 1/9/2018 Catlin Betty Buckley Issue new tax bill 1, Exemption erroneously removed Omitted tax added in error Item # 1

5 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Corrections to the 2018 County and Town tax bills Resolution #: Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): Resolution authorizes the Director of Real Property Tax Services to process corrections under Real Property Tax Law Section 554 for amounts not to exceed $2,500. Attached is the list of corrections that were processed for January CREATION: Date/Time: Department: 1/11/2018 3:39:49 PM Real Property Tax Svcs APPROVALS: Date/Time: Approval: Department: 1/12/20182:17 PM Approved Budget and Research 1/12/20182:36 PM Approved County Executive 1/15/20184:33 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Correction_Letter_1_11_2018.pdf Correction Letter Cover Memo List of Corrections to 2018 Tax Roll Corrections_and_Refunds_Report.xlsx Cover Memo Item # 1

6 SURPLUS ASSETS FOR LEGISLATURE APPROVAL February 2018 Meeting Department Asset ID Asset Description Model Number AGING OFFICE NONE NONE NONE NONE NONE NONE NONE NONE NONE BD OF ELECTIONS BLDGS AND GRDS HP MONITOR HP COMPUTER HP COMPUTER HP MONITOR HP MONITOR HP MONITOR HP MONITOR HP MONITOR HP COMPUETR HP COMPUTER NONE NONE HEALTH DEPARTMENT PLANNING NONE 300 GAL DIESEL TANK 500 GAL GAS TANK MURATEC PRINTER/FAX FILE CABINET FILE CABINET FILE CABINET FILE CABINET IBM TYPEWRITER Tuesday, January 09, 2018 Page 1 of 1 Item # 2

7 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution declaring various County-owned property as surplus Resolution #: 01 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): To approve disposition of excess, obsolete or broken Chemung County assets by means that are most beneficial to the County which could be sale, recycling, transfer scrap or landfill. CREATION: Date/Time: Department: 1/9/2018 9:54:25 AM Purchasing APPROVALS: Date/Time: Approval: Department: 1/10/2018 2:41 PM Approved Budget and Research 1/10/2018 3:11 PM Approved County Executive 1/11/2018 2:02 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: _meeting.docx Surplus List Cover Memo Item # 2

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13 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution declaring certain County-owned property as surplus and transferring to the Chemung County Historical Society and Chemung County Soil and Water Conservation District Resolution #: 02 Slip Type: OTHER SEQRA status State Mandated False Explain action needed or Position requested (justification): Items to be transferred to Chemung County Historical Society: Chemung County Base Maps for Tax Mapping Drafting/Cartographic Tools: Pantograph #2687 Metal in Tool Case Pantograph PA 720 in Tool Case 2 Sanborn Maps Books of City of Elmira Approximately 3'x3' 3 Boxes Project Drawings Planning Department Various Photograph Slides in Slide Case(s) 1 Hamilton Metal Flat Map Case Filing Cabinet (5-Drawer) 44.5"x55 5/16" 3 Safco Metal Flat Map Case Filing Cabinets with Base (5-Drawer) 41.25"x53.25" 9 Metal Rolled Map Boxes 12.5"Wx41"Dx4"H Historical Municipal Official Maps Historical Municipal Zoning Maps Historical Municipal Base Maps Historical Municipal Specialty Maps Historical Municipal Land Use Maps Historical Soils Mapping Historical Project Maps Historical Infrastructure Mapping Historical Various Project Mapping Item # 3

14 Aerial Photographs, Flight Date 7/5/1955, Size 16.5 x16.5, Scale 1 =1,320, Number of Photos 16, Various Locations in Chemung County Aerial Photographs, Flight Date 1964, Size 24 x24.5, Scale 1 =400, Number of Photos 19, Various Locations in Chemung County Aerial Photographs, Flight Date 5/4/1959, Size 41 x50, Number of Photos 2, Various Locations in Chemung County Aerial Photographs, Flight Date 4/18/1971, Size x39.25, Scale 1 =200, Number of Photos 7, Various Locations in Chemung County Aerial Photographs, Flight Date 4/18/1971, Size 21.5 x27.5, Photo Index Scale 1:24000, Number of Photos 10, Various Locations in Chemung County Aerial Photographs, Flight Date May 1961, Size x24.75, Scale 1 =400, Number of Photos 1, City of Elmira Aerial Photographs, Flight Date 5/4/1959, Size 13.5 x17.5, Number of Photos 1, Location Horseheads/Big Flats Aerial Photographs, Flight Date 5/16/1959, Size , Scale 1 =400, Number of Photos 3, Locations Beaver Valley Subdivision (Town of Catlin), Harris Hill (Town of Big Flats), and Van Etten Village Marsh (Village of Van Etten) Aerial Photographs, Flight Date May 1970, Size x24.75, Number of Photos 1, Chemung County Airport and Surrounding Area Aerial Photographs, Flight Date 5/16/1959, Size 18.5 x18.5, Number of Photos 54, Various Locations in Chemung County Aerial Photographs, Flight Date May 1961, Rolled Map, Number of Maps 1, City of Elmira Aerial Photographs, Flight Date 9/8/1964, Size 40 x40, Number of Photos 29, Various Locations in Chemung County Aerial Photographs, Flight Date 9/8/1964, Size 40 x40, Number of Photos 13, Various Locations in Chemung County Aerial Photographs, Flight Date 4/18/1971, Size 24 x26, Scale 1 =200, Number of Photos 44, Various Locations in Chemung County Aerial Photographs, Flight Date 8/4/76, Size 40 x40, Number of Photos 25, Various Locations in Chemung County Aerial Photographs, Flight Date 10/31/77, Size 40 x40, Number of Photos 5, Various Locations in Chemung County Aerial Photographs, Flight Date 1964, Size 40 x40, Scale 1 =200, Number of Photos 7, Various Locations in Chemung County Aerial Photographs, Flight Date 1961, Size 40 x40, Number of Photographs 11 Aerial Photographs, Flight Date 1961, Size 40 x47, Scale 1 =200, Number of Photographs 5, Various Locations in Chemung County Aerial Photographs, Flight Date 1961, Size Varied Sizes, Number of Photos 6, Various Locations in Chemung County Aerial Photographs, Flight Date 1955, Number of Photos 1, (Town of Horseheads/Village of Horseheads) Hanover Square Item # 3

15 Sanborn Mapping, Date 1970s, City of Elmira and Village of Elmira Heights Items to be transferred to Chemung County Soil & Water Conservation District: 1 Metal Flat Map Case Filing Cabinet with Base Contour Mylar Maps of Chemung County Urbanized Area and Major Highway Corridors ( )(1"=200') CREATION: Date/Time: Department: 12/5/2017 3:31:42 PM Planning Department APPROVALS: Date/Time: Approval: Department: 1/12/20182:22 PM Approved Budget and Research 1/16/20182:45 PM Approved County Executive 1/16/20187:48 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Planning_Surplus.pdf Letters Backup Material Item # 3

16 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution extending agreement with Otis Elevator on behalf of the Chemung County Department of Buildings and Grounds Resolution #: 03 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): The Superintendent of Buildings & Grounds is requesting permission to exercise the first year option contained within the original agreement that allows for two additional one year periods at an annual cost of $34,992 for elevator maintenance services for various County buildings. Prior Resolution No Vendor/Provider Otis Elevator, 2 Townline Circle, Rochester, NY14623 Term 4/1/18-3/31/19 Total Amount $34, Prior Amount $34, Local Share 100% State Share 0 Federal Share 0 Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 12/20/ :19:27 AM Buildings and Grounds APPROVALS: Date/Time: Approval: Department: 12/26/20178:19 AM Approved Budget and Research 1/3/20181:48 PM Approved County Executive 1/4/20181:52 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: No Attachments Available Item # 4

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21 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution approving Change Order #2 to an agreement with MATCO Electric on behalf of the Chemung County Department of Buildings and Grounds Resolution #: 04 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): The Superintendent of Buildings and Grounds is requesting permission to accept Change Order #2 for the amount of $6, from MATCO Electric. This is for the disposal of the transformer contaminate with PCB ($ ) and the clean up form the leakage of the a contaminated transfer ($3,088.04). At the time of the bid only one transformer out of 4 was believed to be contaminated and it was so close to being under the limit, the contractors were told that the County would have the transformer retested and if determined contaminated the County would issue a change order for its disposal. Prior Resolution No Vendor/Provider MATCO Electric, 3913 Gates Rd., Vestal, NY Term 7/1/17-2/28/18 Total Amount Prior Amount Local Share 100% State Share 0 Federal Share 0 Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 1/3/2018 1:49:43 PM Buildings and Grounds APPROVALS: Date/Time: Approval: Department: 1/8/ :02 AM Approved Budget and Research 1/8/ :35 AM Approved County Executive 1/9/ :40 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: DOC040.pdf Change Order #2 Chem County Elmira Campus Electrical Upgrade Cover Memo Item # 5

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24 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution approving Change Order #1 to an agreement with Foor Associates on behalf of the Chemung County Department of Buildings and Grounds Resolution #: 05 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): The Superintendent of Buildings and Grounds would like permission to accept Change Order #1 for the amount of $6, from Foor Associates for the Mohawk Building 2nd Floor Renovation project. This fee is for the extra work involved to break this project into 2 phases, and planning for future replacement of the first floor roof top units. Prior Resolution No Vendor/Provider Foor Associates, 111 North Main Street, Elmira, NY Term 10/16/16-12/31/18 Total Amount $136, Prior Amount $130, Local Share 100% State Share 0 Federal Share 0 Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 1/4/2018 9:19:32 AM Buildings and Grounds APPROVALS: Date/Time: Approval: Department: 1/8/ :02 AM Approved Budget and Research 1/8/ :38 AM Approved County Executive 1/9/ :43 AM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: DOC041.pdf Change Order#1 Mohawk Bldg 2nd Floor Reno Cover Memo Item # 6

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27 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution awarding bids for Mohawk Building Renovation Project Phase II on behalf of the Chemung County Department of Buildings and Grounds (RFB-1968) Resolution #: 06 Slip Type: SEQRA status State Mandated CONTRACT False Explain action needed or Position requested (justification): The Superintendent of Buildings and Grounds is requesting permission to accept the attached contractors as low bid. Bid# is RFB-1968 with bid opening August 10, All contractors are still willing to honor their bid prices. General Construction Contract - Elmira Structures, Inc. $479, General Construction Alternate No. 1 New EPDM Roofing - Elmira Structures, Inc. $130, General Construction Price No. 1 Wood Floor Replacement Per Sq. Ft.- Elmira Structures, Inc Electrical Construction Contract - Blanding Electric, Inc. $101, Mechanical Construction Contract - Kimble Inc. $327, Plumbing Construction Contract - Kimble Inc. $99, Prior Resolution No Vendor/Provider Various - see attached Term Total Amount Prior Amount Local Share State Share Federal Share Project Budgeted? Yes Funds are in Account # CREATION: Date/Time: Department: 1/4/2018 9:03:59 AM Buildings and Grounds APPROVALS: Date/Time: Approval: Department: 1/12/20182:15 PM Approved Budget and Research 1/16/20182:42 PM Approved County Executive 1/16/20187:30 PM Approved Legislature Chairman Item # 7

28 ATTACHMENTS: Name: Description: Type: DOC012.pdf Mohawk Bld 2nd Floor Reno Phase 2 Qualifying Letter Cover Memo DOC013.pdf RFB-1968 Mohawk Bldg Renovations Phase 2 Cover Memo Item # 7

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30 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution awarding bid to Skyworks LLC on behalf of the Chemung County Department of Buildings and Grounds Resolution #: 07 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): The Superintendent of Buildings and Grounds is requesting permission to accept the low bid from Skyworks LLC for 2011 or Newer Sixty Six Foot Boom Lift with Trade In. Bid #RFB-1991 with bid opening date November 22, This equipment purchase is projected in our budget. Prior Resolution CREATION: Date/Time: Department: 1/2/2018 2:17:53 PM Buildings and Grounds APPROVALS: Date/Time: Approval: Department: 1/8/ :05 AM Approved Budget and Research 1/8/ :39 AM Approved County Executive 1/11/2018 2:04 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: DOC037.pdf Skyworks LLC Boom Lift Cover Memo Item # 8

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53 CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION Resolution awarding bid to Jim's Equipment Repair, Inc. on behalf of the Chemung County Soil and Water Conservation District Resolution #: 08 Slip Type: SEQRA status State Mandated OTHER False Explain action needed or Position requested (justification): Resolution awarding bid to Jim's Equipment Repair, Inc., 8597 Main Street, Campbell, NY (Lowest Bidder) for the purchase of 2 4-wheel articulated tractors to be used to mow the five flood control structures. The 2 new tractors would replace 2-14 & 15 year old Steiner Mowers. The total cost of the new machines would be $37, CREATION: Date/Time: Department: 1/10/ :36:43 AM County Executive APPROVALS: Date/Time: Approval: Department: 1/10/20182:19 PM Approved Budget and Research 1/10/20183:26 PM Approved County Executive 1/11/20182:01 PM Approved Legislature Chairman ATTACHMENTS: Name: Description: Type: Backup information All_Terrain_Mowers_1_10_18.pdf Cover Memo Item # 9

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