SASCOC Delegates Present Title Association Initials Present Transformation and Development

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Meeting Title SAEF SPECIAL GENERAL MEETING Date 9 th August 2014 Time 10h00-15h15 Location SASCOC Olympic House, SASCOC Offices, Oakland Park Meeting Chair Mr Mubarak Mohammed Minutes Amy M Mudzamiri

SASCOC C X Delegates Present Province Initials Present Ms Rosemarie Bartlett Western cape RB X Mrs Sylvia Bruckner Western Cape SB X Ms Kelly Hunter Western Cape KH X Ms Cecile Watt Western Cape CW X

1 Meeting Title SAEF SPECIAL GENERAL MEETING Date 9 th August 2014 Time 10h00-15h15 Location SASCOC Olympic House, SASCOC Offices, Oakland Park Meeting Chair Mr Mubarak Mohammed Minutes Amy M Mudzamiri SASCOC Delegates Present Title Association Initials Present Transformation and Development MM Mr Mubarak Mohammed and Dispute Resolution/SASCOC SASCOC X Board member Mr Clifford Cobers Board Member SASCOC C X Delegates Present Province Initials Present Ms Rosemarie Bartlett Western cape RB X Mrs Sylvia Bruckner Western Cape SB X Ms Kelly Hunter Western Cape KH X Ms Cecile Watt Western Cape CW X Mr Leon Venter Eastern Cape LV X Mr Brendon Muir Eastern Cape BM X Mr Altus Hanekom Western Cape AH X Mr Johan Koorts Limpopo JK X Ms Lyna May SANESA National LM X Mr Trevor Rous Northern Cape TR X Ms Phillipa Grasso Western Cape PG X Ms Lourrie Van Nierkerk Northern Cape LVN X Mr Rob Martin KwaZulu Natal RM X Mr Sakkie Van Niekerk Northern Cape SVN X Mr Grant Ketteringham KwaZulu Natal GK X Mr John Ackermann Northern Cape JA X Mr Johan Terblanche Free State JT X Ms Magriet Van der Walt Free State WVDW X Mr Wesley Hayes Eastern Cape WH X Ms Glen Barclay Eastern Cape GB X Ms Glynnis Fuller Eastern Cape GF X Mr J E Nortje Free State JEN X Mr Peter Arnot Western Cape PA X 1

2 Mrs Tania Anniciello Western Cape TA X Ms Sue Klein Western Cape SK X Ms Marcel Minnaar Western Cape MM X Mr Rudolph Lemmer Limpopo RL X Mr Eric Stoch North West ES X Mrs Angie Meredith Gauteng AM X Mr David Pieterse Limpopo DP X Ms Dawn Gray Limpopo DG X Ms Mariaan Liversage North west ML X Mr Pienaar Du Plessis Western Cape PDP X Mr Muiren Kok North West MK X Mr Brendau Kok Mpumalanga BK X Mr Johan de Klerk Mpumalanga JDK X Mr Marco Breytenbach Mpumalanga MB X Mrs Dianne Smith Gauteng DS X Mrs Sue Cook Gauteng SC X Mrs Gillian Shaw Gauteng GS X Mrs Sheleph Burger Gauteng SB X Mrs Rika Van Vuuren Gauteng RVV X Ms Carol Pickering Gauteng CP X Mr Henk Jacobs Northern Cape HJ X Mr Gert Van der Walt North West GVDW X Col M Molisane North West KM X Mr Matthew Smith Gauteng MS X Mrs Marlene Du Plessis Gauteng MDP X Mr Tony Lewis Gauteng TL X Mr Francois Du Toit Gauteng FDT X Ms Dineo Molomo Gauteng DM X Mr Dewald Villoen Gauteng DV X Mr Wessel Strauss SAEF SG WS X Mr Martin Grobler Northern Cape MG X APOLOGIES 1. Marika Pieterse Mpumalanga 2. KZN Regional Chairs 2

3 Minutes P = Proposed: S = Seconded PF = Provincial Federation DA = Discipline Association SAEF = South African Equestrian Federation SASCOC = South African Sports Confederation and Olympic Committee Provincial Federations Key GEF = Gauteng Equestrian Federation LEF = Limpopo Equestrian Federation KZNEF = KwaZulu Natal Equestrian Federation ECEF = Eastern Cape Equestrian Federation FEF = Free State Equestrian Federation MEF = Mpumalanga Equestrian Federation NCEF = Northern Cape Equestrian Federation WCEF = Western Cape Equestrian federation NWEF = North West Equestrian Federation No. Agenda Item Action Plan 1. Welcome MM welcomed everyone to the meeting. He explained the numerosity of meetings he has had with Equestrian as well as the negativity surrounding the sport adding that a successful sport is driven by passion, commitment and promotion which are qualities that are evidently lacking in Equestrian. He touched on protocol issues with regards to s circulating and added that it brings the sport into unnecessary disrepute. He advised that negative people must be removed from the sport and focus should be on the development of the athletes. There were a couple of queries from the floor with regards to worries due to the short time frames requested by SASCOC in which he explained that they have been singing the same song to equestrian for the past 2 years and therefore SASCOC should not be blamed for Equestrian s poor administration. He further attended to a few matters some of which related to matters of conflict of interest. 3

4 MM addressed the following issues before voting commenced: Costs He explained that charging exorbitant fees is not only racist but is also a rip off that is detrimental to the development of the sport. He added that all codes must be treated the same, in the event that one code suffers financially, the other codes must help out, it is not about codes but about equestrian as a sport. He gave an example of a family set up, where if one child suffers, other children must also help that child. He further explained that charging high fees makes the sport an elitist sport and therefore deprives the poor whites and predominantly black population from participating. He emphasized that low costs enable transformation adding that Equestrian must get their act together and representation must be in all the 52 regions. If there is no Equestrian in a particular region, it is the duty of the provincial president to make sure that is made possible. Protocol MM explained protocol in detail giving good examples here and there. He added that protocol demands must be followed and individuals that do not follow or breach protocol must be instigated and removed from the sport. He explained that if a member has a problem in a region they must first lodge a complaint with the secretary of that region if they do not get a response, they must the send a second letter notifying the secretary that since they have not heard a response they are taking the matter to provincial secretary and follow the process until national level. After the matter has not been addressed or resolved at national level, they may then approach SASCOC with evidence of communique/documentation that has been sent to region, province and national upon which SASCOC will set up a meeting for resolution. 4

5 MM added that if members are intent on disruption for the sake of making mischief: 1. The region should charge the individual for bringing the region into disrepute 2. The Province should charge the individual for bringing the province into disrepute 3. National should charge the individual for bringing the sport/federation into disrepute. He further stated that SASCOC wants to discipline the members who short-circuit the protocol system and with this in mind MM will addressed those members in the WC and EC who sent s to SASCOC during this process (some accused the meeting of being rigged). Transformation MM explained that he will be calling Equestrian out on the transformation or lack thereof, as there will not be interaction with the EPG because failing to adhere to this requirement despite being given two years notice to transform the sport. He argued that the issue be addressed as a matter of urgency adding that he will be at the helm guiding Equestrian in the coming months. He will work with us and set up goals to be attained each year and this will be presented forward. Constitutions MM explained that after the elections, he will give each elected provincial president as well as the elected president the SAEF constitution which is going to be their bible. He added they must read and check for spelling and numbering mistakes so that they can be fixed. MM explained that changes can be made to the constitution but all changes must first be approved by SASCOC adding that SASCOC s main interest is political and governance and not operational. 5

6 Voting MM again explained the political structure adding that the structure is not debatable. He mentioned that he d had requests from some of the membership with regards to voting being done by ballot but argued that honesty and transparency are the key, therefore voting would be done by show of hands. MM explained how voting would be done: 1. The regional presidents for each province were to come in front to vote for the executive of that province namely the president, vice president, treasurer and the secretary. An example, Gauteng has 5 regions. The 5 presidents of those regions are to be called in front to nominate and vote for the executive of Gauteng. 2. For the National Elections, All the presidents of the 9 provinces that have been voted in as well as the representative of the associate member will now nominate and vote for the SAEF President, SAEF Vice President, and SAEF Treasurer. 2. Provincial Elections Voting was done as explained above and below were the results for the Provincial Elections. For all nominations, there was a mover and seconder to that nomination. Western Cape-(6 regions represented) President: Sylvia Bruckner (4 votes out of 6) Vice President: Steven Muller (3 votes out of 6) Secretary: Phillipa Grasso (4 votes out of 6) Treasurer: Michelle Behrens (only nominee) KwaZulu Natal-(2 regions represented other regions not present due to SA Champs in KZN but nominated and voted via signed affidavit) President: Grant Kettering (only nominee) Vice President: Rob Martin (only nominee) Secretary: Mark Arnold (only nominee) Treasurer: Heidi Cairns (only nominee) 6

7 Eastern Cape-(4 regions) President: Wesley Hayes (only nominee) Vice President: Leon Venter (only nominee) Secretary: Glynnis Fuller (only nominee) Treasurer: Lindsay Webber (only nominee) Free State- (4 regions represented) President: Magriet van der Walt (only nominee) Vice President: Johannes Nortje (only nominee) Secretary: Henlie Edeling (only nominee) Treasurer: Danie Foure (only nominee) Northern Cape- (6 regions) President: Sakkie Van Niekerk(only nominee) Vice President: Hendrick Jacobus Jacobs(only nominee) Secretary: Martin Grobbler (only nominee) Treasurer: Cornelius Van Niekerk (only nominee) North West-(4 regions represented) President: Eric Stoch (only nominee) Vice President: Colonel M.W. Zilwa(only nominee) Secretary: Michelle Kruger(only nominee) Treasurer: K. Englebrecht (only nominee) Mpumalanga- (3 regions) President: Johan De Klerk (only nominee) Vice President: Marco Breytenbach (only nominee) Treasurer: Haylee Marriot (only nominee) Secretary: Marika Pieterse (only nominee) Gauteng- (5 regions) President: Diane Smith(only nominee) Vice President: Rika Van Vuuren(only nominee) Secretary: Sue Cook(only nominee) Treasurer: Dineo Molomo (only nominee but resigned since elected VP for National) 7

8 Limpopo- (2 regions) President: Rudolf Lemmer(only nominee) Vice President: Johan Koorts(only nominee) Secretary: Dawn Gray (only nominee) Treasurer: David Pieterse (only nominee) National Elections All the newly elected 9 provincial presidents were called to the front together with the representative from SANESA Ms. Lyna May to vote for the SAEF President, SAEF Vice President and SAEF Treasurer. The results were as follows: North West president proposed that all treasures in all the provinces nominate the SAEF treasurer in which MM explained that the proposal is highly incorrect as provincial treasures must concentrate on regional treasurers. SAEF President (two nominees) Dewald Villoen (Mover: Free State Seconder: Gauteng) Marlene Du Plessis (Mover: Eastern Cape Seconder: Limpopo) Dewald Villoen received 6 votes and Marlene Du Plessis 3 Votes (Mpumalanga abstained). MM announced and congratulated Dewald Villoen as President. SAEF Vice President (one nominee) Dineo Molomo (Mover: Free State Seconder: Gauteng) MM announced and congratulated Dineo Molomo as Vice President. SAEF Treasurer (two nominations) Barbara Lovell (Mover: SANEA - Seconder: Limpopo) Tana Martini (Mover: Gauteng Seconder: Western Cape) Barbara Lovell withdrew as advised by MDP MM announced Tana Martini as Treasurer. 8

9 MM explained that newly elected 9 provincial presidents of the nine provinces will now serve on the National Committee plus the (4 office bearers) = 13 members. He added that now that there is a working document in place (constitution) funding can be sort after by submitting applications together with an audited financial statements and necessary documentation. Closing Remarks 3. In his closing remarks he commented on the lack of professionalism displayed by a number of delegates present adding that it is really a sad state of affairs. He rounded off by saying that since Equestrian has failed SASCOC miserably and they have done all they can to assist, the main focus for those elected will be to promote Equestrian and deal/work with the structure in place as well as transformation. MM re-iterated SASCOC will be dealing with the members who complain and breach protocol and Equestrians must be mindful that. TRANSFORMATION IS ON THE TOP OF THE AGENDA FOR THE IMMEDIATE FUTURE!! Meeting adjourned at 15h15 Date of the next Meeting 9

10 Approval of Minutes: Place and Date Signature of SAEF President Place and Date Signature of SAEF Vice President Place and Date Signature of Mubarak Mohamed SASCOC 10

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