18th European Cup m Skopje Team Manual

Transcription

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2 Team Manual 18th European Cup m 7 June 2014, FYR Macedonia Page 2

3 Subject CONTENTS Page 1. GENERAL INFORMATION 5 2. ORGANISATIONAL STRUCTURE European Athletics Council European Athletics Delegates European Athletics Office Executive Board of the Macedonian Athletic Federation Local Organizing Committee Competition Organization Participating Federations 8 3. ARRIVALS Arrival by Air Arrival by Train Arrival by Road Visa Requirements 9 4. TRANSPORT Bus Shuttle Service Return to Airport / Train Stations ACCOMMODATION & HOTEL INFORMATION General Information and official Hotel Information Desk Costs and European Athletics Quota Payment Procedures Meals Meeting Room for Teams Telephone Calls ACCREDITATION General Accreditation Procedure Access Areas for Teams Loss of Accreditation TECHNICAL INFORMATION Technical Information Centre (TIC) Technical Meeting Technical Meeting Agenda Inspection of the Competition Venue Competition Area Warm-up Area Changing Rooms Training COMPETITION REGULATIONS Entries Team Entries 18 Page 3

4 8.1.2 Individual Entries Qualification Standards Qualification to the European Athletics Championships Final Entries Final Confirmation Withdrawal Scoring Ties Heats and Particitation Order/Lanes Competition Bibs Competition Clothing COMPETITION PROCEDURE Timetable Warming up Before the Events Call Room Procedures Call Room Leaving the Call Room Competition Preparations Start Commands Timing Leaving the Stadium after the Competition Protests and Appeals Interviews Doping Control General Information Selection of Athletes Additional Controls MEDICAL SERVICES General Medical Services in the Hotel Medical Services at the Stadium Physiotherapy Insurance SECURITY CEREMONIES & SOCIAL FUNCTIONS Welcome Dinner Opening Ceremony Victory Ceremonies Closing Ceremony Closing Banquet DEPARTURE CONTACT DETAILS APPENDICES 26 Appendix 1 General Programme 27 Appendix 2 Timetable 28 Appendix 3 Map of Competition Venue 1 29 Appendix 3 Map of Competition Venue 2 30 Appendix 4 Accreditation System 31 Appendix 5 Ratio of Athletes and Officials 32 Page 4

5 1. GENERAL INFORMATION Macedonia Population about 2 million inhabitants; Capital city. Main religion is Christian Orthodox. the capital of the Republic of Macedonia, a city located in the heart of the Balkan Peninsula, at the crossroad of vital communications, a city with a 2000 years old tradition. The city holds a population of citizens. Official language Macedonian Cyrillic alphabet is used for reading and writing in Macedonian Currency / MKD - Macedonian Denar ( Den ); 1 EUR = 61.5 Den (fixed rate) 1 den = Coins come in 1 denar, 2 denars, 5 denars, 10 denars and 50 denars. Notes come as follow : 10 denars, 50 denars, 100 denars, 500 denars, 1000 denars and 5000 denars. Money exchange / There are many exchange bureaus offering a range of exchange services. You should be careful though to choose a bureau with clearly displayed rates on the front and make all transaction inside the office. Never trust anybody on the street! Better exchange your money in a bank office. Time zone GMT + 2 hours in summer Electricity specifications / 220V 50 Hz Plug with two parallel round prongs (Type C & F) Telephone code / International country code for Macedonia: +389 Shop opening hours / Most shops are open from 9:00 to 21:00; it is recommended to check the opening hours displayed in the shop. Big Malls usually have longer working hours. Bank opening hours / 9:00 18:00 Tap water / Safe to drink Some words and phrases in Macedonian language Hello, Hi Dobar den,zdravo ( Добар ден, Здраво) Good Bye Doviduvanje, cao ( Довидување,Чао ) Thank you Blagodaram, Fala (Благодарам, Фала) How are you? Kako si? ( Како си? ) Good morning Dobro utro ( Добро утро ) Good afternoon Dobar den ( Добар ден ) Good evening Dobro vecer ( Добро вечер ) Good night Dobra nok ( Добра ноќ ) Water Voda ( Вода ) Ice Led ( Лед ) How much does it cost? Kolko cini ova? ( Колку чини ова?) Where is? Kade e?( Каде е...?) Page 5

6 2. Organisational Structure 2.1 European Athletics Council President Vice Presidents Director General Council Members IAAF President (ex officio member) European Athletics Honorary Life President Hansjörg Wirz (SUI) José Luis de Carlos (ESP) Karel Pilny (CZE) Jean Gracia (FRA) Christian Milz (SUI) Franco Arese (ITA) Sylvia Barlag (NED) Jonas Egilsson (ISL) Liam Hennessy (IRL) Frank Hensel (GER) Dobromir Karamarinov (BUL) Toralf Nilsson (SWE) Erki Nool (EST) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Salih Munir Yaras (TUR) Vadim Zelichenok (RUS) Lamine Diack (SEN) Carl-Olaf Homén (FIN) 2.2 European Athletics Delegates European Athletics Council Delegate Technical Delegate Doping Control Delegate Jury of Appeal Salih Münir Yaras / TUR EA Gabrijel Ambrozic / SLO Anne Jakob / GER (to be appointed at the Technical Meeting) 2.3 European Athletics Office European Athletic Association Avenue Louis-Ruchonnet Lausanne, Switzerland Tel: Fax: office@european-athletics.org Web: Page 6

7 2.4 Executive Board of Macedonian Athletic Federation President Vice President Vice President Board Member Board Member Board Member Board Member Board Member Board Member Board Member Board Member Krsto Serafimovski Bedjet Toci Sasko Manakovski Vanco Stojanov Sonja Mihajloska Risto Trajkovski Aleksandra Vojneska Ljupco Gjeorgjiev Cvetko Grozdanov Toni Lazarov Dragan Petrovic 2.5 Local Organising Committee President General Secretary Event Coordinator Logistics - Transportation Accommodation Accreditation System Facilites Venue IT Manager Marketing Promotion Media Co-organizator Finance Medical Doping Control Ceremonies & Protocol Security Volunteers Visa aplication procedure Television MTV Graphic Design Graphic Design Print materials Welcome bags Website Krsto Serafimovski Sashko Manakovski Dejan Angelovski Zoran Grkovski Tiho Puntevski, Travel Agency Krste Vojneski,JovanceJankovski Kire Sinadinovski Gjorgi Vuckov Krste Vojneski Bedzhet Tochi Zoran Mihajlov Zlatko Kalinski Sashko Manakovski Zoran Mitrevski Ilija Stoilov Aleksandra Vojneska, Ivana Georgieva Perpetuu Mobile Daniel Trbogazov Dejan Angelovski Goran Milkovski Zoran Micevski Bojan Eftimov Aleksandar Kostadinovski, Kiro Nauncevski Pero Todoroski Goce Stavanovski Page 7

8 2.6 Competition Organisation Competition Director Meeting Manager Technical Manager TIC Manager Finish Referee Track Referee Call Room Referee Transponder System Photo Finish System Data Procesing Chief Timekeeper Chief Starter Secretary Jury of Appeal Event Presentation Aleksandar Simeonov Kire Sinadinovski Krste Vojneski Gjorgi Cadikovski Atanas Kiradziev Miro Boskovic Filip Kolevski Depart Sports Atanas Puhalev Atanas Puhalev Stojan Gorubinski Atanas Kiradzhiev Vlatko Dimitrov Ivanco Cvetanoski, 2.7 Participating Federations Men Women 1. Albania (ALB) 1. Bosnia and Herzegovina (BIH) 2. Austria (AUT) 2. Belarus (BLR) 3. Belgium (BEL) 3. Czech Republic (CZE) 4. Belarus (BLR) 4. Denmark (DEN) 5. Bulgaria (BUL) 5. Spain (ESP) 6. Croatia (CRO) 6. France (FRA 7. Czech Republic (CZE) 7. Great Britain and Northern Ireland (GBR) 8. Denmark (DEN) 8. Germany (GER) 9. France (FRA) 9. Greece (GRE) 10. Spain (ESP) 10. Hungary (HUN) 11. Great Britain and Northern Ireland (GBR) 11. Ireland (IRL) 12. Georgia (GEO) 12. Italy (ITA) 13. Germany (GER) 13. Lithuania (LTU) 14. Ireland (IRL) 14. FYR of Macedonia (MKD) 15. Israel (ISR) 15. Montenegro (MNE) 16. Italy (ITA) 16. Poland (POL) 17. FYR of Macedonia (MKD) 17. Portugal (POR) 18. Moldova (MDA) 18. Romania (ROU) 19. Portugal (POR) 19. Serbia (SRB) 20. Romania (ROU) 20. Switzerland (SUI) 21. Serbia (SRB) 21. Turkey (TUR) 22. Switzerland (SUI) 22. Ukraine (UKR) 23. Sweden (SWE) 24. Turkey (TUR) 25. Ukraine (UKR) Page 8

9 3. ARRIVALS 3.1 Arrival by Air Airport Alexander the Great in The transfer time from the airport to the hotels is approximately 25 minutes ( 15 km ) The LOC will organize welcome desk at International Airport Alexander The Great. In case a team is arriving by train or international bus, the LOC will provide transfer from/to the train/bus station accordingly. 3.2 Arrival by Train /Bus International Relay /Bus station - Distance from relay station to the hotels is 1 km 3.3 Arrival by Road Teams arriving by car are requested to go directly to the hotel where representatives from the LOC will welcome them. 3.4 Visa Requirements Countries requiring visas to enter Macedonia should obtain them from the Macedonian Embassy or Consulate in their country. The following countries require visas to enter: Armenia, Belarus, Georgia, Moldova. Those federations should send to the LOC well in advance and in any case, not later than two weeks before the event, their long list of participants containing names and passport data of all persons who could possibly be part of the team coming to FYR of Macedonia. The LOC will issue a visa invitation based on this information and will assist the visa issuance procedure. In case of problems please contact the Local Organizing Committee. Dejan Angelovski Tel: Fax: Mob: Mob: angelovski009@yahoo.com Page 9

10 4. TRANSPORT 4.1 Bus Shuttle Service A regular bus shuttle service will be provided between the team hotel, training and competition venue, and social functions. Full details of the schedule will be displayed at the hotel Information Desk. Transfer times between the hotels and the competition venue is only 5/10 minutes drive (1.5 km). Shuttles between the hotel and the stadium will be provided for training and competition as follows: Friday 6 June 2014 Departure from hotel to stadium at 16:00, 16:30 Return from stadium to hotel at 18:30, 19:00 Saturday 7 June 2014 Training at the Warm-Up Area Departure from hotel to warm-up at 10:00 Return from warm-up to hotel at 11:30 Shuttle schedule during Competition period Departure from hotel to stadium from 14:30-17:00 every 30 minutes Return from stadium to hotel from 19:00-21:00 every 30 minutes 4.2 Return to Airport / Train / Bus stations Transport will be arranged according to the flight/train schedules submitted by the teams. Further information will be available from the Information Desk. Page 10

11 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information & Official Hotel The LOC has reserved Hotel Continental of good quality and level of service to host all the Teams. Further information about Hotel Continental can be found at the Hotel Continental bul. AleksandarMakedonski b.b Tel: Fax: info@hotelcontinental.com.mk 5.2 Information Desk An LOC Information Desk will be located in the lobby of the hotel with qualified personnel offering relevant information about all aspects of the European Cup 10,000m. Opening hours Thursday 5 - Sunday 8 June from 08:30-22: Costs and European Athletics Quota According to the European Athletics Regulations, European Athletics will cover the costs of not more than 2 (two) days accommodation and board of maximum 3 (three) men and 3 (three) women per participating Member Federation. The accommodation rates during the European Cup 10,000m will be as fallows for all team members: Group Athletes within European Athletics Quota Athletes (outside the Quota) Team Officials (in ratio) Team Officials (outside ratio) Additional nights (athletes or Team officials) Additional single room Price per/night Covered by European Athletics EUR 68 in twin EUR 68 in twin EUR 80 in single EUR 80 in single Note: Prices are set per person/per night with full board accommodation; VAT included The ratio of athlets and offcials is included to appendix 5 of this manual. Each participating team shall be allocated a minimum number of single rooms equal to 10 per cent of the total number of athletes and in quota or in ratio officials entered in the final entries. This will be charged at the rate of a twin room (only for the duration of the official period of the competition). Page 11

12 Cancellation Policy The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for any subsequent reduction in the actual numbers of athletes and/or officials. Extra Charges The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure. The team leader will be requested to provide a credit card at the time of checking in at the reception desk to cover any extras. Payment can be made by credit card or by cash in Denars. VISA, Eurocard and Mastercard will be accepted on site Payment Procedures An invoice will be sent to each Federation detailing the amount they owe based on their final entries. Federations are kindly encouraged to make an advance payment before arriving to. Advance Payments should be made in EUR by bank transfer to the following account: SOCIETY OF HOSPITALITI AND TOURIZAM " PINE HOLIDEJ " Bank: PRO CREDIT BANK - MACEDONIA Bank address: AStr.Mile Pop Jordanov 1 b,1000,r.macedonia IBAN: MK BIC: PRBUMK22XXX Note: A copy of the bank transfer will be required on arrival. The balance of the payment must be paid on-site by the Team Leader on arrival at the Accreditation Centre. Payment can be made by credit card or by cash in Denars. VISA, Eurocard and Mastercard will be accepted on site. 5.4 Meals All meals will be served in the hotel. The restaurant opening times are: Breakfast 07:00 10:00 Lunch 12:00 15:00 Dinner* 19:00 22:00 * Dinner on 7 June 2014 will be served at the Closing Banquet Accreditation cards will allow access to meals. Orange juice and soft drinks will be served at breakfast. Bottled water will be available to team members free of charge in the LOC office in the lobby. All other drinks must be paid for. Page 12

13 5.5 Meeting Rooms for Teams Arrangements can be made for team meeting rooms through the Information Desk in the Team Hotels. Requests shall be made at reasonable time in advance. Mала сала / Small Hall is reserved for this purpose and it is located on the first floor. 5.6 Telephone Calls The telephone will be automatically activated to make room-to-room calls. Any athlete or team official requiring the use of the room phone for outgoing calls must make arrangements with the information desk at the hotel. The service will be made available upon the presentation of a credit card to cover all charges. All delegations will receive a telephone contact list of important telephone numbers for the European Cup 10,000m Page 13

14 6. ACCREDITATION 6.1 General Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system. 6.2 Accreditation Procedure Accreditation cards will be prepared in advance of the event, based on the information provided by the Member Federation in the online entry system. No changes will be accepted after the final entry deadline. Accreditation cards will be distributed in the Accreditation centre located on the 1 floor at the room Сала за појадок / Breakfast hall. The Team Leader will be responsible for collecting the team s accreditation cards. The Team Leader will settle the payment of accommodation for team members outside the European Athletics quota and confirm the athletes participating in the Cup. After the payment and confirmation the Team Leader can collect the accreditation cards for the whole team. 6.3 Access Areas for Teams A description of the accreditation system is included in appendix 4 of this document. All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the call room and to the infield. The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the necessary access number on the accreditation card. Separate cards will be issued to Team Leaders, for access to the information in the teams pigeon boxes at the TIC. Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. 6.4 Loss of an Accreditation Card Any lost or damaged accreditation cards should be reported to the LOC office, at the lobby of the hotel. Duplicate cards can be obtained where proof of identity can be established. Page 14

15 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC and Technical Delegates and the Competition Administration, regarding technical. The TIC is located in the Sport Complex building on the stadium, at the ground floor near the entrance from the track (see Appendix 3). The TIC will be open as following : Friday 6 June from 15:00 19:00 Saturday 7 June from 09:00 22:00 The TIC will be linked to the information desk and shall be responsible for the following: - Competition information (Start Lists, Results, etc) - Liaison points concerning technical matters between Team Delegate, Technical Delegate and LOC - Urgent notices collection and delivery of any urgent written notices to the Team Delegations from Technical Delegates, European Athletics and LOC - Settlement of technical enquiries from delegations - Recovery of items confiscated at the call room - Applications for national records (doping control request and photo finish prints) - Receipt of appeals from the teams - Publication of results. Results will be displayed on the notice boards near the TIC - Official invitations - Delivery of official invitations and entrance tickets ordered by the teams Access to the information in the teams pigeon boxes at the TIC will be controlled by separate entry cards, NOT by the accreditation card (see point 6.4.). Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition bibs from the TIC after the Technical Meeting. 7.2 Technical Meeting The Technical Meeting will be held on Saturday 7 June 2014 at 10:00 in the hotel- Кристална Сала / Crystal Hall - located on the 1 floor. All questions related to the Technical Meeting must be presented in writing, preferably in English, to the LOC office before 21:00 on 6 June The Technical Meeting will be conducted in English. Each team may be represented by a maximum of two persons and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. Page 15

16 The Technical Meeting will be attended by: - European Athletics Delegates - Jury of Appeal - Representatives of the Local Organising Committee - President of the LOC - Competition Director - Competition Officials - TIC representatives - European Athletics Staff Agenda The preliminary agenda of the Technical Meeting includes: Welcome by the President of the Local Organising Committee Welcome by the European Athletics Council Delegate Presentation of the International Officials Presentation of the Competition Officials Presentation of the competition and warm-up sites Information briefing by the Technical Delegate - Technical information - Call-room procedures and schedule - Scoring and ties - Pacemakers Protests & Appeals Information briefing by the Doping Control Delegate Victory Ceremonies, Opening and Closing Ceremonies Answering of questions submitted in writing by federations Distribution of bib numbers and start lists 7.3 Inspection of Competition Venue Team Leaders may visit the stadium inspecting access routes and other facilities which will be important to the teams on Friday 6 June at 16:00. Team Leaders are to meet LOC members at the bus drop off from where they will be escorted on this visit. Page 16

17 7.4 Competition Area The European Cup m 2014 will take place at the city stadium in. A plan of the Stadium and its surrounds is included in this Manual (Appendix 3). The stadium has 8 lanes and about seats for Filip II spectators. 7.5 Warm-up Area The Warm-up Area is located right next to the stadium and consists of the following facilities: - 4 lanes warm-up rupe core - 1 football grass field - Fitness area is also available 7.6 Changing Rooms Changing rooms with showers are located in the Sport Complex building on the stadium and in the worm up area. 7.7 Training Athletes will have the possibility to train on the stadium as follows: Friday 6 June 16:00 19:00 at the stadium Saturday 7 June 10:00 11:30 at the warm up Area Officials will be present to help in the case of problems or special requirements. Drinks will be available at the training venue. Details about transportation for training sessions are included in the transport section of this manual. The transport schedule will be displayed at the Information Desks in the hotel. Page 17

18 8. COMPETITION REGULATIONS 8.1 Entries Team entries (men and women): Each European Athletics Member Federation may enter 1 (one) team comprising a maximum of 6 (six) athletes (of whom 3 (three) will score) in each event provided that each athlete has achieved the relevant qualifying standard. In case a Member Federation participates with two athletes who have achieved the entry standard a third athlete may be allowed to take part without entry standard in order to complete a scoring team of 3 (three) Individual Entries Each European Athletics Member Federation not entering a team in an event may enter athletes to participate as individuals provided that each athlete has achieved the relevant entry standard. Only Member Federations which have no athletes with entry standards may enter 1(one) athlete in each event, even if he/she has not fulfilled the entry standards, provided that such Member Federation has Qualification standards Event Men Women 5000m 14: : ,000m 29: : m steeplechase 8: : km 29:40 34:13 Half Marathon 1:05:30 1:15:16 Marathon 2:17:45 2:36:18 Qualification standards: The qualifying times shall be those equal to the 100th (one hundredth) in the European best lists in 10,000m, 5000m, 3000m Steeplechase, 10km, half marathon and marathon of the year 3 (three) years preceding that in which the respective European Cup 10,000m will be held and must be achieved in bona fide competition between the 1st January 2 (two) years preceding the year in which the European Cup 10,000m is held and the closing date for Final Entries. Alternatively an athlete shall be qualified by having finished in the first 50 (fifty) in any one of the 3 (three) last IAAF World Cross Country Championships held prior to the closing date for Final Entries; or in the first 20 (twenty) in the Senior events of the European Cross Country Championships held in the year preceding the European Cup 10,000m; or in the first 10 (ten) in the Under 23 events of the European Cross Country Championships held in the year preceding the European Cup 10,000m. Page 18

19 8.1.4 Qualification for the European Athletics Championships The first three placed athletes (men & women) of the European Cup m will be eligible to take part in the next edition of the European Athletics Championships even if the entry standard was not achieved. The entry of such athlete will be up to his/her National Federation. 8.2 Final Entries Final entries shall be made through the European Athletics Event Management System which will be accessible at the following link: Member Federations' entries manager shall use their already known individual and personalized access. Final entries indicating the names of the athletes and their performances in the current year, plus the names of officials must be submitted not later than 10 (ten) days before the competition i.e. by midnight on 28 May Final Confirmation Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Forms for the final declaration and confirmation will be distributed to each delegation during accreditation. These forms must be completed and returned immediately or no later than 18:00 Friday 6 June Any team foreseeing to arrive later than this deadline shall confirm the respective athletes participation via to competition@european-athletics.org Withdrawal Withdrawal of any confirmation must be indicated to the TIC in writing on the official withdrawal form. 8.3 Scoring The women's and men's races are scored separately. If A and B races are held the results are merged into one list. The team ranking is decided on the basis of the 3 (three) best times of the team members in the A and B races. A team with fewer than 3 (three) finishing athletes shall not be counted in the teams classification. Teams shall be classified according to their scores, the team in each event having the lowest score being the winner, and so on. The individual ranking is decided by merging together the results of A and B races into 1 (one) list of results. Page 19

20 8.3.1 Ties In the event of a tie, it shall be resolved in favor of the team whose last scoring runner finishes with the better time Heats and Participation Order/Lanes Depending on the numbers of participants, each event may be divided into 2 (two) or more races considering as much information as possible about the performances of all athletes so that, normally, the best performers compete in the same race. In principle the distribution will be based on the best performances of the athletes since 1 January in the year preceding the date of the competition. Personal best performance and medals achieved at major events can be also considered by the Technical Delegate for the purpose of the distribution per race. The final distribution is under the discretion of the Technical Delegate. The athletes participation order or lane assignment for each event is according to drawing done by the Technical Delegate. It will be announced in the start lists. 8.5 Competition Bibs The LOC will provide the teams with competition bibs after the Technical Meeting. Each competitor receives 3 numbers. The bibs shall be pinned on the front and the back of the competition clothing, and on the back of the tracksuit. The competition numbers may not be cut, bent or covered in any way. 8.6 Competition Clothing Competitors must wear the Federation s official team clothing. IAAF Rule 8 &143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations. Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at the call room. European Athletics has a record of the Team vests of all Member Federations on avelable on European Atheletics Event Menagmeng System,Arena,accessible at the following link: Member Federations shall confirm their team vests. If the uniform displayed on the website differs from your current official uniform, a full set of photographs must be uploaded by final entries closing date using the form sent for this specific purpose. Otherwise, the existing records will be used as referance. Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits. The maximum length of spikes for track events is 9 mm. Page 20

21 9. COMPETITION PROCEDURE 9.1 Timetable Please refer to Appendix 2 for the competition timetable. 9.2 Warming Up Before the Events Warming up will take place on the official warm-up track adjacent to the stadium. (See point 7.6.) 9.3 Call Room Procedures Call Room The Call Room 1 Meeting Point 35 minutes before each event is located on the football grass field in Warm-up area 1. It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the Call Room. Athletes arriving late may be excluded from participation in the event. All athletes must report to the Call Room 2-20 minutes before each event. The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules: Competition clothing Shoes Bags That non-authorised equipment (radio, music players, mobile phone, camera etc) are not brought infield. Colected Personal Belongings can be picked-up in TIC Leaving the Call Room Athletes will be escorted from the Call Room 2 to the competition site 10 minutes before the start of the race. A detailed Call Room timetable can be found in Appendix 2. Updated version (if required) will be displayed and circulated to the teams. 9.4 Competition preparation Tracksuits shall be placed in baskets at the start, and these will be taken to the Post Event Area for collection after the race Start commands The starter commends will be given in English, as follows: - On your marks - Fire of the gun. If for any reason the starter feels it is necessary to interrupt the process he/she will say: - Stand Up A Silent Gun will be used. For recall an ordinary starter s gun will be used. Page 21

22 9.5 Timing The official timing will be provided by Photo Finish System. Time keeping will be affected by Transponder System / chips for counting the laps. For all races, the elapsed time will be displayed on the electronic timer located at the 200m start line, the finish line and on the video board. 9.6 Leaving the Stadium after the Competition After the competition, athletes leave immediately the infield through the mixed zone where media interviews will be carried out. 9.7 Protests and Appeals Protests are permitted and will be processed in accordance with IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announcement of the decision made by the Referee. When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury s decision will be provided in writing at the TIC. 9.8 Interviews Immediately after the competition, the flash interview group will interview the winning athletes. These interviews will be distributed on information sheets to the media. In the mixed zone, all athletes meet the media: first TV, then radio and finally the written press. It is for the athlete to decide whether he/she will give an interview. The first three athletes in each event may be asked to attend an official press conference. These press conferences will take priority over all other interview requirements. They will usually be held before doping control testing. 9.9 Doping Control General Information Doping control shall be conducted in accordance with IAAF Rules and Regulations under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Cup. Athletes selected for doping control shall be informed by anti doping officials. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite any person, not necessarily a team official to accompany them to the doping control centar (DCC). Page 22

23 A selected athlete should report immediately to the DCC unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the event Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis under the supervision of the Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the Doping Control Delegate. All athletes setting World or European records must report to the DCC to provide a sample. Failure to provide a sample will result in the record not being ratified Additional Controls Additional athletes, such as those achieving National Records who have not been selected for doping control, may present themselves for testing. These athletes must report to the TIC where they will have to complete the Doping Control Request Form. They will then be escorted to the Doping Control Station. The cost of this control will be paid by European Athletics and will be deducted from the member federation s subvention after the event. Page 23

24 10. MEDICAL SERVICES 10.1 General The medical service is in charge of any medical assistance to the team members, the competition organization, the information personnel, the honorary guests as well as, during the competition, to the spectators in the stadium. In case of an emergency please contact the nearest medical aid station, in other cases the given instructions should be followed. Below is information on the medical care sites and relevant instructions. Dr Zoram Mitrevski is in charge of the medical service and can be reached on Medical Services in the Hotel Medical service and/or emergency calls will be available by phone (information is available at the Information Desk) Medical Services at the Stadium The stadium medical service is responsible for any problems concerning the athletes health. There is also a room for medical attention near the Call room 2. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. The stadium medical service is also responsible for first aid in the warming up area. There are two first aid teams next to the infield, supervised by a doctor and marked with red crosses Physiotherapy There are well equipped physiotherapy facilities in the hotel. The physiotherapy rooms are equipped with massage tables and will be open from 10:00 on Friday 6 June 2014 until 16:00 on Saturday 7 June Please reserve treatments at the Physiotherapy rooms or in the LOC office. The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in co-operation with the medical staff. Team tents for physiotherapy with space for tables will be provided in the warm-up area, (ice will also be available) Insurance According to the Regulation the participating Member Federations are responsible for taking out their own insurance to cover the risk of illness or injury of any member of their team when travelling to and from the European Athletics event and during the event itself. Please take the necessary steps to fulfill these requirements well in advance. Page 24

25 11. SECURITY Instructions given by the LOC, the security personnel and the police have to be followed in all areas, as well as during transport from location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC Information Desk. The emergency phone number is: Police / Ambulance / Fire department 192 / 194 / 193 If necessary, the police can be contacted through the LOC Information Desk at your hotel. 12. CEREMONIES 12.1 Welcome Dinner A welcome dinner will be hosted by the LOC and will take place at the restaurant Macedonian house at 20:00. Bus departure from hotel at 19:45 on Friday, 6 June. Two persons from each team will be invited. Invitation cards will be included in the welcome bags Opening Ceremony The Opening Ceremony will take place on 7 June 2014 at 17:45 at the stadium Victory Ceremonies The victory ceremonies for the wining individuals and teams (Men and Women) will take place at the competition venue. Athletes must wear the official team clothing for the ceremonies Closing Ceremony The Closing Ceremony will take place on Saturday, 7 June 2014 at 20:30 at the stadium Closing Banquet The Closing Banquet will take place on 7 June 2014 from 21:30 in the hotel. Everyone with accreditation or an invitation is welcome to attend. 13. DEPARTURE Teams will be asked to provide full travel details on the on line entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24 hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC Information Desk. All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure the LOC Hotel Manager checks the rooms together with the team leaders. Page 25

26 14. CONTACT DETAILS For further details about the European Cup m 2014, please contact: Mr. Dejan Angelovski Event Coordinator tel: fax: mobile: , angelovski009@yahoo.com 15. APPENDICES Appendix 1 General Programme of the event Appendix 2 Timetable, Call Room reporting times Appendix 3 Map of Competition Venue Appendix 4 Accreditation System Appendix 5 Ratio of Athletes and Officials Page 26

27 Appendix 1 - General Programme of the event GENERAL PROGRAMME Thursday 5 June All Day Arrivals and Accreditation Friday 6 June All Day Arrivals and Accreditation 16:00 Venue Inspection 16:00 19:00 Training 18:00 Final confirmation Saturday 7June 10:00 Technical Meeting in the hotel 17:00 Start Women Race B 17:45 Opening ceremony 18:00 Start Men Race B 18:45 Start Women Race A 19:30 Start Men Race A 20:10 Victory ceremonies 22:00 Final Banquet in the hotel Sunday 8 June All Day Departures Page 27

28 Appendix 2 - Timetable & Call Room reporting times 17:00 Start Women Race B 17:45 Opening ceremony 18:00 Start Men Race B 18:45 Start Women Race A 19:30 Start Men Race A 20:10 Victory ceremonies Woman race B Man race B Woman race A Man race A Call room 1 16:25 17:25 18:10 18:55 Call room 2 start 16:30 17:30 18:15 19:00 Call room 2 finish 16:40 17:40 18:25 19:10 At the start 16:50 17:50 18:35 19:20 Start 17:00 18:00 18:45 19:30 Page 28

29 Appendix 3 - Map of Competition Venue 1 Page 29

30 Appendix 3 - Map of Competition Venue 2 Page 30

31 Appendix 4 - Accreditation System Page 31

32 Appendix 5 - Ratio of athletes and officials Ratio of Athletes & Officials Number of Athletes From to: Number of in-ratio Team Officials Up to: Maximum number of additional officials (out-of-ratio): Team Officials include: Head of Delegation, Team Leaders(s), Coaches, Medical Staff (medical doc- tors and physiotherapists), Team Press Liaison, Personal Coaches and others; - Each participating team shall be allocated a minimum number of single rooms equal to 10 per cent of the total number of athletes and in ration officials entered in the final entries (e.g. 10% of 40 athletes and in ratio officials equal 4 single rooms to be allocated). (1) The number of above mentioned team officials is eligible for fixed price accommodation and other benefits. European Athletics will not cover these officials accommodation costs; Page 32

33 European Cup 10,000 m Host Institutions Атлетска федерација на Македонија Град Скопје