13 th European Cup Winter Throwing Castellón, Spain

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3 CONTENTS 1. GENERAL INFORMATION 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council 2.2 European Athletics Delegates 2.3 European Athletics Office 2.4 Executive Board of the Royal Spanish Athletic Federation 2.5 Local Organising Committee 2.6 Competition Organisation 2.7 Participating Federations 3. ARRIVALS 3.1 Arrival by Air 3.2 Arrival by Train 3.3 Arrival by Road 3.4 Visa Requirements 4. TRANSPORT 4.1 Bus Shuttle Service 4.2 Return to Airport / Train Stations 5. ACCOMMODATION 5.1 General Information 5.2 Information desk 5.3 Official Hotels 5.4 Costs and European Athletics Quota Payment Procedures 5.5 Meals 5.6 Meeting Room for Teams 5.7 Telephone Calls 6. ACCREDITATION 6.1 General 6.2 Accreditation Procedure 6.3 Loss of an Accreditation Card 6.4 Access Areas for Teams 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) 7.2 Technical Meeting Technical Meeting Agenda 7.3 Personal Implements 7.4 Inspection of the Competition Venue 7.5 Competition Area 7.6 Training Areas 7.7 Dressing Rooms 8. COMPETITION REGULATIONS 8.1 Participation 8.2 Competition Entry Procedures Team Entries individual Entries Final Entries Final Confirmation Withdrawal 8.3 Scoring Ties 8.4 Participation Order 2/34

4 8.5Competition Bibs 8.6 Competition Clothing 9. COMPETITION PROCEDURE 9.1 Timetable 9.2 Warming Up Before the Events 9.3 Call Room Procedures 9.4 Competition Preparations 9.5 Measurements 9.6 Leaving the Stadium during the Competition 9.7 Leaving the Stadium after the Competition 9.8 Protests and Appeals 10. MEDICAL SERVICES & DOPING CONTROLS 10.1 Medical Services General Information Medical Services in the Team Hotels Medical Care at the Competition Venue Physiotherapy Insurance 10.2 Doping Controls General Information Selection of Athletes Additional Controls 11. INFORMATION 11.1 Stadium 11.2 Announcements 11.3 Start Lists and Results 12. SECURITY 13. CEREMONIES AND SOCIAL FUNCTIONS 13.1 Welcome Dinner 13.2 Opening and Closing Ceremony 13.3 Victory Ceremonies 13.4 Closing Banquet 14. DEPARTURE 15. CONTACT DETAILS 16. APPENDIX Appendix 1 Implements List Appendix 2 Timetable Appendix 3 Map of Stadium, Warm-Up and Training Areas Appendix 4 Accreditation system Appendix 5 Ratio of Athletes and Officials 3/34

5 1. GENERAL INFORMATION Castellon or Castellón de la Plana is the capital of the province of Castellón in the autonomous community of Valencia and it has population of as of Located east of the Iberian Peninsula over an expanse of flat land, surrounded by various mountains in the interior and the Mediterranean Sea to the east. The city has an average elevation over the sea level of 30 meters. Castellon has a Mediterranean climate, which is characterized as mild and damp, and the average temperature is about 17,8ºC. Castellón has a mild climate without extreme temperatures, their mean values ranging from 10,4ºC in January to 25,0ºC in August. Time zone used in Spain is CEST (GTC+2) in June. CEST: Central European Summer Time; GTC: Greenwich Mean Time. Official languages in Castellón are Spanish and Valencian. Currency: The Spanish Currency is the Euro ( ) which is made up of 100 cents. There are coins of 1, 2, 5, 10, 20 and 50 cents and 1 and 2 Euros. Bank notes are of 5, 10, 20, 50, 100, 200 and 500. All the major international credit cards are accepted in hotels, shops and restaurants (Visa, Mastercard, Eurocard, American Express). Business Hours: General business hours in Castellón are from 9:00 to 13:30 or 14:00 and from 16:00 to 20:00. Some establishments have different hours, such as banks, official government offices and services (post office) both of which usually close for the day at 13:30 or 14:00. 4/34

6 Large department stores and shopping malls stay open at lunch time. Some shops in areas considered to be tourist attractions stay open longer. International telephone Calls: + 00 country code city/town code national telephone Telephone Country Code: + 34 Mobile Phone Networks: Spanish mobile phone networks operate under 3G, GSM and GPRS. Only phones that are manufactured to operate under these systems will work in Spain. You are advised to contact your own country s mobile phone operator to determine if your country has an international roaming agreement with Spain, which will allow temporary connection with the Spanish network. The main mobile companies are Movistar, Vodafone and Orange. Religion: Roman Catholicism (although it has not official status by law) Electricity: The electric current for use in homes and hotels, as in most of Western Europe countries, is 220 volts (50 Hz) and the plugs used are two round pins. Taxi service: /34

7 2. Organisational Structure 2.1 European Athletics Council President Vice Presidents Director General Council Members IAAF President (ex officio member) European Athletics Honorary Life President 2.2 European Athletics Delegates Council Delegate Technical Delegate Doping Control Delegate Jury of Appeal Hansjörg Wirz (SUI) José Luis de Carlos (ESP) Karel Pilny (CZE) Jean Gracia (FRA) Christian Milz (SUI) Franco Arese (ITA) Sylvia Barlag (NED) Jonas Egilsson (ISL) Liam Hennessy (IRL) Frank Hensel (GER) Dobromir Karamarinov (BUL) Toralf Nilsson (SWE) Erki Nool (EST) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Salih Munir Yaras (TUR) Vadim Zelichenok (RUS) Lamine Diack (SEN) Carl-Olaf Homén (FIN) Dobromir Karamarinov (BUL) Niels Van der Aar (NED) Lucienne Attard (MLT) Will be appointed at the Technical Meeting 2.3 European Athletics Office European Athletic Association Avenue Louis-Ruchonnet Lausanne, Switzerland Tel: Fax: Web: Executive Board of the Royal Spanish Athletic Federation President Vice Presidents General Director General Manager José María Odriozola Enrique López Isidro Arranz Gerardo García Joan Villuendas José Luis de Carlos Manuel Villuendas 6/34

8 2.5 Local Organising Committee President General Secretary LOC Coordinator RFEA Coordinator Protocol / Hospitality Press / Media Travel / Accommodation Marketing Medical Anti-doping Volunteers Facilities José María Odriozola José Luis de Carlos Toni Simarro Luis Saladie Toni Simarro Pepe Ortuño Claudio Veneziano Luis Saladie José Daniel Moles Rosa Vidal Hector Bellmunt Joan Estruch / Dani Angles 2.6 Competition Organisation The relevant LOC Competition Officials will be introduced at the Technical Meeting 2.7 Participating Federations (based on the preliminary entries) MEN WOMEN Senior Under 23 Senior Under 23 Albania Austria Austria Armenia Armenia Belgium Bulgaria Belgium Austria Bosnia & Herzegovina Croatia Belarus Belgium Belarus Czech Republic Spain Bosnia & Herzegovina Bulgaria Spain Estonia Belarus Spain Finland Finland Bulgaria France France France Croatia Great Britain & NI Great Britain & NI Germany Cyprus Germany Georgia Hungary Spain Hungary Germany Ireland Estonia Ireland Hungary Italy Finland Italy Ireland Luxembourg France Latvia Iceland Moldova Great Britain & NI Luxembourg Israel Norway Germany Moldova Italy Poland Greece Poland Latvia Portugal Hungary Portugal Moldova Romania Ireland Romania Montenegro Russia Israel Russia Norway Slovenia Italy Slovenia Poland Serbia Latvia Serbia Portugal Switzerland Luxembourg Switzerland Romania Slovak Republic Moldova Slovak Republic Russia Sweden Montenegro Sweden Slovenia Turkey Netherlands Turkey Serbia Ukraine Portugal Ukraine Switzerland Poland Slovak Republic Romania Sweden Russia Turkey Slovenia Ukraine 7/34

9 Serbia Switzerland Slovak Republic Sweden Turkey Ukraine 8/34

10 3. ARRIVALS 3.1 Arrival by Air The official airport is Valencia which is situated 75km from the Castellón. Upon arrival at Valencia, the teams will be met by LOC Representatives. The Welcome Desk is situated in the arrivals terminal at the airport (outside the luggage collection area) and will be open on Thursday, 14 March and Friday, 15 March from 10:00 to 22:00 (depending on travel schedules). After collecting luggage, team members will be escorted to the official buses by the welcome desk staff and taken to the team hotel, approximately 75 minutes from the airport. 3.2 Arrival by Train There will be no Welcome Desk at the main railway station in Castellón. Teams arriving by train will be met by LOC representatives and taken to the team hotel, according to the arrival times given in the final entry system. 3.3 Arrival on Road Teams arriving by bus or car are requested to go directly to their hotels, where representatives from the LOC will welcome them. 3.4 Visa Requirements The following countries require visas to enter Spain: Albania, Armenia, Azerbaijan, Belarus, Bosnia - Herzegovina, Georgia, Former Yugoslav Republic of Macedonia, Moldova, Russia, Serbia, Turkey and Ukraine. The visas should be obtained from the Spanish Embassy or Consulate located in the following countries: Albania Tirana Spanish Embassy Armenia Moscow Spanish Embassy Azerbaijan Ankara Spanish Embassy Belarus Moscow Spanish Embassy Bosnia-Herzegovina Sarajevo Spanish Embassy Georgia Ankara Spanish Embassy F.Y.R. Macedonia Skopje Spanish Embassy Moldova Bucharest Spanish Embassy Russia Moscow Spanish Embassy Serbia Belgrade Spanish Embassy Turkey Ankara Spanish Embassy Ukraine Kiev Spanish Embassy - Participants who require a visa should contact the LOC as soon as possible to obtain a special invitation letter and visa application information. - Please send an to Beatriz Santos (rfea@rfea.es) or a fax to with the following information: Full name (first name and family name, as shown in passport), date of birth, number of the passport and home address 9/34

11 4. TRANSPORT 4.1 Bus Shuttle Service A regular bus shuttle service will be provided between the team hotel(s), training venues, social functions, the technical meeting and the competition venue. Transfer times between the Team hotels and the competition venue will be between minutes, depending on the traffic conditions. Each team hotel will have a dedicated bus service except hotel Luz which will be served by the local tram line (free access with the accreditation card). Full details of the schedule will be displayed at the LOC Information Desk in the hotel. 4.2 Return to Airport / Train stations Transport will be arranged according to the flight/train schedules submitted by the teams. Further information will be available from the Information Desk. 10/34

12 5. ACCOMMODATION 5.1 General Information The LOC has reserved three of good quality hotels for the teams, providing full board accommodation and easy access to both the centre of Castellón and the competition venue. 5.2 LOC Information Desk An LOC Information Desk will be located in the lobby of each Team Hotel with qualified personnel offering relevant information about all aspects of the European Cup Winter Throwing. The Information Desk(s) opening hours will be as follows: Thursday, 14 March 16:00 19:30 Friday, 15 March 9:30 14:30 15:30 19:30 Saturday, 16 March 7:00 14:30 15:30 19:30 Sunday, 17 March 7:00 14:30 15:30 19:30 Monday, 18 March (according the transfers to the airport) 5.3 Official Hotels The official hotels for the European Cup Winter Throwing will be: Team Hotels HOTEL INTUR CASTELLON Calle de Herrero, Tel: Fax: castellon@intur.com HOTEL LUZ CASTELLON Calle Pintor Oliet, Castellon, Spain Tel: Fax: info@hotelluz.com HOTEL DEL GOLF PLAYA Avenida del Golf, 2 Playa del Pinar Grao de Tel: Fax: info@hoteldelgolfplaya.com 11/34

13 5.4 Cost and European Athletics Quota According to European Athletics Regulation European Athletics shall pay the board and lodging expenses for not more than 3 (three) nights and for a maximum of 4 (four) men and 4 (four) women from each visiting team in each category, with a maximum of only 1 (one) man and 1 (one) woman in each event. The following rates must be paid for out of quota athletes, for team officials and for additional days: Team Members Single room Twin room Non-Quota Athletes & Officials within the ratio 100 EUR per person/night (1) 75 EUR per person/night Officials outside the ratio 100 EUR per person/night 75 EUR per person/night Additional nights (Athletes and Officials) All prices include meals and VAT 100 EUR per person/night 75 EUR per person/night The ratio of athletes and officials is included to appendix 4 of this manual. (1) Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and officials in ratio entered. This will be charged at the rate of 75 EUR (up to 3 days maximum). Any single rooms above the 10% threshold will be charged at the rate of 100 EUR. Cancellation Policy The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for any subsequent reduction in the actual numbers of athletes and/or officials. Extra Charges The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure. The team leader may be requested to provide a credit card at the time of checking in at the reception desk to cover any extras. All payments must be made in Euros ( ) Payment Procedures A pro forma invoice will be sent to each Federation detailing the amount they owe based on their final entries. Federations are kindly encouraged to make an advance payment of the 100% by 13 March Advance Payments should be made in EUR by bank transfer to the following account: Bank account name: REAL FEDERACIÓN ESPAÑOLA ATLETISMO Bank reference: CATALUNYA BANK Bank address: CAPITAN HAYA, 23 (28008 Madrid, Spain) Swift No: CESCESBBXX IBAN: ES Note: A copy of the bank transfer will be required on arrival. 12/34

14 In case of partial prepayment, the balance of the final invoice must be paid on-site by the Team Leader on arrival at the Accreditation Centre. If payment is not made in advance by bank transfer, it must be done by credit card or by cash in Euros. 5.5 Meals All meals will be served in the teams hotels. The restaurant opening times are: Breakfast 07:00 09:30 (5:45 9:30 on competition days) Lunch 12:30 15:30 Dinner 20:15 22:30 (Dinner on Sunday at the Final Banquet) Accreditation cards will allow access to meals in the hotel restaurant. For lunch and dinner, mineral water is available free of charge. All other drinks have to be paid for. On the competition days late serving provision will be made for those athletes and officials detained at the stadium due to doping controls or protests. 5.6 Meeting Rooms for Teams Arrangements can be made for a team meeting room through the LOC Information Desk in the Team Hotels. Requests shall be made at reasonable time in advance. 5.7 Telephone calls The telephone will be automatically activated to make room-to-room calls only. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrangements with the information desk at the hotel. The service will be made available upon the presentation of a credit card to cover all charges. All delegations will receive a telephone contact list of important telephone numbers for the European Cup Winter Throwing Castellon /34

15 6. ACCREDITATION 6.1 General Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system. 6.2 Accreditation Procedure Accreditation cards will be prepared in advance, based on the information provided by the Member Federation through the online entry system. No changes will be accepted after the final entry deadline. Accreditation cards except the one for the team leader - will be distributed in the hotel upon arrival. Team Leaders are requested to take the athletes passports to the Accreditation Centre at the LOC Office in the hotel GOLF PLAYA in order to allow verification of Under 23 participants age. The Team Leader will settle the payment of accommodation for team members outside the European Athletics quota and confirm the athletes participating in the Cup. After the payment the Team Leader can collect his/her accreditation card. Transportation to and from hotel GOLF PLAYA will be provided for those Team Leaders not accommodated in this hotel. 6.3 Loss of Accreditation Any lost or damaged accreditation cards should be reported to the LOC, at the LOC Information Desk. Duplicate cards can be obtained where proof of identity can be established. 6.4 Access Areas for Teams All team accreditation cards will allow access to the teams seating area, warm-up area, changing facilities and physiotherapy rooms. Only athletes who are directly involved in the competition will have access to the call room and to the infield. The Head of Delegation from each team is invited to the VIP Hospitality and will be given the necessary access number on the accreditation card. Separate cards will be issued to Team Leaders to access the information in the teams pigeon boxes at the TIC. Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. 14/34

16 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC and European Athletics Technical Delegate and the Competition Management regarding technical matters. The TIC is located in the entrance of the University Jaume I track (see Appendix 3). The TIC will be open at the following times: Friday, 15 March 10:00 19:00 Saturday, 16 March 07:30 20:00 Sunday, 17 March 07:30 19:30 The TIC will be linked to all information desks set up for this event and shall be responsible for the following: Competition information (Start Lists, Results, etc) Liaison points concerning technical matters between Team Delegate, Technical Delegate, European Athletics and LOC Urgent notices collection and delivery of any urgent written notices to the Team Delegations from the Technical Delegate, European Athletics and LOC Settlement of technical enquiries from delegations Recovery of items confiscated at the Call Room Applications for national records (doping control request) Receipt of appeals from the teams Delivery of official invitations Access to the information in the teams pigeon boxes at the TIC will be controlled by separate entry cards, NOT by the accreditation card (see point 6.4.). Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition bibs from the TIC after the Technical Meeting. 7.2 Technical Meeting The Technical Meeting will be held on the Friday, 15 March at 18:00, in the Casino of Castellón. All questions related to the Technical Meeting must be presented in writing, preferably in English, at the LOC Information Desk or TIC at the competition venue before 15:00 on the same day. The Technical Meeting will be held in English. Each team may be represented by a maximum of 2 persons and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. A shuttle service from the team hotels will be provided for this meeting please refer to the Information Desk in the Team Hotel for detailed information. The Technical Meeting will be attended by: European Athletics Delegates Jury of Appeal (will be appointed officially during the Technical Meeting) 15/34

17 Representatives of the Local Organising Committee Competition Director Competition Officials TIC representatives European Athletics Staff Agenda The preliminary agenda of the Technical Meeting includes: Welcome by the President of the Local Organising Committee Welcome by the European Athletics Council Delegate Presentation of the International Officials Presentation of the Competition Officials Presentation of the competition and warm-up sites Information briefing by the Technical Delegate o Technical Information o Call Room procedures and schedule o Scoring and ties o Participation Order o Appointment of the jury of appeal Information briefing by the Doping Control Delegate Victory Ceremonies, Opening and Closing Ceremonies Answering of questions submitted in writing by federations Distribution of bib numbers 7.3 Personal Implements The throwing implements provided by the LOC (see implement list, Appendix 1) are selected from those appearing on the current IAAF approved equipment list as at 1 February Federations requiring IAAF approved implements not listed by the LOC may present such implements prior to the competition for inclusion in the competition pool, subject to test and approval by the Technical Delegate. Such implements must be presented for inspection by 18:00 the day before each event of the competition (i.e. Friday, 15 March at 18:00 for Saturday s events) at the Implements Office in the University Jaume I track. These implements will be returned only after the completion of each day s events at the Implements Office in the University Jaume I track. This office will close each competition day 45 minutes after the end of the competition. Basic implements will be provided for warm up and training. 7.4 Inspection of Competition Venue Team Leaders may visit both competition sites, inspecting access routes and other facilities which will be important to the teams on Friday 15 March at 14:00. Team Leaders are to meet LOC members in front of the TIC at the Main Stadium from where they will be escorted on this visit. Information about the transportation time to this activity will be displayed at the Welcome Desk in each hotel. 7.5 Competition Area The European Cup Winter Throwing 2013 will take place at University Jaume I track (Main Stadium) and the Gaieta Huguet track (Second Stadium). A plan of the Stadium and its 16/34

18 surroundings is included in this Manual (Appendix 3). The capacity of the Main Stadium is about 400 seats and the Second Stadium about 800 seats. The University Jaume I track (Main Stadium) has the following competition facilities and sites: 1 Hammer/Discus circle 2 Javelin run-way 1 Shot Put circle The Gaieta Huguet track (Second Stadium) has the following competition facilities and sites: 1 Hammer/Discus circle 1 Javelin run-way 7.6 Training Areas Athletes will have the possibility to train in the both competition venues with the following schedule: Date Thursday, 14 March Friday, 15 March Event University Jaume I Main Venue Shot Put 16:00-19:00 Gaieta Huguet Second Venue Discus 16:00-18:00 Hammer 16:00-17:30 Javelin 17:30-19:00 Shot Put 10:00-18:00 Discus 10:00-18:00 Hammer 14:00-18:00 Javelin 10:00-14:00 Equipment and implements necessary for training will be available at the training venues. LOC Staff and/or Officials will be present to help in the case of problems or special requirements. Drinks will be available at the training venues. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. The Weight training facilities at the main competition venue University Jaume I will be available for training according the times indicated above. Details about transportation for training sessions will be displayed at the Information Desks in each Team Hotel. 7.7 Dressing Rooms Dressing rooms with showers are located in in both venues. 17/34

19 8. COMPETITION REGULATIONS 8.1 Participation The European Cup Winter Throwing comprises separate events for men s and women s teams (Senior and U23) representing European Athletics Member Federations. In accordance with European Athletics regulations: Except in the Shot Put (men) and Hammer Throw (men), only athletes aged at least 16 (sixteen) years on 31 December of the year of the competition may participate in the European Cup Winter Throwing. Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put and Hammer Throw (men). Only athletes aged at least 16 (sixteen) and not more than 22 (twenty two) years on 31 December of the year of the competition may participate in the Under 23 events. Each athlete may only be entered in one age group of an event at the European Cup Winter Throwing and he/she can only compete in the age group for which he/she was entered. For the avoidance of doubt an athlete can be entered in different age group in different events, but cannot compete in the same event in two age groups. An official ID card (with picture) stating their birth date of the athlete will be requested during the accreditation procedure to verify the participants age (see point 6.2) 8.2 Competition Entry Procedures Team Entries According to each team shall consist of up to 3 (three) athletes entered in each event for Senior Men and Senior Women of which a maximum of 2 (two) may participate and 2 (two) athletes in each event for Under 23 Men and Women of which a maximum of 1 (one) may participate Individual Entries According to Member Federations not entering teams may enter athletes to compete as individuals, each event being considered separately Final Entries Final entries shall be made through the European Athletics online entry system. The online entry system will be accessible on the European Athletics website: in the section Member Federation Zone / Competition. Member federations should use the already known ID and password. Final entries indicating the names of the athletes and their best performances, plus the names of officials must be submitted not later than 10 (ten) days before the competition by midnight on 6 March Final Confirmation Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Forms for the final declaration and confirmation will be distributed to each delegation during accreditation. These forms must be completed and returned immediately or no later than Friday 15 March at 12:00. Any team foreseeing to arrive later than this deadline shall confirm the respective athletes participation via to competition@european-athletics.org. 18/34

20 8.2.5 Withdrawal Withdrawal of any confirmation must be indicated to the TIC in writing on the official withdrawal form. 8.3 Scoring Each team s score shall be determined according to the best performance of its highest finishing athlete in each event and shall be the aggregate of points attributed to those performances according to the International Scoring Tables. The team achieving the highest number of points shall be the winner ( ). Any team finishing without a scoring athlete in all 4 (four) events shall not be counted in the teams classification. The points attributable to the best performance of each athlete in each event shall be combined into individual athletes classification list(s) Ties If two or more teams have an equality of scores, the tie shall be decided in favour of the team containing the athlete achieving the highest individual score from a single event. If the tie remains the second highest individual score will be considered and so on. 8.4 Participation Order The European Cup Winter Throwing comprises separate events for men s and women s teams representing European Athletics Member Federations. Each event may, according to the numbers entered, be divided into 2 (two) or more groups considering as much information as possible about the performances of all athletes so that, normally, the best performers compete in the same group. In principle the distribution will be based on the best performances of the athletes since 1 January in the year preceding the date of the competition. Personal best performance and medals achieved at major events can be also considered by the Technical Delegate for the purpose of the distribution per groups. The final distribution is under the discretion of the Technical Delegate. In any case all participating athletes have the right to 6 (six) attempts, and the participation order for each event shall follow the same criteria of the groupings composition in a way that the best ranked athlete throws in the last position. 8.5 Competition Bibs The LOC will provide the teams with competition bibs after the Technical Meeting. Each competitor receives 3 bibs. The bibs shall be pinned on the front and the back of the competition clothing and on the back of the tracksuit. The competition numbers may not been cut, bent or covered in any way Competition Clothing Competitors must wear the Federation s official team clothing. IAAF Rule 8 & 143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations. Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at the call room. The European Athletics has a record of the Team vests of all Member Federations on the European Athletics website. If the uniform displayed on the website differs from your current official uniform, a full set of photographs must be provided to European Athletics 6 March 2013 the latest (preferably in an electronic version): 19/34

21 JPEG file, maximum resolution and size 300 dpi / 500KB Compressed ZIP file, if possible Mailto: competition@european-athletics.org Otherwise, the existing records will be used as reference Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits. Dimensions of Spikes Spike which projects from the sole or the heel shall not exceed 12 mm in the javelin throw. These spikes must be constructed that it will, at least for the upper half of its length, fit through a square sided 4 mm gauge. 20/34

22 9. COMPETITION PROCEDURE 9.1 Timetable Please refer to Appendix 2 for the competition timetable (subject to change pending the final entries). 9.2 Warming Up Before the Events Warming up will take place on the official warm-up area adjacent to the main competition area, University Jaume I. 9.3 Call Room Procedures Call Room They will be only one Call Room and it is located in the University Jaume I (Main Stadium), close to the 200m start area. It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the Call Room. Athletes arriving late may be excluded from participation in the event. All athletes must report to the Call Room according the schedule in Appendix 3. The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules: Competition clothing Shoes Bags That non-authorised equipment (radio, Walkman, mobile phone, camera etc) are not brought infield Leaving the Call Room Athletes will be escorted from the Call Room to the competition site 35 minutes before the start of their event. Athletes who will compete in the Gaieta Huguet track (Second venue) will be transported by bus (10 minutes) to the competition area. A detailed Call Room time table will be displayed and circulated to the teams upon arrival. 9.4 Competition preparation Each athlete is allowed a minimum of two practice trials under the supervision of the officials, more if time allows. The athletes will be called to the practice trials in the competition order. Only official markers provided by the LOC will be allowed for marking the runways and for marking the circle (only one marker allowed for throws from a circle). Once the practice trials are finished, the participants will be asked to stand in the order of the competition for the presentation. 9.5 Measurement The distance measurements in all events will be taken by EDM (Pentax R-315). 9.6 Leaving the Stadium during the Competition An athlete may only leave the competition area when accompanied by a judge. The intention to leave the competition area has to be communicated to the Referee. 21/34

23 9.7 Leaving the Stadium after the Competition After the competition, athletes leave immediately the infield through the post event area where media interviews may be carried out. Athletes who will compete in the Gaieta Huguet track (Second venue) will be transported back by bus to the main venue. 9.8 Protests and Appeals Protests and appeals are permitted and will be processed in accordance with IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to the TIC within 30 minutes after the official announcement of the decision made by the Referee. When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the appeal is unsuccessful, the deposit will not be returned. The Jury s decision will be provided in writing at the TIC. 22/34

24 10. MEDICAL SERVICES & DOPING CONTROLS 10.1 Medical Services General Information The medical service will provide medical information and assistance to teams, organisation personnel, and honorary guests as well as, during the competition, to the spectators in the stadium. In case of emergency, please contact the nearest medical first aid station or call the 24/7 Medical Emergency number 112. LOC Medical Director is José Daniel Moles and you will receive his contact details upon arrival Medical Services in the Team Hotels There will be doctors on duty in the Team hotels. Information about their availability will be displayed at LOC Information desk in the team hotels. Physiotherapy room will also be available for use of teams in all hotels Medical Care at both Competition Venues The stadium medical service is responsible for any problems concerning the athletes health. There is also a room for medical attention. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. The stadium medical service is also responsible for first aid in the warming up area Insurance According to the Regulation the participating Member Federations are responsible for taking out their own insurance to cover the risk of illness or injury of any member of their team when travelling to and from the European Athletics event and during the event itself. Please take the necessary steps to fulfil these requirements well in advance Doping Controls General Information Doping controls will be conducted in accordance with IAAF Rules and Anti-doping Regulations under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Championships. Since the accreditation cards will not include any pictures, the Athletes are requested to keep a photo identity card (national ID card, driving license, passport etc., where the name and picture of athlete is clearly visible) with them at the competition venue, to ensure smooth identification during the doping control procedures. Athletes selected for doping control shall be informed by anti doping officials. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Station (DCS). 23/34

25 A selected athlete should report immediately to the DCS unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCS. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the competition Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate Additional Controls Additional athletes may present themselves for testing. These athletes must report to the TIC where they will have to complete the Doping Control Request Form. They will then be escorted to the Doping Control Station. The cost of this control will be paid by the European Athletics and will be deducted from the member federation s European Athletics subvention after the event. 24/34

26 11. INFORMATION 11.1 Stadium Field Events Boards The result of each trial in field events will be shown on the dedicated infield scoreboards Announcements Official announcements will be made in Spanish and English Start Lists and Results Start Lists (for both competition day) will be distributed after the technical meeting and will be also available at the Information Desk in the Team Hotels. Results and start lists will be displayed on the TIC Information Board. Copies of the results of each day s events will be distributed to each Team at the TIC team mailbox on each evening of competition. A daily program, which will include the start list for each competition day and the results of the previous competition day, will be available each morning at the TIC team pigeon box. Complete results will be distributed to the Team Leaders during the Final Banquet. 25/34

27 12. SECURITY Instructions given by the LOC, the security personnel and the police have to be followed in all areas, as well as during transport from location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC Information Desk. The emergency phone number is 112. If necessary, the police can be contacted through the LOC Information Desk at your hotel. 26/34

28 13. CEREMONIES & SOCIAL FUNCTIONS 13.1 Welcome Dinner A welcome cocktail will be hosted by LOC immediately after the Technical Meeting. Team members attending the Technical Meeting are also invited to the Welcome Cocktail Opening and Closing Ceremony No opening and closing ceremonies will be organised Victory Ceremonies The victory ceremonies for the individual winners except for Hammer Women and Javelin Men will take place at the main competition venue while the ceremonies for the winning teams Men and Women and the individual winners of Hammer Women and Javelin Men competition will take place during the closing Banquet. Athletes must wear the official team clothing for the ceremonies Closing Banquet The Closing Banquet will take place on Sunday night. More details will be distributed to the teams upon arrival. Everyone with accreditation or an invitation is welcome to attend. 27/34

29 14. DEPARTURE Teams will be asked to provide full travel details on the on line entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24 hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC Information Desk. All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure the LOC Hotel Manager checks the rooms together with the team leaders. 28/34

30 15. CONTACT DETAILS For further details about the European Cup Winter Throwing 2013 in Castellón, please contact Mr. Luis Saladie ) RFEA Coordinator 29/34

31 15. APPENDICES Appendix 1 - Implement List Appendix 2 - Timetable Appendix 3 - Map of the Competition Venue, Warm-up and Training Areas Appendix 4 Ratio of athletes and officials 30/34

32 Appendix 1 Official implements Shot Put Men Nishi Steel 125mm silver F251 l Gill Athletics Steel 128mm black I Nordic Steel 117mm silver l Nordic Olympic Super Steel 128mm yellow I Discus Men Gill Athletics OTE High Moment, steel rim, aluminium plates red 2202 l Nordic Gold, brass rim, fibreglass side white/gold l Denfi Jürgen Schult Ultimate Spin, chrome rim, carbon grey/yellow centre D2000Jsus l UCS Purple Flyer High Moment, steel rim, fibreglass purple I Hammer Men Nishi Steel 110mm orange F201/F352 l Polanik Brass 110mm gold PM-7,26/110-M/UP/UW-1 l Polanik Steel 110mm silver PM-7,26/110-S/UP/UW-13 I Bayerische (BSS) turned steel, 110mm yellow 0112/0429 I Javelin Men Nordic Orbit, carbon, blue cord white, blue spiral c l Nordic Champion, steel, black cord lilac/white l Nordic Airglider, carbon, red cord white, red spiral c l Gill Athletics Ote Composite FX, carbon, aluminium various 2900 I Nemeth Classic 90m, aluminium, violet cord Violet/yellow/green 800CS90 I Shot Put Women Nelco Turned iron 104mm black N1118EA I Nordic Turned Steel 108mm red I Nishi Steel 109mm silver F253C l Nordic Olympic Super Steel 100mm blue I Discus Women Nordic Gold, brass rim, fibreglass sides white/gold I Nishi Super HM, steel rim, FRP side purple/black/white F333A l Nishi Super, steel rim, FRP sides black/red/white F303B I Gill Hollowood Star, steel rim, wooden blue 313 I Hammer Women Nishi Steel 96mm blue F210A/F352 l Polanik Brass 95mm gold PM-4/95-M/UP/UW-130 l Polanik Stainless Steel 95mm silver PM-4/95-S/UP/UW-130 I Bayerische (BSS) turned steel, dia: 95mm yellow 0925/0429 I Javelin Women Nemeth Classic 75m, aluminium, violet cord Violet/yellow/red 600CS75 l Nemeth Classic 80m, aluminium, violet cord violet/yellow/green 600CS80 l Nordic Diana 80, steel, blue cord 80m lilac white I Nordic Diana 80 Carbon, carbon, blue cord, 80m White, lilac spiral c I Nemeth Standard 70m, aluminium. Violet cord violet 600S70 l /34

33 Appendix 2 Timetable (subject upon change after final entries) Saturday, 16 March - Day 1 8:30 Discus* Men U23 8:30 Javelin Women Senior, Group B 10:15 Javelin Women Senior, Group A 11:00 Shotput Women U23 11:15 Discus* Men Senior, Group B 11:30 Discus Men U23 Victory Ceremony 12:15 Hammer Men U23 12:30 Javelin Women Victory Ceremony 13:10 Shotput Women U23 Victory Ceremony 13:45 Discus* Men Senior, Group A 14:00 Shotput Women Senior 14:30 Hammer Men Senior, Group B 15:00 Hammer Men U23 Victory Ceremony 16:15 Javelin* Women U23, Group B 16:30 Discus Men Victory Ceremony 16:45 Shotput Women Victory Ceremony 17:00 Hammer Men Senior, Group A 18:00 Javelin* Women U23, Group A Sunday, 17 March - Day 2 8:30 Discus* Women U23 8:30 Javelin Men U23 10:30 Hammer Men Victory Ceremony 10:45 Javelin Women U23 Victory Ceremony 11:00 Discus* Women Senior, Group B 11:00 Hammer Women U23, Group B 11:15 Javelin Men U23 Victory Ceremony 11:30 Shotput U23 Men 11:45 Discus Women U23 Victory Ceremony 12:45 Hammer Women U23, Group A 13:00 Discus* Women Senior, Group A 13:30 Shotput Men Senior, Group B 14:15 Shotput Men U23 Victory Ceremony 14:30 Hammer Women Senior, Group B 15:00 Hammer Women U23 Victory Ceremony 15:15 Javelin* Men Senior, Group B 15:30 Shotput Men Senior, Group A 15:45 Discus Women Victory Ceremony 16:45 Hammer Women Senior, Group A 17:15 Shotput Men Victory Ceremony 17:30 Javelin* Men Senior, Group A Note: The victory ceremonies of the team competitions and the Hammer Women and Javelin Men disciplines will be held during the Closing Banquet! * Gaieta Huguet track (2nd competition venue) 32/34

34 Appendix 3 Competition venues map 33/34

35 Appendix 4 Ratio of athletes and officials Team officials are allocated per team as follows: Number of Athletes Number of Team Officials From to Up to: (in ratio) (1) Maximum number of additional Team Officials: (out-of-ratio) (2) Plus Team Officials include: Head of Delegation, Team Leaders(s), Coaches, Medical Staff (medical doctors and physiotherapists), Team Press Liaison, Personal Coaches and others; Each participating team shall be allocated a minimum number of single rooms equal to 10 per cent of the total number of athletes and in ration officials entered in the final entries (e.g. 10% of 40 athletes and in ratio officials equal 4 single rooms to be allocated). (1) The number of above mentioned team officials is eligible for fixed price accommodation and other benefits. European Athletics will not cover these officials accommodation costs; (2) For Personal coaches beyond the maximum number of out-of-ratio officials packages can be offered without accommodation including accreditation with access to the warm-up, training facilities and team seats. 34/34