European Cup Combined Events, 1 st & 2 nd League

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2 Team Manual European Cup Combined Events 1 st & 2 nd League 5 6 July 2014 Madeira, Portugal 1/36

3 CONTENTS Subject Page 1. General Information Organisational Structure European Athletics Council European Athletics Delegates European Athletics Office Executive Board of Portuguese Athletics Federation Local Organising Committee Competition Organisation Participating Federations ARRIVALS Arrival by Air Welcome Service Transportation of Equipment Visa Requirements TRANSPORT Transport and Accommodation Desk Bus Shuttle Service Return to Airport ACCOMMODATION & HOTEL INFORMATION General Information Information Desk Official Hotel Costs and European Athletics Quota Payment Procedures Meals Lunch Packages for Athletes in Combined Events Meeting Rooms for Teams Medical Services in the Hotel Telephone Calls & Internet ACCREDITATION General Accreditation Procedure Loss of an Accreditation Card Access Areas for Teams TECHNICAL INFORMATION Technical Information Centre (TIC) Technical Meeting Agenda Equipment Inspection of Competition Venue Competition Area Dressing / Physiotherapy Rooms Training Training with Official Starters /36

4 8. COMPETITION REGULATIONS Team Composition Final Entries Final Confirmation Withdrawal Competition Bibs Participation Order/Lanes Scoring Competition Clothing Starting heights and progressions COMPETITION PROCEDURE Timetable Warm-up Area Call Room Competition preparation Field Events Start commands Timing and measurement Exit procedures after the Competition Protests and Appeals Doping Control General Information Selection of Athletes Additional Controls Medical Services General Medical Services in the Hotel Medical Care at the stadium Physiotherapy SECURITY CEREMONIES Welcome Dinner Victory Ceremonies Opening Ceremony Closing Banquet DEPARTURE CONTACT DETAILS LOC Office APPENDICES Appendix 1 Implements List Appendix 2 Provisional Timetable (as on based on the Preliminary Entries).. 31 Appendix 3 Map of Stadium Appendix 4 Map of Stadium (Ground Floor) Appendix 5 Accreditation System /36

5 1. GENERAL INFORMATION Official language: Population: Capital: Type of government: Major religion: Portuguese 10 million inhabitants Lisbon Parliamentary Republic Catholic Currency: The Portuguese currency is the Euro. There are coins of 1, 2, 5, 10, 20 and 50 cents, 1 and 2 Euros. Bank notes are of 5, 10, 20, 50, 100, 200 and 500 Euros. You can change your money at banks or hotel. International credit cards are generally accepted. Time zone: Water: GMT Tap water is completely safe for drinking. Electricity: The electric current for use in homes and hotel is uniformly 220v. Sockets usually accept only two-pin plugs ("Sucko" type). Telephone: Public telephones are installed everywhere in the Portuguese cities, most will allow international calls. There are some telephone booths which accept coins and others which operate with telephone cards. It is possible to buy telephone cards in the hotel. Some telephones will also accept international credit cards. Country Code: 351 Portable Phone Network: GSM Business Hours: Business hours of the main establishments are as follows: Weekdays Saturdays Sundays Banks 08:00 15:00 Closed Closed Post Offices 09:00 18:00 Closed Closed Shops 09:00 19:00 09:00 13:00 Closed Administrations 09:00 17:00 Closed Closed Climate: The average minimum temperature for July in Ribeira Brava is 15 C and the maximum average is 24ºC. The daily average amount of sunshine during July is 12 hours. The humidity is 68%. 4/36

6 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council President Vice Presidents Director General Council Members IAAF President (ex officio member) European Athletics Honorary Life President Hansjörg Wirz (SUI) José Luis de Carlos (ESP) Karel Pilny (CZE) Jean Gracia (FRA) Christian Milz (SUI) Franco Arese (ITA) Sylvia Barlag (NED) Jonas Egilsson (ISL) Liam Hennessy (IRL) Frank Hensel (GER) Dobromir Karamarinov (BUL) Toralf Nilsson (SWE) Erki Nool (EST) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Salih Münir Yaras (TUR) Vadim Zelichenok (RUS) Lamine Diack (SEN) Carl-Olaf Homén (FIN) 2.2 European Athletics Delegates European Athletics Council Delegate Technical Delegate Doping Control Delegate Jury of Appeal ITOs Toralf Nilsson (SWE) Edmund Gödde (GER) Gatis Berkis (LAT) Klaus Hartz (GER) Chair Other members to be appointed on site and announced at the Technical Meeting) Jean Marcel Martin (FRA) Chief Ales Novotny (CZE) Iker Martinez (ESP) Tatyana Goncharenko (RUS) 2.3 European Athletics Office European Athletic Association Avenue Louis-Ruchonnet Lausanne, Switzerland Tel: Fax: Web: 5/36

7 2.4 Executive Board of Portuguese Athletics Federation President Vice Presidents Members Jorge Vieira Carlos Borges Luís Figueiredo Paulo Bernardo Samuel Lopes Edivaldo Monteiro Fernando Tavares José Regalo José Honório Maria Ribeiro Nuno Rangel Rui Loução Susana Feitor 2.5 Local Organising Committee President LOC General Secretary & Administration LOC Event Coordinator, Marketing & Promotion Accreditation & Security Accommodation & Transportation Competition Management Facilities & Equipment Protocol & Cerimonies Press & TV Medical Services & Doping Volunteers Luis Policarpo Gouveia Paulo Gomes Gina Gonçalves Jorge Morais Nélio Parreira Ivo Sousa Hélder Fernandes / Jorge Camacho Abel França Filipe Sousa Ricardo Figueira Egídio Olim / Alberto Gonçalves 2.6 Competition Organisation Competition Director Meeting Manager Technical Manager Combined Events Referees Chief Timekeeper Chief Photo finish Chief Starter Technical Information Centre Manager Jury of Appeal Secretary Alcino Pereira Ivo Sousa Vasco Azevedo António Costa Elisabete Costa Fernando Maurício Oliveira Hugo Pacheco Gabriel Vieira Bruno Gonçalves / Dina Vieira António Rodrigues Luísa Pita Hélder Fernandes 6/36

8 2.7 Participating Federations (as per Preliminary Entries, dated ) 1 st League Teams CZE ESP FIN ITA NOR POR SWE UKR 2 nd League Teams IRL ISL ROU TUR Individuals BEL CYP DEN GRE LAT SRB SVK 7/36

9 3. ARRIVALS 3.1 Arrival by Air Madeira International Airport is the official airport Welcome Service Upon arrival, teams will be met by LOC Staff. A welcome desk will be located at the arrivals terminal in the Madeira International Airport, and will be open from 2 July until 7 July, according to the travel details. Once luggage has been collected, team members will be escorted to buses which will take them to the hotel. Coach transport will operate for teams. Coaches will be clearly identified by signage. These coaches will be parked in front of the arrivals terminal. The transfer time from the airport to the official hotel is 20 minutes Transportation of Equipment The LOC takes the responsibility for the transport of the poles from the official airport to the event venue and vice-versa. Most of the planes landing in Madeira International Airport are able to transport the poles. Shall there be an airline refusing the transport of the poles the Member Federation in question shall ensure the pole is shipped in advance to the LOC address. LOC must be informed in advance. The LOC will implement an identification system for the poles at their arrival to the airport. 3.2 Visa Requirements The following countries require visas to enter Portugal: Serbia (SRB)*, Ukraine, Turkey (*) In accordance with Regulation (EC) 1244/2009 amending Regulation (EC) No 539/2001, nationals of Serbia holding biometric passports (excluding holders of passports issued by the Serbian Coordination Directorate [in Serbian: Koordinaciona uprava] are exempt from the visa obligation (OJ L 336, , p. 1); the VFA continues to apply to holders of non-biometrical passport holders and holders of passports issued by the Serbian Coordination Directorate. Visas should be obtained before leaving your country, from Portugal Embassy or Consulate. Should you have any problems, or require a letter of invitation please contact the LOC. LOC Accreditation: Luisa Pita Tel: /2 Fax: geral_aaram@atletismomadeira.pt 8/36

10 4. TRANSPORT 4.1 Transport and Accommodation Desk The transport offices will be located at the hotel and at the stadium and will be open as follows: Date From To Thursday, 3 July According to final travel details Friday, 4 July According to final travel details Saturday, 5 July 08:00 22:00 Sunday, 6 July 08:00 22:00 Monday, 7 July According to final travel details Tuesday, 8 July According to final travel details 4.2 Bus Shuttle Service A regular bus shuttle service will be provided between the Team Hotel, training venues, social functions and the competition venue. Full details of the schedule will be displayed at the Information desk in each hotel. Transfer times between the hotel and the competition venue will be about 15 minutes. The following arrangements have been made for the Team Hotel: DATE TIME EVENT PICK-UP POINT DROP-OFF POINT 3 July According to Flight Plans Hotel Check-In Airport Hotel 3 July 10:00 Hotel Stadium 3 July 11:00 Hotel Stadium Training 3 July 12:30 Stadium Hotel 3 July 13:30 Stadium Hotel 3 July 16:00 Hotel Stadium 3 July 17:00 Hotel Stadium Training 3 July 18:30 Stadium Hotel 3 July 19:30 Stadium Hotel 9/36

11 DATE TIME EVENT COLLECTION POINT DROP-OFF POINT 4 July According to Flight Plans Hotel Check-In Airport Hotel 4 July 10:00 Training Hotel Stadium 4 July 11:00 Training Hotel Stadium 4 July 12:30 Stadium Hotel 4 July 13:30 Stadium Hotel 4 July 16:00 Hotel Stadium Training 4 July 17:00 Hotel Stadium 4 July 18:30 Stadium Hotel 4 July 19:30 Stadium Hotel 4 July 20:00 LOC Dinner Hotel Dinner venue 4 July 22:30 LOC Dinner Dinner venue Hotel 5 July Competition Hotel Stadium 5 July End of Competition Stadium Hotel According to 6 July Competition Hotel Stadium competition timetable 6 July End of Competition Stadium Hotel 6 July Doping Control Stadium Hotel 7 Jul According to Flight Plans Departure Hotel Airport 8 Jul According to Flight Plans Departure Hotel Airport 4.3 Return to Airport Transport will be arranged according to the flight schedules submitted by the teams. Further information will be available from the hotel information desks. 10/36

12 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information The LOC has reserved one good quality hotel for teams, providing full board accommodation and easy accessibility to both the centre of Funchal and Ribeira Brava and the competition venue. 5.2 Information Desk An Information Desk will be located in the hotel lobby, which will be open from the 3 July until the 7 July between 08:00 and 22: Official Hotel Team and VIP Hotel Suite Hotel Jardins d'ajuda Rua Nova Vale D'Ajuda Funchal - Madeira - Portugal Tel: (+351) Fax: (+351) jardins.ajuda@hoteisajuda.com 5.4 Costs and European Athletics Quota According to European Athletics Regulation accommodation and full board for the visiting teams will be paid for by European Athletics up to 4 (four) days and for the following persons: Teams: Individuals: 4 (four) male athletes, 4 (female) athletes & 4 (four) officials from each participating team Number of athletes Number of officials * 3 *maximum 4 athletes from the same gender No contribution shall be made in respect of the teams representing the host European Athletics Member Federation. The following rates must be paid for out of quota team members and for additional days: 90,00 per person / per day for athletes/officials in a double room 150,00 per person / per day for athletes/officials in a single room The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure. The team leader will be requested to provide a credit card at the time of checking in at the reception desk to cover any extras. All payments must be made in Euros. 11/36

13 5.5 Payment Procedures An invoice will be sent to each Federation detailing the amount they owe based on their final entries. Preferably, payments should be made on site as payment by cash (Euros) and credit card (Visa and Mastercard) will be allowed. In case any Federation wants to make an advance payment, these should be made in Euros by bank transfer to the following account: Bank account name: BES Banco Espírito Santo Bank reference: Agência Ribeira Brava Bank account number: Bank address: Centro Comercial São Bento, Rua 1 de Dezembro, 9350 Ribeira Brava Swift/BIC No: BESCPTPL IBAN: PT Please note: A copy of the bank transfer will be required upon arrival. 5.6 Meals All meals will be served in the hotel, except for the lunches at the competition days. The Closing Banquet will take place on 6 July at 22:30 at the Team Hotel. The restaurant opening times are: Breakfast 07:00 10:00 Lunch 12:00 14:00 Dinner 19:00 22:00 Accreditation cards will allow access to meals. For lunch and dinner, mineral water and a soft drink per person are available free of charge. All other drinks must be paid for. A late serving provision will be made for those athletes detained at the stadium due to doping controls or protests Lunch Packages for Athletes in Combined Events Buffet Lunch will be provided for all athletes and officials. These will be served to the athletes and officials in a tent located at the Warm-up Area between 12:30 14: Meeting Rooms for Teams Arrangements can be made for team meeting rooms through the information desk in the hotel. Requests shall be made at reasonable time in advance. 12/36

14 5.8 Medical Services in the Hotel There will be physiotherapy rooms for the teams in the hotel. In case of emergency teams members shall address to the welcome desk or the hotel reception to be provided with the number of the doctor on duty or the emergency number. 5.9 Telephone Calls & Internet The telephone will be automatically activated to make room-to-room calls. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrangements with the information desk at the hotel. The telephone will be made available upon the presentation of a credit card to cover all charges. All delegations will receive a telephone contact list of important telephone numbers for the European Cup Combined Events 1 st & 2 nd League Madeira The Team Hotel is equipped with internet (WIFI) service but only in the common areas, such as hotel lobby. 13/36

15 6. ACCREDITATION 6.1 General Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system. 6.2 Accreditation Procedure Accreditation cards will be prepared in advance of the event, based on the information provided by the Member Federation in the final entry system. No changes will be accepted after the final entry deadline. Accreditation cards will be distributed at the Team Hotel upon arrival. 6.3 Loss of an Accreditation Card Any lost or damaged accreditation cards should be reported to the hotel information desk or the TIC. Duplicate cards can be obtained where proof of identity can be established. 6.4 Access Areas for Teams A description of the accreditation system is included on the back of the accreditation card and in the appendix 5 of this document. All team accreditation cards will allow access to the team seating area, Warm-up Area, changing facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the call room and to the infield. The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the necessary access number on the accreditation card. Separate cards will be issued to Team Leaders, for access to the information at the pigeon boxes in the TIC and the Mixed Zone. Doping Passes will be managed by the Doping Control Delegate and the LOC Doping Control Responsible. 14/36

16 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC, the Technical Delegate and the Competition Administration, regarding technical matters. The TIC is located at the stadium main building, Floor 0 (see stadium plan). The TIC will be open at the following times: 4 July 14:00 19:00 5 July 08:30 20:30 6 July 08:30 20:30 The TIC will be linked to all information desks set up for this event and shall be responsible for the following: Competition information Notification of lists of competitors (start lists) Liaison points concerning technical matters between the Team Delegates, the Technical Delegate and the LOC Settlement of technical enquiries from delegations Request for documentation for national records or other purposes (additional doping control and photo finish prints) Recovery of confiscated items at the call room Registration and collection of personal implements. (e.g. shots, etc.) Receipt of protests and appeals from the teams Withdrawal of athletes Publication of results. Results will be displayed on the notice boards near the TIC All technical information regarding the competition will be distributed to each delegation in a special mailbox given to each team. This information will also be displayed on information boards. Information put in the mailboxes will include daily programme, start lists, results as well as official information from European Athletics and the LOC. Access to the information in the teams pigeon boxes at the TIC will be controlled by a separate entry card, not by the accreditation card. TIC cards will be given to each team leader. Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition numbers from the TIC after the Technical Meeting. 15/36

17 7.2 Technical Meeting The Technical Meeting will be held on the 4 July at 18:00 in the Team Hotel. Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. All questions related to the Technical Meeting must be presented in writing, preferably in English, to the TIC or the Team Hotel Welcome Desk before 16:00 on 4 July. The Technical Meeting will be conducted in English. The Technical Meeting will be attended by: Council Delegate Technical Delegate Doping Control Delegate European Athletics Officiating persons Representatives of the Local Organising Committee Competition Director Chief Technical Officials TIC Representatives Competition Data Handling Representative Agenda The preliminary agenda of the Technical Meeting includes: Welcome by the President of the Local Organising Committee Welcome by the European Athletics President or his representative Presentation of the International Officials Presentation of the Competition Officials Information briefing by the Technical Delegate Call-room procedures and schedule Allocation of lanes and order of competition Starting height for the vertical jumps Scoring and ties Protests Presentation of the competition and warm up sites Opening and Closing Ceremonies Doping Controls Advertising Rules and Regulations Answering of questions submitted in writing by federations The competition bibs and start list will be distributed after the Technical Meeting 16/36

18 7.3 Equipment The implements provided by the LOC (see implement list, appendix 1) are selected from those appearing on the current IAAF approved equipment list as at 1 May Federations requiring to use their own IAAF approved implements may present such equipment prior to the competition at the TIC for inclusion in the competition pool, subject to checking. Equipment must be presented prior to the Technical Meeting (on 4 July at 16:00) and will be returned only after the completion of each day s events. Basic implements will be provided for warm up and training. Vaulting poles will be transported from the airport directly to the competition venue. The poles will be kept in a locked store and will be brought to the competition site in due time by the organisers. After the competitions, the organisers will take the poles to the Team Hotel and further transportation will be arranged by the organisers as required. 7.4 Inspection of Competition Venue Heads of Delegation may visit the Madeira Sports Centre in Ribeira Brava inspecting access routes and other facilities which will be important to the teams on 4 July at 11:00 by arrangement with the LOC staff. This will be a guided tour and the meeting point will be the stadium entrance. 7.5 Competition Area Madeira Sports Centre and its surroundings are shown in appendix 3 of this document. There are seats in the stadium. The stadium has the following competition facilities: 8 lanes 2 High Jump sites 2 Pole Vault sites 2 sites for Long Jump 2 Shot Put circles 1 Discus circle 2 Javelin sites A synthetic grass football field adjacent to the event venue will be used as the Warm-up Area. Athletes seats are located as mentioned in appendix 3. 17/36

19 7.6 Dressing / Physiotherapy Rooms Dressing rooms with showers are located in the stadium main building. In addition, physiotherapy tables and ice are available there. Team Rooms The Team Rooms will be clearly labelled and signposted. The Team Leader will receive a key for the respective room at the Technical Meeting. The teams are responsible for ensuring that no unauthorised persons have access to these rooms. The access will be controlled by organisation personnel, and only accredited persons will have access. 7.7 Training Athletes will have the possibility to train in the Madeira Sports Centre in Ribeira Brava. Opening hours of this facility will be: 3 4 July 10:00-12:30 / 16:00-19:00 Equipment and implements necessary for training will be available at the training venue. Officials will be present to help in the case of problems or special requirements. Drinks will be available at the training venue. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. Athletes can have access to their vaulting poles for training. Weight training rooms are situated in the Team Hotel and in the Madeira Sports Centre. Opening hours are, from 2 to 6 July: Team Hotel 8:00 22:00 Competition Venue 10:00-12:30 / 16:00-19:00 The transport schedule will be displayed at the information desks in the Team Hotel Training with Official Starters Two sessions will take place at the Madeira Sports Centre, 4 July at 11:00 and 18:00. 18/36

20 8. COMPETITION REGULATIONS 8.1 Team Composition Each European Athletics Member may enter 1 (one) team comprising a maximum of 8 (eight) athletes (4 male and 4 female). The Second League may also include athletes competing as individuals provided that the Member Federations of those athletes do not have teams participating in the Super League or First League, and that no European Athletics Member Federation may enter more than 4 (four) individual athletes in the Decathlon or Heptathlon respectively. Subject to the exceptions stated below, only athletes aged at least 16 (sixteen) years on 31 December of the year of the competition may participate in the European Cup Combined Events. Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Decathlon. 8.2 Final Entries Final entries shall be made through the European Athletics Event Management System which will be accessible at the following link: Member Federations' entries manager shall use their already known individual and personalised access. Final entries indicating the names of the athletes and their performances in the current year, plus the names of officials must be submitted not later than 5 (five) days before the first day of the competition. Remark: all athletes have to enter PB and SB for Pole Vault and High Jump as it will decide the division in groupings for these disciplines. According to the regulations the deadlines for final entries are: opening date of the online entry system: 18 June 2014 deadline for the entries: 30 June :00 CET 8.3 Final Confirmation Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Forms for the final declaration and confirmation will be distributed to each delegation during accreditation. The forms must be completed and returned immediately. Final start lists will be ready for collection at the TIC after the Technical Meeting Withdrawal Withdrawal of any confirmation must be indicated to the TIC in writing on the official withdrawal form. 19/36

21 8.4 Competition Bibs The LOC will provide the teams with competition bibs at the Technical Meeting. Each competitor receives 4 bib numbers. Their personal competition number shall be pinned on the front and the back of the competition clothing (except for Pole Vault and High Jump where only one bib is required either in the front or the back), on the back of the tracksuit and on the bag. The competition numbers may not be cut, bent or covered in any way Participation Order/Lanes The divisions of the athletes into heats and/or groups, the order of attempts in field events and lane allocation for running events shall be decided by a draw conducted by European Athletics. Each participating team shall be allocated a letter which shall determine the order of attempts in the field events and lane allocation in running events. The allocation of the position of the athletes within one team (e.g. A1, A2, etc...) shall remain at the discretion of the participating teams. This has to be announced latest during the final confirmation procedure and cannot be changed for the different individual disciplines during the decathlon and heptathlon competitions (athlete allocated with position A1 remains in the same position for all the individual disciplines), except for High Jump and Pole Vault where IAAF Rule will apply. For the Second League the charts in Appendix 1A of the regulations should be adopted according to the number of teams and individuals entered in the Preliminary & Final Entries. 8.6 Scoring The finishing positions of the teams in each match shall be decided according to the aggregates of the points (according to the International Scoring tables for Combined Events) earned by the 3 (three) highest scoring athletes in each Decathlon and Heptathlon, the team having the highest aggregate being the winner, and so on. If two or more scoring teams have an equally of aggregate points, the tie shall be decided according to the aggregates of the placing of the six (three per each event) scoring athletes, on the assumption that the match had been a competition between individuals but after excluding non scoring athletes. If the tie still exists, it shall be decided according to the relative positions of the highest scoring athlete in each team, considering both events and if it still remains the following highest scoring athlete is considered and so on. A team with fewer than 6 (six) scoring athletes (three per each event) shall not be included in the teams classification. 8.7 Competition Clothing The European Athletics has a record of the Team vests of all Member Federations, available on European Athletics Event Management System, Arena, accessible at the following link: 20/36

22 Member Federations shall confirm their team vests. If the uniform displayed differs from your current official uniform, a full set of photographs must be uploaded by 30 June using the form sent by European Athletics for that specific purpose. Otherwise, the existing records will be used as reference. Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits. The maximum length of spikes Track, Long Jump, Triple Jump and Pole Vault: 9mm High Jump and Javelin: 12mm 8.8 Starting heights and progressions According to the European Athletics Regulations for High Jump and Pole Vault the starting heights or the progressions of raising the bar shall go through the hereunder heights, following the IAAF Rule for the bar raising in the Combined Events of 3 cm for High Jump and 10 cm for Pole Vault: Decathlon: High Jump 1.80m Decathlon: Pole Vault 4.00m Heptathlon: High Jump 1.60m 21/36

23 9. COMPETITION PROCEDURE 9.1 Timetable Please refer to Appendix 2 for the competition timetable (provisional version based on the Preliminary Entry figures). 9.2 Warm-up Area The Warm-up Area consists of a synthetic grass football field, and it is located at the Madeira Sports Centre, next to the main track where the event will be held. Physiotherapy facilities will be set up at the Warm-up Area and a physiotherapy room will be available at the Stadium main building where a LOC physiotherapist can assist those teams or athletes with no physiotherapist. The changing rooms are located in the stadium main building. 9.3 Call Room All athletes must report to the call room at the beginning of each competition days as well as before all events, according to the following schedule: Day 1-5 July 2014 (morning) Decathlon Time Heptathlon 8:40 100m Hurdles 2nd L 100m 2nd L 9:10 9:30 Groups 1 and 2 High Jump 2nd L 100m 1st L 10:00 Long Jump 2nd L Groups 1 and 2 10:00 10:40 100m Hurdles 1st L Long Jump 1st L Groups 1 and 2 11:00 Shot Put 2nd L Groups 1 and 2 11:30 11:30 Groups 1 and 2 High Jump 1st L 12:30 Groups 1 and 2 Shot Put 2nd L 22/36

24 Day 1-5 July 2014 (afternoon) Decathlon Time Heptathlon High Jump 2nd L Groups 1 and 2 14:30 Shot Put 1st L Groups 1 and 2 14:30 14:40 200m 2nd L 15:40 Groups 1 and 2 Shot Put 1st L High Jump 1st L Groups 1 and 2 16:10 17:30 200m 1st L 400m 2nd L 18:10 400m 1st L 19:20 Day 2-6 July 2014 Decathlon Time Heptathlon 110m Hurdles 2nd L 8:40 Discus 2nd L One group 9:30 110m Hurdles 1st L 9:50 10:00 Groups 1 and 2 Long Jump 2nd L Discus 1st L Group 1 10:45 11:05 Groups 1 and 2 Long Jump 1st L Pole Vault 2nd L Groups 1 and 2 11:10 Discus 1st L Group 2 11:50 13:00 One group Javelin 2nd L Pole Vault 1st L Groups 1 and 2 13:30 14:10 Group 1 Javelin 1st L 15:20 Group 2 Javelin 1st L Javelin 2nd L One group 16:30 16:40 800m 2nd L Javelin 1st L Group 1 17:40 17:40 800m 1st L 1500m 2st L One race 18:40 Javelin 1st L Group 2 18: m 1st L Race 1 20:00 23/36

25 The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules: Competition clothing Shoes Bags That non-authorised equipment (radio, Walkman, mobile phone, camera etc) are not brought infield. 9.4 Competition preparation Field Events In the field events the official trials will be supervised by the judges. Athletes may only use the official markers for the approach. These will be handed out by the competition officials at the competition area Start commands The starter commands will be given in English, as follows: For distances up to and including 400m: - On your marks - Set - Firing of the gun For distances of 800m and 1500m: - On your marks - Firing of the gun. If for any reason the starter feels it is necessary to interrupt the process he/she will say: - Stand Up A electronic gun will be used. For recall an ordinary starter s gun will be used. There are false start indicators installed on the starting blocks. 9.5 Timing and measurement The official timing will be provided by FinishLynx and will be displayed on the official electronic timing instrument and photo finish cameras provided by FinishLynx. The distance measurements for the following events will be taken by electronic equipment from Leica: - Long Jump - Shot Put - Javelin - Discus The High Jump and Pole Vault will be measured manually. 24/36

26 9.6 Exit procedures after the Competition After the competition (end of each session), athletes leave immediately the infield through the Mixed Zone where media interviews will be carried out. The clothing baskets will be brought to the Mixed Zone. 9.7 Protests and Appeals Protests are permitted and will be processed in accordance with IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to the TIC within 30 minutes after the official announcement of the decision made by the Referee. When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury s decision will be provided in writing at the TIC. 9.8 Doping Control General Information Doping controls shall be conducted in accordance with IAAF Rules and Procedures under the supervision of the European Athletics Doping Control Delegate. Urine samples will be collected immediately after the competition. Athletes selected for doping control shall be informed by anti doping officials. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Station (DCS). A selected athlete should report immediately to the DCS unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCS. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the Cup. 25/36

27 9.8.2 Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis under the supervision of the Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the Doping Control Delegate. All athletes setting World or European records must report to the DCS to provide a sample. Failure to provide a sample will result in the record not being ratified Additional Controls Additional athletes, such as those achieving National Records who have not been selected for doping control, may present themselves for testing. These athletes must report to the TIC where they will have to complete the Doping Control Request Form. They will then be escorted to the Doping Control Station. The cost of this control will be paid by European Athletics and will be deducted from the Member Federation s subvention after the Cup. 26/36

28 10. MEDICAL SERVICES 10.1 General The medical service is in charge of any medical assistance to the teams organisation personnel, the guests as well as, during the competition, to the spectators in the stadium. The participating teams are responsible for taking out their own insurance to cover illness or injury to any member of their team when travelling to and from European Athletics competitions and during the event itself (Regulation ). In case of an emergency please contact the nearest medical aid station, in other cases the given instructions should be followed. Below is information on the medical care sites and relevant instructions Medical Services in the Hotel The Medical Centre serves the athletes, trainers, other team members as well as members of the competition organization. The Medical Centre is located in Hotel Jardins d Ajuda and will be open from 2 to 4 July, from 10:00 until 12:00 and from 16:00 until 18:00. During other hours there will be a doctor and nurse on duty. The number to the doctor on duty is available in the Welcome Desk or the Hotel Reception, as will the information on the nearest drugstore on duty from 2 to 6 July Medical Care at the stadium The stadium medical service is responsible for any problems concerning the athletes health. There is also a room for medical attention next to the finish line. The Team Doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. There are also well equipped physiotherapy facilities here. The stadium medical service is also responsible for first aid in the Warm-up Area. There is one first aid team close to the infield, supervised by a doctor and marked with red crosses Physiotherapy There are well equipped physiotherapy facilities in connection with the Medical Centre. The physiotherapy rooms are equipped with plinths and can be used according to the teams needs. Please reserve treatments at the Medical Centre office. The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in cooperation with the medical staff. 11. SECURITY Instructions given by the LOC, the security personnel and the police have to be followed in all areas, as well as during transport from location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC Information Desk. 27/36

29 12. CEREMONIES Welcome Dinner A Welcome Dinner will be hosted by the LOC on the 4 July at 20:15 at the Restaurante Almirante. One team leader per team is invited to attend Victory Ceremonies The Victory Ceremonies for the winning teams Men and Women will take place at start of the Closing Banquet. Athletes must wear the official team clothing for the ceremonies Opening Ceremony The Opening Ceremony will take place on Saturday 5 July at 15:00 at the Madeira Sports Centre. Team members are not requested to participate Closing Banquet The Closing Banquet will take place on 6 July at 22:30 at the Team Hotel. Everyone with accreditation or an invitation is welcome to attend. 13. DEPARTURE Teams will be asked to provide full travel details on the online entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24 hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC Information Desk. All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure the LOC Hotel Manager checks the rooms together with the team leaders. 14. CONTACT DETAILS For further details about the European Cup Combined Events 1 st & 2 nd League Madeira 2014 please contact: LOC President: Luís Policarpo Gouveia Tel: /2 Fax: policarpogouveia@hotmail.com 28/36

30 14.1. LOC Office Madeira Athletics Association Estádio de Câmara de Lobos Sítio do Carmo Câmara de Lobos Tel: /2 Fax: LOC President: Luís Policarpo Gouveia Mobile: /36

31 15. APPENDICES Appendix 1 Implements List IMPLEMENTS MANUFACTURER MODEL IAAF CERTIFICATION NUMBER CATALOGUE NUMBER QTY. Javelin 600 grs Nemeth Classic 75 m, aluminium violet/yellow/red I CS75 1 Nordic Diana 70 m, steel lilac cord I Nordic Indra Carbon, blue cord, white/blue spiral I c 1 Nordic Xena steel, silver cord, green/pink spiral I Nordic Indra steel, blue cord, blue/white I Polanik Sky Challenger, aluminium I SC Polanik Air Flyer, aluminium I AF Javelin 800 grs Nemeth Standard 60 m, aluminium, violet cord, violet I S60 1 Nemeth Standard 70 m, aluminium, violet cord, violet I S70 2 Nordic Super Elite, steel 80 m, red cord, white I Nordic Champion Carbon, lilac cord, white/lilac spiral I c 1 Nordic Airglider Carbon, red cord, white/red spiral I c 1 Nordic Orbit Carbon, blue cord, white/blue spiral I c 1 Polanik Air Flyer, aluminium I AF Discus 2 Kg Denfi Sport Jugen Schult spin, chrome rim, carbon grey I D2000JSUS 8 Gill Athletics Hollowood Star, steel rim, wooden blue I Nordic Gold, brass rim, black fiberglass, white/gold I Nordic Super Spin, brass rim black fiberglass black/gold I Polanik Hard plywood, stainless rim, fiberglass sides I HPD UCS Purple Flyer, steel rim, fiberglass purple I Shot 4 kg Nordic Stainless steel, silver, 95mm I Nordic Steel, black, 104mm I Nordic Steel, red, 108mm I Polanik Brass, gold, 100mm I PK-4/100-M 2 Shot 7,260 Kg Mondo Steel, red, 121mm I AL305 2 Nordic Brass, gold, 110mm I Nordic Olympic Super, steel black, 125mm I Nordic Olympic Super, steel yellow, 128mm I Polanik Steel, red, 128mm I PK-7,26/128 2 Notes: Personal Implements will also be allowed, providing that: - they are readily identifiable and are IAAF certified - they have been checked for compliance with IAAF Rules - they are made available to all the other athletes 30/36

32 Appendix 2 Provisional Timetable (as on based on the Preliminary Entries) Day 1-5 July 2014 (morning) Decathlon Time Heptathlon 9:00 Race 1 9:07 Race 2 9:14 Race 3 100m Hurdles 2st L 100m 2nd L Race 1 9:30 Race 2 9:37 Race 3 9:44 Race 1 10:20 10:00 Groups 1 and 2 High Jump 2nd L 100m 1st L Race 2 10:27 Race 3 10:34 Race 4 10:41 Long Jump 2nd L Groups 1 and 2 10:30 11:00 Race 1 11:07 Race 2 11:14 Race 3 100m Hurdles 1st L 11:21 Race 4 Long Jump 1st L Groups 1 and 2 11:40 Shot Put 2nd L Groups 1 and 2 12:00 12:10 Groups 1 and 2 High Jump 1st L 13:00 Groups 1 and 2 Shot Put 2nd L 31/36

33 Day 1-5 July 2014 (afternoon) 14:30 Opening Ceremony Decathlon Time Heptathlon High Jump 2nd L Groups 1 and 2 15:00 Shot Put 1st L Groups 1 and 2 Race 1 15:07 Race 2 15:14 Race 3 200m 2nd L High Jump 1st L Groups 1 and 2 16:50 16:10 Groups 1 and 2 Shot Put 1st L 17:50 Race 1 17:57 Race 2 18:04 Race 3 200m 1st L 18:11 Race 4 400m 2st L Race 1 18:30 Race 2 18:37 Race 3 18:44 Race 1 19:40 400m 1st L Race 2 19:47 Race 3 19:54 Race 4 20:00 32/36

34 110m Hurdles 2st L Day 2-6 July 2014 Decathlon Time Heptathlon Race 1 9:00 Race 2 9:07 Race 3 9:14 Discus 2nd L One group 10:00 110m Hurdles 1st L Race 1 10:10 Race 2 10:17 Race 3 10:24 Race 4 10:31 Discus 1st L Group 1 11:15 Pole Vault 2nd L Groups 1 and 2 12:00 Discus 1st L Group 2 12:20 Pole Vault 1st L Groups 1 and 2 14:30 10:30 Groups 1 and 2 Long Jump 2nd L 11:45 Groups 1 and 2 Long Jump 1st L 13:30 One group Javelin 2nd L 14:40 Group 1 Javelin 1st L 15:50 Group 2 Javelin 1st L Javelin 2nd L One group 17:00 Race 1 800m 17:08 Race 2 2nd L Javelin 1st L Group 1 18: m 2nd L One race 19:00 Javelin 1st L Group 2 19: m 1st L Race 1 20:20 Race 2 20:30 18:00 Race 1 18:08 Race 2 18:16 Race 3 800m 1st L 33/36

35 Appendix 3 Map of Stadium 34/36

36 Appendix 4 Map of Stadium (Ground Floor) 35/36

37 Appendix 5 Accreditation System 36/36

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