Team Manual. European Cup, 1 st League (Group A) Leiria, Dr. Magalhães Pessoa Municipal Stadium 21st-22nd June Page 1 of 40

Transcription

1 Team Manual European Cup, 1 st League (Group A) Leiria, Dr. Magalhães Pessoa Municipal Stadium 21st-22nd June 2008 Page 1 of 40

2 Subject CONTENTS Page 1. GENERAL INFORMATION 1.1 Portugal Leiria Fátima 5 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council European Athletics Delegates Executive Board of the Portuguese Athletic Federation Local Organising Committee Competition Organisation Participation Federations 8 3. ARRIVALS 3.1 Arrival by Air Welcome Service Transportation of Equipment Visa Requirements 9 4. TRANSPORT 4.1 Transport and Accommodation Desk Bus Shuttle Service Return to Airport ACCOMMODATION 5.1 General Information Information Desk Official Hotels Costs and European Athletics Quota Meals Meeting Rooms for Teams Medical Services in the Hotels Telephone Calls ACCREDITATION 6.1 General Accreditation Procedure Loss of Accreditation Access Areas for Teams TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) Technical Meeting Technical Meeting Agenda Equipment Inspection of the Competition Venue Competition Area Dressing / Locker Room Physiotherapy 7.6 Training Training with Official Starters 18 Page 2 of 40

3 8. COMPETITION REGULATIONS 8.1 Team Composition Competition Entry Procedures Final Entries Final confirmation Withdrawals Scoring Qualification procedures for European Teams Championships Competition Bibs Competition Clothing Results Lane and Starting Order / Height COMPETITION PROCEDURE 9.1 Timetable Warming up Before Events Assembly and Call Room Procedures Call Room Procedures Competition Preparations Field Events Trials in Field Events Measurements Track Events Starter s Commands Timing Leaving the Stadium during the Competition Leaving the Stadium after the Competition Drinking Stations Protests and Appeals Interviews Doping Control General Information Selection of Athletes Additional Controls Victory Ceremonies MEDICAL SERVICES 10.1 General Medical Services in the Hotels Medical Service at the Stadium Medical Service in the Training Centre Physiotherapy SECURITY OPENING & CLOSING BANQUET 12.1 Opening Ceremony Closing Banquet DEPARTURE CONTACT DETAILS 29 Page 3 of 40

4 15. APPENDICES Appendix 1 - Implement List 30 Appendix 2 - Timetable 32 Appendix 3 - Map of Stadium Appendix 4 - Leiria s Map Appendix 5 - Fátima s Map Page 4 of 40

5 1: GENERAL INFORMATION ABOUT PORTUGAL AND LEIRIA 1.1 Portugal Official language: Portuguese Population: 10 million inhabitants Capital: Lisbon Type of government: Parliamentary Republic Major religion: Catholic Currency: The Portuguese currency is the Euro. There are coins of 1, 2, 5, 10, 20 and 50 cents, 1 and 2 Euros. Bank notes are of 5, 10, 20, 50, 100, 200 and 500 Euros. You can change your money at banks or hotels. International credit cards are generally accepted. 1.2 Leiria Time: Water: Electricity: Telephone: Business Hours Climate in Leiria: GMT Tap water is completely safe for drinking. The electric current for use in homes and hotels is 220v Electric current for home use is uniformly 220 volts. Sockets usually accept only two-pin plugs ("Sucko" type). Public telephones are installed everywhere in the Portuguese cities, most will allow international calls. There are some telephone booths which accept coins and others which operate with telephone cards. It is possible to buy telephone cards in the hotels. Some telephones will also accept international credit cards. Country Code: 351; Portable Phone Network: GSM Business hours of the main establishments are as follows: Weekdays Saturdays Sundays Banks 08h00 15h00 Closed Closed Post Offices 09h00 18h00 Closed Closed Shops 09h00 19h00 09h00 13h00 Closed Administrations 09h00 17h00 Closed Closed The average minimum temperature for June is 15 C and the maximum average is 25ºC. When coming to Leiria in June you usually do not need to bring rainwear. The daily average amount of sunshine during June is 12 hours. 1.3 Fátima Although Leiria will be the venue for the competition, it would be impossible to accommodate all the teams in the existing hotels in this city. Therefore, Fátima, at about 20km from Leiria, and with much more offer of similar category hotels will be the venue for the teams accommodation. Page 5 of 40

6 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council President Vice Presidents Treasurer Director General Members IAAF President (ex officio member) European Athletics Honorary Life President Hansjörg Wirz (SUI) José Luis de Carlos (ESP) Svein Arne Hansen (NOR) Karel Pilny (CZE) Christian Milz (SUI) Janez Aljancic (SLO) Franco Arese (ITA) Sylvia Barlag (NED) Jonathan Edwards (GBR) Frank Hensel (GER) Dobromir Karamarinov (BUL) Philippe Lamblin (FRA) Toralf Nilsson (SWE) Ludmila Olijar (LAT) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Salih Munir Yaras (TUR) Vadim Zelichenok (RUS) Lamine Diack (SEN) Carl-Olaf Homén (FIN) 2.2 European Athletics Delegates European Athletics Council Delegate Technical Delegate Doping Control Delegate Jury of Appeal Janez Aljancic (SLO) Can Korkmazoglu (TUR) Gerd Pfeiffer (GER) Malcolm Rogers (GBR) Pierre Brateau (FRA) Kjell Ahnstedt (SWE) 2.3 Executive Board of the Portuguese Athletic Federation President General Secretary Vice-Presidents Treasurer Individual members Fernando Mota Jorge Salcedo Fernando Boquinhas Alberto Coelho Luis Leite José Paulo Moreira Jorge Vieira Carlos Eufrásio Carlos Miranda Norberto Correia Graça Paula Franco Fernando Fernandes Maria Isabel Mira Page 6 of 40

7 2.4 Local Organising Committee President Jorge Salcedo LOC Coordinator António Costa Accreditation and Security Carlos Valente Administration and Finances Carlos Eufrásio Accommodation and Transports Fátima Neves Competition Pedro Santos Paulo Pinto Facilities and Supplies Luis Leite Ricardo Marques Promotion and Marketing Daniel Pereira Fernando Boquinhas António Graça Media Tinoco Marques Elisabete Costa Francisco Figueiredo Protocol César Santos Norberto Correia Estrela Neiva Volunteers and Spectators Services Fernando Tavares Medical and Doping Services Pedro Branco 2.5 Competition Organisation Competition Director Assistant Meeting Manager Assistant Technical Manager Manager Pheripheric Services TIC Manager Call room Referee Track Referees Chief Photo-finish Judge Starts Coordinator Jumps Referees Throws Referees Pedro Santos Paulo Pinto Samuel Lopes António Bizarro Carlos Miranda José da Costa José Paulo Moreira Ana Paula Lima Amélia Anjos Maurício Oliveira Luis Mendes João Braga dos Anjos Eduardo Gonçalves (HJ) Renato Soares (PV) Paulo Saldanha (LJ / TJ) André Brito (DT / JT) José Ganso (HT / SP) Page 7 of 40

8 2.6 Participating Federations MEN Austria (AUT) Belarus (BLR) Belgium (BEL) Czech Republic (CZE) Finland (FIN) Netherlands (NED) Norway (NOR) Portugal (POR) WOMEN Belgium (BEL) Czech Republic (CZE) Finland (FIN) Ireland (IRE) Lithuanian (LTU) Netherlands (NED) Portugal (POR) Spain (ESP) Page 8 of 40

9 3. ARRIVALS 3.1 Arrival by Air Lisbon s International Airport is the official airport Welcome Service A welcome desk will be located at the arrivals lounge and will be open during the foreseen arrival times of the teams and Delegates. Once luggage has been collected, team members will be escorted to buses which will take them to their hotels. Coach transport will operate for teams. Coaches will be allocated to teams and will be clearly identified by signage. These coaches will be parked in the buses parking area of the airport Transportation of Poles Poles will be transported in the buses mentioned in The transfer time from the airport to the official hotels will be about 1h15m to 1h 30m. 3.2 Visa Requirements The Byelorussian nationals will require a valid visa to enter in Portugal: Visas should be obtained before leaving the country from any Schengen Country Embassy. Should you have any problems or need any assistance, please contact the LOC. Page 9 of 40

10 4. TRANSPORT 4.1 Information Desk There will be a transportation officer at each of the hotels hospitality desks and will be open from 9h00 to 21h00 (19 th to the 23rd June). 4.2 Bus Shuttle Service A regular bus shuttle service will be provided between the team hotels, training venues, social functions, the technical meeting and the competition venue. Full details of the schedule will be displayed at the Information desk in each hotel. Transfer times between the hotels and the competition venue will be between 20 to 30 minutes depending on the traffic conditions. Timetables will be displayed at the hotels welcome desks. 4.3 Return to Airport Transport will be arranged according to the flight schedules submitted by the teams. Further information will be available from the hotel welcome desks. Page 10 of 40

11 5. ACCOMMODATION & Hotel Information 5.1 General Information The LOC has reserved five good quality hotels for teams in Fátima (around 20km from Leiria), providing full board accommodation. 5.2 Hospitality Desks An information desk will be located in each hotel, which will be open from the 19 th until the 23 rd June, as indicated in Official Hotels Team Hotels Delegates Hotel Hotel Name Address, Telephone & Fax Hotel Cinquentenário Rua Francisco Marto Fátima Tel Fax Hotel Santa Maria Rua de Santo António Fátima Tel Fax Hotel Santo Amaro Rua Francisco Marto Fátima Tel Fax Hotel Name Hotel Santa Maria Address, Telephone & Fax Rua de Santo António Fatima Tel Fax º Media Hotels Hotel Name Team hotels Hotel Ibis Address, Telephone & Fax (mentioned above) Quinta do Taborda Lote Leiria Tel: Page 11 of 40

12 5.4 Costs and European Athletics Quota According to European Athletics Regulation accommodation and full board for the visiting teams at the venue of the competition will be paid for by European Athletics for 4 days and for the following persons: o men's or women s teams: 25 (twenty-five) athletes plus 8 (eight) officials maximum Where both teams of a European Athletics Member (men and women) are competing the maximum number of team officials in this respect is of 13 (thirteen) persons. The lodging as well as the board (in quality and quantity) will be in accordance with the usual standards of the major international competitions. Each team will be allocated a minimum number of single rooms equivalent to 10 % of the total number of rooms needed having in consideration the total number of athletes and officials within the quota. Team members outside the quota or staying for more than 4 nights will be responsible for paying the following rates for full board accommodation: CHF 130,00 per person / per day for athletes/officials in a double room CHF 145,00 per person / per day for athletes/officials in a single room The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure. All payments must be made in Euros in cash. For payments on site it is possible to use a credit card. The payments must be done in LOC Welcome Desks, in each Hotel. Pre-payment in advance can be made to: Federação Portuguesa de Atletismo CGD IBAN: PT Portugal In case of pre-payment, the Member Federations have to present the respective payment receipt at the accreditation. 5.5 Meals All meals will be served in one of the hotel restaurants (information will be available at the hotels hospitality desks. The restaurant opening times are: 7h00-10h00 Breakfast 12h30-14h30 Lunch (Thursday/Friday) 11h00-14h00 Lunch (Saturday/Sunday) 19h30-21h30 Dinner Accreditation cards will allow access to meals. Page 12 of 40

13 For lunch and dinner, soft drinks per person are available free of charge. All other drinks must be paid for. A late serving provision will be made for those athletes and accompanying team officials detained at the stadium due to doping controls or protests. 5.6 Meeting Rooms for Teams Arrangements can be made for team meeting rooms through the hospitality desk in each hotel. 5.7 Medical Services in the Hotels See chapter 10.2 for further information. 5.8 Telephone Calls The telephone will be automatically activated to make room to room calls. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrangements with the information desk at the hotel. The telephone will be made available upon the presentation of a credit card to cover all charges. All delegations will receive a telephone contact list of important telephone numbers for the European Cup, 1 st League (Group A) Leiria Page 13 of 40

14 6. ACCREDITATION 6.1 General Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. Photos are not required for the accreditation card system. 6.2 Accreditation Procedure Accreditation cards will be prepared in advance of the competition, based on the information provided by the Member Federation on the final entry forms. No changes will be accepted after the final entry deadline. Accreditation cards will be distributed after the arrival to the hotel. 6.3 Loss of an Accreditation Card Any lost or damaged accreditation cards should be reported to the relevant hotel hospitality desk. Duplicate cards can be obtained where proof of identity can be established. 6.4 Access Areas for Teams A description of the accreditation system is included on the back of the accreditation card. All team accreditation cards will allow access to the stadium seating area, warm up area and changing facilities. Only athletes who are about to compete will have access to the call room and to the infield. The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the necessary access number on the accreditation card. Separate cards will be issued to Team Leaders, for access to the Technical Information Centre and Doping Control area. Separate cards will also be distributed to the coaches (1 per competing athlete) for the coaching areas. Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. Page 14 of 40

15 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) The main function of the center is to ensure smooth communication between each Team Delegation, the LOC and the European Athletics Technical Delegate and the Competition Administration, regarding technical matters. The TIC is located in the Lounge of the VIP Stands (see stadium plan attached Appendix 3). The TIC will be open at the following times: Friday, 20 th June Saturday, 21st June Sunday, 22nd June 9h00 to 19h00 13h00 to 19h30 12h30 to 19h30 The TIC will be linked to all information desks set up for this event and shall be responsible for the following: Competition information Notification of lists of competitors (start lists) Liaison points concerning technical matters between Team Delegate, Technical Delegate and LOC Settlement of technical enquiries from delegations Record forms Recovery of confiscated items at the call room Applications for national records doping control and photo finish prints Urgent notices collection and delivery of any urgent written notices to the Team Delegations from Technical Delegate, European Athletics and LOC Receipt of final declaration of members of relay teams Receipt of protests from the teams Publication of results. Results will be displayed on the notice boards near the TIC Official invitations All technical information regarding the competition will be distributed to each delegation in a special mailbox given to each team. This information will also be displayed on information boards. Information put in the mailboxes will include start lists, results as well as official information from European Athletics and LOC. Access to the information in the pigeon boxes of the TIC will be controlled by a separate entry card, not by the accreditation card. TIC cards will be given to each team leader. Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition numbers from the TIC after the technical meeting. 7.2 Technical Meeting The Technical Meeting will be held on the 20 th June, at 17h00 in the Stadium Auditorium. Each team may be represented by a maximum of two members per team (man or women) and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. All questions related to the Technical Meeting must be presented in writing, preferably in English, to the TIC or to the TIC sub-centers in the hotels before 12h00 on the 20 th June. The Technical Meeting will be conducted in English. Page 15 of 40

16 A shuttle service from the team hotels will be provided for this meeting please refer to the information boards in the hotels. The Technical Meeting will be attended by: European Athletics Delegates Jury of Appeal Representatives of the Local Organising Committee Senior Competition Officials TIC Representatives Technical Meeting Agenda The preliminary agenda of the Technical Meeting includes: Welcome by the President of the Local Organising Committee Welcome by the European Athletics Council Representative Presentation of the International Officials Presentation of the Senior Competition Officials Presentation of the competition and warm-up sites Call-room procedures and schedule Starting heights and bar raising increments Scoring and ties Doping Control Opening and Closing ceremonies Answering of questions submitted in writing by federations Distribution of bib numbers 7.3 Implements and Poles The implements provided by the LOC (see implement list attached Appendix 1) are selected from those appearing on the current IAAF approved implements list. Federations requiring IAAF approved implements not listed by the LOC may present such implements prior to the competition at the Equipment Storage Room (see appendix 3), Friday the 20th, from to 19.00, for inclusion in the competition pool, subject to checking. Personal Implements will be returned only after the completion of each day s events. Basic implements will be provided for warm up and training. Vaulting poles must be presented on Friday, the 20 th to the officials in the stadium - at the Equipment Storage Room, to which there is direct access from the parking. Teams must have them transported on the buses used to transport the athletes to the training afternoon session in Leiria Stadium. After the competitions, the organisers will take the poles to the teams hotels and further transportation will be arranged by the organisers as required. 7.4 Inspection of Competition Venue Heads of Delegation may visit the Leiria s stadium, inspecting access routes and other facilities which will be important to the teams on the 20 th June. There will be an organized tour, immediately after the Technical Meeting. Page 16 of 40

17 7.5 Competition Area Leiria s stadium and its surroundings are shown in Appendix 3 of this document. The stadium has the following competition sites: 8 lanes 2 High Jump sites 2 Pole Vault sites 4 sites for Long/Triple Jump 3 Shot Put Circle 2 Javelin sites 1 Combined Discus/Hammer Circle The maximum spike lengths in the various events are: Track, Long Jump, Triple Jump and Pole Vault: 9mm High Jump and Javelin: 12mm Team members may sit in all the available stands in the stadium, but the VIP area Dressing Rooms Dressing rooms with showers are located, close to the mixed zone, as shown on the maps in Appendix Physiotherapy A space will be reserved in the warm-up area for teams physiotherapists, where ice will be available. A LOC physiotherapy area will also be installed in the warm-up area. Page 17 of 40

18 7.6 Training Teams will be allocated training venues as specified below: Training Venue Available Times Facilities Fátima Track Leiria Stadium Warm-up Area Thursday, 19th June 17h00 19h00 Friday, 20th June 10h00 12h00 Saturday, 21st June 10h00 12h00 Friday, 20th June 16h00 19h00 Thursday,19 th June 17h00-19h00m Friday, 20th June 16h00 19h00 All except Hammer and Discus Throw All except Hammer and Discus Throw Throwing events Equipment and implements necessary for training will be available at the training venue(s). Officials will be present to help in the case of problems or special requirements. Weightlifting room will be available in the training venue(s). Drinks will be available at the training venue(s). Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. Details about transportation for training sessions are included in the transport section of this manual. The transport schedule will be displayed at the hospitality desks in the hotels Training with Official Starters This will take place at the Leiria s Stadium, on Friday, 20 th June, from 18h00 to 19h00. Page 18 of 40

19 8. COMPETITION REGULATIONS 8.1 Team Composition There will be 20 men s events and 20 events for women. According to the European Athletics Regulation each team will be permitted to have up to 25 men and 25 women competing plus a total of 13 officials where both teams of an European Athletics Member Federation (men and women) are competing at the same venue. If not, a maximum of 8 officials for the men s or women s teams. 8.2 Competition Entry Procedures Final Entries Final entries shall be made through the European Athletics online entry system. The online entry system will be accessible on the European Athletics website: in the section Member Federation Zone /Competition. Member Federations should use the already known ID and password. Final entries indicating the names of the athletes and their performances in the current year, plus the names of officials must be submitted not later than 5 (five) days before the first day of the competition. According to the regulation the deadline for the final entries are:. opening date of the online entry system: 03rd June deadline for the entries : 16th June Final confirmation Team leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Forms for the final declaration and confirmation will be distributed to each delegation during accreditation. The forms must be completed and returned immediately. Final start lists will be ready for collection at the TIC after the Technical Meeting. Justified changes due to injury, illness or other uncontrollable matters will be possible until the beginning of the respective event, provided that the Technical Delegate has been previously informed. The final relay team and the running order must be submitted to the TIC using the respective form not later than one hour prior to the start of the event. For more details please refer to European Athletics Regulation Withdrawals Withdrawals after final confirmation have to be submitted to the TIC in writing on the official withdrawal form. Page 19 of 40

20 8.3 Scoring Men s teams and women s teams will score separately. The winner of each individual or relay event shall score 8 points as there are 8 teams competing, the second team one point fewer and so on until the team finishing last scores 1 point. Athletes or relay teams disqualified or failing to finish will not score any points. In the case of a tied event, the combined points of the tied competitors shall be divided equally. In the case of a tie in the overall total of points, the team with the most first places in the individual events will be the winner. Should the tie then still remain, the team with the greater number of second places shall be given the higher position and this system shall be applied, if necessary, to subsequent placings until the tie is decided (Regulation ) Qualification procedures for European Teams Championships 2009 As previously informed in 2009 the European Cup will assume a new format and will become European Teams Championships: Men and Women will together represent one single team and contribute for an overall scoring assigned to each participating country; The groupings will be composed as follows: 12 teams in the Super League (if the team of the host Member Federation is not qualified to participate in the Super League, it shall be included as a thirteen team) 12 teams in the First League 8 teams in the Second League Remaining teams in the Third League (one group) In this transition period there will be a specific qualification procedure for the 2009 edition: The distribution of the teams by the above mentioned groups will be based on the athletes performances of the European Cups The performances of the participants in all the leagues/groups will be ranked per event and to the highest performance in each event it will be assigned the number of points corresponding to the total number of participating teams. Each team overall scoring will result from the sum of the scoring achieved by their representing athlete in each Men and Women event of the competition programme. The teams will be ranked by the total number of points achieved (men and women athletes in all events) and distributed per groups as above described. Note: Such a qualification system will be only valid for From 2010 on the Member Federations qualification will be based on the traditional promotion/relegation system, resulting from the scoring achieved by each team in the respective qualification group. Page 20 of 40

21 8.4 Competition Bibs The LOC will provide the teams with competition bibs at the Technical Meeting. Teams will be given bibs with country codes instead of individual numbers. For individual events each competitor receives 3 bibs. The team bibs shall be pinned to the front and the back of the competition clothing and to the back of the tracksuit. Exceptions are high jumpers and pole vaulters: they may attach the competition bib only on the front or the back of the competition clothing (plus on the tracksuit). The competition bib may not be cut, bent or covered in any way. Participants in track events should wear on each side of their shorts the numbers they receive immediately before the start from the relevant judge(s). 8.5 Competition Clothing Competitors must wear the member federation official team clothing. IAAF Rules 8 and 143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations (version 08/2008). Clothing and items not conforming to these Rules and the current IAAF Advertising Regulations will be removed or taped at the call room. The European Athletics has a record of the Team vests of all member Federations on the European Athletics website. If the uniform displayed on the website differs from your current official uniform, a full set of photographs must be provided to European Athletics, latest by Friday 6 th of June (preferably in an electronic version) JPEG file, maximum resolution and size 300 dpi / 500KB Compressed ZIP file, if possible Mail to: competition@european-athletics.org Otherwise, the existing records will be used as reference 8.6 Results Copies of the results of each day s events will be distributed to each Team Manager at their hotel, on each evening of competition. Completed results in the form of a booklet will be issued to Team Managers at the Closing Banquet. Individual event results will be displayed on notice boards placed at the Hospitality Desks. Page 21 of 40

22 8.7 Lane and Starting Order / Height The allocation of lanes and order of attempts in field events was decided by a draw conducted by the European Athletics Technical Delegate during his site visit to Leiria in April Please see below the result of that draw. MEN A B C D E F G H HJ PV LJ st-TJ H -SP H -DT x100 -HT x 400 -JT A Finland B Portugal C Czech Republic D Netherlands E Belarus F Norway G Belgium H - Austria WOMEN A B C D E F G H LJ SP DT st-JT H HT x PV x 400- TJ H- HJ A Ireland B Finland C Portugal D Netherlands E Lithuanian F Spain G Belgium H Czech Republic Page 22 of 40

23 9. COMPETITION PROCEDURE 9.1 Timetable Please refer to Appendix 1 for the competition timetable. 9.2 Warming Up Before Events Warming up will take place next to the stadium (at approximately 150m). The warm up area has the following facilities: The Warm up area has the following sites: 1 Combined Discus/Hammer Circle 1 Discus Circle 1 Shot Put Circle 1 Javelin site 1 Synthetic track 6 lanes (80m) Weight lifting facility 9.3 Assembly and Call Room Procedures The first call for the participants will be made in the warm-up area. It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the call room. Athletes arriving late may be excluded from participation in the event. Athletes must report to the Call Room before each event as follows: Running events 20 minutes before scheduled start time Horizontal field events/high Jump 40 minutes before scheduled start time Pole Vault 60 minutes before scheduled start time Athletes will be escorted from the call room to the start line or place of the field event following this time schedule: Running events 10 minutes before scheduled start time Horizontal field events/high Jump 30 minutes before scheduled start time Pole Vault 50 minutes before scheduled start time Call Room Procedures The main task of the Call Room is the control and the check-in of the athletes before the start of each event. It also enables the judges to group the athletes according to the starting lists of each event for their to the competition site. Officials, team representatives, coaches, media etc. are not authorized to access the Call Room. Inside the Call Room the following checks will be carried out: competition bibs competition clothing competition shoes Page 23 of 40

24 other items including bags, drink bottles etc. will also be checked for illegal advertising. It is not permitted to take competition equipment (implements) or any technical devices (radios, walkman, cellular phone etc.) into the competition area. To make Call Room procedures and the athletes waiting time as short as possible it is important that the athletes co-operate by entering the Call Room at the scheduled times without any prohibited implements and devices or clothing and bags which have prohibited advertising. 9.4 Competition Preparations Field Events Each athlete is allowed, in the throwing events, a minimum of two practice trials under the supervision of the officials, more if time allows. Only official markers provided by the LOC will be allowed for markings Trials in Field Events In accordance with the competition specific regulations, all participants in the following field events will be allowed four (4) trials: Long Jump / Triple Jump Shot Put Discus / Hammer / Javelin Measurements All field horizontal events will be measured by Leica EDMs and vertical jumps using certified steel bars Track Events Tracksuits shall be placed in baskets at the start, and these will be taken to the mixed zone for collection after the race. 9.5 Starter s Commands The starter s commands will be given in English. In races up to and include 400m (including 4x400 m) On your marks Set In races longer than 400m On your marks Omega and FinishLynx starting blocks will be used at this competition. These blocks have a false start detection system and are linked to the false start console. 9.6 Timing The official timing will be provided by the LOC and will be displayed on the official electronic timing instrument and photo finish cameras provided by LOC (Omega and FinishLynx). For all races of 800m or more, the elapsed time will be displayed on electronic timers located at the end of the home straight. 9.7 Leaving the Stadium during the Competition An athlete may only leave the competition area when accompanied by a judge. The intention has to be communicated to the Referee. Page 24 of 40

25 9.8 Leaving the Stadium after the Competition After the competition, athletes leave immediately through the mixed zone. The exit route passes the interview area. The clothing baskets will be brought to the mixed zone. 9.9 Drinking stations Water will be provided in the warm-up area, call room, field events areas and in the mixed zone Protests and Appeals Any protest shall, in the first instance, be made verbally to the Referee by either the athlete or by someone acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). The Referee will be identifiable by a yellow armband. If the Referee makes a decision, there shall be a right of appeal to the Jury. Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to the TIC within 30 minutes after the official announcement of the decision made by the Referee. A deposit of 70 should be submitted together with the appeal. This deposit will be forfeited if the appeal is not upheld. The Jury s decision will be provided in writing Interviews In the mixed zone, all athletes meet the media: the TV, the radio and the written press. It is for the athlete to decide whether he/she will give an interview Doping Control General information Doping control shall be conducted in accordance with IAAF Rules and Procedures under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before and during the Cup. Athletes selected for doping shall be informed by anti doping officers. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Centre (DCC). A selected athlete will be allowed a maximum of one hour to report to the DCC but should report as soon as possible from the time of official notification. All selected athletes will be accompanied by a trained chaperon from the time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action. Athletes must report to the DCC with passport or identity card. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the Cup. The samples will be analysed at the Lisbon s Laboratory IOC/IAAF accredited laboratory. Page 25 of 40

26 Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate. All athletes setting World or European records must report to the DCC to provide a sample. Failure to provide a sample will result in the record not being ratified Additional Controls Additional athletes, such as those achieving National Records who have not been selected for doping control, may present themselves for testing. These athletes must report to the TIC where they will have to complete the Doping Control Request Form. They will then be escorted to the DCC. The cost of this control will be paid by European Athletics and will be deducted from the Member Federation s European Athletics Subvention after the Cup Victory Ceremonies The victory ceremony for the teams will take place on Sunday the 22 nd of June, after the 4x400m relays during the closing ceremony. Teams should assemble at the call room as soon as the last event of the Cup is finished. Athletes must wear the official team clothing for the ceremony. 10. Medical Services 10.1 General The medical service is in charge of any medical assistance that may be necessary to provide, according to the European Athletics Regulations. The participating teams are responsible for taking out their own insurance to cover illness or injury to any member of their team when travelling to and from the European Athletics competitions and during the event itself (European Athletics Regulation ). Below is information on the medical care sites and relevant instructions Medical Services in the Hotels In case of an emergency please contact the hotels hospitality desks, during the opening hours or the hotels receptions during the night. A physician will be available 24h by phone, in case of emergency. Emergency Numbers: LOC Medical Doctor Emergency Medical Number (INEM): Medical Care at the Stadium The stadium medical service is responsible for any problems concerning the athletes health. There is also a room for medical attention next to the mixed zone. The team doctor has access Page 26 of 40

27 to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. The stadium medical service is also responsible for first aid in the warming up area. There are 2 to 4 of first aid teams on the infield, supervised by a doctor and marked with red crosses. In both competition and warm-up areas there will be emergency personnel, who will work in strict co-operation with the ambulances (2) present for emergency transport to the nearby hospital Medical Service in the Training Centre A medical post will be made available Physiotherapy In the warm-up area, there will be a reserved working area available, to be used by the teams physiotherapists. Page 27 of 40

28 11. Security Instructions given by the LOC, the security personnel and the police must be followed in all areas, as well as during transport from one location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC information desk. If necessary, the police can be contacted through the LOC information desk at your hotel 12. Opening Ceremony and Closing Banquet 12.1 Opening Ceremony A short Opening Ceremony will take place on Saturday, 21st June at 14:45. Team members will not be involved Closing Banquet The Closing Banquet will take place on Sunday, 22nd June at 20h30 in Leiria. Transport will be provided from the hotels to the restaurant at 20h00. Shuttle buses from the restaurant to the hotels will be available from 22h00 to 24h00 (last shuttle). Everyone with accreditation or an invitation is welcome to attend. 13. Departure Teams will be asked to provide full travel details on the final entry forms. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the hotel will be provided and displayed at the hotel Information Desk. All outstanding fees, charges and possible other expenses must be settled with the cashier. Page 28 of 40

29 14. Contact Details For further details about the European Cup, 1 st League (Group A), Leiria 2008, please contact: Federação Portuguesa de Atletismo Largo da Lagoa, 15B Linda-a-Velha Tel Fax: fpa@fpatletismo.pt 15. Appendices Appendix 1 Appendix 2 Appendix 3 Appendix 4 Appendix 5 Implement List Timetable Map of Stadium Map of Leiria Map of Fátima Page 29 of 40

30 Appendix 1 - Implement List IMPLEMENTS MANUFACTURER MODEL / NUMBER DIAMETER Nemeth Standard 60 m Nemeth Standard 70 m Nordic Diana 60 m Nordic Diana 70 m Javelin Nordic Diana 80 m Carbon c 600 grs Nordic Indra Carbon c Nordic Xena Nordic Indra Polanik W m Polanik W m Nemeth Standard 60 m Nemeth Standard 70 m Nordic Airglider 80 / 90 m Nordic Champion 80 m Nordic Sandvik Master 60 m Javelin Nordic Sandvik Master 70 m grs Nordic Sandvik Super Elite 80 m Nordic Sandvik Super Elite 90 m Nordic Champion Carbon c Nordic Airglider Carbon c Nordic Orbit Carbon c Polanik W m Polanik W m Nordic Denfi Nordic Gold Nordic Maxi-rim Discus Nordic Olympia Kg Nordic Super Segler Nordic Super Spin Brass Polanik PD UCS/Spirit Orange Flyer UCS/Spirit Purple Flyer Page 30 of 40

31 IMPLEMENTS MANUFACTURER MODEL / NUMBER DIAMETER Gill Hollowood Star Nordic Denfi Nordic Gold Discus Nordic Maxi-rim Kg Nordic Olympia Nordic Super Spin Brass Polanik PD UCS/Spirit Orange Flyer UCS/Spirit Purple Flyer Nordic Brass mm Nordic Cast Iron mm Hammer Nordic Stainless Steel mm 4 Kg Polanik Iron PM mm Polanik Iron PM mm UCS/Spirit Stainless Steel mm Nordic Brass mm Nordic Cast Iron mm Hammer Nordic Stainless Steel mm 7,260 Kg Nordic Stainless Steel mm Nordic Steel mm Polanik Iron PM mm Polanik Iron PM mm Nelco Brass Gold 95 mm Nordic Brass mm Nordic Brass Gold 95 mm Nordic Stainless Steel mm Shot Nordic Steel Red 102 mm 4 Kg Nordic Steel Blue mm Nordic Steel Black mm Nordic Steel Yellow mm Polanik Iron 100 mm Polanik Stainless Steeel 105 mm Nelco Iron Yellow 128 mm Nordic Brass mm Nordic Cast Iron Yellow mm Nordic Iron Grey 126 mm Shot Nordic Olympic Super Brass Blue mm 7,260 Kg Nordic Olympic Super Brass Black mm Nordic Olympic Super Brass Yellow mm Nordic Stainless Steel Grey mm Polanik Brass 115 mm Polanik Stainless Steel 120 mm Polanik Stainless Steel Red 120 mm Page 31 of 40

32 Appendix 2 - Timetable Time Event Sex Type Time Event Sex Type 14:45 Open Ceremony vc 15:40 Triple Jump M F 15:05 Hammer M F 15:45 Discus M F 15: m (Extra) W H12 15: m h M F 15: m (Extra) M H12 15:55 High Jump W F 16:00 Pole Vault W F 16: m M F 16: m h W F 16:05 Pole Vault M F 16:10 Triple Jump W F 16: m W F 16: m h M F 16: m St M F 16:20 Discus W F 16:30 Shot Put W F 16: m W F 16: m h W F 16: m M F 17: m W F 16:40 High Jump M F 17:05 Javelin M F 16: m W F 17: m M F 16: m M F 17:15 Long Jump W F 17:00 Shot Put M F 17: m M F 17: m W F 17: m W F 17: m W F 18:00 4X400 m W F 17: m M F 18:15 4X400 m M F 17:40 Long Jump M F 18:25 4X100 m (Extra) W H1 17: m M F 18:35 4X100 m (Extra) M H1 17:50 Javelin W F 18: m St W F 18:25 4X100 m W F 18:40 4X100 m M F Page 32 of 40

33 Appendix 3 - Map of Stadium and Warm-up Area Page 33 of 40

34 Page 34 of 40

35 Page 35 of 40

36 Page 36 of 40

37 Page 37 of 40

38 Page 38 of 40

39 Appendix 4 - Map of Leiria Page 39 of 40

40 Appendix 5 - Map of Fátima Page 40 of 40