Contents. 1 GENERAL INFORMATION Portugal Leiria... 5

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2 Contents 1 GENERAL INFORMATION Portugal Leiria ORGANISATIONAL STRUCTURE European Athletics Council European Athletics Delegates European Athletics Office Executive Board of the Portuguese Athletic Federation Local Organising Committee Competition Organisation Participating Federations (based on the Preliminary Entries) TRAVEL TO LEIRIA Official Airport and Arrival Information Welcome Service Arrival by Train Arrival by Road Entry Visas Insurance ACCREDITATION General Accreditation Centre Accreditation Procedure Access Areas for Teams and Special Passes Loss of Accreditation ACCOMMODATION General Information Information/Transportation Desk Official Hotels Accommodation Costs and European Athletics Quota European Athletics Quota Ratio of Athletes & Officials Accommodation Costs Payment Procedures Extra Charges Rooming List Meals Services in the Team Hotels Meeting Rooms Rooms for physiotherapy Internet Access TRANSPORTATION Transportation Desk Bus Shuttle Service Return to Airport / Train Stations TECHNICAL INFORMATION Technical Information Centre (TIC) /40

3 7.2 Technical Meeting COMPETITION, TRAINING VENUES AND EQUIPMENT Competition Venue Training Venues Orientation visit of the Competition Venues Implements Official Implements Personal Implements ENTRY, FINAL CONFIRMATIONS & SCORING Entry Rules Competition Entry Procedures Team Entries Individual Entries Final Entries Final Confirmation Withdrawal Scoring Ties Participation Order COMPETITION PROCEDURE Timetable Competition Bibs Competition Clothing Call Room Specific Event Procedures Measurement Protests and Appeals MEDICAL SERVICES & DOPING CONTROLS Medical Services General Information Medical Services in the Team Hotels Medical Care at the Competition Venues Physiotherapy Services Doping Controls General Information Selection of Athletes Additional Controls SECURITY CEREMONIES & SOCIAL FUNCTIONS Welcome Cocktail Opening Ceremony Victory Ceremonies Closing Banquet/Final Party CONTACT DETAILS APPENDICES Appendix 1 - Implements List Appendix 2 - Timetable Appendix 3 - Map of the Competition Venues, Warm-up and Training Areas /40

4 15.4 Appendix 4 Key Dates and general programme /40

5 1 GENERAL INFORMATION 1.1 Portugal Form of Government Republic Location Iberian Peninsula Area km 2 Population Coastline 1,794 km Climate Mediterranean climate Language Portuguese Religion Roman Catholic Capital Lisbon Local Time WET (UTC) Electricity 220V 16 amp, 2 pin euro plugs Driving On the right International Calls + or 00 plus country code Telephone Country Code +351 Mobile Phone Networks Vodafone, MEO Altice, NOS Currency EURO 1.2 Leiria The event will take place in the city of Leiria. The city has a population of inhabitants (2011). Shops opening and closing times: 9:00 19:00 Shopping Centres opening and closing times: 9:00 00:00 Post Office working times: 08:30-18:30: Saturday: 09:00-12:30 Bank services working times: 8:30-15:00 Useful expressions Hello: Olá Good morning: Bom dia Good afternoon: Boa tarde Good evening / Good night: Boa noite Thank you: Obrigado Please: Por favor Breakfast: Pequeno-almoço Lunch: Almoço Dinner: Jantar 5/40

6 2 ORGANISATIONAL STRUCTURE 2.1 European Athletics Council President First Vice President Vice Presidents CEO Council Members IAAF President (ex officio member) European Athletics Honorary Life Presidents 2.2 European Athletics Delegates European Athletics Delegate Technical Delegate Doping Control Delegate Jury of Appeal 2.3 European Athletics Office European Athletics Association Avenue Louis-Ruchonnet Lausanne, Switzerland Tel: Fax: Web: Svein Arne Hansen (NOR) Dobromir Karamarinov (BUL) Jean Gracia (FRA) Frank Hensel (GER) Christian Milz (SUI) Sylvia Barlag (NED) Gregor Bencina (SLO) José Luis de Carlos (ESP) Alfio Giomi (ITA) Marton Gyulai (HUN) Toralf Nilsson (SWE) Panagiotis Dimakos (GRE) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Erich Teigamägi (EST) Libor Varhanik (CZE) Salih Munir Yaras (TUR) Sebastian Coe (GBR) Carl-Olaf Homén (FIN) Hansjörg Wirz (SUI) Libor Varhanik (CZE) Pierce O'Callaghan (IRL) Jan Engström (SWE) To be appointed at the Technical Meeting 6/40

7 2.4 Executive Board of the Portuguese Athletic Federation President Vice Presidents Directors 2.5 Local Organising Committee President Vice-Presidents General Secretary Event Co-ordinator Accreditation Security Protocol / Hospitality Press / Media Finance Travel / Accommodation Marketing Medical & Anti-Doping Ceremonies Volunteers Facilities / Logistics Jorge Vieira Aníbal Carvalho Fernando Tavares Luís Figueiredo Paulo Bernardo Américo Ferreira António Carretas José Regalo Rui Vieira Tatiana Fernandes Pedro Roque / Aníbal Carvalho Daniela Ferreira Paulo Reis Paulo Vieira Carlos Valente Tatiana Fernandes / Cláudia Gameiro Paulo Vieira Cátia Ferreira / Fernanda Reis Nataniel Lopes / Cátia Ferreira Luís Fernandes Rita Rodrigues / Bruno Carreira Tiago Gamelas Paulo Reis Pedro Roque / Paulo Reis 2.6 Competition Organisation Competition Director Assistant Competition Director Technical Manager Meeting Manager Event Presentation Manager Call Room Referee Referees Technical Information Centre Secretary Jury of Appeal Announcers Renato Soares Carlos Miranda Ricardo Oliveira Sofia Pereira / Tânia Pinto Luís Fernandes Odete Alves Teodoro Marujo Eduardo Gonçalves Ricardo Oliveira / Vânia Vindeirinho Daniel Pereira Sérgio Miguéns / Luís Fernandes 7/40

8 2.7 Participating Federations (based on the Preliminary Entries) MEN WOMEN Senior Under 23 Senior Under 23 ARM BLR BEL AUT AUT CRO BLR BLR BIH CZE BUL CRO BLR DEN CYP CZE BUL ESP CZE DEN CRO EST DEN ESP CYP FIN ESP EST DEN FRA EST FIN ESP GBR FIN FRA EST GEO FRA GBR FIN GER GBR GEO FRA HUN GEO GER GBR IRL GER HUN GEO ISL HUN IRL GER ITA IRL ISL HUN LTU ISR ITA IRL MDA ITA MNE ISL NOR LAT NED ISR POL LTU NOR ITA POR LUX POL LAT ROU MDA POR LTU SLO NED ROU LUX SRB NOR SUI MDA SVK POL SVK MNE SWE POR SWE NED UKR ROU TUR NOR SLO UKR POL SRB POR SUI ROU SWE SLO TUR SRB UKR SUI SVK SWE TUR UKR ARM 8/40

9 3 TRAVEL TO LEIRIA 3.1 Official Airport and Arrival Information The official airport for the European Throwing Cup is the Lisbon International Airport (LIS), located 129 km from Leiria, where the LOC will provide adequate welcome services. In case there are team members arriving separately from the original team, these shall, whenever possible, use another team s bus transfer to Leiria. Dedicated transfer for such persons may be arranged in advance upon previous agreement with the LOC. Porto Airport (OPO) may be used as an alternative airport, upon previous agreement with the LOC and at Member Federations costs Welcome Service Upon arrival at Lisbon International Airport, the teams will be met by the Transportation Coordinator. The Welcome Desk, situated at the airport arrivals terminal, will be open on 8 and 9 March 2018 from 08:00 am (depending on travel schedules). After collecting luggage, team members will be escorted to the official buses by the welcome desk staff and taken to the team hotel. The transfer time from the airport to the official hotels is 1 hour and 20 minutes, approximately. 3.2 Arrival by Train There will be no Welcome Desk at the main railway station in Pombal. Teams arriving by train will be met by LOC representatives and taken to the team hotel, according to the arrival times given in the final entry system. 3.3 Arrival by Road Teams arriving by road are kindly requested to go directly to their hotels, where representatives from the LOC will welcome them. 3.4 Entry Visas The following countries require visas to enter Portugal: ALB* ARM AZE BLR BIH* GEO KOS MKD* MDA* MNE* SRB* TUR UKR* * Visa free regime applies to citizens of ALB, BIH, MKD, MDA, MNE, SRB and UKR, only if they are holders of biometric passports. Visas should be obtained before leaving your country, from Portugal Embassy or Consulate well in advance to ensure all the procedures in due time. Participants who require a visa should contact the LOC as soon as possible to obtain a special invitation letter and visa application information. Please contact: Daniela Ferreira Tel.: Mobile: danielaferreira@juventudevidigalense.org 9/40

10 The following information shall be included in the request: Full name (first name and family name as shown in passport); Gender; Date of birth; Passport Number and Passport Expiry Date (passports should be valid at least 6 months after the end of the competition); Function in the Team (athlete or official). The invitation will be sent to you as soon as possible. 3.5 Insurance According to the Regulation the participating Member Federations are responsible for taking out their own insurance to cover the risk of illness or injury of any member of their team when travelling to and from the European Athletics event and during the event itself. Please take the necessary steps to fulfil these requirements well in advance. 10/40

11 4 ACCREDITATION 4.1 General Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system. 4.2 Accreditation Centre The teams Accreditation Centre will be located at Lux Fátima Hotel. This is where the Team Leader shall report as soon as possible after his arrival, in order to carry out the administrative procedures. The opening dates and times of the teams Accreditation Centre will be as follows: 8 March: 09:00 21:00 9 March: 09:00 21:00 10 March: 07:00 21:00 11 March: 07:00 21:00 A sub-centre, dedicated to the accreditation of all non-team related people, will be open at the Municipal Stadium Dr. Magalhães Pessoa (through Gate 2) on competition days, as follows: 10 March: 07:00 18:00 11 March: 07:00 18: Accreditation Procedure Accreditation cards will be prepared in advance, based on the information provided by the Member Federation through the online entry system. No changes will be accepted after the final entry deadline. The Team Leader will be asked to complete the following formalities before he can collect the accreditation cards for the whole team: LOC accommodation invoice Check of athletes passport (to allow verification of Under 23 participants age) Team vest check Final confirmation of entries Collection of competition related forms and information Confirmation of departure details 4.4 Access Areas for Teams and Special Passes All team accreditation cards will allow access to the teams seating area, warm-up area and training areas, changing facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the call room and to the infield. Furthermore, the accreditation can be used to access the Team Shuttles Buses. The Head of Delegation from each team is invited to the VIP Hospitality and will be given the necessary access number on the accreditation card. 11/40

12 The LOC shall provide special passes as required for the following categories: - TIC (only for collecting items from the pigeon hole) one per team; - Mixed zone (for access to athletes at the end of the mixed zone) one per team; - Field events coaching area (1 per competing athlete). 4.5 Loss of Accreditation Any lost or damaged accreditation cards should be reported to the LOC, at the Welcome Desk. Duplicate cards can be obtained where proof of identity can be established. 12/40

13 5 ACCOMMODATION 5.1 General Information The LOC has made accommodation arrangements for team members in 4 hotels of similar standards. 5.2 Information/Transportation Desk An Information/Transportation Desk will be located in each team hotel with qualified personnel offering relevant information about all aspects of the European Throwing Cup. The Information Desk(s) opening hours will be as follows: 8 March: 09:00 21:00 9 March: 09:00 21:00 10 March: 07:00 21:00 11 March: 07:00 21:00 12 March: 07:00 21: Official Hotels The official hotels for the European Throwing Cup are indicated below with the Internet address of their home page where further details can be found: Team Hotels Lux Mundi Address: Jacinta Marto, Fátima Tel: Website: Lux Fátima Park Address: Av. D. José Alves Correia da Silva, Lt. 2, Urb. das Azinheiras Fátima Tel: Website: Lux Fátima Address: Av. D. José Alves Correia da Silva, Lt. 2, Urb. das Azinheiras Fátima Tel: Website: Hotel Avenida Address: Av. D. José Alves Correia da Silva Fátima Tel: Website: Reservation will be made by the LOC based on the accommodation requirements indicated in the Final Entries. The team hotels allocation will be circulated after the closing of the final entries. 13/40

14 European Athletics Family Hotel Eurosol Residence Address: Comissão da Iniciativa, Leiria Tel: Fax: Website: Accommodation Costs and European Athletics Quota European Athletics Quota According to European Athletics Regulation European Athletics shall pay the board and lodging expenses for not more than 3 (three) days and for a maximum of 4 (four) men and 4 (four) women from each visiting team in each category, with a maximum of only 1 (one) man and 1 (one) woman in each event Ratio of Athletes & Officials The number of team officials in the hereunder chart is also eligible for fixed price accommodation and other benefits. European Athletics will not cover these officials accommodation costs. Number of Athletes From - to Number of Team Officials Up to (1) : Maximum number of additional officials (out-ofratio): Team Officials include: Head of Delegation, Team Leader(s), Coaches, Medical Staff (medical doctors and physiotherapists), Team Press Liaison and others. (1) The number of above mentioned team officials is eligible for fixed price accommodation and other benefits. European Athletics will not cover these officials accommodation costs. 14/40

15 5.4.3 Accommodation Costs The following rates apply for team members. This includes full board accommodation and applies to any additional days for Athletes and Officials within or outside the ratio: Team Members Single room Twin room Athletes, in and out-ofratio officials Additional nights (Athletes and Officials) Twin room in single occupancy 100 EUR per night (1) 150 EUR per night 75 EUR per night 100 EUR per night 150 EUR per night 75 EUR per night All prices include meals and VAT (1) Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and officials in ratio entered at the price of a twin room in single occupancy. Any single rooms above the 10% threshold will be charged at the rate of 100 EUR, subject to the official hotels availability. European Athletics Regulation and European Athletics may reduce financial support (for travel, board/accommodation grants, etc.) to any European Athletics Member Federation which, after having announced its participation, does not take part or attends the competition with a number of athletes and officials higher or lower than the number stated in the Preliminary Entry by 20%. The latter applies only if the Preliminary Entry is more than 4 (four) The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for subsequent any reduction in the actual numbers of athletes and/or officials Payment Procedures A proforma invoice will be sent to each Federation detailing the amount they owe based on their final entries. Advance Payments should be made in Euros by bank transfer to the following account: Account name: Juventude Vidigalense Bank name: Millennium BCP Bank account number: Bank address: Praça Rodrigues Lobo, Leiria Swift no: BCOMPTPL IBAN: PT Note: A copy of the bank transfer will be required on arrival. Should the amount (after the final entries) be settled by bank transfer, the team leader is requested to provide the LOC with a proof of payment upon arrival at the Finances Office that will be located in the Accreditation Centre. Payment can be made by credit card or by cash in Euros. 15/40

16 5.4.5 Extra Charges The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception, before departure. The team leader will be requested to provide a credit card at the time of checking in at the reception desk to cover any extras. All payments must be made in Euros or by credit card. 5.5 Rooming List Detailed information about athletes and officials rooming list will have to be entered by the Member Federations during the Final Entries process (name of the sharing person in twin room) to enable the accurate calculation of required rooms, which will be the basis of the accommodation invoice. Further amendments will have to be communicated directly to the LOC after the closing of the Final Entries. 5.6 Meals All meals will all be served in buffet style and, to the extent possible, will be similar in all hotels. A large selection of suitable food will be available taking into consideration special diets, religion and culture of the participants. Meals times shall be as follows: Pre/Post- Competition Days 10 March 11 March Breakfast 07:00 10:00 06:00 10:00 06:00 10:00 Lunch 12:00 14:30 11:30 14:30 11:30 14:30 Dinner 19:00 21:30 19:00 21:30 Closing Banquet from 20:30 If athletes have specific needs of early breakfast, the LOC will check with the hotels and make the corresponding arrangements. On the competition days, the teams will have the possibility to have lunch at the Municipal Stadium Dr. Magalhães Pessoa. The corresponding requests will have to be made at the Information Desk, for each competition day, no later than Friday, 9 March, 14:00. On the competition days late serving provision will be made for those athletes and officials detained at the Stadium due to doping controls or protests. For lunch and dinner, mineral water and one soft drink per person are available free of charge. All other drinks have to be paid for. Accreditation cards will allow access to meals. Furthermore, access to restaurants will only be possible at the hotel where the team is accommodated. All food restrictions (celiac, vegan, vegetarian, etc.), should be communicated to the LOC one week in advance. 16/40

17 5.7 Services in the Team Hotels Meeting Rooms Rooms for meeting opportunities are available at all team hotels. Reservation shall be required via the Information Desk at a reasonable time in advance. To ensure that all teams have access to the meeting room, usage may be limited Rooms for physiotherapy Dedicated rooms for physiotherapy will be provided for the teams with medical staff to set-up their own massage beds. There will also be LOC physiotherapy services offered to those teams that do not have their own medical staff (see ) Internet Access Free Internet access will be provided at team hotels. 17/40

18 6 TRANSPORTATION Transportation between the team hotels and the various venues, including official and social functions, will be guaranteed by the LOC shuttle service. 6.1 Transportation Desk The main Transportation Desk will be located at the hotels, and will be open from: 8 March: 09:00 21:00 9 March: 09:00 21:00 10 March: 07:00 21:00 11 March: 07:00 21:00 12 March: 07:00 21: Bus Shuttle Service A detailed specific timetable will be posted on the notice boards at the Information/Transportation Desk in each Team Hotel. Transfer times between the hotels and the competition venues will be between minutes, depending on traffic conditions, as follows: Thursday, 8 March Route: From the Team Hotels to the Training Venues Activity: Training Frequency: Every hour Times: 14:30 15:30 16:30 Thursday, 8 March Route: From the Training Venues to the Team Hotels Activity: Training Frequency: Every hour Times: 17:00 18:00 19:00 Friday, 9 March Route: From the Team Hotels to the Training Venues Activity: Training Frequency: Every 30 minutes Times: 09:15 09:45 10:15 10:45 15:00 15:30 16:00 16:30 Friday, 9 March Route: From the Training Venues to the Team Hotels Activity: Training Frequency: Every 30 minutes Times: 11:30 12:00 12:30 13:00 17:00 17:30 18:00 18:30 18/40

19 Friday, 9 March Route: From the Castle of Leiria to the Team Hotels Activity: Technical Meeting Frequency: Single bus Time: 18:00 Saturday and Sunday, 10 and 11 March Route: From the Team Hotels to the Competition Venues Activity: Competition Frequency: Every 30 minutes Times: 06:30 07:00 7:30 8:00 8:30 9:00 9:30 10:00 10:30 11:00 11:30 12:00 12:30 13:00 13:30 14:00 14:30 15:00 15:30 Saturday and Sunday, 10 and 11 March Route: From the Competition Venues to the Team Hotels Activity: Post Competition Frequency: Every 30 minutes Times: 10:00 10:30 11:00 11:30 12:00 12:30 13:00 13:30 14:00 14:30 15:00 15:30 16:00 16:30 17:00 17:30 18:00 18: Return to Airport / Train Stations A shuttle service will also be in place for team departures. The frequency of this service will be based on the departure schedule, which will be posted at the Information Desk of each team hotel at least 24 hours before departure. Teams will be asked to provide full travel details together with the final entries. Team Leaders will have to confirm departure details during the accreditation process, however teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 48 hours before departure, only if there are any changes to the provided details. In case there are team members departing separately from the original team, these shall, whenever possible, use another team s bus transfer to the airport. Dedicated transfer for such persons may be arranged in advance upon previous agreement with the LOC and at the teams costs. In case teams travel plans change after the Final Entries closing date teams may have to ensure an extra fee to support eventual extra transportation expenses. Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC Information Desk. 19/40

20 7 TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) The TIC is located both at the Municipal Stadium Dr. Magalhães Pessoa (MS) and National Throwing Centre (NTC) - see Appendix 3. The main function of the centre is to ensure smooth liaison between each Team Delegation, the Local Organising Committee, the European Athletics Technical Delegate and the Competition Management of the European Throwing Cup regarding technical matters. The TIC will be open at the following times: 9 March: 10:00 18:00 (MS) 10 March: 07:30 19:00 (MS and NTC) 11 March: 07:30 19:00 (MS and NTC) The TIC is responsible for, but not limited to, the following: Display on the relevant notice board of official communications to the teams, including start lists, results and Call Room reporting times Distribution of urgent notices to the delegations from the Technical Delegate and competition management via the pigeonholes. It is the Team Leader s duty to collect this kind of information in due time Receipt of written questions to be answered during the Technical Meeting Settlement of technical enquiries from delegations Receipt of Final Confirmations Distribution of items confiscated at the Call Room Registration and collection of personal implements Managing national record doping control requests Receipt of withdrawal forms Written Appeals 7.2 Technical Meeting The Technical Meeting will be held on 9 March at 19h00, in Sala Belém - Lux Fátima Hotel. Each team may be represented by a maximum of 2 people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. The Technical Meeting will provide updates and information which is not already mentioned in this team manual and will include: Timetable amendments (if any) Designation of the Members of the Jury of Appeal Information briefing by the Doping Control Delegate Victory Ceremonies, Opening and Closing Ceremonies Answers to written questions Start lists will be ready for collection together with the bibs after the Technical Meeting. Written Questions Any enquiries concerning the technical conduct of the competition must be made in writing (in English). These questions will be answered at the Technical Meeting. The forms on which the questions must be written will be distributed upon your arrival at the Accreditation Centre. 20/40

21 These forms must be returned to the TIC no later than 9 March at 14h00. No questions will be accepted during the Technical Meeting. 21/40

22 8 COMPETITION, TRAINING VENUES AND EQUIPMENT 8.1 Competition Venue Both venues Municipal Stadium Dr. Magalhães Pessoa (MS) and National Throwing Centre (NTC) and their surroundings are shown in Appendix 3 of this document. There are of seats at the MS and 500 at the NTC. The National Throwing Centre has the following competition sites: 3 Hammer/Discus circles; 1 Javelin run-way; 4 Shot Put circles. The Municipal Stadium Dr. Magalhães Pessoa has the following competition sites: 1 Hammer/Discus circle; 2 Javelin run-ways; 1 Shot Put circle. The warm-up area has the following sites: At the MS, the warm up area corresponds to the dedicated area surrounding the track, properly delimited; At the NTC, the warm up area corresponds to the dedicated area surrounding the throwing area, properly delimited, near the Physiotherapy area (See Appendix 3). 8.2 Training Venues Athletes will have the possibility to train in the following venues and schedules: Event Stadium Throwing Centre Gym Thrusday, 8 March Shot Put 15: Discus Throw 15:00-16:45 Hammer Throw 16:45-18:30 Javelin Throw 15:00-18:30 15:00 18:30 Event Stadium Throwing Centre Gym Friday, 9 March Shot Put 10:00-18:00 Discus Throw 10:00-11:30 15:00-16:30 Hammer Throw 11:30-13:00 16:30-18:00 Javelin Throw 10:00-17:00 10:00 18:00 Equipment and implements necessary for training will be available at the training venues. Officials will be present to help in case of problems or special requirements. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. 22/40

23 The Weight lifting room in the National Throwing Centre is situated at the main building (see Appendix 3) and will be open according to the schedule above. Details about transportation for training sessions are included in the transport section of this manual. The transport schedule will be displayed at the Information Desk in each Team Hotel. 8.3 Orientation visit of the Competition Venues There will be no orientation visit as the presentation regarding the competition and warm up areas will be given at the Technical Meeting. 8.4 Implements Official Implements The implements provided by the LOC (see Appendix 1) have been selected from those appearing on the current IAAF approved equipment list Personal Implements Personal Implements shall also be allowed, providing that: They are readily identifiable and are IAAF certified They are not already on the official list They have been checked for compliance with IAAF Rules They are made available to all the other competitors until the end of the Final Personal implements will have to be submitted to the implements check in point (located at the TIC - Municipal Stadium Dr. Magalhães Pessoa) the day before the event (9 March) and no later than 18:00. If a personal implement cannot be accepted into the pool due to it not meeting the specifications or being unidentifiable, the relevant team will be notified through the TIC, with an explanation, and the implement will be returned. 23/40

24 9 ENTRY, FINAL CONFIRMATIONS & SCORING 9.1 Entry Rules The European Throwing Cup comprises separate events for men s and women s teams (Senior and U23) representing European Athletics Member Federations. In accordance with European Athletics regulations: Except in the Shot Put (men) and Hammer Throw (men), only athletes aged at least 16 (sixteen) years old on 31 December of the year of the competition may participate in the European Throwing Cup. Only athletes aged at least 18 (eighteen) years old on 31 December of the year of the competition may participate in the Shot Put and Hammer Throw (men). Only athletes aged at least 16 (sixteen) and not more than 22 (twenty two) years old on 31 December of the year of the competition may participate in the Under 23 events. Each athlete may only be entered in one age group of an event at the European Throwing Cup and he/she can only compete in the age group for which he/she was entered. For the avoidance of doubt an athlete can be entered in different age group in different events, but cannot compete in the same event in two age groups. An official ID card (with picture) stating the birth date of the athlete will be requested during the accreditation procedure to verify the participants age (see point 4.3) 9.2 Competition Entry Procedures Team Entries According to each team shall consist of up to 3 (three) athletes entered in each event for Senior Men and Senior Women of which a maximum of 2 (two) may participate and 2 (two) athletes in each event for Under 23 Men and Women of which a maximum of 1 (one) may participate Individual Entries According to Member Federations not entering teams may enter athletes to compete as individuals, each event being considered separately Final Entries Final entries shall be made through the European Athletics Event Management System ARENA - which is accessible at the following link: Member Federations' entries manager shall use their already known individual and personalised access. Final entries indicating the names, best performances and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 10 (ten) days before the event. According to the regulations the deadlines for the final entries are: Opening of the final entries: 13 February 2018 Deadline for the final entries: 28 February, 14:00 (CET) 24/40

25 All member Federations will be able to consult and print out their entries at any time during the opening period and will receive a pdf report with a status of their entries 24h before the deadline as well as one pdf confirmation after the closing of the system. No additional athletes will be accepted after the closing of the Final Entries. Exceptional changes related to already entered athletes may be accepted by European Athletics, until the final confirmation deadline of the first competition day. In case of such changes, the respective Member Federation would be accountable for a financial penalty of EUR 1500 per case. This amount would be deducted from the Member Federation s European Athletics subvention at the end of the year Final Confirmation Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Forms for the final declaration and confirmation will be distributed to each delegation during accreditation. These forms must be completed and returned immediately or no later than Friday, 9 March at 12:00 at the TIC or at the Information Desk in the teams hotels. Any team foreseeing to arrive later than this deadline shall confirm the respective athletes participation via to daniel.pereira@european-athletics.org Withdrawal Withdrawals after final confirmation have to be submitted on the official withdrawal form, to the TIC. If the athlete is entered in another event of the competition, the reason for the withdrawal has to be specified in detail, being its acceptance the responsibility of the Technical Delegate based on the IAAF Rules. 9.3 Scoring Each team s score shall be determined according to the best performance of its highest finishing athlete in each event and shall be the aggregate of points attributed to those performances according to the International Scoring Tables. The team achieving the highest number of points shall be the winner ( ). Any team finishing without a scoring athlete in all 4 (four) events shall not be counted in the teams classification. The points attributable to the best performance of each athlete in each event shall be combined into individual athletes classification list(s) Ties If two or more teams have an equality of scores, the tie shall be decided in favour of the team containing the athlete achieving the highest individual score from a single event. If the tie remains the second highest individual score will be considered and so on. 25/40

26 9.4 Participation Order Each event may, according to the numbers entered, be divided into 2 (two) or more groups considering as much information as possible about the performances of all athletes so that, normally, the best performers compete in the same group. In principle the distribution will be based on the best performances of the athletes since 1 January in the year preceding the date of the competition. Personal best performance and medals achieved at major events can be also considered by the Technical Delegate for the purpose of the distribution per groups. The final distribution is under the discretion of the Technical Delegate. In any case all participating athletes have the right to 6 (six) attempts, and the participation order for each event shall follow the same criteria of the groupings composition in a way that the best ranked athlete throws in the last position. 26/40

27 10 COMPETITION PROCEDURE 10.1 Timetable Please refer to Appendix 2 for the competition timetable Competition Bibs Each competitor receives 3 bibs. The bibs shall be pinned on the front and the back of the competition clothing, on the back of the tracksuit. Bibs must not be cut, folded or covered in any way Competition Clothing Competitors must wear the Federation s official team clothing. IAAF Rule 143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations in force. Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed/taped at the Call Room. The European Athletics has a record of the Team vests of all Member Federations, available on European Athletics Event Management System, Arena, accessible at the following link: Member Federations shall confirm their team vests. If the uniform displayed differs from your current official uniform, the revised Team Vests form must be uploaded by 28 February, 14:00 (CET), using the form sent by European Athletics for that specific purpose. Otherwise, the existing records will be used as reference. Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits. Dimensions of Spikes Spike which projects from the sole or the heel shall not exceed 12 mm in the javelin throw. These spikes must be constructed that it will, at least for the upper half of its length, fit through a square sided 4 mm gauge Call Room There will be two Call Rooms: one located at the National Throwing Centre and a second one at the Municipal Stadium Dr. Magalhães Pessoa (East stand, gate 2, floor -1). Access will be allowed to athletes only and according to the following reporting times: Event First Call Last Call Exit from Entrance to Call Room Infield Hammer, Javelin and Discus 50 minutes 45 minutes 35 minutes 35 minutes Shot Put 45 minutes 40 minutes 30 minutes 30 minutes All times are prior to the actual starting of the event. Athletes who fail to report on time to the Call Room without a valid reason may be excluded from participating in this and all further events of the competition. 27/40

28 A detailed Call Room schedule will be issued once the Final Entries are confirmed. Refreshments/still water and toilets will be available next to the Call Rooms. The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules: Competition clothing; Shoes; Bags; That non-authorised equipment (radio, Walkman, mobile phone, camera, etc) are not brought infield Specific Event Procedures Each athlete is allowed a minimum of two practice trials under the supervision of the officials, more if time allows. The athletes will be called to the practice trials in the competition order. Only official markers provided by the LOC will be allowed for marking the runways. Once the practice trials are finished, the participants will be asked to stand in the order of the competition for the presentation. All participating athletes have the right to 6 (six) attempts 10.6 Measurement The distance measurements in all events will be taken by electronic equipment from Omega Protests and Appeals Protests and appeals are permitted and will be processed in accordance with IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to the TIC within 30 minutes after the official announcement of the decision made by the Referee. When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the appeal is unsuccessful, the deposit will not be returned. The Jury s decision will be provided in writing at the TIC. 28/40

29 11 MEDICAL SERVICES & DOPING CONTROLS 11.1 Medical Services General Information The medical service is in charge of any medical assistance to all accredited guests (teams, LOC Personnel, VIP guests and media) as well as, during the competition, to the spectators in both Competition Venues. Below you can find information about the medical care sites and relevant instructions. In case of emergency, please contact the nearest medical first aid station or call the 24/7 Medical Emergency number Medical Services in the Team Hotels The Medical Centre serves the athletes, coaches, other team members as well as members of the competition organisation. The medical centre, composed of 1 doctor and 1 Physiotherapist, is located at Lux Fátima Park Hotel, Room 221, and will be open 24 hours/day on Friday, 9 and Monday, 12 March, depending on travel schedules. On 10 and 11 March the doctor and the physiotherapist will be available from 20:00 to 08:00. During other hours and for emergency needs, Team Leaders will contact the doctor on duty: Bruno Carreira Medical Care at the Competition Venues The Competition Venues medical service is responsible for any problems concerning the athletes health. There is also a room for medical attention next to the Stadium Call Room. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. The Competition Venues medical service is also responsible for first aid in the warming up area. There are 2 of first aid teams near each infield, supervised by a doctor and marked with red crosses Physiotherapy Services There will be some rooms available for physiotherapy use in the team hotels. For those teams requiring physiotherapy services there will be a team of physiotherapists available at Lux Fátima Park room 221 in the following schedule: 8 March: 20:00 23:00 9 March: 20:00 23:00 10 March: 20:00 23:00 11 March: 20:00 23:00 Equipped physiotherapy facilities will also be available at the Competition Venues according to the following schedule: 9 March: 09:00 18:30 10 March: 08:00 19:00 11 March: 08:00 19:00 29/40

30 The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in cooperation with the medical staff Doping Controls General Information Doping controls will be conducted in accordance with IAAF Rules and Anti-doping Regulations. They are in accordance with the revised WADA code in force since 1 January The controls will be done under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Championships. Athletes selected for doping control shall be informed by anti-doping officials. Athletes will be required to sign a doping control notification form. They can be accompanied to the Doping Control Station (DCS) by an accredited team representative of their choice. A selected athlete should report immediately to the DCS unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCS. Athletes are reminded that refusal to provide a sample result in liable to disqualification and may result in further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the competition Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate. All athletes setting World or European Records must report to the DCS to provide a sample. Failure to provide a sample will result in the record not being ratified Additional Controls Athletes requiring doping control (e.g. for national record) may request to be tested by reporting to the TIC, where a Doping Control Request Form should be completed. They will then be escorted to the Doping Control Station. The cost of this control will be paid by the European Athletics and will be deducted from the member federation s European Athletics subvention after the event. 30/40

31 12 SECURITY Instructions given by the LOC, the security personnel and the police have to be followed in all areas, as well as during transport from one location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC Information Desk. The emergency phone numbers are: Police Ambulance 112 Fire department Stadium Security Area / If necessary, the police can be contacted through the LOC Information Desk at your hotel. 13 CEREMONIES & SOCIAL FUNCTIONS 13.1 Welcome Cocktail A Welcome Cocktail will be offered to Heads of Delegation and Team Leaders on 9 March at Lux Fátima Hotel, after the Technical Meeting. Two persons from each team will be welcome to take part Opening Ceremony There will be no Opening Ceremony. Instead, a Press Conference further to a Welcome Drink shall take place at the Castle of Leiria, on 9 March, 16:00, hosted by the City Mayor, Mr Raúl Casto, the Portuguese Athletic Federation President, Mr. Jorge Vieira and the European Athletics President, Mr Svein Arne Hansen. Heads of Delegation and Team Leaders will be welcome to attend Victory Ceremonies The Victory Ceremonies for the individual winners will take place at the National Throwing Centre whilst the ceremonies for the winning teams Men and Women will take place before the Closing Banquet, at 20:00, at Lux Fátima Park Hotel. Athletes must wear the official team clothing for the ceremonies Closing Banquet/Final Party The Closing Banquet will take place on 11 March at 20:30 at Lux Fátima Park Hotel, followed by the Final Party. Everyone with accreditation or an invitation is welcome to attend. 31/40

32 14 CONTACT DETAILS For further details about the European Throwing Cup 2018 in Leiria please contact: Paulo Reis, LOC Event Coordinator Municipal Stadium Dr. Magalhães Pessoa, Gate 2, Juventude Vidigalense Office Tel & Fax: Tel: / geral@juventudevidigalense.org / pauloreis@juventudevidigalense.org 32/40

33 15 APPENDICES 15.1 Appendix 1 - Implements List Shot Put Men Nordic Olympic Super Steel 128mm Yellow I Nordic Stainless Steel 117 mm Silver I Nordic Shot brass 110 mm Yellow I Gill Steel 128mm Black I Discus Men Nordic Super Spin brass Black/Gold I Nordic Discus Gold White/Gold I Nordic Discus Super Elite Stainless steel rim, Red/Silver I Polanik Full Carbon with central plate Black/Gold CCD17-2 I UCS Purple Flyer High Moment, steel rim, fibreglass Purple I Gill Pacer Carbon Discus 2kg Blue I Hammer Men Nordic Hammer brass 110mm Gold I Polanik Stainless Steel Stainless Steel PM - 7,26/110- S i_ Nishi Steel 110mm Orange F201/F352 I Bayerische (BSS) Turned Steel, 110mm Yellow 0112/0429 I Javelin Men Nordic Orbit Carbon blue cord 80m White/Blue spiral c I Nordic Champion Carbon lilac cord 90m White/Lilac Spiral c I Nemeth Javel-Inn Classic 85m Violet/Yellow/Magenta 800CS85 I Nemeth Javel-Inn Club 80m Violet/Yellow/Blue 800C80 I /40

34 Shot Put Women Nordic Shot stainless steel 95mm Silver I Nordic Shot stainless steel 100mm Silver I Nordic Shot steel 108mm Yellow I Nishi Steel 109mm Silver F253C I Discus Women Nordic Super spin brass Black/Gold I Nordic Discus Gold White/Gold I Nishi Super HM steel rim FRP side Purple/Black/White F333A I Nishi Super steel rim FRP sides Black/Red/White F303B I Nordic UCS Discus Super Elite 1Kg Purple Flyer High Moment, steel rim, fibreglass Stainles steel rim, White/Silver I Purple I Gill Hollowood star steel rim wooden Blue 313 I Hammer Women Nordic Stainless Steel 95mm Silver I Nishi Steel 96mm Blue F210A/F352 I Polanik Steel dia: 95mm, Premium Black Black Nordic Sport PH-4-B/UW- 110 I Brass, dia: 95mm Gold I Javelin Women Nordic Xena Steel silver cord 60m Blue/White Spiral I Nemeth Javel-Inn Classic 75m Violet/Yellow/Red 600CS75 I Nemeth Javel-Inn Standard 60m Violet 600S60 I Nordic Diana Classic, steel, lilac cord, 65m Nordic Olympia Carbon flex 5.9 Violet I Green Cord, White, Green Spiral c I /40

35 15.2 Appendix 2 - Timetable Saturday 10 March Day 1 Time Event Gender Category Venue 9:00 Hammer Men U-23 NTC 9:30 Javelin Women U-23 MS 11:00 Discus Men Senior, Group B NTC 11:15 Discus Men U-23 MS 11:30 Shot Put Women U-23 NTC 12:00 Hammer Men U-23 Victory Ceremony NTC 12:40 Javelin Women U-23 Victory Ceremony NTC 12:45 Hammer Men Senior, Group B NTC 13:30 Javelin Women Senior, Group B MS 14:00 Discus Men U-23 Victory Ceremony NTC 14:20 Shot Put Women Senior, Group B NTC 14:45 Discus Men Senior, Group A NTC 14:50 Shot Put Women U-23 Victory Ceremony NTC 15:00 Javelin Women Senior, Group A MS 15:00 Shot Put Women Senior NTC 16:15 Hammer Men Senior, Group A NTC 16:30 Discus Men Victory Ceremony NTC 17:10 Shot Put Women Victory Ceremony NTC 17:30 Javelin Women Victory Ceremony NTC 18:15 Hammer Men Victory Ceremony NTC Sunday 11 March Day 2 Time Event Gender Category Venue 9:00 Hammer Women U-23, Group B NTC 9:30 Discus Women U-23 MS 10:30 Shot Put Men U-23 NTC 10:40 Hammer Women U-23, Group A NTC 11:30 Discus Women U-23 Victory Ceremony NTC 11:45 Javelin Men U-23 MS 11:45 Hammer Women U-23 Victory Ceremony NTC 12:00 Hammer Women Senior, Group B NTC 12:45 Shot Put Men U-23 Victory Ceremony NTC 14:15 Javelin Men U-23 Victory Ceremony NTC 14:20 Shot Put Men Senior, Group B NTC 14:30 Discus Women Senior NTC 14:30 Javelin Men Senior, Group B MS 15:45 Shot Put Men Senior, Group A NTC 16:00 Javelin Men Senior, Group A MS 16:15 Hammer Women Senior, Group A NTC 16:30 Discus Women Victory Ceremony NTC 17:15 Shot Put Men Victory Ceremony NTC 17:30 Javelin Men Victory Ceremony NTC 18:00 Hammer Women Victory Ceremony NTC 35/40

36 15.3 Appendix 3 - Map of the Competition Venues, Warm-up and Training Areas 36/40

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