USA Track & Field TEAM LEADER SELECTION PROCEDURES 2016 Olympic Games January 16, 2015

Transcription

1 USA Track & Field TEAM LEADER SELECTION PROCEDURES 2016 Olympic Games January 16, 2015 These procedures provide for selection of USA Track & Field Team Leader for the 2016 Olympic Games. However, accreditation allocation is not guaranteed and will be based on final USOC credential allocation and overall team size. 1. What are USA Track & Field s criteria for Team Leader position (attach a job description, if any)? Team Leader must: 1.1. Successfully pass the National Center for Safety Initiatives (NCSI) background screen in accordance with the current USOC Games Background Check Policy prior to nomination Should a nominee experience any event between the time the background check is conducted and the relevant Games that may change his/her background check status, the nominee must inform the NGB/HPMO and/or USOC Possess a valid passport that does not expire until at least six months after the conclusion of the Games Have the ability to work effectively with the USOC Have strong administrative, communication and organizational capabilities/skills Be responsible for Team s adherence to all rules regarding discipline at the Games Fulfill all duties and requirements of the USOC including attendance at USOC Games related meetings Be available for entire duration of the Games Have the USA Track & Field s approval to make financial decisions regarding the Team Be in good health and able to withstand the physical rigors of traveling with and working with the Team Have experience and proven ability leading teams at the national and international levels, including previous experience at USATF S highest level of competition: Olympic Games, Pan American Games, or World Championships Have proven ability to establish harmonious relationships with athletes and other Team personnel Have proven ability to handle crisis management situations 1

2 1.13. Possess strong administrative, communication and organizational capabilities/skills Have a comprehensive knowledge and understanding of the IF rules and regulations governing the sport Have a proven record of performance with USA Track & Field and the USOC Be an employee of USATF actively involved in the planning of international team events. 2. Describe the process that candidates should follow to express interest in being considered for the Team Leader position: The position of team leader will be filled by a USATF National Office Staff member and therefore no application process will be conducted. 3. Describe the intended method of identifying the pool and selecting the candidates to be considered for the Team Leader position: USATF s CEO, in consultation with the Managing Director of High Performance, will identify the pool of qualified candidates from the National Office Staff to be considered for the Team Leader position. 4. Describe the removal of Team Leader: An individual who is to be nominated as the Team Leader by USA Track & Field may be removed as a nominee for any of the following reasons, as determined by the USA Track & Field Voluntary withdrawal. Team Leader nominee must submit a written letter to USA Track & Field s Executive Director/CEO Injury or illness as certified by a physician (or medical staff) approved by USA Track & Field. If the individual refuses verification of his/her illness or injury by a physician (or medical staff) approved by USA Track & Field, his/her injury will be assumed to be disabling and he/she may be removed Inability to perform the duties required Violation of USA Track & Field s Team Staff Agreement to Represent (Attachment B) His or her performance as a Team Leader prior to the 2016 Olympic Games fails to meet the job criteria as outlined in this document He or she violates any provisions of the USOC Bylaws, USOC Code of Conduct, USATF Rules or Bylaws, or IAAF Rules or any other applicable rules or guidelines. 2

3 4.7. Any member of USATF may report a circumstance that he/she believes to warrant removal of a Team Leader. The CEO of USATF and the Managing Director of High Performance in consultation with the USATF Athlete Advisory Chair shall determine if such removal is warranted. Once a Team Leader nomination is accepted by the USOC, the USOC has jurisdiction over the Team Leader, at which time, in addition to any applicable USA Track & Field Code of Conduct, the USOC s Code of Conduct and Grievance Procedures apply. The USOC s Code of Conduct and Grievance Procedures can be found at: Information.aspx. 5. Describe the replacement of Team Leader: In the event that the Nominated Team Leader is unable to perform the duties of Team Leader due to injury, illness, Code of Conduct violation or any other unforeseen circumstances that would result in the need to replace him/her, the replacement candidate must meet all of the criteria listed in #1 above and, if applicable, come from the pool of candidates described in #3 above. 6. Which group/committee will make the final approval of the Team Leader? USATF s CEO will make the final approval of the Team Leader. 7. Conflict of Interest: Any individual who is being considered for the Team Leader position or has any other conflict of interest and is involved in the selection process must disclose this information, recuse him or herself and not influence others regarding the discussions, meetings or decisions involving selection of the Team Leader. 8. Date of Nomination: The Games Staff Nomination Form with the Team Leader nominee s name, including the name of a replacement (if applicable), will be submitted to the USOC on or before: The nomination of Team Leader will be made for the 2016 Olympic Games no later than January 30, The nomination form for the 2016 Olympic Games Team Leader will be submitted on or before February 15,

4 9. Publicity/Distribution of Procedures: The USOC approved selection procedures (complete and unaltered) will be posted/published by USA Track & Field in the following locations: 9.1. Web site: These procedures will be posted as soon as possible, but not more than five days following notice of approval by the USOC Other: 2016 Olympic Games Homepage in the Team USA Calendar Position Print Name Signature Date NGB/HPMO President or CEO/Executive Director USOC Athletes Advisory Council Representative* * If the USOC AAC Representative has delegated authority to the Alternate AAC Representative to sign the Selection Procedures, attach a letter from the AAC Representative indicating the reason he/she has delegated authority. * Signature by the Athlete Representative constitutes that he/she has read and understands the Selection Procedures. If the Athlete Representative reads and does not agree with the Selection Procedures being submitted by the NGB/HPMO, he/she may submit those reasons in writing to his/her Sport Performance Team. * If, for some reason, a sport does not have an elected USOC AAC Representative, the NGB/HPMO must designate an athlete from that sport to review and sign the Selection Procedures. 4

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6 Attachment A Team Leader Job Description Team Leader (position to be filled by a USATF National Office Staff member) Before competition Primary point of contact or team liaison to all USOC divisions for Games planning, preparation, execution and all aspects of the team s security plan and daily movements. Communicates with IAAF regarding all Team matters Responsible for oversight of team processing at selection competitions Attend all USOC administrative meetings before and during the Games. Responsible for his/her athletes /teams adherence to all rules regarding discipline at the Game (Athlete Selection Procedures, NGB procedures and policies, including NGB and USOC codes of conduct and waivers). Additionally, ensure that all athletes and team staff are aware of the rules and regulations set by the IOC regarding Internet Guidelines and Blogging Guidelines. Has a clear understanding of the Athlete Selection Procedures and the IF qualification system. Organizes team training camp with Head Coaches, Managers and Relay Coach Confirms and certify (if applicable) eligibility of athletes Submits team entries once approved by Head Coaches Works with Head Managers to ensure an efficient well run team per the Head Managers job description Develops with the Head Manager and other National Office staff all logistical and operational plans for the event During competition Serves as communication link between USATF, USOC, IAAF, and LOC Coordinates credentialing of athletes and staff (with Head Managers) Communicates travel and logistics for team to Head Managers Ensures team uniform requirements are met with the help of the Assistant Team Leader and the team staff Manages finances of team except petty cash Serves as a general resource to the team staff over any matters needing attention. Responsible for his/her athletes /teams adherence to all rules regarding discipline at the Game (Athlete Selection Procedures, NGB procedures and policies, including NGB and USOC codes of conduct and waivers). Additionally, ensure that all athletes and team staff are aware of the rules and regulations set by the IOC regarding Internet Guidelines and Blogging Guidelines. Manages with help of the Assistant Team Leader and team managers, Team operations and logistics, including: o Transportation arrangements o Team apparel/uniforming o Housing 5

7 o Meals o Tickets After competition Provides team staff with summary of athlete evaluations Ensures reimbursement of out of pocket expenses to team staff Assigns athlete and staff evaluations through Edge 10 Settles any outstanding issues that were not resolved during the competition Responsible for Games wrap up (at the site) and for completing post Games submission of reports (including an in-depth Commemorative book report) and accounting information to the USOC once the Games have concluded. 6

8 Attachment B USATF s Team Staff Agreement to Represent USA Track & Field National Team Agreement to Represent USATF (To be read and signed by Coach, Manager, or Staff Member) Name: Competition: In connection with the USATF National Team competition identified above (the Team ), I acknowledge that I have been nominated, in accordance with USATF rules and procedures, to fill an important position as either a (a) Coach, (b) Manager, or (c) Staff Member. In order to induce USATF to finalize and continue my appointment, I hereby agree to the following terms and conditions and make the representations to USATF indicated below (all of which will be relied upon by USATF): 1. I am a USATF member, and I will continue and/or renew my membership, for the duration of my appointment to the Team. Furthermore, I will maintain my membership status in good standing for the duration of my appointment to the Team. 2. I will be knowledgeable and abide by USATF Bylaws and Regulations, Code of Ethics, Competition Rules, and other USATF policies, procedures and guidelines. 3. I will conduct myself at all times as a goodwill ambassador for the Team and the United States of America, and I will refrain from any act(s) that may reflect unfavorably upon myself, the Team, the sport of track and field, USATF or the United States of America. I will not intentionally or voluntarily undertake any action that desecrates or disrespects the American Flag. Furthermore, I will attend all official Team practices, Team meetings, and other Team activities. 4. I will not use my status as a Team member to solicit athletes as a coach, manager or other representative during my appointment to the Team, nor will I utilize my position with the Team to solicit or maintain any business, commercial, advertising, promotional, or agency relationship with any business enterprise or company while I am serving as an appointed member of the Team. Notwithstanding the preceding prohibition, I understand that USATF may, in its sole discretion, permit me to perform limited duties for an individual athlete, if said arrangement is approved in writing and in advance, by the CEO and President of USATF. 5. I will not actively coach or manage one or more foreign track and field athletes while traveling with and serving as a member of the Team. 6. I acknowledge that my appointment to the Team makes me a USATF representative and that I will be representing USATF while performing my Team duties. Therefore, I agree that my conduct on behalf of USATF shall be free of conflicts of interest, as stated in USATF Bylaw Article 18-K. and reproduced herein: Any individual representing USATF, or who has a financial arrangement with USATF, or who is an employee of USATF or of its Associations, or who is a member of any of its committees or Associations, shall not participate in evaluating or approving any contract with a supplier to furnish goods or provide services to USATF, if that individual directly or indirectly benefits financially, or otherwise receives any form of compensation from, or has any interest in, any supplier under consideration. The Board may require that individuals disclose all financial interests that may influence the performance of their duties for USATF. Each individual referred to in the first sentence of this paragraph shall, upon learning that USATF is proposing to enter into an arrangement in which he or she has financial interest, promptly notify the CEO in writing of the existence of the interest, and the CEO shall, in turn, promptly disclose the interest to those bodies of USATF involved in considering entry into the arrangement. If this provision is violated, USATF shall have the right to recover the benefit or payment and to void the contract or transaction. The Board may authorize USATF to enter into a contract with a person described in the first sentence of this paragraph if the Board finds that 7

9 special circumstances exist under which USATF s interests would best be served by entering into the contract, and the Board adopts a resolution by an affirmative vote by at least 60 % of its members identifying those special circumstances. All persons directly or indirectly interested in the proposed contract shall recuse themselves from deliberations related to the contract. 7. I represent that (a) I am not currently involved in, nor contemplating involvement in, any transaction that violates the letter or spirit of paragraph 5 above, or USATF Bylaw Article 18-K; and (b) I will make full and timely disclosure to the CEO and the President of USATF of any situation, transaction or occurrence covered by paragraph 5 above or USATF Bylaw Article 18-K which arises during the period of my appointment to the Team. I understand that my failure to comply with the requirements of paragraphs 5 and 6 may be the basis of an appropriate disciplinary proceeding against me by USATF, even if the violation is discovered or acted upon by USATF after the end of the period of my appointment to the Team. 8. In connection with my service with the Team, I will dress appropriately and respectfully for all official Team functions, wearing the designated Team uniforms provided by USATF. I understand that USATF s sponsor contract for uniforms depends upon both athletes and Team staff wearing the uniform and using the Team uniform items at competitions, award ceremonies, official Team press conferences, and other official Team functions, and that I shall not participate in any of these activities with a logo of any competitor of USATF s sponsor affixed to me in any manner whatsoever. Uniform items shall include under layer apparel, bandanas, headbands, hats, sweatbands, wristbands, socks, sports bras, travel bags, etc., but shall specifically exclude sunglasses, watches, and shoes. I understand that I am forbidden from altering or covering up the sponsor logo on any Team uniform items. Further, I am aware that USATF faces financial penalties assessed by USATF s sponsors for each failure to abide by the conditions stated in this paragraph. At the Olympic Games, Pan American Games, and Youth Olympic Games, I understand that the official presentation uniforms provided by the United States Olympic Committee ( USOC ) must be worn during opening and closing ceremonies, awards ceremonies, and official USOC, Local Organizing Committee, or International Association of Athletics Federations press conferences. 9. I understand and agree that one of my duties is to make certain that all athletes and persons under USATF jurisdiction comply with the Team uniform requirements for USATF Team participation. 10. I understand that my representations and understandings stated herein apply to the entire Team. Therefore, if my appointed position involves only male or only female athletes, my representations and understandings are not limited to such male or female athletes but apply equally to all athletes on and other persons associated with the Team. 11. I understand that it is the responsibility of all USATF National Team Coaches, Managers, Staff Members, as well as USATF employees, medical personnel and volunteers to preserve and protect confidential athlete, patient and business information. Such information includes, but is not limited to, any individually identifiable information in possession or derived from a provider of health care regarding an athlete s/patient s medical history, mental, or physical condition or treatment, as well as the athlete s/patient s and/or their family members records, test results, conversations, research records and financial information. To the extent I receive knowledge of any medical information, I acknowledge and represent that I will respect and maintain the confidentiality of all said discussions, deliberations, patient care records, and any other information generated in connection with said care. I will make no voluntary disclosure of any discussions, deliberations, patient care records or any other patient care information, except to persons authorized to receive such information in the conduct of USATF National Team business or as authorized by the individual. 12. I understand that as a member of the Team, my name, likeness, image, photograph, voice, video, athletic performance, biographical and other information (collectively, "Likeness") may be distributed, broadcast or exhibited. Accordingly, I hereby grant USA Track & Field, Inc. a limited license to use my Likeness in any media platform or format whatsoever, and to distribute, broadcast and exhibit these without charge, restriction or liability, for any uses or purposes that publicize and promote USATF or any of its events, activities or business throughout the world,. The foregoing grant, however, does not constitute consent for USATF or any third party to use my Likeness in an endorsement of any product or service without my specific written consent. 13. I will honor my commitment to serve the Team as above stated, and I will report ready, willing, and able to perform my duties as outlined herein. I understand that breaking a commitment without notice hurts the competitive effort of the Team and prevents other individuals from having an opportunity to be a Team member. If I am unable to fulfill my duties as outlined herein due to injury, illness, or for any other reasons (an Emergency ), I will notify the CEO and the Director of High Performance Programs, as well as the Team Leader, at least seventy-two (72) hours prior to 8

10 my scheduled departure with the Team, or within seven (7) days (if not so traveling) prior to the scheduled competition, unless I am prevented from doing so by extraordinary circumstances. I understand that my breach of my commitment to serve the Team as stated herein may result in discipline against me, pursuant to USATF Regulation 21, for misconduct and actions that are detrimental to the best interests of Athletics and/or the Team. 14. In the event that a proceeding is brought against me for misconduct and actions that are detrimental to the best interest of Athletics and/or the Team, I understand that the minimum penalties: First offense: A written reprimand and liability for any monetary penalties assessed against USATF, and discontinuance of any payments I may be receiving pursuant to USATF-sponsored financial aid programs, for a period of not more than twelve (12) months; Second offense: A written reprimand and liability for any monetary penalties assessed against USATF, and ineligibility for USATF-sponsored financial aid programs for a period of twelve (12) months; or Third offense: Suspension and ineligibility to participate on the Team, prohibition from representing the United States as a member of any sanctioned international competition teams for a period of one (1) year, and liability for any monetary penalties assessed against USATF. I understand that I will have the opportunity for a hearing before being declared ineligible. 15. I represent (a) that I have read and understood this Agreement and USATF Regulation 21, (b) that I have been advised to consult an attorney prior to signing this Agreement, (c) that my signature indicates my wish to be bound by the representations and understandings set forth herein, and (d) that I wish USATF to rely on my representations and understandings stated above. SIGNATURES AND APPOINTMENT I have read the above National Team Agreement to Represent USATF and agree to be bound by the representations and understandings stated therein. Date: Signed: Please complete subsequent page 9