IN ATTENDANCE: Albert Yosua (Lot 428) Allison Miller (Lot 262) Jodie Smithson (Dynamic Property Services)

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1 Dynamic Property Services Pty Ltd Level 5, 162 Goulburn Street Sydney NSW 2010 DX Downtown Sydney T (02) F (02) E dps@pip.com.au ABN The Executive Committee By . MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE OF THE OWNERS OF COMMUNITY ASSOCIATION DP NO HELD ON WEDNESDAY 24 JUNE 2009 AT NEWINGTON COMMUNITY CENTRE LOCATED ON THE CORNER OF THE AVENUE OF EUROPE AND THE AVENUE OF ASIA AT NEWINGTON VILLAGE COMMENCING AT 6.33PM. PRESENT: APOLOGIES: Paul Meldrum Jane Lindsay Richard Heather David Coop Wei Mo John Blackwell Jerry Xu Sanjeev Dheer Keith Harrap IN ATTENDANCE: Albert Yosua (Lot 428) Allison Miller (Lot 262) Jodie Smithson (Dynamic Property Services) CHAIRPERSON: David Coop 1. MINUTES: RESOLVED that the minutes of the last Executive Committee meeting held on 22 April 2009 be confirmed as a true record and account of the proceedings at that meeting. 2. OUTSTANDING MATTERS: There were no matters outstanding from previous minutes.

2 3. CHAIRPERSON S REPORT: RESOLVED that the Chairperson s Report be tabled and discussed. A vote of thanks was provided to the Executive Committee for their hard work over the past month. The Chairman thanked the residents of Precinct One South for their over whelming support and appreciation given to the Executive Committee for the efforts put in since forming last year. The Executive Committee will continue to work with the resident s to maintain Precinct One South to a high standard and work through any CMS Compliance issues that may arise from time to time. The Chairman thanked Mr Keith Harrap for his efforts over the past 9 months and wished him all the best for the future. 4. TREASURER S REPORT: RESOLVED that the Treasurer s Report be tabled and discussed The legal process for outstanding levy arrears above $500 and the debt collection services to be undertaken was tabled and discussed. It was RESOLVED that the Managing Agent continue with the recovery of any outstanding quarterly levies on behalf of the Community Association. RESOLVED that the financial statement as presented by the Managing Agent dated 31 May 2009 be adopted. 5. CMS APPROVALS: (ii) (iii) (iv) (v) RESOLVED that pursuant to By-Laws 3, 4.5 and 4.6 of the Community Management Statement that the consent granted to the owner of Lot 288 (12 Henricks Avenue) of DP to install an air conditioning unit to the lot as per their application dated 19 May 2009 be ratified. RESOLVED that pursuant to By Law 27 of the Community Management Statement that the consent granted to the resident of Lot 189 (6 Lane Avenue) of DP to keep 1 dog and 1 cat within the lot as per their application dated 4 May 2009 be ratified. RESOLVED that pursuant to By Laws 3.1, 3.15 and 4.1 of the Community Management Statement that the consent granted to the owners of Lot 363 (9 Didriksen Avenue) of DP to install a pergola structure poly-carbonate roof and timber decking at the rear of the lot as per their application dated 27 April 2009 be ratified. RESOLVED that pursuant to 3.1, 3.15 and 4.1 of the Community Management Statement that the consent granted to the owners of Lot 377 (21 Henricks Avenue) of DP to install an elevated children s playhouse with swing and slide at the rear of the lot as per their application dated 20 May 2009 be ratified. RESOLVED that pursuant to By-Laws 3, 4.5 and 4.6 of the Community Management Statement that consent NOT be granted to the owner of Lot 143 (9 Owens Avenue) of DP to install an air conditioning unit to the lot as per their application dated 19 May 2009.

3 (vi) RESOLVED that pursuant to By-Laws 3, 4.5 and 4.6 of the Community Management Statement that consent NOT be granted to the owner of Lot 248 (10 Roycroft Avenue) of DP to install an air conditioning unit to the lot as per their application dated 27 May (vii) RESOLVED that pursuant to By-Laws 3, 4.5 and 4.6 of the Community Management Statement that consent be granted to the owner of Lot 29 (17 Baker Avenue) of DP to install an air conditioning unit to the lot as per their application dated 15 June 2009 subject to the air conditioning unit on the balcony of the lot being removed. (viii) RESOLVED that pursuant to By-Laws 3, 4.5 and 4.6 of the Community Management Statement that consent be granted to the owner of Lot 429 (18 Tooth Avenue) of DP to install an air conditioning unit to the lot as per their application dated 16 June (ix) (x) (xi) RESOLVED that pursuant to By-law 4.1 and 4.3 of the Community Management Statement that consent be granted to the owner of Lot 291 (4 Rolton Avenue) of DP to install a Satellite dish to the lot as per their application dated 3 June RESOLVED that pursuant to 3.1, 3.15 and 4.1 of the Community Management Statement that consent be granted to the owners of Lot 191 (14 Theile Avenue) of DP to remove the existing pergola and replace the pergola in a location over the paved entertaining area at the lot as per their application dated 6 April RESOLVED that pursuant to By-law 4.1 and 4.3 of the Community Management Statement that consent NOT be granted to the owner of Lot 112 (26 Owens Avenue) of DP to install a Satellite dish to the lot as per their application dated 11 June 2009 as the application does not comply with the Community Management Statement By-Laws. (xii) RESOLVED that pursuant to 3.1, 3.15 and 4.1 of the Community Management Statement that consent NOT be granted to the owners of Lot 271 (5 Charlton Avenue) of DP to install paving at the front of the lot as per their application dated 22 May That the Managing Agent was instructed to write to the owner of the lot requesting further information is provided on the drainage and the building works undertaken in the backyard of the lot. 6. SUB-COMMITTEE REPORTS: RESOLVED that the following Sub-Committee Reports be tabled and discussed. 6.1 CMS Compliance: An update on CMS Compliance matters was provided. It was noted that a compliance inspection was undertaken on the 20 and 21 June 2009 and the spreadsheet of bylaw breaches has been updated. The Managing Agent was instructed to write to the lots noted by the Sub-Committee as being an outstanding by-law breach. It was noted that the pamphlets for garbage bin and garden breaches will be completed for discussion at the next Executive Committee Meeting.

4 The Managing Agent was instructed to obtain a fee proposal from a lawyer for the amendment of the Architectural Landscapes Standards for screen doors and white pebbles. It was noted that there has been some success with the removal of two airconditioning units on balconies and the radio aerials in Henricks Avenue. It was noted that various by-law breaches including 5 air-conditioning units and 5 satellite dishes were approved by Mirvac whilst they were the Executive Committee. The Managing Agent was instructed to write to Mirvac requesting they arrange for the relocation of the air-conditioning units and the satellite dishes that were approved in breach of the Community Management Statement RESOLVED that CMS Compliance correspondence be tabled and discussed and the following action determined. Letter from the owner of Lot 335 dated 27 May 2009 regarding the satellite dish at the lot was tabled and discussed. The Managing Agent was instructed to respond to the owner of the lot advising that this matter is being investigated as the application was approved by Mirvac. (ii) Letter from the owner of Lot 207 dated 22 May 2009 regarding the airconditioning unit at the lot. The Managing Agent was instructed to write to the owner of the lot requesting the air-conditioning unit be relocated to ground level with the conduit matching the colour of the building. (iii) Letter from the owner of Lot 238 dated 27 May 2009 regarding the basketball ring at the lot. The Managing Agent was instructed to respond to the owner to request that the basketball ring is removed. (iv) Letter from the owner of Lot 235 dated 1 June 2009 regarding various by-law breaches within the Community Association was tabled and discussed. 6.2 Newington Wide (incl Combined Newington Working Group & NNA ): An update on the Newington Wide matters was provided. It was noted that a Combined Newington Working Group Meeting was held on 5 June At this meeting the request for the play equipment in Fanny Blankers - Koen Park was declined due financial constraints at this time. However, Auburn Council has agreed to address this matter in their next financial year. A request was presented to Auburn Council by the Executive Committee of Precinct One South, to address the worn and muddy areas at various bus stop locations in Newington. It was noted that concreting of the affected areas is being undertaken. At the request of the Executive Committee of Precinct One South, the last Combined Newington Working Group Meeting tabled and discussed off leash dog park areas. It was noted that Auburn Council might possibly allocate the lower section of Pierre de

5 Coubertin Park as an off leash dog area subject to Auburn Council surveying residents in close proximity prior to finalising a decision. A section behind the units in Blaxland Avenue (Precinct Three) will also be considered as an alternative. At the last Combined Newington Working Group Meeting it was brought to Auburn Councils attention that it is not the responsibility of Newington residents to have to clean up the banks of Haslam s Creek. It was also mentioned that the catchment boom located at the M4 motorway is ineffective and requires an upgrade or repair. Phillip Adams of SOPA said the boom was the responsibility of SOPA and he would investigate the Communities concerns. Since the meeting, modifications have been made to the boom and the cleaning intervals. It was noted Auburn Council do not currently have the funds for a rubbish catchment upgrade this financial year. The Newington Neighbourhood Association clean up of Haslams Creek was undertaken on Saturday 23 May 2009 and was very successful. A vote of thanks was provided to all residents who attended the day. The Newington Neighbourhood Association Trivia Night was held on Saturday 13 June 2009 and all attendees had a great time. It was noted that the new Newington Neighbourhood Association web site will go online from 1 July The Minutes & Agenda s of the Community Associations will be posted on this website. Residents are encouraged to visit the site and to sign up for any information they may wish to receive on a regular basis. 6.3 Traffic Management: An updated on the Traffic Management was provided. The Newington Traffic Sub-Committee Meeting was held on 15 May Representative of The Newington Market Place did not attend this meeting as Auburn Council declined to add a motion for a Car Park update. Auburn Council felt there was no reason for discussion as there is currently a Development Application in progress. The request for 3 tonne limits and 40 km per hour in Newington was declined by Auburn Council due to lack of serious accidents or resident impact. Auburn Council agreed to write to all courier providers requesting not to use Newington as a short cut and to also advise the RTA of this matter. It was noted that the request for a loading zone in Avenue of Europe outside Newington Market Place was declined by Auburn Council as it would be too close to the pedestrian crossing. It was noted that the lighting is poor at the pedestrian crossing to the Newington Market Place. Several requests to Energy Australia have been submitted according to Auburn Council, however, Energy Australia do not currently have the resources to execute this installation. Subsequently, Auburn Council will organise for installations. It was noted that there is currently no time frame as to when the works will start as quotes will have to be sort. The Managing Agent was instructed to obtain quotations for the installation of lighting between Fanny Blankers - Koen Park and Tooth Avenue and to request that John Grady advise who supplied the lights to Mirvac.

6 Special Event Parking was tabled and discussed. It was recognised that Minister Ian McDonald has agreed to the implementation of Special Event Parking within Newington for all major events as a result of the Sydney 500 motor race being held at Sydney Olympic Park in December. Currently a motion is being prepared by Newington representatives regarding the introduction of Special Event Parking in Newington to be presented to Auburn Council. It was noted that this motion was for Special Event Parking and not for Event Parking. 6.4 Landscaping: An update on the landscaping was provided. 6.5 Security: It was noted that the work at Henricks Avenue has now been completed and looks great. It was noted that there are trees in front of the letterboxes at 2 to 10 Henricks Avenue which require removal as the numbering on the letterboxes is not able to be seen. The Landscaping Sub-Committee has instructed Haywards Landscapes to investigate this area and respond with a proposal. It was noted that Auburn Council has commenced the landscaping rectification works in Precinct One South and it is evident that various upgrade works have been undertaken. It was noted that Haywards Landscape and the Landscaping Sub-Committee are working on the budget and scope of work to be undertaken in the 2009/2010 financial year. Mr Richard Heather is also rallying Auburn Council for the installation of play equipment and garden benches within Precinct One South parks in the next financial year An update on the security was provided. It was noted at the informal meeting held on 25 May 2009 Ms Leanne Kelly, Crime Prevention Officer for the Flemington Police Command addressed the meeting in relation to the security within the Community Association. It was noted by Ms Leanne Kelly that Newington is one of the lowest crime areas within their police command, crime statistics for the Newington area were tabled and discussed at that meeting. It was noted that between 1 December 2008 and 25 May 2009 there were 5 break and enters recorded by the police within Precinct 1 South Newington. It was noted that Flemington Police recommend and support the private security patrols that have been commissioned by the Community Association. It was noted that Flemington Police support and recommend a Newington Watch scheme being undertaken also.

7 6.6 MATV: It was noted that 86 percent of the properties in P1S are currently monitored back to base with Secom Security. It was noted that the Executive Committee will continue with the current security arrangements until the end of August 2009 and a detailed security proposal and budget will be prepared and put to the next General Meeting It was noted that there are no current issues with the MATV system. 7. CORRESPONDENCE: RESOLVED that correspondence be received and ratified. An dated 24 June 2009 from Mr Keith Harrap regarding his recent and ongoing inability to attend Executive Committee Meetings was tabled and discussed. It was noted that due to Mr Keith Harrap s work commitments he has had to retire from the Executive Committee. A vote of thanks was provided to Keith for his hard work and assistance on the Executive Committee throughout the past 9 months. 8. NEXT MEETING: RESOLVED that the next Executive Committee meeting of the Community Association be held on Wednesday 22 July 2009 at 6.30pm. CLOSURE: There being no further business the Chairperson declared the meeting closed at 7.54pm. CHAIRPERSON DATE