Nepean Hockey Association Inc. PO Box 563, Kingswood NSW 2747

Transcription

1 Minutes from Management Council Meeting Monday 11 April 2011 Lawson Show Room Penrith RSL Club (Tindale Street) Attendees: President Noelene Knowles Secretary Vince Pace Coaching Convenor Chris Potts Judiciary Convenor Mark Stevens Vets Convenor Patrick Hurley Emu Plains Women s Lyn Stevens Panthers Women s Andrew Burns Richmond Women s June Andreatta Uniforms Convenor Apology Senior VP / HNSW Delegate Sandra Green Archives Convenor Ian Kennedy Constitution Convenor Chris Heath Junior Convenor Sue Coulshed Reps / Publicity Convenor Roy Cladingboel Emu Plains Men s Mike Hughes Panthers Men s Kieran Knowles Rooty Hill RSL Women s Pam Nelson Rangers Men s Shannon Lane Vice President Kieran Knowles Canteen / Equip Convenor Lyn Stevens Umpires Convenor Bruce Taggart Senior Men Convenor Kieran Knowles Blaxland Women s Louise Regent Kristie Galloway Smith Misfits Women s Vanessa Stockford Penrith RSL Women s Tammy Heath Rooty Hill RSL Men s Alex Harris Life Member Jan Harrison Treasurer Mike Hughes Child Protection Convenor Melanie Drennan Indoor Convenor Jennifer O Toole Senior Women Convenor Cheryl Dollin Blaxland Men s Bruce Taggart PC Goannas Women s Chris Potts Penrith RSL Men s Roy Cladingboel Wanderers Women s Cheryl Dollin Guests: David Bradbury (MP), Tony Geange (UWS), Kylie McGlashan (UWS) Part One of the Meeting Opened: 7:36pm Hockey Centre Update Key points from the session with David, Tony & Kylie: $1m funding still available for: Upgrade of both Water & Sand Field and amenities (if sufficient funding is available) Funding has been allocated has to be allocated to UWS not NHA as UWS own the fields Letter of offer forwarded to UWS 24 March 2011 UWS Connect is responsible for the management and ongoing maintenance of the Hockey Fields, as it fits into their current responsibilities (Sporting activities, entertainment, Catering, Gym, Pools, etc) Funding submission to be lodged with Government by 15 June This will be finalised by end Sept and work will then commence. Quotations have been received Hybrid Surface. These will be confirmed prior to the commencement of the works Field upgrade will take approx. 8 weeks There is no change for the current season the fields will be upgraded in the off-season in preparation for the 2011 winter season The centre will continue to be used for multi-sports, however Hockey will receive priority use. Funding needs to be used in the year allocated ie this calendar year. nha mgmt council meeting minutes v1.0.docx Page 1 of 8

2 Redevelopment of the car park is still under discussion as the area is ear-marked for redevelopment into a Town Centre as part of the WELL Precinct Plan is to relocate the Canteen to a more central position between both fields and to also make room for works to be performed Upgraded amenities will include facilities that can be used for sale of food, meetings or sale of hockey merchandise Liquor Licence is held by UWS and is available for special events eg Grand Final Day. Not available for use on a week by week basis. Our Sincere thanks to David, Tony & Kylie for their time this evening. Meeting Opened: 8:45pm A quorum was obtained for this meeting, as 15 of 15 Club Voting Delegates were in attendance. The following motion was raised by Noelene Knowles and seconded by Vince Pace Due to the late start of this meeting, the Mgmt Council will only deal with major issues at this meeting. Motion Carried (100%). 1. Apologies Apologies were received from: John Walzak; Corrina Aiken 2. Minutes from last Management Council Meeting Motion moved by Noelene Knowles for Meeting Minutes dated 14 March 2011 to be accepted by the Council seconded by Mike Hughes. Motion carried 3. Business Arising from Previous Minutes Request that any motion that was not Carried to be marked in the Minutes as Motion Lost - Noted 4. Correspondence IN / OUT Vince Pace provided a list of correspondence received / send on behalf of the Nepean Hockey Association (both via and physical mail), and raised a motion for the correspondence to be accepted. This was seconded by Noelene Knowles. Motion Carried No business arising from the correspondence was noted 5. President s Report NIL 6. Treasurer s Report Mike Hughes presented the financials as at end February 2011 Mike Hughes raised a motion for the NHA Financial report to be accepted by the Council seconded by Patrick Hurley. Motion Carried. Business arising from the Financials: nha mgmt council meeting minutes v1.0.docx Page 2 of 8

3 6.1. Outstanding Fees from Rangers & Women s Vets have been paid st Instalment of Rego Payments have been sent out via need to be paid by 21 April so that NHA can pay HNSW 6.3. Points of note: Clubs to pay for Life Members Metro Women to continue to be registered through NHA Question of what Registration fee NHA will charge Vets and Metro. A motion was raised by Pam Nelson & Seconded by June Andreatta NHA only charge Vets and Metro Women the HNSW Fee ($87.50) for delegates voted for; 8 Delegates voted against; 1 abstained. Motion Lost A follow up motion was raised by Pam Nelson & Seconded by June Andreatta NHA to only charge Vets and Metro Women the HNSW Fee + $20 Administration fee. 14 Votes for; NIL votes against; 1 abstained. Motion Carried MH commented that NHA only receive approx. $39 per registered player (exclusive of GST) which is used to subsidise Representative teams 7. Vacant Positions Clubs to note vacant positions 8. Convenor Reports: 8.1. Canteen (Lynette Stevens) Nothing in constitution regarding the charging of fees for non-performance of Canteen Duty Motion raised by Lynette Stevens and seconded by Mike Hughes Charge a $200 file if clubs do not perform their canteen duty with 1 week or more notice; and charge $250 if clubs do not perform their canteen duty with less than 1 weeks notice. For 4; Against 9; Abstained 2. Motion Lost Clubs need to be provided with sufficient notice with regard to their canteen duty Suggestion made that perhaps clubs can pay an amount of money each season for volunteers to man the canteen instead of clubs. Original thought was $100 - $200, however the real number may be closer to $500 per season The Canteen profit report was inaccurate Lyn to update the report and provide to all participants ASAP ACTION Lyn to update the Canteen Profit Report and forward to all Mgmt Council Participants nha mgmt council meeting minutes v1.0.docx Page 3 of 8

4 Clubs to take back to their members the following options: 1. Clubs are charged a levy each season for the Canteen to be managed by volunteers who are paid for their time 2. Clubs continue to man the canteen on a roster basis with fines issued for not performance of canteen duty 3. Close the Canteen altogether Club Delegates to ensure that they come to the next meeting (9 May) with the preferred option for their club. ACTION Club Delegates to provide a view and be prepared to vote on their club s preferred Canteen option at next meeting (9 May 2011) Canteen Manager requested that each club provide their Canteen Delegate main point of contact 8.2. Coaching ACTION Clubs to provide Canteen Delegate U15s Girls no Coach is available 8.3. Reps Not enough u15s Girls have raised interest in joining the Rep Team Refund due from SWL regarding NHA inability to field a team in the competition Motion raised by Kieran Knowles and seconded by Vanessa Stockford Identify a new selection date for u15s Girls. 100% voted for Motion Carried 8.4. Judiciary Motion raised by Mark Stevens & seconded by Shannon Lane NHA to adopt the HNSW Judicial Policy. After discussion, this motion was rescinded Motion raised by June Andreatta and seconded by Vanessa Stockford In the interim, NHA Women will work off the current WDWHA Judicial policy; NHA Juniors & Men will work off the PDHA Judicial Policy, and to invite legal comment from the HNSW legal person (Rose??). For 14; Against NIL; Abstained 1. Motion Carried. ACTION Vince to send out the current versions of the WDWHA and PDHA Judicial Policies 8.5. Publicity & Promotion Hockey equipment / shop to be followed up Press & Weekender are ready to do an article on NHA Uniform nha mgmt council meeting minutes v1.0.docx Page 4 of 8

5 A sample of the proposed Reps Shirt with the new NHA Logo was shown to all participants Motion raised by Noelene Knowles and seconded by Kieran Knowles Accept the addition of the NHA logo on Rep team shirts. For 13; NIL NIL; Abstained 2. Motion Carried 8.7. Umpires Motion raised by Kieran Knowles and seconded by Chris Potts Accept the Umpires Policy as presented at the meeting as an interim policy until feedback is received. For 14; Against NIL; Abstained 1. Motion Carried 8.8. Juniors Late games for u14s (9pm start) is very late for youngsters U10s need to consider allocating points for a BYE U14s new draw issued 04 April (further updated 07 April 2011) Clubs to be reminded that the centre has a strict NO ALCOHOL POLICY to be observed at all times Current Junior rules do not permit the movement of players between the two teams in u14s from the same club. Motion raised by Mike Hughes and seconded by Shannon Lane Players are permitted to play across teams (within the same club) in the u14s competition but only to allow a maximum of 12 players in the receiving team. For 9; Against 4; Abstained 2. Motion Carried Senior Women Request received from Blaxland to move their 2 nd grade team into 3 rd grade due to a mix-up of grading. Motion raised by Kirstie Galloway Smith and seconded by Mike Hughes Blaxland 2 nd grade team be re-graded to 3 rd Grade. For 5; Against 6; Abstained 4. Motion Lost Some discussion on the definition of a Round meant to mean one week of the competition Women s match cards will be printed on cardboard for use on Saturdays Finals to be held on 3 Sept 2011 and will be a 5 team final series Request received from Rooty Hill RSL, Emu Plains, Panthers and Richmond regarding their 1 st Grade Goal Keeper playing on the field in 2 nd Grade without impacting her grading. For 14; Against NIL; Abstained 1. Motion Carried Senior Men Full Draw to be issued shortly 9. Tied Matches 9.1. This agenda item was not discussed due to timing item held-over to next meeting nha mgmt council meeting minutes v1.0.docx Page 5 of 8

6 10. Club Changes Blaxland Men & Women Amalgamation Noted and Accepted Richmond / Wanderers Amalgamation Richmond to play in Richmond shirts, Wanderers to play in Wanderers shirts For 14; Against NIL; Abstained 1. Motion Carried 11. Senior Comp Rules Motion Raised by Cheryl Dollin & seconded by Vince Pace - The 12 Player rule as outlined in s4.3.3 of the Senior Competition Rules does not come into effect until after Round 4 For: 14; Against NIL; Abstained 1. Motion Carried. 12. General Business Motion raised by Kieran Knowles and seconded by Pam Nelson NHA to provide sponsorship of Jade Close of $1600. For 10; Against NIL; Abstained 4. Motion Carried Rooty Hill RSL requested an extra key to the Centre unfortunately, there are no spare keys available The Brick wall in the dug-out has moved again ACTION Cheryl to inform UWS of Brick Wall movement for resolution It was noted that clubs were left to lock-up that did not have a key, and that players /officials left the Senior Convenor to lock up late at night alone. Request for assistance from UWS Security after the last game is noted Donate 4 Kate Armidale Hockey Player Association to consider holding a Promotion day Meeting Closed: 11:05pm Monday 9 th May April 7:30pm Central Bar Room (TBC) Penrith RSL Club nha mgmt council meeting minutes v1.0.docx Page 6 of 8

7 Listing of Decisions made this meeting (11 April 2011) Ref NIL Decisions made this meeting Details nha mgmt council meeting minutes v1.0.docx Page 7 of 8

8 Listing of Action Items from this meeting (11 April 2011) Ref Details Who By When Status 1 Lyn to update the Canteen Profit Report and forward to all Mgmt Council Participants Lyn Stevens Open 2 Club Delegates to provide a view and be prepared to vote on their club s preferred Canteen option at next meeting (9 May 2011) Club Delegates Open 3 Clubs to provide Canteen Delegate Club Delegates Open 4 Vince to send out the current versions of the WDWHA and PDHA Judicial Policies Vince Pace ASAP Done 5 Cheryl to inform UWS of Brick Wall movement for resolution Cheryl Dollin Open nha mgmt council meeting minutes v1.0.docx Page 8 of 8