Grafton Hockey Association

Transcription

1 Meeting Minutes Grafton Hockey Association Inc powered by revolutionisesport Date Type Location Wed 28 Feb :00PM Committee Meeting Grafton Hockey Association Attendees BALL, LEEANN Barton, Kerry Belinda James Beverly Thomson Cardow, Joanne Clark, Darryl Cotten, Wendy Day, Angie Day, Mary Fox, Lesley Fysh, Peter Jeff Thomas Jenkins, Suellen Karen Napper Kinnane OAM, Cheryl Joy Lisa Hunt Mel Hayes Newby, Lynette Nilon, Renee Peter Gibbons Solomon, Bernadine Taryn Duroux Trudy Shultz Wendy Cotton Yvonne Cameron Apologies Angela Hinterhozl Jane Dougherty Rick Sampson Meeting items Item #1. Apologies (raised by Lynette Newby) Rick Sampson, Jane Dougherty, Angela Hinterhozl, Item #2. Business Arising (raised by Cheryl Joy Kinnane OAM) This year the cricket finals will be held on March 24, 2018 There have been 30 'Intent to enter' forms returned. Rep uniform. Cheryl Kinnane OAM - I am extremely upset at the response to my uniform proposal at the last CC meeting, so I voiced my concerns to 2 board members. Ross Thorley offered to speak to the board regarding my experience. I am also having difficulty finding Board meeting minutes to verify uniform conversations. Cheryl feels that we should have been consulted on the shade of blue. Trudy. Kylies club were also disgusted at the way the uniforms were chosen. They feel that the uniform should have been voted on by all members. Peter Fysh has been in contact with hockey NSW and they will 99% not accept anymore blue uniforms. Kerry has an from Hockey NSW stating that all uniforms need to be the same colour throughout the men's, women's and other grades of an Association. Teams are able to were shirts or singlets as long as the players all have the same design/colours. Blue is the most common colour on uniforms, therefore no other blue uniforms will be allowed. Q.Why has the new uniform been accepted when it Accessed by Kerry Barton on 02/03/2018 at 12:08:51 Meeting Minutes Page 1 of 9

2 still has blue on it?. A. The blue is not the dominant colour and it would be financially irresponsible for the GHA to throw out all the uniforms that are maroon, blue and white. Peter Fysh thinks the biggest problem with the uniform change has been communication with its members. HNSW believes that it is the boards responsibility to choose uniforms as getting a whole association of members to agree would be impossible. Choosing the uniform for the juniors was undertaken in conjunction with the junior players. Jeff Thomas - Juniors have played in this uniform for several years and no objection has ever been raised. Peter - we are now in our 4th year of amalgamation and we need to move forward on decisions. The decision was not made with the intent of upsetting any one member. Size samples have already been ordered. Q. What is the time frame for the uniforms to be ready? A. May 4, 2018 for the first teams to go away. Consultation with the womens masters will occur when the sample sizes arrive. Everyone on the same team must have the same uniform ie: sleeves. Q. Is the uniform that is coming different to the uniform that was displayed? A. It will be slightly different cut ie: womens cut. Q. Is there a cost as yet? A. No final costing yet, as it will be a bulk order and will depend on numbers. Item #3. Acceptance of Previous Minutes (raised by Lynette Newby) Changes to January 31, 2018 Minutes required - Yvonne Cameron would like her name removed as Seconder for Men's as she did not second it. Moved, Mary Day Second, Kerry Barton Item #4. Correspondence (raised by Lynette Newby) none to report Item #5. Board Report (raised by Kerry Barton) Board Report: Kerry - idea to send out a board report in between meetings, so everybody gets a chance to read the report and comment on it at next cc meeting. Q. Does everyone think this is a good idea. Q. from floor - Was Sharyn speed asked? A. The board decided not to fill the vacant role until the next AGM. Cheryl - this would be unconditional. Peter Gibbons - the board has the right to fill positions at it s discretion. Kerry - Our constitution is outdated and should be updated in line with HNSW s expectations. Item #6. Grading Report (raised by Cheryl Joy Kinnane OAM) Grading : The grading committee received Intent to Enter: forms from 30 teams. To thus date 27/2/18 We have received 3 teams with player information, so until we receive the remaining that are outstanding the actual grading wont be done until then. Cheryl Kinnane.OAM Lyn - the grading committee needs to have reps from both men and women on board. Move - Cheryl, Second Pete Gibbons Accessed by Kerry Barton on 02/03/2018 at 12:08:51 Meeting Minutes Page 2 of 9

3 Item #7. Registrar's Report (raised by Kerry Barton) Comp registrar: Registrar report Feb 28th 2018 After a confusing start registrations appear to be taking place with very few problems. Only 2 mistakes so far which have both been fixed! Register through GHA website Please note McAuley and City Bears have their own Revolutionise portal so you should register through their website. There have been some questions regarding dual registrations. If registering with more than one club within GHA. There is a place to register a 2nd or 3rd club. If this is missed or there is a need to add it contact me registrarghahockey@gmail.com. And CC admin@graftonhockey.net.au If you have a person who has registered with another Association as their Primary association the process is the same as other returning members. Register through GHA website. Renew, their registration with HNSW will be recognized and they will only be charged for the GHA component. Club registrars are responsible for entering registered members into teams. Unless this is done names will not be printed on scorecards and I will nag you to do so. If anyone needs a refresher or is new to this please contact me registrarghahockey@gmail.com. And CC admin@graftonhockey.net.au I will be away for the first 2 weeks of competition and will do what I can before I go but any names added after 3rd April will not be printed on your cards until I return. (Unless someone is willing to learn how to do this) Any club requiring a new or another club registrar to be added contact me and I can add them but only if they have registered this year. All members from last year have been archived by HNSW in the rollover 1/2/18 except those who had some administration rights. Lyn and I have been working on the website and have been trying to get it up to date. Please be patient we are still learning. When you register you will be given a user name. You can log in through the member log in at the top by using that and setting up a password. It is possible to make some things only visible to members so you will not be able to view these without logging in. (at the moment everything is visible) You should also be able to update your own details when logged in but I had an issue with mine. If this is happens to anyone else, I can update from the back end so let me know. Remember the address that you use is how we will communicate with you through Revolutionise. If you would like your club details updated on the GHA website please let either Lyn or myself know. Some have no logo or Accessed by Kerry Barton on 02/03/2018 at 12:08:51 Meeting Minutes Page 3 of 9

4 information other than an or phone number. Bernadine Solomon has offered to help with entering results on weekends to assist Kerry. new for this position Q. was the fee of $15 for non playing officials discussed at the board? A. The $15 fee still stands for non playing officials. This year the cards will have the exact same name on them as the one that you are registered with. This is for insurance purposes. Move Kerry Barton, Second, Taryn Duroux Item #8. Inter District Competition (raised by Lynette Newby) INTER-DISTRICT HOCKEY NEWS GRAFTON/FNC After speaking to Trevor Dancer, FNC still want to try to run the competitions with both A and B grades. He has suggested maybe having 2 clubs travel over on the same day as an option and play 4 games. FNC are commencing their competition around the 7th April. Trevor was hoping to start the inter-district competition in May. Dates to be worked out when we finalise teams etc. I personally feel Grafton should try to push for both A and B grade teams to travel as it is only a total of 4 trips per season and it will make for a stronger competition. If anyone has any ideas, please put them forward so I can consult with Trevor and hopefully work out a solution. Regards Rick Sampson Discussion from floor - Most clubs are still wanting A grade only as they will struggle to field 2 teams, but if FNC insist on 2 grades than most clubs will do their best to field 2 teams. Item #9. Fixtures (raised by Kerry Barton) Fixtures Report February 28th Have looked at the calendar: Start date 7th April Grand final date 22nd September Exclusion dates: 26th may 27th May U15s Grafton O50s men (All) June long weekend 9th 11th June (All) Accessed by Kerry Barton on 02/03/2018 at 12:08:51 Meeting Minutes Page 4 of 9

5 South Grafton Cup day 8th july (men)? Not sure? Women s Masters 27th-29th July (women) Other potential disruptions: If there are some spare weekends? 4th 6th May U18 girls O35/65 Men 11th 13th May U 18 Boys 22nd 24th June U15 boys, O40/45 Men 6th 8th July U13 Girls 12th 15th July U13 Boys York Cup & Kim Small Shield U11s? not sure of date usually last weekend of July school hols April and July School holidays Allowing for exclusion dates (only) both Men and Women have 19 available weekends for 2018 competition. Grade scenarios No of teams Rounds Matches per team Byes No of weeks 10 teams Teams teams Teams Teams Teams Teams Interdistrict challenge Women 4 Teams This should be the case for both mens and womens except for Premier league? Unsure of what is required by men re Premier League Rounds??? Note: Women s first grade. We are currently in discussions with Coffs regarding some changes and appear to be mostly on the Accessed by Kerry Barton on 02/03/2018 at 12:08:51 Meeting Minutes Page 5 of 9

6 same page. A meeting was held with representatives from GHA women s first grade teams on Monday night to discuss dates and any issues or suggestions. We will come up with a set of rules for both associations to agree to. In keeping with views expressed at the planning meeting the competition will be held earlier and closer together than last year. It will also include a local round. Proposed dates for the 4 intersistrict matches at present are 28th April, 12th May, 19th may, 2nd June. We have left out the weekends of the U18s and U15s as they may present some problems with team numbers. All teams will only have to travel twice. This is still a work in progress and we will keep those clubs concerned posted. Moved Kerry Barton Mary Day Item #10. Representative (raised by Lynette Newby) Representative No report given. Daryl - there will be 2 trial weekend for games and 5-6 training sessions. Item #11. Masters (raised by Cheryl Joy Kinnane OAM) Masters Men's - Peter Gibbons, attend the Men's masters AGM in Sydney and has nominated in the over 35 s and 65 s, Armidale also nominated for these games. The over 55 s travel to Tamworth in 3 weeks with 28 players. Not enough members at this stage for over 65 team and the 50 s are going to Parks and have started training. The 40 & 45 s have yet to start training. No tournaments in Grafton this year. Women s - We have had a good response from last months meeting seeking players who haven't paid their $100 deposit.(23) In saying that 12 are still outstanding(to date) Over all 67 players have nominated.ranging all age groups with perhaps over 50 having the most so far. 2 coaches, 3 managers and 2 umpires have nominated. The accommodation and travel have both been done. Accessed by Kerry Barton on 02/03/2018 at 12:08:51 Meeting Minutes Page 6 of 9

7 At this stage there hasn't been a dinner theme set but that will come later.this will be held on the Saturday night. The AGM is Friday night time and venue to be advised. The closing off day for players nominations will be Saturday April 7.The names will be up on notice board. Please check this notice to see if your name is there or has been accidently missed. The costing's will be done as soon as all relevant information comes forthwith. The player nomination for Navy, Bottle Green, or maroon jumpers must be into me by 22 April. Orders with HNSWWM close 30th April. Yes its early but the are now made in China. When you order please say if you want a Ladies cut or rugby style and order a size larger that what you normally take.the cost is $80 and is to be paid as soon as you can to Karen Napper. Cheryl Kinnane OAM Women's Masters Coordinator. Move, Cheryl Kinnane OAM, Second, Lisa Hunt Item #12. Match Officials (raised by Lynette Newby) Match officials We cannot set the fees yet until we know how may teams are in each grade. Umpire forms need to be in by March 30. There are no rule changes. All umpires need to be financial members. Move Lyn, Second, Yvonne Cameron Item #13. Juniors (raised by Darryl Clark) Junior Committee Report February 2018 Meeting held 19th February. All clubs now in attendance which is great. By-laws discussed and approved by all at meeting. To be distributed and voted on as soon as possible. We now have a junior committee address. It is juniorgha@gmail.com Please talk to your club s junior representative first, but if you have any concerns regarding the junior competition please feel free to send an to the committee. Don t forget to out junior sign on day 17th of March from 9-11 at the hockey fields. Daily Examiner hockey will start 8th of March, we would love to see some of our hockey community down at the fields from 4pm to support our junior hockey players and create a positive atmosphere for any new families to our community. Accessed by Kerry Barton on 02/03/2018 at 12:08:51 Meeting Minutes Page 7 of 9

8 We as a committee have also made the decision that we will not be granting any playing exemptions for the junior competition until we meet the Monday after our final sign on day. We would like all clubs to have their teams in by this this date (19th March) Our first competition days will be 11 s, 13 s and 16 s boys Thursday 5th April. 7 s, 9 s boys and Mods, Div 3, 2 and 1 girls Saturday 7th April. Hockey NSW now has an Acceptance of Risk Form that must be signed for all players under the age of 15 who are playing in any senior competition. Please ensure that all team managers they must have these. Move Daryl Clark, Second, Peter Gibbons Associated files 1. JUNIORS bye laws DRAFT 2018 revised pdf Download: Item #14. Publicity (raised by Lynette Newby) There is no publicity report as yet as the position is still vacant. Angie Day has offered to fill this position for the 2018 season...thanks Angie! Item #15. General Business (raised by Lynette Newby) General Business We need to decide on our method of draws for semi finals and finals. Shoot outs or strokes? Please take back to clubs to discuss. Club forms are required asap, please also add your 2 judiciary members. Clubs who haven t returned forms are - Sailors Eagles, GPS, Southies, McAuley, Barbarians, Royals, Old Stars, & Demons. Bylaws - has been sent out to every member that was registered last year. Short discussion by Kerry explaining the changes to the bylaws. Q. Cheryl Kinnane OAM has requested that the font size in s be increased, as she is finding it difficult to read some of them. Kylies went for a blood drive to Coffs Harbour in memory of Holly and we hope to have another one in May. All clubs are welcome to tag along. Kerry - Score cards have been changed slightly with the red card event section removed as this goes onto another card anyway. The card will still be recorded on card however. Injuries - will now be a tick box/circle this type of reporting. This will neaten up the wording around injuries. Sheryl - there is also a concussion app which is a really good thing to have for players with possible head injury. App is called First Responders Some of the signs are falling down. This is a board responsibility, please to board. Angie Day has offered to do the Publicity Officer position. Seconded - everyone We need a man on the fixtures committee, please go back to your clubs and ask if anyone is willing to fill this position. It is not a big job! Accessed by Kerry Barton on 02/03/2018 at 12:08:51 Meeting Minutes Page 8 of 9

9 Item #16. Next meeting (raised by Lynette Newby) Next meeting March 28, pm Accessed by Kerry Barton on 02/03/2018 at 12:08:51 Meeting Minutes Page 9 of 9