Best practice with OJS a partial view

Transcription

1 Best practice with OJS a partial view Kevin Ashley & Alex Ball Digital Curation Centre Kevin.ashley@ed.ac.uk a.ball@ukoln.ac.uk Reusable with attribution: CC-BY The DCC is supported by Jisc DCC unerstuetzt von JISC

2 Some topics Article layout and presentation Workflows and responsibilities Citability and DOIs Licences Formats Acquiring an ISSN Preservation who, what, where? Kevin Ashley & Alex Ball Repofringe CC-BY 2

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4 Earlier version of IJDC article title page Kevin Ashley & Alex Ball Repofringe CC-BY 4

5 Newer version of IJDC article title page Kevin Ashley & Alex Ball Repofringe CC-BY 5

6 Newer version of IJDC article header Kevin Ashley & Alex Ball Repofringe CC-BY 6

7 Principles of layout Articles separated from context Must function completely in standalone context be citable show provenance show licence Provide information & functionality from TOC also Kevin Ashley & Alex Ball Repofringe CC-BY 7

8 Workflows, responsibilities IJDC has an editor-in-chief, an associate editor, a production editor, a copy editor, an editorial board, reviewers and technical support Some of those roles have sometimes been merged in one person Some are not just for IJDC We have not used OJS submission system well (or at all!) Kevin Ashley & Alex Ball Repofringe CC-BY 8

9 Typical workflow (1) Article ed to associate editor (via functional address: Consultation with editor or others re acceptability, reviewers to and from reviewers Decision accept, reject, accept with mandatory change to author with article, reviews, editorial observations Revised article received Repeat review process if necessary Kevin Ashley & Alex Ball Repofringe CC-BY 9

10 Typical workflow (2) Copy-editing Check references for missing DOIs Conversion to PDF with pagination, issue information, DOI; adding metadata to OJS Publication Registration of DOIs Promotion Kevin Ashley & Alex Ball Repofringe CC-BY 10

11 Getting an ISSN See for guidance UK issuer is BL Complete the form; submit; wait 10 days Done it s free If you are moving from print to digital or hybrid see the guidelines. ISSN is format-specific Kevin Ashley & Alex Ball Repofringe CC-BY 11

12 Licences Your choice re open, closed, mandatory or not Be explicit regardless: In instructions for authors On the journal site In each article Give thought to accompanying code, data, methods Different licence frameworks apply Kevin Ashley & Alex Ball Repofringe CC-BY 12

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14 Article format PDF had simpler workflow than HTML from ed documents Ease for offline reading, printing Closer to traditional print model Advantage or disadvantage? Choice will be driven by your authors and journal requirements Kevin Ashley & Alex Ball Repofringe CC-BY 14

15 Citability, DOIs URLs don t last other actionable IDs desirable DOIs, Arks, Handles all have pros and cons Our experience is with DOIs Whatever you choose you must ensure permanence of the article Kevin Ashley & Alex Ball Repofringe CC-BY 15

16 DOIs the process Export latest issue using CrossRef XML Export Plugin (Check DOIs point to the right URLs!) Upload XML file to CrossRef Kevin Ashley & Alex Ball Repofringe CC-BY 16

17 DOIs responsibilities Publishers must register DOIs for all journal articles published (optional for editorials, reviews, books, reports, etc.) include DOIs in article reference lists wherever available keep metadata (especially URLs) up to date for all their DOIs Kevin Ashley & Alex Ball Repofringe CC-BY 17

18 Moving your journal Back up system files (classes, controllers, js, css, templates ) Back up /files directory (with all the PDFs in) Back up the database (see config.inc.php) Restore the above on the new installation Test! Switch DNS to new installation Kevin Ashley & Alex Ball Repofringe CC-BY 18

19 Preservation who? Does web archiving = journal preservation? IA, LoC, BL are all archiving the site Kevin Ashley & Alex Ball Repofringe CC-BY 19

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21 Preservation who? Does web archiving = journal preservation? IA, LoC, BL are all archiving the site But let s look at thekeepers.org Kevin Ashley & Alex Ball Repofringe CC-BY 21

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24 Keepers Registry Allows for archives to declare preservation intent for a journal Deposit libraries, collaborative agencies major players Libraries can be complex; web preservation and journal preservation don t talk Kevin Ashley & Alex Ball Repofringe CC-BY 24

25 Combining OJS & a repository Work by Rory McNicholl & others at ULCC, SAS: Kevin Ashley & Alex Ball Repofringe CC-BY 25

26 SAS open journals work OJS uses Sword to deposit article in repository Plugin modified to record deposition in OJS database Templates modified to retrieve article from repository Doesn t solve preservation but simplifies it Kevin Ashley & Alex Ball Repofringe CC-BY 26

27 Preservation - thoughts PDF & HTML both present preservation challenges Think about where you want responsibility to lie & how it is declared For PDF using PDF/A will simplify future problem Kevin Ashley & Alex Ball Repofringe CC-BY 27

28 Preservation the real concerns Your goal is to enable scholarly communication now and in the future Persistent of identity and resolution is key Persistence of content is a smaller problem Kevin Ashley & Alex Ball Repofringe CC-BY 28