2013 SEC TENNIS CHAMPIONSHIP

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2 Coaches, Administrators, and Media Relations Directors: The University of Mississippi is pleased to host the 2013 SEC Men s Tennis Championship! The material provided is to familiarize you and your team with our facilities and event operations. Please be sure to submit the following before their specified deadline: Travel Information Form, Credential Request Form, and Team Roster Form. We hope that you find your visit to Oxford enjoyable. If you have any questions, please contact me directly. Sincerely, Brian Russell Event Management/Tournament Director Table of Contents Contact Information Championship Personnel Contacts...3 Schedule of Events Schedule of Events SEC Tournament Bracket...7 Pre-Game Warm-Up...8 Tournament Information Key Deadlines...8 Awards...9 Banners/Team Signage...9 Championship Committee...9 Coaching...9 Credentials...9 Defaults...10 Format...10 Hospitality...10 Inclement Weather...10 Lineups...10 Locker Rooms...10 Match Times...10 Media Relations...11 Merchandise...12 Officials...12 Parking...12 Penalties...13 Practice Courts...13 Protests...13 Rest Periods/Medical Timeouts...13 Sports Medicine...14 Stringing Services...15 Team Introductions...15 Team Video...15 Tennis Balls...15 Ticket Information...15 Uniform and Logos...15 Appendix Hotel Information...A,16-17 Map: Parking/Shuttle...B,18-19 Policies and Procedures...C,20 Travel/Contact Information...D,21 Credential Request...E,22 Team Roster...F,23 Ole Miss Page 2

3 CHAMPIONSHIP PERSONNEL SEC Administrative Representative Event Management/Tournament Director Will Lawler Brian Russell Office: Office: Cell: Cell: SEC Media Relations Representatives Exec. Assoc. AD/SWA Tammy Wilson Lynnette Johnson Office: *3036 Office: Cell: Cell: Media Relations Contact Athletics Ticket Office Contact Kim Ling Wesley Owen Office: Office: Cell: Cell: Ole Miss Athletic Trainer(s) Ben Angle, ATC, Graduate Assistant Heather Landry Shirley, MA, ATC, NCTMB Office: Office: Cell: Cell: OLE MISS COACHING STAFF Billy Chadwick Head Coach Toby Hansson Associate Head Coach Office: Office: Cell: Cell: Head Official Anthony Montero Cell: REFEREES Deputy Official Richard Rogers Cell: Ole Miss Page 3

4 SCHEDULE OF EVENTS All Times Central Monday, April 15 10:00am Coaches/Administrators Conference Call Tuesday, April 16 Team Practice Courts 5,6,2 Courts 1,3,4 Courts 7,8,9 9:00am-11:00am :00am-1:00pm :00pm-3:00pm :00pm-5:00pm :00pm-7:00pm :00pm-9:00pm :00pm-11:00pm *Teams will choose practice times in the order listed based on the following seed number- 12, 13, 5, 6, 7, 8, 9, 10, 11, 12, 1, 2, 3, 4. **In the event of inclement weather all teams will have one hour in the Gillom Sports Center indoor facility. Gillom Center- 3 INDOOR Courts/1 Hour 9:00am- 10:00am- 11:00am- 12:00pm- 1:00pm- 2:00pm- 3:00pm- 4:00pm- 5:00pm- 6:00pm- 7:00pm- 8:00pm- 9:00pm- Ole Miss Page 4

5 Wednesday, April 17 9:00am Complex Opens- Team Practices Begin 12:00pm Gates Open 1:00pm Match #1 Team Practice Courts 5,6,2 Courts 1,3,4 Courts 7,8,9 9:00am-11:00am :00am-1:00pm Warm-up Warm-up 4 1:00pm-3:00pm Match #1 Match #1 5 3:00pm-5:00pm Match #1 Match #1 6 5:00pm-7:00pm :00pm-9:00pm :00pm-11:00pm GillomCenter- 3 INDOOR Courts 7:00am Complex Opens- Team Practices Begin 12:00pm Gates Open 1:00pm Match #1 7:00am- 8:30am- 10:00am- 11:30am- Warm-up 1:00pm- Match #1 5:00pm- 6:30pm- 8:00pm- 9:30pm- *Practice times following match #1 will resume upon its completion **Teams will have 1.5 courts for 1.5 hours Thursday, April 18 7:00am Complex Opens, Courts Available for Match #2 8:00am Gates Open 9:00am Match #2 12:00pm Match #3 3:00pm Match #4 6:00pm Match #5 Team Practice 9:00am-10:30am 1 12:00pm-1:30pm 2 3:00pm-4:30pm 3 6:00pm-7:30pm 4 Ole Miss Page 5

6 Friday, April 19 7:00am Complex Opens, Courts Available for Match #6 8:00am Gates Open 9:00am Match #6 12:00pm Match #7 3:00pm Match #8 6:00pm Match #9 Saturday, April 20 8:00am Complex Opens, Courts Available for Match #10 9:00am Gates Open 10:00am Match #10 2:00pm Match #11 Sunday, April 21 11:00am Complex Opens, Courts Available for Match #12 12:00pm Gates Open 1:00pm SEC Championship Match Ole Miss Page 6

7 BRACKET Ole Miss Page 7

8 WARM-UP INFORMATION For the first matches of each day, the warm-up will take place on the match courts. Each team will have three courts for warm-up. Courts will be available 90 minutes prior to the scheduled match times. For all of the rest of the matches on Thursday and Friday each team will have 1.5 courts 90 minutes prior to their scheduled match time. 12:00pm: warm-up courts available 10:30am 3:00pm: warm-up courts available 1:30pm 6:00pm: warm-up courts available 4:30pm For the second match on Saturday each team will have 1.5 courts 90 minutes prior to their scheduled match time. It is a 2:00pm match so the warm-up courts will be available at Palmer/Salloum Tennis Center starting at 12:30 PM. For the championship match on Sunday, the facility will open at 11:00am and warm-up will take place on the match courts. Players will have a minimum of 20 minutes to warm-up when changing playing surfaces. The referee is the timekeeper. KEY DEADLINES Tuesday, April 2, 2013 (TWO WEEKS PRIOR) All forms are due two weeks prior to the event. Please send to Brian Russell via at br@olemiss.edu or by fax at See appendix. Travel Information Form Credential Request Form Team Roster Form Monday, April 15, 2013 Deadline for submitting lineups to the Conference office is 1 p.m. eastern/ noon central. Deadline for protesting lineups to the Conference office is 7 p.m. eastern / 6 p.m. central. Ole Miss Page 8

9 AWARDS There will be a 10-minute break after the championship match concludes and before the awards ceremony begins. The team runner-up will be verbally recognized, with presentations to the alltournament team, most valuable player, and winning team. The following procedures shall be used to determine the all-tournament team and most valuable player. 1. All-Tournament Team - After each semifinal match, the losing head coach will submit one player from his own team for consideration onto the all-tournament team. Two players will be submitted from the championship runner-up, and two players will be submitted from the championship team. The all-tournament team will have no more (or less) than six players, including the most valuable player. 2. Most Valuable Player - The MVP will be chosen by the championship winning coach and must be one of the two players he submits for consideration onto the all-tournament team. BANNERS/TEAM SIGNAGE No banners or team signs other than those approved by the SEC may be posted at the tournament. CHAMPIONSHIP COMMITTEE The rules for the regular season will be strictly enforced during the course of the championship. The championship committee shall be comprised of three coaches on the opposite side of the bracket from the match at issue. The three coaches will be chosen by the reverse order of seed. COACHING Coaches must follow Intercollegiate Tennis Association (ITA) procedures. Coaching shall be allowed during the 20 seconds between points and during the 90 second change of sides. Conversation with the players must not impede the continuous-play rule. CREDENTIALS Each team will be allowed a maximum of fifteen (15) passes for the official traveling party. Please submit the Credential Request Form to Brian Russell by at br@olemiss.edu or fax to before 12:00pm, Tuesday, April 2. The number of credentials includes the eight athletes that are participating. All credentials must be worn to gain access to the facility upon arrival each day. Credentials will be distributed upon arrival to the venue. Ole Miss Page 9

10 DEFAULTS All matches will be scheduled at definite times. Players must check in at the championship desk 15 minutes prior to the scheduled match time. Defaults will be called 15 minutes after match time. Any player who acts in any way that is not in the best interest of the game also may be defaulted. Additionally, misconduct by a coach will result in a first warning. Second misconduct will result in a point against the player on the court in which it occurred and further misconduct will warrant removal from the match. This decision will be made by the head referee. FORMAT The championship consists of a single-elimination tournament of six singles and three doubles. Once a team clinches the match, all play stops immediately for matches in progress. There will be no consolation matches. Singles and doubles champions shall not be named. HOSPITALITY The coaches/player/media hospitality area will be located inside the Palmer/Salloum Tennis Center. Officials hospitality and locker rooms will be under the east pavilion in the Ole Miss Women s Tennis team/locker room. Water, sports drinks, and snacks will be available throughout the tournament. INCLEMENT WEATHER In the event of inclement weather, the championship committee has the authority to determine when to stop play outside. The ITA guidelines will be used. If a suspension occurs, the ITA rules shall be followed for the continuation of the match. If matches have to be moved inside they will take place at the Gillom Sports Center and there will be limited to no practice time available. LINEUPS The policies and procedures set forth in the SEC Commissioner s regulations apply during the SEC tournament. In the event of a line-up protest prior to the start of the championship, all coaches not directly involved shall participate on a teleconference in order to discuss and vote on protests. Once the tournament begins, the only line-up changes permitted will be due to inability to play. LOCKER ROOMS Locker rooms will be available 1.5 hours prior to each match for the teams participating in that particular match. Each team will have no more than 1 hour and 20 minutes to vacate their locker rooms following the start of each match. MATCH TIMES If necessary, the doubles competition may be staggered in order to maintain the match schedule. If inclement weather is predicted, the match times may be adjusted accordingly. If matches must be moved indoors, the higher seed will be given preference. The host team will be assigned preferred times. Ole Miss Page 10

11 MEDIA RELATIONS Each participating institution s media relations director is asked to the following materials to the Ole Miss Media Relations staff by March 22. Please send materials to Kim Ling at kling@olemiss.edu. 1. A word roster 2. Team Photo/Cutline 3. Quick Facts Media guides and notes may be shipped to: Ole Miss Athletics Media Relations Attn: Kim Ling 908 All-American Drive University, MS *(notes may also be ed to kling@olemiss.edu and we will print copies) Brackets and results: Results will be available at all times in the press area and will be duplicated throughout the day for distribution to the media. Results will also be placed on the internet. Credentials: Media wishing to cover the SEC Tournament should their request to kling@olemiss.edu. All requests should be made as early as possible. Press Areas: Space for media will be above the men s tennis building. This will be for game personnel and media relations contacts. Team media relations contacts can print items and make copies by providing it on a jump drive or to Ole Miss personnel. Photo Areas: Credentialed photographers are permitted to shoot from the pavilions and on court next to the umpire chairs. Photographers are not permitted in between the courts. Livestats: Livestats for all matches will be available on OleMissSports.com and SECDigitalNetwork.com. Live Blog: There will be a live blog during all the matches. Ole Miss Media Relations Department: If requested, coaches and student-athletes shall be made available to media for interviews following a 10- minute cooling-off period post match. Ole Miss Page 11

12 MERCHANDISE SEC merchandise will be available in the souvenir shop located on the east pavilion of the Palmer/Salloum Tennis Center. Participant t-shirts provided by the SEC will be distributed at the coaches meeting per SEC distribution numbers in the On-Campus Championship Hosting Manual. OFFICIALS The head referee duties include: A. Ensuring that the championship is conducted according to the rules of the USTA with modifications by the SEC, NCAA and ITA. B. Ruling on defaults with regard to tardiness or improper conduct (with approval of the championship committee). C. Assigning umpires to each match. D. Enforcing the USTA point-penalty system. E. Assisting in scheduling of matches, including decisions concerning inclement weather or darkness. F. Rendering decisions necessary to ensure the proper conduct and operation of the championship PARKING Team vans will be able to park in the smaller reserved lot just off Rebel Drive at the west end of the courts. Visitors to the Ole Miss campus will be allowed to park in the Magnolia Drive parking lot at a first come first serve basis Wednesday-Friday. Once this lot is full all visitors must follow the Department of Parking & Transportation policies. Visitors to the Ole Miss campus are required to display a Visitors Day Pass Monday-Friday during the hours of 7am and 9pm if they do not want to receive a citation. These passes are $3.00 a day and can be picked up at the Department of Parking & Transportation located in Lester Hall. (Only checks or cash will be accepted.) Saturday-Sunday parking is open. Guests who do not want to purchase a Visitor Pass may park for free at the Jackson Avenue Center and ride the Express Brown Route directly to the Palmer/Salloum Tennis Center. Buses run Monday-Wednesday, 7:00am-6:15pm and Thursday-Friday, 7:00am to 9:15pm. For more information please go to and select O.U.T. Shuttle Brown Route. Without a guest parking pass, university ticket writers have no independent way to discern a vehicle with no parking permit is that of a visitor and not of someone affiliated with the University who has failed to register their vehicle. This helps us in the event we need to contact you about a situation related to your vehicle while it is parked on campus [i.e., gas leak, vehicular accident, etc.]. This will also afford us the opportunity to give to our visitors other helpful information that will make their campus visit pleasant and enjoyable. Visitors on campus are expected to comply with all basic traffic and parking regulations [i.e., fire hydrants, crosswalks, handicap parking, speed limit, etc.]. Ole Miss Page 12

13 PENALTIES The Southeastern Conference is seriously concerned about the conduct of participants at championship events. Each coach should make his/her student-athletes aware of the penalties for misconduct, which are listed in the regular-season section of the SEC men s tennis regulations. It is mandatory that the chair umpire and/or the championship referee enforce the ITA point-penalty system in the event there is a delay in play or unsportsmanlike conduct. The decision to disqualify a student-athlete for conduct and/or tardiness should be made by the championship referee with the approval of the championship committee, which always remains the ultimate authority on all such championship issues and policies. PRACTICE COURTS Teams are able to start practicing at Ole Miss on Tuesday, April 16, Teams must contact Brian Russell at or by at br@olemiss.edu to schedule their practice times for off-site courts on Tuesday, Wednesday, Thursday, and Friday. Please also read the section on warm-ups as it relates to practice times on Wednesday and Thursday. Off site courts will be available at the on-campus Turner Center, University, MS from 12pm-7pm. PROTESTS Protests relating to matters that develop during the conduct of a match shall be made to the head referee. Other than interpretation of ITA rules, the head referee shall confer with the championship committee before a decision is made. REST PERIODS/MEDICAL TIMEOUTS Rest periods and media timeouts will be taken in accordance with current ITA regulations. Ole Miss Page 13

14 SPORTS MEDICINE All visiting teams will be supplied with water, Gatorade, cups, towels, ice, ice bags, and biohazard/first aid supplies at court side during competition matches. A satellite athletic training room will be set-up within the Tennis Center and will be available for use one hour prior to all practices and two hours prior to all competition matches. Therapeutic modalities, including, heat packs, ice, electrical stimulation and ultrasound will be available upon request. Arrangements for treatments are encouraged to be made prior to your team s arrival. Please note that if a certified athletic trainer is not traveling with your team, sufficient supplies and a written prescription (i.e. letter from certified athletic trainer) for the use of any modalities must accompany the athletes. Any other special requests should be made by the visiting team's athletic trainer to Ben Angle or Heather Landry Shirley. A Certified Athletic Trainer (ATC) will be present at all competition matches, as well as all team practices. Team physicians will be on call during the tournament. If you have any other questions, please visit our athletic training web page or contact Ben Angle or Heather Landry Shirley directly. **Important Contact Numbers: Athletic Training Information: Starnes Athletic Training Room Ben Angle, ATC Heather Landry Shirley, MA, ATC, NCTMB Emergency Numbers: Emergency 911 Campus Switchboard Campus Police (non-emergency) Baptist Memorial Hospital Pharmacies: Chaney's Pharmacy Bramlett Boulevard Oxford, MS Walgreen's University Avenue Oxford, MS Wal-Mart Pharmacy Jackson Avenue West Oxford, MS Ole Miss Page 14

15 STRINGING SERVICES Charlie Cook will be available throughout the tournament to string rackets for $15. He can be contacted at or by at TEAM INTRODUCTIONS For the first match only, each day, and the championship match, teams will lineup on court one five minutes prior to the start of the match for the playing of the National Anthem. Introduction of players will take place during warm-ups for doubles and singles. TEAM VIDEO Team video cameras will be allowed for teams competing in each scheduled match. Cameras must be hung from the top of the fence. No tri-pods or other arrangements will be accepted. TENNIS BALLS The procedure for ball changes and the brand of ball used throughout the SEC Championship will be the same as the NCAA Tournament. Admission is free. TICKET INFORMATION UNIFORM AND LOGOS All competitors must wear exclusively the official uniform of their institution in competition, warm-up for competition and during the awards ceremonies. The uniforms must identify the institution either by name or school colors. In addition, all NCAA policies regarding commercial logos on uniforms and equipment shall be followed. Matches will not be delayed to conform to this policy. Ole Miss Page 15

16 Appendix A HOTEL INFORMATION Hampton Inn 110 Heritage Drive Telephone: Fax number Cell number Contact person: Mary Grace From Hotel to Stadium: Take right out of parking lot Return to Hwy 6 East toward Tupelo-left at intersection Exit Coliseum Drive Turn left Inn at Ole Miss Gertrude Ford Blvd Telephone: Fax number: Contact person: Laine Dillingham From Hotel to Stadium: Take right out of parking lot Return to round-a-bout and enter Hwy 6 West Exit Coliseum Drive Turn right Holiday Inn Express 112 Heritage Dr. Telephone: Fax number: Contact person: Paige Pugh From Hotel to Stadium: Take right out of parking lot Return to Hwy 6 East toward Tupelo-left at intersection Exit Coliseum Drive Turn left Ole Miss Page 16

17 Hampton Inn East- Conference Center 103 Ed Perry Blvd Telephone: Fax number Cell number Contact person: Gina Rounsaville From Hotel to Stadium: Take right out of parking lot Left onto Sisk Avenue Left onto Hwy 7 South Exit right onto Hwy 6 West toward Batesville Exit Coliseum Drive Turn right Ole Miss Page 17

18 Appendix B MAP: PARKING Ole Miss Page 18

19 EXPRESS BROWN ROUTE SHUTTLE Ole Miss Page 19

20 Appendix C POLICIES AND PROCEDURES NO TOBACCO Per Ole Miss Athletic, the use of tobacco-related products is not permitted within the Palmer/Salloum Tennis Center. This includes players, coaches, support personnel, game personnel, and fans. This policy will be strictly enforced. PROHIBITED ITEMS Prohibited items must be returned to the owner s car or discarded. Any unlawful items are subject to confiscation, and the person in possession of such items is subject to arrest. The following items are NOT permitted in the Palmer/Salloum Tennis Center: alcoholic beverages, backpacks or any bag larger than 12 x12 x12, drugs, beach balls, bikes, skates, roller blades, skateboards, explosives, weapons, glass, ice chest, pets (with exception of service animals used by disabled guests, must have correct identification), personal heaters, stadium seats with armrests and/or over 16 inches wide, umbrellas, video cameras, noisemakers of any type (i.e. bells, horns, whistles, etc.), sticks, banners or signs larger than 8 x11 or banners with objectionable material. Threatening and inconsiderate behavior, profane and abusive language, smoking in prohibited areas, and drunkenness will not be tolerated and can result in ejection from the stadium and/or arrest. NCAA policy prevents fans from entering the field of play. Ole Miss Page 20

21 Appendix D TRAVEL INFORMATION Institution: CONTACT PRIOR TO ARRIVAL: Name: Title: Cell Phone: TRANSPORTATION: Arrival Date: Approx. Time of Arrival: Number of Vehicles on Campus: Cars: Vans: Buses: OFFICIAL TRAVEL PARTY: **Head Coach: Cell Phone: ACCOMMODATIONS: Hotel: **Asst. Coach: Cell Phone: **Athletic Trainer: Cell Phone: **SID: Cell Phone: **Administrator: Cell Phone: Ole Miss Page 21

22 Please submit this form via or by fax to Brian Russell by Tuesday, April 2, or Fax: Appendix E CREDENTIAL REQUEST FORM Institution: Name: Type of Credential: 1. Athlete 2. Athlete 3. Athlete 4. Athlete 5. Athlete 6. Athlete 7. Athlete 8. Athlete 9. Coach 10. Coach 11. Sports Medicine 12. Administrator 13. SID Ole Miss Page 22

23 Please submit this form via or by fax to Brian Russell by Tuesday, April 2, or Fax: Appendix F TEAM ROSTER This is an information sheet for the announcer of the tournament. Teams are limited to 8 players for the SEC Tournament. Institution: Name: Pronunciation: Hometown: Year: Assistant Coach: Assistant Coach: Ole Miss Page 23

24 Head Coach: Please submit this form via or by fax to Brian Russell by Tuesday, April 2, or Fax: Ole Miss Page 24