CHAMPIONSHIP PERSONNEL SPORTS MEDICINE STAFF OLE MISS COACHING STAFF REFEREE
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2 CHAMPIONSHIP PERSONNEL Tournament Manager Deputy AD/SWA Kevin Blank Lynnette Johnson Office: Office: Cell: Cell: Media Relations Contact Athletics Ticket Office Contact Kim Ling Wesley Owen Office: Office: Cell: Cell: SPORTS MEDICINE STAFF Primary Contact Secondary Contact Caitlyn Chenevert, ATC Heather Shirley, PhD, ATC Office: Office: Cell: Cell: OLE MISS COACHING STAFF Mark Beyers - Head Coach Grant Roberts- Assistant Coach Office: Office: Cell: Cell: Head Official: Dale Williams REFEREE 2018 NCAA Women s Tennis 1
3 SCHEDULE OF EVENTS Palmer-Salloum Tennis Center Galtney Courts Thursday, May 10 th 9:00 am 5:30 pm: Teams can reserve practice times. Team photo in front of NCAA banner to be taken before team practice. Please call Kevin Blank at or him at to schedule your time. Practice times will be set up in blocks of 2 hours We will offer 4 competition courts to each team if 2 teams choose same time Practice during inclement weather will be inside the Indoor Tennis Center and starting at 8:00am-5:00pm 1 ½ hour slots. 6:00 pm: Mandatory Head Coaches Meeting at Palmer-Salloum Tennis Center. Friday, May 11 th MATCH SCHEDULE Noon Match One: Syracuse vs. Wichita State 3:00 p.m. Match Two: (5) Ole Miss vs. Missouri State Saturday, May 12 th Championship Match: 2:00 p.m NCAA Women s Tennis 2
4 WARM-UP INFORMATION For the first matches of each day, the warm-up will take place on the match courts. Each team will have three courts for warm-up. Courts will be available 90 minutes prior to the scheduled match times. For the championship match on Saturday, the facility will open at 12:00pm and warm-up will take place on the match courts. LODGING Seven double rooms have been reserved for each team at the hotel listed below. Each institution is responsible for contacting the hotel to which it has been assigned no later than Monday, May 4 th to confirm the reservations and provide the hotel with a rooming list. If a team prefers to stay at another hotel, it must obtain written release from the 7 guaranteed rooms from the hotel manager or utilize the rooms for persons accompanying the official traveling party. Institutions must notify the tournament manager prior to making relocation arrangements. If an institution fails to make satisfactory arrangements with the hotel for use of the reserved rooms, full charges for these rooms will be billed to the institution. Each participating institution is responsible for making its own arrangement for meeting rooms, meals and other functions. Each participating institution should contact the hotel to provide estimated time of arrival, make check-in arrangements and confirm services to be provided to the team. Marriott TownePlace Suites Missouri State 105 Ed Perry Boulevard Telephone: Hampton Inn West Wichita State 110 Heritage Drive Telephone: Hampton Inn Conference Center - Syracuse 103 Ed Perry Boulevard Telephone: NCAA Women s Tennis 3
5 TICKET INFORMATION Single Day admission $7.00 Weekend pass: $10.00 Student Day admission: $3.00 or $6.00 Weekend No reduced ticket prices or complimentary tickets will be provided. Teams will be billed for tickets. HOSPITALITY A hospitality area will be available for student-athletes, coaches, administrators and members of the official travel party. It will include fruit, bagels, granola bars, cold drinks, etc. and will be located at the Palmer-Salloum Tennis Center. CITY OF OXFORD/MEALS Participating institutions are responsible for their own meal arrangements and expenses. Ole Miss will be hosting graduation the weekend of the Regional. Please refer to the City of Oxford link and the Tourism link for local restaurants available while in our city. We have plenty of options but it will be a very busy weekend so you may need to organize your team meal options in advance. City of Oxford website: Tourism website: and the Campus Map: INCLEMENT WEATHER In the event of inclement weather, the championship committee (NCAA Representative, Head Referee) has the authority to determine when to stop play outside. The ITA guidelines will be used with the following exception: the ITA definition of inclement weather may not be used as the sole reason for stopping play outside. If a suspension occurs, the ITA rules shall be followed for the continuation of the match. If matches have to be moved inside they will take place at the Indoor Tennis Center and there will be limited to practice times available. STRINGING SERVICES Charlie Cook will be available throughout the tournament to string rackets for $20. He can be contacted at or by at cgcook@olemiss.edu. CREDENTIALS The host institution is responsible for distributing credentials to bona fide working personnel, including media representatives and officials. Credentials are to be provided to all competitors, as well as their coaches, trainers, managers and other officials and necessary personnel. For the team portion of the 2018 championships, credentials will be provided for the 13 members (nine student-athletes and four non-athletes) of the official travel party. Each coach must verify those who will receive credentials (a maximum of 13 per team) by completing the appropriate credential list for both the team and individual championships. Please fill out the form on page 8. MEDIA RELATIONS 2018 NCAA Women s Tennis 4
6 Each participating institution s media relation s director is asked to the following materials to the Ole Miss Media Relations staff by May 3 rd. Please send materials to Kim Ling at kling@olemiss.edu. 1. A word roster 2. Schedule/Results 3. Quick Facts 4. Three or four notes on your team 5. Logo Notes may be ed to kling@olemiss.edu and we will print copies Brackets and results: Results will be available at all times in the press area and will be duplicated throughout the day for distribution to the media. Results will also be placed on the Internet. Credentials: Media wishing to cover the NCAA Tournament should their request to kling@olemiss.edu. All requests should be made as early as possible. Press Areas: Space for media will be in the media house located by court two. This will be for game personnel and media relation s contacts. Team s media relation s contacts can print items and make copies by providing it on a jump drive or to kling@olemiss.edu. Photo Areas: Credentialed photographers are permitted to shoot from the pavilions and on court next to the umpire chairs. Photographers are not permitted in between the courts. Livestats: Livestats for all matches will be available on OleMissSports.com. Live Video: There will be a live vdeo during all the matches and can be viewed here, Ole Miss Media Relations Department: NCAA Women s Tennis 5
7 SPORTS MEDICINE All visiting teams will be supplied with water, Gatorade, cups, towels, ice, ice bags, and biohazard/first aid supplies at courtside during competition matches. A satellite athletic training room will be set-up within the Tennis Center and will be available for use one hour prior to all practices and two hours prior to all competition matches. Therapeutic modalities, including, heat packs, ice, electrical stimulation and ultrasound will be available upon request. Arrangements for treatments are encouraged to be made prior to your team s arrival. Please note that if a certified athletic trainer is not traveling with your team, sufficient supplies and a written prescription (i.e. letter from certified athletic trainer) for the use of any modalities must accompany the athletes. Any other special requests should be made by the visiting team's athletic trainer to Caitlyn Chenevert or Heather Shirley. A Certified Athletic Trainer (ATC) will be present at all competition matches, as well as all team practices. Team physicians will be on call during the tournament. If you have any other questions, please visit our athletic training web page or contact Caitlyn Chenevert or Heather Shirley directly. **Important Contact Numbers: Athletic Training Information: Gillom Athletic Training Room Caitlyn Chenevert, ATC Heather Shirley, PhD, ATC Emergency Numbers: Emergency 911 Campus Switchboard Campus Police (non-emergency) Baptist Memorial Hospital Pharmacies: Chaney's Pharmacy Bramlett Boulevard CVS Jackson Ave West Walgreen's University Avenue Wal-Mart Pharmacy Jackson Avenue West NCAA DRUG TESTING 2018 NCAA Women s Tennis 6
8 Student-athletes who compete in the NCAA Tennis Championships may be subjected to drug testing and may be determined to be ineligible as a result thereof. Only those student-athletes who have consented in writing to such testing are eligible initially for NCAA Tennis Championship; and thereafter, student-athletes who are tested will remain eligible only if they test negative. Those student-athletes selected for testing will be notified and escorted to the testing site. They must remain at the testing site until the testing procedure has been completed. The Drug Test coordinator will be Senior Associate Athletic Director, Shannon Singletary. NCAA TENNIS REGIONAL MANUAL Please refer to the 2018 NCAA Division I Preliminary-Round Host Operations Manual for all other tournament information NCAA Women s Tennis 7
9 CREDENTIAL LIST Head Coach: Assistant Coach: Student-Athletes: 1: 2: 3: 4: 5: 6: 7: 8: 9: Other staff: please identify: AD, SID, Athletic Trainer etc. 1: 2: Please submit this form via or by fax to Kevin Blank May 4th. or Fax: NCAA Women s Tennis 8
10 TRAVEL INFORMATION Institution: CONTACT PRIOR TO ARRIVAL: Name: Title: Cell Phone: TRANSPORTATION: Arrival Date: Approx. Time of Arrival: OFFICIAL TRAVEL PARTY: **Head Coach: Cell Phone: ACCOMMODATIONS: **Asst. Coach: Cell Phone: **Athletic Trainer: Cell Phone: **SID: Cell Phone: **Administrator: Cell Phone: Bus or Van: Please submit this form via or by fax to Kevin Blank May 4th. or Fax: NCAA Women s Tennis 9
11 TEAM ROSTER This is an information sheet for the announcer of the tournament. Institution: Name: Pronunciation: Hometown: Year: Assistant Coach: Assistant Coach: Head Coach: Please submit this form via or by fax to Kevin Blank May 4th. or Fax: NCAA Women s Tennis 10
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CHAMPIONSHIP PERSONNEL Event Management Exec. Assoc. AD/SWA Brian Russell Lynnette Johnson Office: 662-915-7809 Office: 662-915-7303 Cell: 662-816-0775 Cell: 662-816-3192 br@olemiss.edu lys@olemiss.edu
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