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1 10 th Annual Andrew Ryan Memorial PeeWee Hockey Tournament TOURNAMENT INFORMATION PACKAGE Hosted by St. John s Minor Hockey Association - April 19 th to 21 st, Twin Rinks - St. John s 1

2 Overview Dear Coach/Manager: The St. John s Caps are in the final planning stages for the 10 th and final Andrew Ryan Memorial Peewee Hockey Tournament, scheduled for April 19 th April 21 st, 2013 at Twin Rinks in St. John s. We are now accepting registration, and you can secure your spot in the tournament by sending in your team roster along with your payment to the St. John's Minor Hockey office. Your participation in this tournament is not guaranteed unless your payment has been received. Our Organizing Committee is making every effort to plan a quality event. Therefore an early commitment from teams is necessary to put these plans into action. A registration form for your team is included for your prompt attention. The first draft of the tournament schedule will be available on Wednesday, April 10 th, All teams will play one (1) game Friday evening, two (2) games Saturday and one (1) game Sunday. This year we have room for 16 teams in 4 divisions. Due to the high demand teams will be invited to attend the tournament. Teams will play 3 round robin games, followed by either a championship game, or a consolidation final, for a total of 4 games. Since its inception the goal of the tournament has been to promote fun and fair play in a competitive team tournament. Andrew displayed true sportsmanship at all times, no matter what the outcome of the game, thus the Team Sportsmanship Award is our most coveted tournament trophy. Please read the attached TEAM FUNDRAISING CHALLENGE. Andrew had a passion for hockey and life, which was reflected in his friendly and caring personality. In his honour, all proceeds from this tournament are donated to the Children s Wish Foundation in Andrew s name. To assist in our efforts to help this great charity, all teams are expected to participate in the fundraising effort. These efforts will ensure that other children like Andrew, will have their lifelong wishes granted during their own struggles to fight through their illnesses. Andrew s Dad, Mike, will visit with each team during the tournament and speak with them for a few minutes. Mike will tell the kids exactly what this tournament means to him and his family but also to other families going through their own struggles. The best part comes when these same kids proudly presents Mike with their team s donation. This is what makes this tournament so special to see these kids realize that their fundraising efforts are giving a critically ill child a chance to smile and realize that Andrew s tournament is a whole lot more important than the hockey! If you have any questions or are looking for some fund-raising ideas contact Ray Rossiter at (h) or by at rrossiter@networxing.ca. You can contact Gerry Gulliver to register your team. Gerry is available at the SJMHA office in Twin Rinks from Tuesday to Friday, 9:00am-4:00pm or on Saturday from 8:30am 3:30pm. He can be reached directly at Yours in Hockey, Ray Rossiter Tournament Chair 2

3 Game Plan Four Teams per Division 2013 will be the final year for the tournament and we are accepting registration from 16 teams to accommodate 4 divisions of 4 teams per division. Each team will play 3 round robin games and a fourth game on Sunday (see Sunday Medal Games). The round robin schedule will start on Friday April 19 th with 8 round robin games, and conclude on Sunday April 21 st with 8 medal games. Teams traveling from away will have their medal games early on Sunday to accommodate travel back home. Since this tournament is a good-will tournament, the Organizing Committee will do their best to ensure that all teams in a particular division are competitive with the other teams comprising that division. This tournament is not open to teams considered to be A calibre teams. The Committee will also limit the number of teams entered from each Association to ensure all local Associations get similar representation and at the same time have room available to accommodate teams outside of the north eastern Avalon area. Sunday Medal Games On Sunday April 21 st, 2013 there will be 8 medal games played with each of the 16 teams playing in a medal game. In all divisions the 1 st place team will play the 2 nd place team in the Division Championship. The 3 rd place team will play the 4 th place team in the consolation final. To make the medal games more interesting the Organizing Committee is considering implementing a player draft. Details will be explained to the coaches when they arrive on Friday. Registration Fee Includes Raffle Tickets Once again this year the tournament registration fee and the sale of raffle tickets have been combined into a single consolidated registration fee. Teams will pay a $1,020 registration fee and in return will be provided with $1,020 worth of raffle tickets (510 tickets, approximately 30 per player, at $2 per ticket). The team will return the ticket stubs by Friday April 19 th, 2013 or at their first game. If for example, the team sells all of their raffle tickets for $1,020 then the cost to the team for registration will $0. No matter how many raffle tickets are actually sold, every team is responsible to pay $1,020 for registration. Your Registration Fees Ensure 4 games A tournament t-shirt Individual Awards Banquet 3

4 Team Registration Registration Fee: $1,020 Down payment: Final payment: $250 due with registration $770 due prior to first round robin game There is a form on the next page that needs to be completed and submitted to the Caps Minor Hockey Office in order to register your team. The form not only registers your team and provides us with all the necessary information for the tournament program, but we also request the size of t-shirt required for each player. Please note that only the players will be given a t-shirt coaching staff is excluded. T-Shirts will be distributed to teams at the first opportunity after the tournament starts and all players are expected to wear their tournament t-shirts at the Saturday night Banquet. Every effort will be made to accommodate size requests, but certain sizes are limited in number. Early registration will ensure proper sizes are available for your players. The Tournament T-Shirts are sponsored by our fine corporate supporters. Should your company like to be considered a supporter of the tournament, the T- shirt sponsorship is $250 per year and which entitles your company logo to be included on the back of the tournament t-shirt. The Ryan Family proudly displaying their tournament t-shirts 4

5 Team Registration (continued) Team Name: Team Contact: Head Coach: Manager/Trainer: Jersey Color(s): Home Phone: Work Phone/Fax: Assistant Coach: Assistant Coach: Jersey No. Player Name (please print) Player s T-Shirt Size (please tick appropriate size) Youth XL Adult S Adult M Adult L Adult XL Name on Credit Card: Credit Card Type: Credit Card Number: Visa / Mastercard / American Express (please circle one) Expiry Date: Authorized Amount: Cardholder Signature: If you are paying by credit card, fax completed form to or to info@capshockey.ca 5

6 Team Fundraising Challenge We are now calling on all teams to help in our fundraising efforts. The challenge for you is to coordinate some fundraising activities with your team. Not only will you be contributing to a very worthwhile cause, you will be teaching your young players some important life lessons. Plan some events that are fun for your players, and let them know the importance of helping others. This can be a great team building exercise, and very rewarding for the players when they present their donation to Andrew s Dad Mike at the tournament banquet. Last year the Caps Peewee C Team set the all time record for team fundraising, bringing in $6,003. The teams effort focused on all fundraising opportunities, including the silent auction and program advertising. We would also like to acknowledge the CBR Peewee C team who fundraised over $2,900 and the Caps Peewee D Team that fundraised over $2,700. We sincerely congratulate and thank all teams for their overwhelming support. Tournament registration is set at $1,020 per team, including $1,020 worth of raffle tickets (510 $2 tickets). Additional raffle tickets are available upon request. The actual cost per team last season, including ice time, officials and the banquet was approximately $800. Some of the fundraising cost goes towards covering tournament expenses, while the remainder goes towards the annual Children s Wish donation. Teams are encouraged to sell their raffle tickets to cover their registration fees. Last year we raised $21,000 bringing our 9 year total to $126,000. This year is the 10 th and final year of the tournament and our goal is to raise $24,000 and reach $150,000. The organizing committee is planning a number of fund-raising activities associated with the tournament, but we need your help to reach our financial goal. For example, the Organizing Committee will be selling advertising in the tournament program and web site, along with operating the ticket raffle and a silent auction through the tournament website. When your team participates in either of these activities the amount of money your team raises will be credited to your teams total for the purpose of winning the TEAM PRIZE. But don t stop there. In past seasons teams have done bottle drives, 50/50 tickets at their home rink, recycling events and bake sales. This year there will be TEAM PRIZES awarded to the teams in recognition of their fundraising efforts. The first prize will go to the team that brings in the most money. The second prize is new this year, and is called the Chuck a Team Puck. For every $500 raised by each team they will receive 1 puck to chuck. Following a game on Saturday players from each team will bring their puck(s) to the players benches where they will chuck their puck at the center ice faceoff dot. The puck closest to the dot will win a prize for that team. So put on your thinking caps and plan some activities with your players. This year we will have some special prizes for the teams! Keep watching the web site for more details as they become available. For information and help with these fund-raising efforts, contact Ray Rossiter directly at (H) or rrossiter@networxing.ca 6

7 Raffle Tickets (proceeds go to the Children s Wish Foundation) Once again this year, the Organizing Committee has launched a raffle to assist teams in raising money towards the Team Fundraising Challenge. Each team will be provided with 510 raffle tickets to sell. The 510 tickets equate to 30 tickets per player for a standard team roster of 17 players. There are ten (10) prizes this year of highly sought after St. John s Ice Caps tickets and clothing. The first place winner will receive two (2) season tickets for the St. John s Ice Caps 2013/2014 season. Nine (9) other lucky winners will win a youth sized Ice Caps hockey jersey. 7

8 Silent Auction (proceeds go to the Children s Wish Foundation) As in previous seasons the Organizing Committee will operate a Silent Auction through the tournament website to assist teams in raising money towards the Team Fundraising Challenge. This year the Organizing committee plans to run two (2) Silent Auctions, one in early March and a second auction the week prior to the tournament. To make the auctions worthwhile we will need 20 items ready for posting before March 10 th, 2013 and another 20 items ready for posting before April 12 th, The list of auction items will be posted on the website and updated daily throughout the auction period. The first auction will open March 11 th, 2013 and close on March 17 th, 2013, and the second auction will open April 15 th, 2013 and close on April 18 th, 2013 the day prior to the start of the Andrew Ryan Tournament. Teams will need to collect items for the auction, and then help distribute the auction information to as many friends, family members and co-workers as possible. To place items on the Silent Auction website please send an to auction@capshockey.ca. 8

9 Program/Website Advertising (proceeds go to the Children s Wish Foundation) The Organizing Committee is offering an opportunity for teams to sell advertising in the tournament program and on the tournament web site. The cost for each advertisement is just $150. This is a tremendous value when you consider that almost 500 copies of the tournament program get passed out each year. Plus as an added value, the advertisements are placed on the tournament web site. As every page gets called up a new advertisement is attached to the information page. Get your ads in early and we ll post them right away on the website ensuring maximum visibility for the advertiser. If you have an interested business, contact the St. John s Minor Hockey Office at or info@capshockey.ca and we ll send out an invoice. 9

10 Team Fundraising Record Team Name: Head Coach: Manager: Activity Amount Checked By (initialled by Team Rep) Confirmed By (initialled by Tournament Rep) Ticket Raffle Silent Auction Program Advertising Other Other TOTAL Tournament Finance Committee Approval: 10