ICE HOCKEY ACT Board MEETING MINUTES 15 January :00pm Woden Tradies, Launceston St Phillip

Transcription

1 15 January :00pm Woden Tradies, Launceston St Phillip Minutes recorded by D. CASSAR Attendees Positon Attended Apologies Allan McLean President X Darren Sault Vice President X David Cassar Secretary X Jim Kennett Assistant Secretary & Registrar X Luke Power Treasurer X Elaina Wood Senior Delegate X Darren Cope Junior Delegate X 1.0 INTRODUCTION Action Due 1.1 Meeting opened at 6:10pm 1.2 Welcome and apologies 2.0 PREVIOUS MINUTES 2.1 The Board resolves to approve the minutes for 3 December 2014 without modification. 3.0 GENERAL BUSINESS 3.1 Junior pre-season recruitment and training: D Cope has been meeting with junior league organisers and advises dates now set for Junior Come & Try day, registration day and junior pre-season development program. Drafting letter to schools for inclusion in first yearly school newsletter. Planning to attend Heaton tournament. 3.2 The Board discussed junior players playing in multiple leagues (including local/travel leagues, and junior/senior leagues) and how this will be managed. The Board is conscious that IHACT needs to support development opportunities that challenge players as well as ensure the sustainability of each local league division. ACTION: D Sault to discuss with junior league organisers 3.3 The Board discussed the purchase of cross-ice boards, as investigated in 2014 by previous Board. There are concerns over the practicality of the proposed product, such as set-up time and weight. A McLean notes that Liverpool ice rink has cross-ice boards and they do not use them. ACTION: A McLean to contact Liverpool ice rink for information on use of cross-ice boards, and ask about loan/sale arrangement of their unused boards. D SAULT 29/1/15 A MCLEAN 29/1/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

2 15 January :00pm Woden Tradies, Launceston St Phillip ACTION: D Cope to forward s through to new board with prices and spec for proposed new cross ice boards. D COPE 29/1/ The Board discussed fundraising at CBR Brave AIHL home games to support the Midget Travel Team. ACTION: D Sault to propose to rink management and advise outcome. 3.5 Request for IHACT funding received from Midget Travel Team manager. Board discussed at length and resolves that IHACT can support the team to participate in tournaments (as per usual arrangements). No further financial support for participation in IHNSW competition can be offered. ACTION: D Sault to discuss outcome with Midget Travel Team manager 3.6 E Wood detailed plans for all senior pre-season drafting and training. A Women s camp is also planned (Rocky/IHA). Dates are discussed for onice sessions, and to be forwarded to D Sault for scheduling. ACTION: D Cassar to forward dates to D Sault. D SAULT 29/1/15 D SAULT 29/1/15 D CASSAR 18/1/ D Cope left meeting due to other commitments 3.8 Senior B teams: E Wood informs the board that a 4-team comp for Senior B is likely. The fourth team is yet to be confirmed, after the departure of the Senior B Senators at the end of the 2014 season. 3.9 D Sault updates the board on progress of the 2015 ice schedule. Noted that the CBR Brave have requested to move their training to Tuesday nights the Board does not agree, as it will affect IHACT s Tuesday training program. Considering possibility of pre-brave game slot during home games. ACTION: D Sault to propose to rink management and advise outcome. Integration of IHNSW Women s comp into our schedule needs to be considered should IHACT enter a team. E Wood notes that Women s league players require more information about league, scheduling, travel and costs before they will commit their interest. ACTION: A McLean to contact IHNSW and request information D SAULT A MCLEAN 29/1/15 29/1/ Board position descriptors. J Kennett and D Cassar have drafted position descriptors for all elected and appointed Board positions. Some changes to document discussed. Board to consider in more detail over next week, if no further changes document is to be published. ACTION: D Cassar to make changes as discussed, and act on any feedback to come. Publish document in 1 week. D CASSAR 25/1/ Appointed Directors. The board discussed the candidates and resolved to make to following appointments Director of Women s Programs: Andrea Robold (D Cassar to notify) Director of Coaching: Rocky Padgen (D Cassar to notify) Referee in Chief: No nominations were received. Board discussed possible members who would be suitable, A McLean to approach MPIO: No nominations were received. Board discussed possible members who would be suitable, D Cassar to approach Equipment Officer: Brendon Dann (D Cassar to notify) ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

3 15 January :00pm Woden Tradies, Launceston St Phillip Media and Public Relations Officer: Dean Klemick (D Cassar to notify) Judiciary/Tribunal Director: Tony Lane (A McLean to notify). Other tribunal members suggested to be S Clyde-Smith, J Kung, E Tenthorey, S Ingram (J Kennett to offer) Chief Medical Officer: Lance Gray (D Cassar to notify) Director of Player Development: No suitable nominations were received, this position will remain unfilled ACTION: D Cassar, A McLean, J Kennett to inform candidates as indicated above Ageing rink scoreboard. The board discussed possible replacement of the rink scoreboard which is slowly failing. Further investigation once current season is underway Regulatory update: D Cassar informs the board that updates to the Association s governance details have been submitted to the Office of Regulatory Services (ORS) and the Australian Business Register, including Board membership, Constitution and Public Officer. L Power reminds the Board that IHACT is overdue in its reporting requirements to ORS which he is currently seeking to rectify. ORS have advised that IHACT will be reprimanded if situation is not addressed. ACTION: L Power continue to pursue as highest priority with support from Board as required. Banking accounts: authorities for new Board members (as required) have been added to accounts. Removal of previous Board members pending. Merchant account authority needs to be updated also, D Sault is current administrator. ACTION: L Power to remove any signatory/online account access from previous Board. D Sault & L Power to review and update merchant account authority. D CASSAR A MCLEAN J KENNETT L POWER L POWER D SAULT 29/1/15 ASAP 29/1/15 29/1/ The Board notes that Tanya Brunt is no longer a member of the ACT Ice Hockey Association committee having resigned from the position of Assistant Secretary in The Treasurer is to contact Westpac to arrange removal of any authority still remaining for Mrs Brunt. ACTION: L Power to arrange with Westpac Pointstreak: The Board confirmed team/league structures for 2015 so Registrar can commence Pointstreak configuration. The registration fee is to remain at $220 for seniors and $190 for juniors. Need to clarify who has Pointstreak admin access. ACTION: J Kennett to clarify admin access to Pointstreak Ice fee payments: the Board decides that team ice costs (Senior C & B) will be in two payments only, first at commencement of season and the second mid-way through season. Unsure about how Orana will be making ice fee payments in ACTION: J Kennett to contact Orana to discuss ice fee payment The Board also discussed at length policy around collection of team monies in Senior B and C. No decision was made at this stage. L POWER 29/1/15 J KENNETT 29/1/15 J KENNETT 29/1/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

4 15 January :00pm Woden Tradies, Launceston St Phillip 3.17 The Board agreed to purchase a laptop computer for use by the Treasurer and Registrar. Proposal to be put to Board for approval once prices are obtained. 4.0 PRESIDENT S REPORT 5.0 SECRETARY S REPORT 5.1 Location of IHACT shade tent and large travel stick bag to identified and stored in the IHACT equipment storeroom. ACTION: D Cassar to follow up. 6.0 TREASURER S REPORT D CASSAR 29/1/ REGISTRAR S REPORT 7.1 Goalie discount is discussed and the Board agrees the discount will be $150 for goaltenders with their own gear. Family discount is TBD. The Board needs to know how many families are currently playing in IHACT and understand any limitations of the online ice fee payment system. ACTION: J Kennett to report on families playing in 2014 season. 8.0 SENIOR DELEGATE S REPORT J KENNETT 29/1/ JUNIOR DELEGATE S REPORT Meeting closed at 10:14pm Next Meeting: Thursday 29 January 2015, time and location TBC ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

5 29 January :00pm ACTSPORT Sports Hub, University Dr, Bruce Minutes recorded by D CASSAR Attendees Positon Attended Apologies Allan McLean President X Darren Sault Vice President X David Cassar Secretary X Jim Kennett Assistant Secretary & Registrar X Luke Power Treasurer X Elaina Wood Senior Delegate X Darren Cope Junior Delegate X 1.0 INTRODUCTION Action Due 1.1 Meeting opened at 7:15pm 1.2 Welcome and apologies 2.0 PREVIOUS MINUTES 2.1 The Board resolves to approve the minutes for 15 January 2015 without modification. 2.2 The following action items remain outstanding from the previous minutes: 3.3 Contact with Liverpool rink RE cross ice boards 3.4 Fundraising at CBR Brave home games 3.9 Pre-Brave game slot 3.9 Contacting IHNSW regarding women s travel team 3.11 Approaching and appointing Portfolio Directors 3.13 Lodgement of ORS annual returns 3.13 Merchant account authority 3.15 PointStreak set up Orana ice fee payment 5.1 Location of IHACT stick bag A MCLEAN D SAULT D SAULT A MCLEAN A MCLEAN L POWER D SAULT J KENNETT J KENNETT D CASSAR 3.0 GENERAL BUSINESS 3.1 Junior Come & Try day. D Cope is organising this event. Ice booking is confirmed. Oval booking is not available, investigating alternatives. D Sault needs to confirm pre-season training dates with rink. 3.2 The Board notes that contact needs to be made with the equipment manager and members to arrange return of any outstanding gear loaned in ACTION: E WOOD to communicate with Equipment Officer and members. E WOOD 5/2/ Team finances: the Board decides that it is not acceptable to allow individual teams to collect money on behalf of IHACT members using ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

6 29 January :00pm ACTSPORT Sports Hub, University Dr, Bruce the current protocol. It is resolved to open a bank account for each team (8 senior + 1 junior) and an additional account for the Jersey fund. ACTION: L POWER to open accounts with Westpac. ACTION: D CASSAR to communicate with teams on new protocol. D CASSAR L POWER 5/2/15 5/2/ The Board notes there are evening courses offered by ACT Sport & Rec over the coming months which may be suitable for some Board members. ACTION: D CASSAR to inform all Board members of opportunities. D CASSAR 12/2/ Junior player league participation. The Board reinforces its positon that a junior aged player must play in the local league for their age group in order to be eligible to partake in other leagues. The board recognises the value of current opportunities players have to play up, but this must be in addition to participation in the local league where growth and development of these divisions are crucial. ACTION: D SAULT to communicate to Midget Travel Team management ACTION: D COPE/D SAULT to organise notification to all Junior players/parents 3.6 The Board notes that sanctioning of the Canberra Pirates training sessions is still an outstanding matter. No resolution is made. D SAULT D COPE 12/2/15 12/2/ The Board notes the importance of an official game sheet for all IHACT games, including junior games of all ages. ACTION: Darren Cope to communicate to junior coordinators. D COPE 12/2/ The Board discussed a player s outstanding ice fees from The Board s position remains that the 2014 fees must be paid in full, along with 2015 fees, before participation will be allowed in 2015 games. The Board is also seeking clarity around a bulk player payment received in ACTION: D CASSAR to draft communication to player on behalf of the board. ACTION: A MCLEAN to clarify bulk player payment. D CASSAR A MCLEAN 12/2/15 12/2/ The Board agreed to hold future meetings at the ACTSPORT Sports Hub in Bruce, generally commencing at 7pm. Meetings will include participation from the full Board (Elected Directors, Portfolio Directors and Representatives). Meetings will begin initially with the full Board and then transition to Elected Directors only, and the Agenda will reflect this. ACTION: D CASSAR to communicate to Board directors and representatives. D CASSAR 5/2/ PRESIDENT S REPORT 4.1 Tournament dates have been released by IHA, available on IHA website. 4.2 The President provided an update on IHA governance matters. IHA Sport Regulations have been updated and are now available on the IHA website. ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

7 29 January :00pm ACTSPORT Sports Hub, University Dr, Bruce 4.3 The President noted new pucks are required for the 2015 season, and proposes purchase of pucks having already obtained quotes. ACTION: A MCLEAN to arrange purchase order for pucks. 5.0 VICE PRESIDENT S REPORT A MCLEAN 12/2/ Investigations continuing into new scoreboard, possible grant opportunities. 6.0 SECRETARY S REPORT ASSISTANT SECRETARY S REPORT TREASURER S REPORT 8.1 Upcoming meeting with local community club to discuss possible sponsorship. 8.2 Annual return statements are nearly ready for lodgement awaiting 2012 return to be sent by auditor. ACTION: L POWER to obtain 2012 return and complete lodgement of all outstanding returns to ORS with D CASSAR 9.0 SENIOR DELEGATE S REPORT 9.1 Senior B are confirmed to be forming a fourth team. Draft system for Senior B and C has been decided. Coaching Director to appoint coaches for Draft. Women s camp costs E WOOD determining remainder of costs not covered by IHA, to be recovered by player fee OTHER BUSINESS 10.1 The Board acknowledges that ice fees need to be confirmed ASAP in order to allow sufficient time for members to make payments in full before commencement of playing season. ACTION: finalise ice fees ASAP and open registration to members. L POWER D CASSAR 12/2/15 Meeting closed at 10:30pm ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

8 12 February :00pm ACTSPORT Sports Hub, University Drive, Bruce Minutes recorded by D CASSAR Attendees Positon Attended Apologies Allan McLean President X (via phone) Darren Sault Vice President X David Cassar Secretary X Jim Kennett Assistant Secretary & Registrar X Luke Power Treasurer X Elaina Wood Senior Delegate X Darren Cope Junior Delegate X Rocky Padjen Coaching Director X (part) Andrea Robold Director of Women s Programs X (part) Dean Klemick Media & Public Relations Officer X (part) 1.0 INTRODUCTION Action Due 1.1 Meeting opened at 7:10pm 1.2 Welcome and apologies 2.0 COACHING DIRECTOR REPORT 2.1 The Coaching Director reports that there are around 35 registered coaches in the ACT, mostly Level 1. A meeting of the coaches was recently held, there has been a good response from coaches to nominate for a role in Head coaches have been put into place for each league: Mike Sargent Atoms/Squirts Matt Taylor Peewee/Bantam Bear McPhail Women s Ben Pearce Senior D/C 2.3 The coaching director asks if IHACT needs another level 1 coaching course to be run (10 participant minimum). The board discusses minimum coaching requirements for teams. With the support of the Coaching Director, the Board resolves that every IHACT team must have a level 1 coach present during games, and for any team that includes Juniors it must be a non-playing coach. This is to be IHACT policy going forward. ACTION: E WOOD to inform Senior teams of the coaching policy, and compile list of players that requiring coaching certification. E WOOD 26/2/ An IHA Coaches Council meeting will be held in March. The Coaching Director is unavailable to represent ACT and nominates Bear McPhail to stand in. The Board resolves to accept this recommendation, and agrees ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

9 12 February :00pm ACTSPORT Sports Hub, University Drive, Bruce to cover the cost of Bear s transport up to $ The Coaching Director proposes a goalie clinic to be held during the 2015 season. The Board agrees and will advise available ice time for the Coaching Director to organise a clinic. 2.6 The Coaching Director proposes that a skating coach should form part of junior training on regular basis. The Board agrees this is beneficial. The Coaching Director to discuss with Junior coaches. 3.0 DIRECTOR OF WOMEN S PROGRAMS REPORT 3.1 Women s camp has been arranged for the last weekend of February, and includes a women s Come & Try event on Sunday March 1. Oval booking for Come & Try is yet to be confirmed. The Junior Delegate advises that junior registration day is also planned for Sunday March 1, all parties agree this will not pose an issue. A second hand gear sale will also be held at that time. ACTION: D CASSAR to follow up on oval booking. D CASSAR 19/2/ The Director of Women s programs reports that interest is relatively strong for a travel team to play in NSW currently there are 15 players signed up plus another 4 that are yet to confirm their ability to travel. Two junior aged players may also be interested. 3.3 The Board notes that junior aged female players are able to play on the Midget Travel Team as long as there are no senior aged players in the game. 3.4 The Director of Women s Programs is interested in planning a women s tournament on the June long weekend. The Board supports this in general, and advises there is ice time available over the long weekend. 4.0 MEDIA & PUBLIC RELATIONS OFFICER REPORT 4.1 IHACT twitter account to be established. 4.2 Collaborative opportunity with new local sports website discussed. The proposed obligation for IHACT seems onerous given our limited resources. It is decide to focus on developing our existing media assets. Contact has been made with The Canberra Times who have shown interest in publishing local hockey reports/results. 4.3 IHACT have received an invitation to exhibit at the Connect and Participate Expo (CAP EXPO) to be held on 28 March. The Board agrees this is a good opportunity to gain exposure for our sport, despite being too close to the commencement of our winter season to recruit players. The cost to exhibit is $20. ACTION: D KLEMICK to pursue. D KLEMICK 5.0 PREVIOUS MINUTES 5.1 The Board resolves to approve the minutes for 29 January 2015 without modification. 6.0 GENERAL BUSINESS 6.1 Rocky Padjen, National Women s Director, advises a national women s ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

10 12 February :00pm ACTSPORT Sports Hub, University Drive, Bruce council meeting will be held in Adelaide around the time of AWIHL final. IHA are covering costs of one night s accommodation. IHACT is requested to cover cost of an additional night s shared accommodation and return flight. The Board approves to cover the cost of flights up to $500 and accommodation up to $ The Board discussed at length a proposal from a recent meeting of junior league coordinators. The proposal included a restructure of the junior playing divisions away from age-based structures to a more skill based separation of players. It is noted that this system is employed by some other states with good success. The Board agrees to support diversified junior leagues that do not lock players into age groups, with clear and transparent grading of players. It is also noted that players in one league cannot span more than two adjacent age divisions. 6.3 The Board is asked to reconsider its previous decision to enforce participation in the local junior leagues for all junior players, in light of changes to junior league structure (above). The issue is debated at length and the board resolves that all Junior members of IHACT must play an element of local junior hockey. This may include a reduced number of games due to scheduling clashes (ice fees will be reduced accordingly), and does not have to include training with the local league. Once this obligation is met, Juniors may partake in other leagues including Midget Travel Team or Senior leagues. ACTION: D COPE to advise outcome to junior coordinators. D COPE 19/2/ The Senior Delegate reports the Senior D coordinator requests a drafting session held for Senior D. The Board approved a drafting session to be organised through the Senior Delegate, with costs fully funded by participants. 6.5 The Board considers policy on players participating in two leagues. It is noted that places in beginner leagues are extremely limited, particularly Senior D. The Board decides that in the two association-managed senior leagues, a player may not play in both leagues. 6.6 The Board discusses a request by the Midget Travel Team manager to approve the design of new jerseys and off-ice apparel. Funding from IHACT is sought for the cost of the jerseys to be used at Tange tournament, and to remain with IHACT for use at other tournaments. The Board approves expenditure of up to $900 for new Midget jerseys (only), and approves the design of the jersey and off-ice apparel. The apparel is to be fully funded by the players. ACTION: D CASSAR to notify Midget Travel Team manager 6.7 The Board discusses an invoice recently received from IHA for Coaches travel expenses relating to the recent PeeWee camp. The Board approves to pay this invoice. ACTION: L POWER to arrange payment. D CASSAR 19/2/15 L POWER 19/2/ The Board discusses the importance of a clear and documented request and approval process for all expenditure of IHACT funds. The Board notes that all requests for expenditure (outside normal operating expenses) will come to the Board for review, and the outcome of that ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

11 12 February :00pm ACTSPORT Sports Hub, University Drive, Bruce review will be communicated to requestor by the Treasurer. A Tax invoice must be provided by the requestor to the Treasurer for payment or reimbursement. 6.9 The Board discusses the need for an on-ice official s course to be held ahead of the 2015 season. ACTION: A MCLEAN to coordinate with Al Wishewan to facilitate a course The President informs the board of recent discussions with CBR Brave management around working together in A face to face meeting is to be arranged. ACTION: A MCLEAN to advise future developments. A MCLEAN 19/2/15 A MCLEAN 6.11 Ice fees for 2015 are discussed. The Board notes that while the schedule cannot be set at this stage, ice fee payment and Pointstreak registration will be opened ASAP to allow members sufficient time to pay before the commencement of the winter season. The approved ice fees are listed below. ACTION: J KENNETT to open registration to members LEAGUE FEE Scheduled Sessions All junior leagues $ x 1 hr game/training Women s games only $ x 1hr games + 5 finals Women s games + training $550 Games + 20 x 1hr training Senior D games only $ x 1hr games + 5 finals Senior D games + training $550 Games + 20 x 1hr training Senior C (costs per team) $ x 1.25h games + 5 finals Senior B (costs per team) $ x 1.25h games + 5 finals Fees include ice and officials costs. J KENNETT ASAP Meeting closed at 11:30pm Next Meeting: Thursday 26 February 2015, 7:00pm, ACTSPORT Sports Hub ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

12 Thursday 26 February 7:00pm Phillip Ice Skating Centre, Irving St Phillip Minutes recorded by D CASSAR Attendees Positon Attended Apologies Allan McLean President X Darren Sault Vice President X David Cassar Secretary X Jim Kennett Assistant Secretary & Registrar X Luke Power Treasurer X Elaina Wood Senior Delegate X Darren Cope Junior Delegate X Matt Taylor Bantam League Coordinator X Joel Davis MPIO X Andrew Brunt Midget Travel Team Head Coach X Andrea Robold Director of Women s Programs X 1.0 INTRODUCTION Action Due 1.1 Meeting opened at 7:00pm 1.2 Welcome and apologies 2.0 PREVIOUS MINUTES 2.1 The Board resolves to approve the minutes for 12 February 2015 without modification. 2.2 All action items from previous minutes have been completed. A McLean advises that cross-ice boards could possibly be borrowed from a Sydney rink, but the suggested set-up time is minutes. 3.0 GENERAL BUSINESS 3.1 Midget Travel Team (MTT). A Brunt attends the meeting to discuss the upcoming MTT season and any outstanding matters. The Board advises A Brunt that the cost for MTT players to participate in the local junior league (compulsory) will be approximately $15 per game. The number of games that do not clash with travel commitment is still unclear, pending release of the IHNSW schedule. MTT players will not be required to attend local league training. The Board discusses junior females and contact hockey. The Board approves that if IHACT offers a body checking league, females can play in midget competition even if there are 18 year old midget participants. 3.2 MPIO J Davis provides a report. Training with ACT Sport & Recreation has recently been completed. J Davis advises the Board that IHACT should have its own local policy around member protection, with references to IHA policy. ACTION: J Davis to draft IHACT member protection policy J DAVIS 26/3/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

13 Thursday 26 February 7:00pm Phillip Ice Skating Centre, Irving St Phillip 3.3 The Board discusses the high demand from new players in If players are suitably skilled skaters, IHACT will seek to accommodate an additional team in Senior D if the schedule allows. 3.4 M Taylor attends the meeting to discuss local junior leagues. The recent junior Come and Try day was reported to be very successful, with a large number of atoms attending. The Board considers options for making player equipment available for juniors new to the sport. The Equipment Officer will be consulted to implement a solution, and the Board agrees in principle to the hiring of whole kits (only) to new juniors participating in their first season. The Board notes that a written policy on player equipment is required going forward. ACTION: J Kennett to communicate to Come & Try participants. The Board discusses a junior development program for new players. The Board concludes that IHACT will offer the opportunity for new players to pay a small fee for their first four ice sessions, and should they wish to continue that fee shall be refunded/credited. M Taylor accepts this is a good solution. Tournament update: M Taylor reports that both a Pee Wee and Midget team plan to participate in the Heaton Cup. A Pee Wee team for nationals is being considered. M Taylor clarifies the following junior coordinators; Pee Wee Di Doornbos; Atom Mike Sargeant; Bantam Matt Taylor. M Taylor discusses junior league formats. The Board notes that training for juniors may be grouped together and divided as the coaches see fit to maximise effective use of the ice. The Board decided that participation of MTT player in local leagues will commence from the beginning of the second school term. The Board reminds junior organisers that for junior games, all players in any game must not span more than two age groups. Juniors will not be allowed to play body contact until they have been taught how to play with contact by coaches. J KENNETT 28/2/ The Board discusses the participation of Orana in local IHACT competition. The Board is currently talking with sports organisers at Orana to facilitate their participation. The Board approved to allow ice fee payments from Orana students to be paid 50% by 31 March 2015 and 50% by 30 April All players must be registered in Poinstreak by March 10 or before taking to the ice. 4.0 PRESIDENT S REPORT 4.1 A McLean advises the Board that Scott Marshall has accepted the position of Referee in Chief, and the Board approved this. 5.0 SECRETARY S REPORT 5.1 D Cassar discussed changes to ACTSport membership. The Board approves membership for ACTION: D Cassar to arrange membership renewal and payment with the Treasurer. D CASSAR 27/2/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

14 Thursday 26 February 7:00pm Phillip Ice Skating Centre, Irving St Phillip 6.0 TREASURER S REPORT 6.1 The Treasurer advises that the Senior C Eagles have obtained a sponsor to allow for the purchase of new jerseys. The Board approves this in principle, more detail regarding the sponsor is required. Sponsorship monies to be sent to the IHACT Eagles bank account. 7.0 SENIOR DELEGATE S REPORT 7.1 The women s skill camp is set to go ahead this weekend. Registrations were lower than expected, so the event has been opened up to include males. There are currently 32 persons registered for the women s & girls come & try day on Sunday March The Board discusses that there is significant quantity of player equipment missing from the store room which is believed to be in the hands of current senior players. The Board will work with the Equipment Officer to ensure all equipment is returned. Meeting closed at 10:20pm Next Meeting: Thursday 12 March 2015 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

15 12 March :00pm ACTSPORT Sports Hub, University Dr, Bruce Minutes recorded by D CASSAR Attendees Positon Attended Apologies Allan McLean President X Darren Sault Vice President X David Cassar Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Darren Cope Junior Delegate X Rocky Padjen Coaching Director X Andrea Robold Director of Women s Programs X Scott Marshall Referee in Chief X Dean Klemick Media & Public Relations Officer X Brendon Dann Equipment Officer X 1.0 INTRODUCTION Action Due 1.1 Meeting opened at 7:10pm 1.2 Welcome and apologies 2.0 PREVIOUS MINUTES 2.1 The Board resolves to approve the minutes 26 February 2015 without modification. 3.0 COACHING DIRECTOR S REPORT 3.1 Coaching course to be held next weekend. Exam will be take-home, only participants who return completed exam will be awarded coaching qualification. B McPhail attending IHA coaching council meeting in Sydney. 4.0 DIRECTOR OF WOMEN S PROGRAMS REPORT 4.1 Recent skills camp was a great success, coaching by Debbie Stromme, Rocky and others was excellent. Media report by ABC news was well received. Come & try day was also a huge success. The Women s travel team have 16 players confirmed including 1 goalie. A coach is still required for the team, Bear and Rocky to organise a suitable candidate for this. ACTION: R PAGJEN to appoint suitable coach for the Women s travel team. Team manager for Women s travel team is to be confirmed currently A Robold and N Relph organising. Single point of contact needs to be identified. Currently all communications through womens.director@ihact.org.au. ACTION: D CASSAR to arrange direct access for Women s Director as requested. R PADJEN D CASSAR 26/3/15 26/3/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

16 12 March :00pm ACTSPORT Sports Hub, University Dr, Bruce 5.0 REFEREE IN CHIEF S REPORT 5.1 Ref s course coming up in April. Saturday session is for new officials, Sunday for experienced officials. Most members will attend one session only, and the on-ice session. Officials qualified in 2014 will remain so until the date of the new 2015 ref s course. E Wood highlights the need to integrate a short scorekeeping course. ACTION: S Marshall to advise arrangements for score keeping course. ACTION: D Sault to confirm ice booking. 6.0 MEDIA & PUBLIC RELATIONS OFFICER REPORT 6.1 Recent news coverage of Women s camp on ABC was very successful. S MARSHALL D SAULT 26/3/15 19/3/ Social media workshop completed, social media applications course to follow. D Klemick requires direct access to IHACT account. ACTION: D Cassar to arrange direct access for Media & PR officer. 6.3 D Klemick advises that IHACT should be looking to develop a policy for membership communication, social media use, etc. ACTION: D Klemick to begin draft policy for circulation amongst the Board. 6.4 CAPEX exhibition is approaching. IHACT s stall has been confirmed, D Klemick to advise of any further support required. 7.0 GENERAL BUSNIESS 7.1 Planning of IHACT sanctioned events; the Board acknowledges that a workflow diagram or checklist should be developed to assist coordinators and managers with organising an IHACT event. E Wood and D Klemick to develop draft for circulation amongst the Board. 7.2 The Board approves the purchase of new jerseys for the Women s travel team, to be loaned or sold to players. ACTION: E Wood to liaise with A Robold. 7.3 The Board has recently met with a representative of the CBR Brave AIHL team. The Board supports general collaboration with CBR Brave in the facilitation of ice hockey in ACT. The Board supports joint management of the Midget Travel Team, and branding of the team to belong to CBR Brave. A document is to be developed that specifies each party s commitment of resources. A single point of contact for the Board with CBR Brave is agreed to be A McLean. The Board is working with CBR Brave and rink management to confirm ice booking requirements. ACTION: A McLean to liaise with CBR Brave management. 7.4 Training for Senior C is approved by the board under a model proposed by the Senior Delegate. from Treasurer to follow with costs for each team and payment arrangements. ACTION: L Power to finalise costs and communicate to coordinator/teams. 7.5 The Board discussed issues raised by the Equipment Manager and the 2015 equipment policy. The Board notes that gear hire is available as whole kits only, and only for Junior age players. No loaning of Senior D CASSAR 26/3/15 D KLEMICK 12/4/15 E WOOD D KLEMICK 12/4/15 E WOOD 26/3/15 A McLEAN 26/3/15 L POWER 26/3/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

17 12 March :00pm ACTSPORT Sports Hub, University Dr, Bruce gear is available in The Equipment Officer is to work with coordinators to recover and inventory any gear currently held or previously loaned by IHACT so that it is available for development activities. ACTION: Al McLean talk with rink management about locker storage. ACTION: D Cassar to arrange update of loan policy via The Board discusses and approves a pre-easter training program as per previous discussion, with normal training to resume after Easter. 7.7 D Cope requests to hold second hand gear sale soon. The Board approves, pending a suitable arrangement to be made with rink management. D Cope to pursue. 7.8 The Board approved expenditure of $1350 for IIHF rule books. The cost of the books will be recovered by the sale of books to members. The price of one rule book will be $30 for qualified referees, linesman and coaches (limit 1) and $45 for all other members. Payment can be made in cash at the Referee s course, or by contacting the treasurer directly. 7.9 The Board accepts with regret the recently received resignation of Jim Kennett from the position of Assistant Secretary. The Board will begin the processing of filling this position. Jim has indicated he will remain as registrar until the season is underway. The Board would like an update on the state of our first aid kits. ACTION: D Cassar to contact the IHACT Chief Medical Officer The Board formally approves the following positions of the IHACT Board. A McLEAN D CASSAR 26/3/15 26/3/15 D CASSAR 26/3/15 Position Name Elected Directors President Al McLean Vice-President Darren Sault Secretary Dave Cassar Assistant Secretary - unfilled - Treasurer Luke Power Senior Delegate Elaina Wood Junior Delegate Darren Cope Portfolio Directors Registrar Jim Kennett Referee-in-Chief Scott Marshall Director of Coaching Rocky Padjen Director of Women's Programs Andrea Robold MPIO Joel Davis Tribunal Director Tony Lane Chief Medical Officer Lance Gray Equipment officer Brendon Dann Media and Public Relations Officer Dean Klemick ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

18 12 March :00pm ACTSPORT Sports Hub, University Dr, Bruce Representatives Senior B League Coordinator Elaina Wood Senior C League Coordinator - unfilled - Senior D League Coordinator Joel Davis Women's League Coordinator - unfilled - Bantam/Midget League Coordinator Matt Taylor Pee Wee League Coordinator Di Doornbos Squirt/ Atom League Coordinator Mike Sargeant 10.6 The Board approves to cover the cost of meeting room booking and ice surface hire for the referee s and coaches course. Meeting closed at 9:20pm. Next Meeting: Thursday 26 March 2015 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

19 Thursday 9 April :00pm ACTSPORT Sports Hub, University Dr, Bruce Minutes recorded by D CASSAR Attendees Positon Attended Apologies Allan McLean President X Darren Sault Vice President X David Cassar Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Darren Cope Junior Delegate X Lance Gray Chief Medical Officer X Andrea Robold Director of Women s Programs X Dean Klemick Media & Public Relations Officer X Scott Marshall Referee in Chief X 1.0 INTRODUCTION Action Due 1.1 Meeting opened at 7:15pm 1.2 Welcome and apologies 2.0 PREVIOUS MINUTES 2.1 The Board resolves to approve the minutes for 12 March 2015 without modification. 3.0 CHIEF MEDICAL OFFICER S REPORT 3.1 The Medical Officer has completed an assessment of IHACT s first aid kits, and provides a detailed inventory. There are currently two kits; One large kit and one smaller red kit. The large kit is very old and contains nothing of value for IHACT s first aid needs, Medical Officer recommends this kit be discarded. The small red kit is in good order and deemed appropriate for IHACT s needs, including travel teams (some items require restocking and some removing). Medical Officer recommends purchase of one new full-size kit to be kept on the scorer s bench during games. ACTION: D Cassar to arrange purchase of new kit and restocking of small kit with the Medical Officer, and communicate with coaches/officials/coordinators 3.2 The board discusses first aid training and current first aid qualified persons. The Board expects many members are already first aid qualified. ACTION: D Cassar to send communication to members regarding first aid qualifications D CASSAR 9/5/2015 D CASSAR 16/4/ REFEREE IN CHIEF S REPORT 4.1 Refs and linesman course is to run this weekend at Bruce and Woden. ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

20 Thursday 9 April :00pm ACTSPORT Sports Hub, University Dr, Bruce 4.2 Payments for on-ice officials will be made per calendar month. RIC to maintain clear and accurate records and arrange payment with the Treasurer. 4.3 The RIC informs the board that notice was received of a change to a scheduled game time. The board reminds the RIC and other organisers that any alterations to the schedule must come directly to the Board in the first instance. 4.4 On-ice officials costs for 2015 are confirmed with the Board: $100 for Senior B, $80 for Senior C, $80 for IHNSW local games (Dragons & Junior Brave), $50 for all other refereed games. 5.0 DIRECTOR OF WOMEN S PROGRAMS REPORT 5.1 A Robold informs the Board that there are some valued female players who cannot commit to participating in the full 2015 season and asks that the Board discuss possible ways to facilitate their inclusion. 5.2 A Robold discusses access to bank account for the Women s Travel Team. This has been set up by the Treasurer and should be working now. 5.3 The Board notes that the women missed an on-ice session due to an abrupt change in availability of the rink. The session will be rescheduled at a later date. 6.0 MEDIA & PUBLIC RELATIONS OFFICER S REPORT 6.1 Connect & Participate Expo was very successful. A lot of interest in Ice Hockey including from adults. 6.2 D Klemick is using Facebook to advertise local games. Will contact rink mgmt. regarding opening the Bar during some local games. 6.3 D Klemick recently attended social media workshops hosted by ACT Sport & Rec. 6.4 D Klemick requires access to the IHACT website. The webmaster will need to create a login. ACTION: D Cassar to arrange website access for D Klemick 6.5 D Klemick reports problems with s sent from media.officer account being relegated to recipient s junk folder. D Cassar notes there appears to be extensive use of our ihact.org.au domain as a from address in spam s. ACTION: D Cassar to investigate with D Sault and mail server host 6.6 The Board discusses use of team logos in promotion activities, and ownership of those logos. The Board is concerned that ownership of the logos does not appear to be held by the association, including for association-run teams. ACTION: D Klemick to draft a release form for owners of team logos licencing IHACT to use them for specific purposes D CASSAR 16/4/15 D CASSAR 23/4/15 D KLEMICK 9/5/ OTHER BUSINESS 7.1 Zamboni ice cut. The Board discusses and notes that the ice cut is to be at the end of each booking, and ice should be clean and ready to use at the start of next booking. Players must leave ice promptly after the game so as not to delay subsequent games and incur additional ice hire D CASSAR 23/4/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

21 Thursday 9 April :00pm ACTSPORT Sports Hub, University Dr, Bruce costs. ACTION: D Cassar to communicate this to coaches/officials/coordinator/scorers 7.2 Scoring and timekeeping for Senior games. As per position descriptors this is the responsibility of the league coordinator. A notice from the coordinator should go out to available scorers for that league periodically (nominally weekly). Any person suitable qualified and capable should be considered to score games. The coordinator will maintain clear and accurate records and arrange for processing of payments with the Treasurer. ACTION: D Cassar to communicate this to senior coordinators 7.3 Clarification of Women s League ice fees. Womens Travel Team (WTT) players must play in the local women s league when the schedule allows IHACT will determine cost depending on number of games and then players will be required to pay. Payment for WTT is direct to Andrea using the IHACT WTT account. ACTION: D Cassar to summarise and communicate this to Women s coordinator and director There are currently 30 players registered for games and training. ACTION: L Power and E Wood to confirm training/game sessions for women s local league are financial as planned 7.4 Puck lockers: A McLean confirms IHACT can use the white lockers outside mens change room. Requires locks/latches for 7 lockers the Board approves this expense to $175. Refs to keep black pucks in refs room ACTION: D Cope to install locks 7.5 The insurance certificates on the IHA website are out of date. ACTION: D Cassar to contact IHA to update certificates 7.6 The Treasurer updates the board on senior team payments for the first half of the playing season (dues soon). All Senior C teams are financial. Senior B Blades and Switch Blades are financial, Bulls and flyers are not as yet. Teams that do not make payments by the due date will have their games cancelled without refund as per the Board s policy communicated to teams. 7.7 The Board reviews the Financial statements for the financial year ending 31 October The statement has recently been re-audited by PWC. The Board approved the financial statements and accepts the auditor s report. 7.8 The Board considers a proposal to allow casual players to participate in winter season games/training. The Board decides it is appropriate to allow this in exceptional circumstances, and will write a policy that contains the details on how this will operate. ACTION: D Cassar to draft policy as discussed 7.9 Recent communication with Orana seems to indicate the school program will not include ice hockey until the second semester. IHACT will not be able to integrate new players mid-way through the winter season. ACTION: A McLean to contact Orana and clarify 7.10 The Senior Delegate brings to the Board s attention a Senior player from the women s league requesting a refund of her ice fees. The Board approves this refund. D CASSAR 16/4/15 D CASSAR L POWER E WOOD 16/4/15 16/4/15 D COPE 16/4/15 D CASSAR 16/4/15 D CASSAR 9/5/15 A MCLEAN 9/5/15 E WOOD L POWER 16/4/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

22 Thursday 9 April :00pm ACTSPORT Sports Hub, University Dr, Bruce ACTION: E Wood and L Power to process refund as requested. Inform Registrar The Board discussed the IHACT skate sharpener and notes that it is still held by the CBR Brave. The Board will discuss with CBR Brave arrangements for hire of the skate sharpener in Meeting closed at 9:45pm Next Meeting: Thursday May at 7:00pm ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

23 Wednesday 6 May :00pm ACTSPORT Sports Hub, University Dr, Bruce Minutes recorded by D CASSAR Attendees Positon Attended Apologies Allan McLean President X Darren Sault Vice President X David Cassar Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Scott Marshall Referee in Chief X Dean Klemick Media & Public Relations Officer X Andrea Robold Director of Women s Programs X Lance Gray Chief Medical Officer X 1.0 INTRODUCTION Action Due 1.1 Meeting opened at 7:15pm 1.2 Welcome and apologies 2.0 PREVIOUS MINUTES 2.1 The Board resolves to approve the minutes for 9 April 2015 without modification. 3.0 REVIEW OF PREVIOUS ACTION ITEMS 3.1 It is noted that some Board members have had problems sending s from ihact.org.au s accounts; the problem appears to be that the domain is becoming blacklisted by other mail servers. ACTION: D Sault to contact mail server provider to investigate and rectify. D SAULT 6/6/ D Klemick is investigating written agreement for use of team logos not owned by IHACT. 3.3 Communication still pending regarding timekeeping and ice bookings. The Board notes that the time clock should be adjusted down if there is a delay in starting the game, and the clock must never be stopped for an interruption including player injury. ACTION: D Cassar to send communication scorers and officials D CASSAR 6/6/ MEDIA & PUBLIC RELATIONS OFFICER REPORT 4.1 The Board discusses the implication of ice rink management charging an entry fee for spectators to IHACT s local league games if public advertising continues. The Board decides to refrain from TV and Radio media attention but to continue making our own members aware of ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

24 Wednesday 6 May :00pm ACTSPORT Sports Hub, University Dr, Bruce local games, predominantly through Facebook. 5.0 REFEREE IN CHIEF S REPORT 5.1 A Tribunal will likely be required as a result of a recent Match Penalty in Senior C league. ACTION: D Cassar to make arrangements with Tribunal Director and tribunal members. Update suspended player list once initial and any subsequent suspensions confirmed. 6.0 GENERAL BUSINESS 6.1 The Board discusses a proposal for ACT to play exhibition game/s with the East Coast Super League (ESCL). This Board will not pursue this directly but agreed to sanction the games. 6.2 The Board discusses the Brown national tournament for Senior players. Interest from ACT players unknown. We have not entered a team in recent years. ACTION: A McLean and E Wood to contact eligible age players 6.3 The Board agrees to hold a Special General Meeting (SGM) as soon as practical for members to approve outstanding annual returns before lodgement. ACTION: D Cassar to organise SGM 6.4 A proposal for new junior jerseys to be funded by a sponsor was considered and approved by the Board. 6.5 The Board approves the use of new Pointstreak code DU9 for development sessions (under 9 aged players). 6.6 Board governance training sessions are discussed. There is good interest from the Board to attend. The Board decides to wait to appoint new members and then register attendance. ACTION: A McLean to arrange registration 6.7 The Board approves a request from the Head Coach of the Women s League to borrow goalie equipment from the IHACT storeroom. Arrangement to be made with the equipment officer. 6.8 A proposal by the Bantam/Midget league coordinator for the structure of local games is approved. The Board notes that a form should be signed by all parents whose children play in a league that spans more than two age groups (ie Peewee/Bantam/Midget). ACTION: D Cassar to communicate to the league coordinator. 6.9 The Board clarifies the rate for officiating junior games to be $25 for a senior official and $12.50 for a junior official, even if both officials are juniors A request to the Board was received for additional ice time to allow for junior tournament team tryouts. The Board requires further clarification from the coach about the additional ice time. There is limited ice time available in May Referee in Chief is organising formal suspension notification to Senior C player recently receiving Match penalty The Board considers expressions of interest received for the position of Assistant Secretary on the IHACT Board. The Board resolves to appoint Luke Slattery to this position. The Board also considers expressions of interest received for the position of Junior Delegate on the IHACT Board. The Board resolves to appoint Diane Doornbos to this position. D CASSAR 10/5/15 A MCLEAN E WOOD 6/6/15 D CASSAR 13/6/15 A MCLEAN 6/6/15 D CASSAR 10/5/15 D CASSAR 10/5/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

25 Wednesday 6 May :00pm ACTSPORT Sports Hub, University Dr, Bruce ACTION: D Cassar to advise outcome to candidates and members 6.13 The Board approves to cover the cost of RESPECT badges to be sewn onto the Junior Brave jerseys and ACT Midget jerseys The Board discusses an application received for membership for a nonplaying coach. The Board is generally supportive of accepting the request for membership but seeks clarification of coaching role from Coaching Director. ACTION: D Cassar to contact Coaching Director and report back 6.15 The board discusses payment of 2015 ice fees for junior player. A suitable solution is agreed upon and will be communicated to the parents. ACTION: D Cassar to communicate to parents D CASSAR 13/6/15 D CASSAR 13/6/15 Meeting closed at 10:15pm Next Meeting: Thursday 4 June 2015 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

26 3 June :00pm ACTSPORT Sports Hub, University Dr, Bruce Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President X Darren Sault Vice President X David Cassar Secretary X Luke Slattery Assistant Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Diane Doornbos Junior Delegate X Jim Kennett Registrar X Dean Klemick Media Officer X Scott Marshall Referee in Chief X Andrea Robold Director of Women s Programs X 1 Introduction Action Due 1.1 The meeting opened at 7.10pm. 1.2 The chair welcomed new board members to the IHACT Board meeting, and acknowledged the apologies of A McLean, S Marshall and A Robold. 2 Minutes of Previous Meeting 2.1 The Board noted again a Special General Meeting (SGM) will be necessary for members to approve annual reports. The reports had not been audited in time for the 2014 AGM, and must now be tabled at a SGM with a quorum of 15 IHACT members before lodgement. Once the SGM has occurred, outstanding annual reports can be lodged. D Cassar 25/6/15 Action: D Cassar to develop an agenda for an SGM in the near future. 2.2 The 6 May 2015 Board meeting minutes were approved without change. 3 Review of Previous Action Items 3.1 Despite earlier issues with official s bouncing, no new issues have been reported by IHACT Board members. Action: Board members to continue monitoring their IHACT accounts for any issues with bounce-backs etc. 3.2 At its 6 May 2015 meeting, the Board noted time clock should be adjusted down if there is a delay in starting the game, and the clock must never be stopped for an interruption including player injury. All Ongoing D Cassar 25/6/15 Action: D Cassar to send communication to scorers and officials. 3.3 The Board noted an action from the 6 May 2015 meeting concerning distribution of information about board member training is yet to occur as D Cassar was awaiting the commencement of new members. Action: D Cassar to distribute information about board member training to members of the IHACT Board. D Cassar 25/6/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

27 3 June :00pm ACTSPORT Sports Hub, University Dr, Bruce 4 General Business The Board noted a report from the Junior Delegate that there have been some changes to the allocation of ice time for junior training sessions. Going forward, Atoms will get 1 hour 20 minutes to train, and Bantams and Peewees will train together, also with 1 hour 20 minutes of ice time. Each group is approximately the same size. This approach seems to have been accepted by the junior coaches The Board further noted an issue raised by the coach for the Atoms. Atoms training immediately follows figure skater practice at 5pm Tuesdays, and the ice is not being cut in time for Bantam training. Action: D Sault to speak with rink management to confirm the 5pm ice booking for Atom training commences with freshly cut ice The Board noted a report that the May goalie clinic went well. The Melbourne Ice goalies were very helpful, which was appreciated by attendees. Attendees also expressed disappointment no Canberra Brave goalies were available to assist coaching the clinic. The Board approved a proposal to organise a further goalie clinic on 8-9 August Action: D Cassar to speak to R Padjen about organising a goalie clinic on 8 and 9 August Action: A McLean to talk to Peter Chamberlain about getting Canberra Brave goalies to assist with coaching at the August clinic The Board noted a report by the Senior Delegate about the recently released IHACT Ice Schedule (v4). Some IHACT members have raised concerns about playing games on consecutive days. D Sault 25/6/15 D Cassar 25/6/15 A McLean Women s league players have also requested the schedule list the names of the teams that are playing in the schedule. The Board noted this will be included in the next update to the schedule that follows the women s league providing team information to the IHACT Board. E Wood has made some amendments to version 4 of the schedule which involves changes to games occurring on the weekend of June. Action: E Wood to distribute a draft of version 5 of the IHACT schedule to attending Board members for review ahead of forwarding to relevant league coordinators. Providing there are no significant issues raised, version 5 will be distributed to IHACT members. Action: Once finalised, D Klemick will upload scheduling information from version 5 to the IHACT website The Board noted a report by the Senior Delegate about the 2015 Brown Tournament (Brown). Brown is a full body contact tournament open to male players 17 and up, and AIHL players 20 and under. It will be held in Victoria from 9-11 October There is a $1000 entrance fee per competing team. IHV are investigating sponsorship opportunities for Brown, and accommodation options for competing teams. There is interest in sending an ACT team to compete at Brown. Chris McPhail, Don McDonnald and Bear McPhail have expressed interest in E Wood D Klemick 25/6/15

28 3 June :00pm ACTSPORT Sports Hub, University Dr, Bruce coaching, and would like to run tryouts for interested participants. Simon West will investigate sponsorship opportunities to assist with costs. The Board approved a cash contribution of $1000 to assist an ACT team to compete at Brown. Any further necessary funding will have to come from participating players. Spare ice time already tentatively reserved for IHACT can be considered for training for Brown The Board noted Ice Hockey Australia (IHA) does not cover the cost of IHA registration for IHACT life members. The Board agreed to reimburse IHA registration fees for IHACT life members who are not already reimbursed or exempt from paying these fees. Action: J Kennett to write to IHACT life members to explain the differences between entitlements associated with IHACT and IHA life membership, and advise relevant IHACT life members that IHACT will reimburse the IHA membership fees they have paid in future The Board noted a Pee Wee representative team has been established for an upcoming interstate competition. There will be a need for ice time to allow the team to train. The cost of this will be built into the necessary fee that will be paid by the players. D Doornbos will provide further details to the Board as they become available. J Kennett 25/6/15 The Board further noted that while there will be no Bantam representative team, two Bantam players will be playing on a representative team in Queensland and a further player will play in South Australia. The Board noted some financial assistance has been provided to players under similar circumstances in the past, and agreed to provide $150 to each of these players to assist with costs. All other costs to be met by the individual. D Doornbos E Wood 25/6/15 Action: D Doornbos to write player releases for the three Bantam players joining interstate representative teams. Action: E Wood and D Doornbos to discuss potential training slots for the Pee Wee representative team The Board noted 13 IHACT players are participating in the Atoms Jamboree on the weekend of 6-7 June Action: D Doornbos to clarify the financial arrangements for Jamboree The Board noted Atoms players are participating in a tournament in Newcastle in July There have been requests for some players to join interstate teams for the tournament. Players pay their own entrance fees. Action: D Doornbos to write to Norwest to confirm it is okay for IHACT players to compete on interstate teams at the tournament The Board noted additional coaches are needed for the Atoms. There are currently only two, which means a Bantam coach is asked to assist with Atoms training if an Atom coach is unavailable. D Doornbos 25/6/15 D Doornbos 25/6/15 D Doornbos 25/6/15 Action: D Doornbos to write to R Padjen about Atoms coaching options.

29 3 June :00pm ACTSPORT Sports Hub, University Dr, Bruce The Board noted a report by the Junior Delegate on management of Atoms games. Atoms are currently split into groups according to their age. Those aged 5-8 are Squirts and those aged 9 and over are Atoms. The ice is subsequently divided for games so that two divisions of Atoms can play concurrently. Squirts use tyres as goals, which is not desirable. Action: D Doornbos to provide the Board with a proposal for the procurement of alternative goals for Squirts to use In the interest of exposing junior players to all positions on an Ice Hockey team, players rotate through positions, including goalie. Across the two Atoms divisions, there is currently sufficient goalie equipment for two of the four goalies. The other two goalies are use regular skater equipment. Action: D Doornbos to conduct a stocktake of IHACT goalie equipment suitable for junior players, and develop a proposal for the Board s consideration if additional equipment is needed The Board discussed a proposal to hold a come-try day for prospective junior ice hockey players. This would be best in September or October so juniors can sign up for next season straight away if they are interested. D Doornbos 25/6/15 D Doornbos 25/6/15 D Doornbos 25/6/15 Action: D Doornbos to develop proposal for a junior ice hockey academy Following several requests for options to commence playing mid-season, Board members discussed the details of a potential mid-season recruit payment policy. The Board agreed any such policy must favour annualised payments occurring before the commencement of the season. The Board further agreed that a refund of $10 for each training session and game that occurred prior to player commencement can be provided, providing the total refund exceeded $100. The Board agreed the Secretaries of the Board would develop an interim mid-season recruit payment policy, to be used until a formal policy is adopted by the Board. The interim policy will be delegated to the Registrar for application. L Slattery D Cassar 25/6/15 Action: Secretaries to develop and interim mid-season recruit payment policy for use by the Registrar ahead of presenting a formal policy for consideration. Action: Secretary to discuss with Registrar about a mid-season fee for the rest of the 2015 season for a specific IHACT player who seeks such an arrangement The Board noted a request to refund game & training fees paid by a junior prior to finalisation of the training schedule. The junior is unable to attend training at the scheduled time. The Board agreed to refund the full amount less $20 for the one session attended. No refund on Pointstreak registration is available. Action: J Kennett to process a refund through MyClubMate Rink management has billed for an upcoming Women s tournament. IHACT will pay officials directly and bill the National Women s Program. Action: L Power to pay officials for women s tournament. J Kennett 25/6/15 L Power 25/6/15

30 3 June :00pm ACTSPORT Sports Hub, University Dr, Bruce 5 Reports 5.1 Media update: D Klemick has updated the website and will upload information from the weekend game scoresheets each Monday. Action: D Klemick to contact the parents of a goalie who recently filled in as reserve goalie for the Canberra Brave to seek permission to draft a media article about this. 5.2 Secretary s update: Steve Clyde Smith sought clarification about a particular requirement for juniors playing interstate. Action: D Doornbos to contact Brunty about the potential need for Steve Clyde Smith to conduct training for junior IHACT members. Action: D Cassar to IHACT members about their responsibilities with injuries and how to fill in an injury report. D Klemick 25/6/15 D Doornbos 25/6/15 D Cassar The meeting closed at 10pm. The next meeting will be at 7pm on Thursday 25 June 2015.

31 25 June :00pm ACTSPORT Sports Hub, University Dr, Bruce Minutes recorded by L Slattery. Attendees Positon Attended Apologies Allan McLean President X Darren Sault Vice President X David Cassar Secretary X Luke Slattery Assistant Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Diane Doornbos Junior Delegate X Jim Kennett Registrar X Rocky Padjen Director of Coaching X Scott Marshall Referee-in-Chief X Dean Klemick Media and Public Relations Officer X Andrea Robold Director of Women s Programs X Don MacDonald IHACT Member X 1.0 Introduction Action Due 1.1 The meeting opened at 7.15pm. 1.2 The Chair, welcomed Board members to the IHACT board meeting, and acknowledged an apology from D Sault. 2.0 Previous Minutes 2.1 The Board resolved to approve the minutes from the 3 June 2015 meeting, without modifications Review of Previous Action Items 3.01 The Board noted an action to organise a Special General Meeting (SGM) has been actioned (Item 2.1, 3 June 2015). Action Item: D Cassar to send an to all IHACT members advising them of the details for the SGM The Board noted an action from the previous meeting concerning stopping the game time clock has not yet been completed. At its 6 May 2015 meeting, the Board noted the time clock should be adjusted down if there is a delay in starting the game, and the clock must never be stopped for an interruption including player injury (Item 3.2, 3 June 2015). Action Item: D Cassar to send communication to scorers and officials D Cassar 16 July 15 D Cassar 16 July The Board noted an action from the previous meeting concerning distributing information about board member relevant training programs to IHACT Board members has been completed (Item 3.3, 3 June 2015) The Board noted an action from the previous meeting, concerning D Sault confirming with rink management that the weekly Tuesday 5pm IHACT ice booking commences with freshly cut ice doesn t appear to have ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

32 25 June :00pm ACTSPORT Sports Hub, University Dr, Bruce been completed at this stage (4.01.2, 3 June 2015). On further discussion of the item, the Board noted that as the slot is preceded by a figure skating booking, the ice cut would only be necessary if there is a snow problem. The Junior Delegate will communicate this to the coaches. No further action required at this time The Board noted action items concerning organisation of a further goalie training clinic in August 2015 and discussing CBR Brave goalie assistance with the clinic have been completed (4.02, 3 June 2015) The Board noted action items concerning distribution of version 5 of the IHACT schedule and publishing the schedule on the IHACT website have been completed (4.03, 3 June 2015) The Board noted no further action is required concerning the action item to write to IHA life members. This will be reviewed again by the Board when 2016 registrations are due (4.05, 3 June 2015) The Board noted actions concerning organising player release forms for Pee Wee players and Pee Wee training sessions have been completed (4.06.1, 3 June 2015) The Board noted an action to clarify arrangements for the upcoming Atom Jamboree has been completed (4.06.2, 3 June 2015). IHACT members participating will pay their own travel costs. Other associated costs are understood to be covered by IHA and the Adelaide rink The Board noted an action for D Doornbos to write to Norwest to confirm it is okay for IHACT players to compete on interstate teams at the upcoming tournament in Newcastle has been completed (4.07, 3 June 2015). D Doornbos reported this will not be a problem The Board noted an action concerning writing to the Director of Coaching about additional Atoms coaches has been completed (4.08, 3 June 2015) The Board noted an action for D Doornbos to undertake a stocktake of IHACT owned junior goalie equipment has been completed. D Doornbos tabled a summary of junior goalie equipment in stock. D Doornbos reported that there are insufficient equipment levels, and much of the equipment that is held is in poor condition ( , 3 June 2015). The Board also noted a member of the public has offered to sell some necessary junior goalie equipment to IHACT. The Board resolved to consider the proposal further in the future The Board noted an action for the D Doornbos to develop a proposal for a junior ice hockey academy has not yet been completed. Action: D Doornbos to develop a proposal for a junior ice hockey academy. D Doornbos 16 July The Board noted an action for the Secretaries to develop an interim policy for mid-season recruit payments, including an action for the Secretaries to provide advice to the Registrar regarding a resolution for a specific mid-season recruit has been actioned (4.11, 3 June 2013) The Board noted an action for the Registrar to process a refund through MyClubMate for a junior player who paid for training before the training time had been confirmed has been completed (4.12, 3 June 2015). ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

33 25 June :00pm ACTSPORT Sports Hub, University Dr, Bruce 3.16 The Board noted an action for the Treasurer to pay officials assisting with the June 2015 Women s Ice Hockey Tournament has been completed (4.13, 3 June 2015). 4.0 General Business 4.1 The Board noted a presentation from D MacDonald on a national meeting for goalie coaches he recently attended. One outcome of the meeting was the development of a national goalie plan to better organise goalie coaching and initiate a goalie mentor program. The plan has been adapted for implementation by IHACT should it be adopted by the Board. Key elements expected to provide the most benefit to IHACT at this stage include identifying additional goalie coaches, and mandating one on one goalie training time. The Board also discussed some training tools for goalies, including using screens and sleepers. The Board noted Warrior are often happy to sponsor player events. This could be kept in mind for future clinics. The Board noted a report by D MacDonald that there are well regarded goalie coaches interstate who would be happy to assist with developing IHACT goalies. A further goalie clinic has been tentatively booked for 8-9 August The Board agreed the clinic should be advertised for as long as possible and open to interstate participants as well as locals. The Board agreed based on indicative numbers, the cost would be set at $50, or $60 for people booking in the week commencing 3 August Action: R Padjen to work with D MacDonald on development of goalie training equipment, including provision of railway sleepers. Action: R Padjen to work with D MacDonald to identify potential goalie coach candidates. D MacDonald to draft communication to members and forward to D Cassar. Action: D MacDonald to develop a list of goalie equipment necessary for IHACT s needs. Action: J Kennett to set up MyClubMate event for the clinic. Action: D Klemick to organise promotion of the 8-9 August clinic, including writing to goalies who attended the previous clinic and those who expressed interest in attending in the future. Action: A McLean to contact CBR Brave management about possible Brave goalie assistance with IHACT August goalie clinic. 4.2 The Board discussed recent correspondence concerning the need for non-playing, level 1 bench coaches when junior players are playing on senior teams. R Padjen has discussed the requirement with IHA, who advised this is a state requirement. Action: R Padjen to investigate the matter further, including discussing the matter with M Stevenson before reporting back to the Board. Action: Secretary to respond to recent correspondence on the matter, confirming the Board has resolved there will be no change to the policy at R Padjen J Kennett D Klemick A McLean R Padjen D Cassar 16 July July 2015 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

34 25 June :00pm ACTSPORT Sports Hub, University Dr, Bruce this stage. 4.3 The Board discussed junior players playing in senior leagues. The Board noted the matter has been subject of recent correspondence, and that while the Board supports junior players playing in Senior C games temporarily, Senior C committee rules can provide complications. The Board noted it is critical for junior players to have attractive senior league options following completion of their time in junior leagues. The Board also noted the importance of Senior D league players having the opportunity to play in Senior C for their development. Action: D Doornbos to coordinate with junior coaching staff and provide E Wood with a list of names for people eligible to play in senior leagues when vacancies are identified. Playing up forms for relevant individuals will be provided to the Secretary. 4.4 The Board discussed a request from a junior player for refund of their IHACT fees. Following discussion, and review of relevant IHACT policies, the Board agreed the individual was not entitle to a refund of fees. Action: D Doornbos to respond to the specific correspondence informing the correspondent of the Board s decision. 4.5 The Board discussed the need for players on travel teams to have completed an official s course in some circumstances. This training can be run internally if necessary. Action: D Doornbos to confirm requirement and report back to the Board. 4.6 The Board noted a report from the Secretary that he met with rink management following the last meeting of the Board to discuss the revised IHACT schedule. A few changes to the schedule were necessary following the meeting. Rink management raised a concern that there are several gaps in ice bookings due to the need to wait for the NSW schedule. This will be taken into consideration for future schedule development. The Board noted that for the remainder of the season, the Senior Delegate will be the primary point of contact for matters concerning the schedule. The Board also noted several team managers have inquired about purchasing ice slots for team events. These events will be managed by the individual team, not IHACT. Following some schedule adjustments to accommodate necessary competition training in the next few months, free ice slots will be offered to team managers for organisation of team events. Action: E Wood to book ice slots for Brown before opening up vacant ice slots to IHACT teams for them to organise team events if they wish. Action: E Wood to remove an existing team training booking from the IHACT schedule as the team in question will pay the rink directly. 4.7 The Board discussed a proposal for mental wellbeing education. No further action is required at this time. 4.8 The Board discussed a request from a local business to book an ice hockey team building session through IHACT. On the grounds that IHACT does not own sufficient equipment, does not have the necessary staff or officials to provide such a program, and insurance for participants would likely be D Doornbos 16 July 2015 D Doornbos 16 July 2015 D Doornbos 16 July 2015 E Wood 16 July 2015 E Wood ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

35 25 June :00pm ACTSPORT Sports Hub, University Dr, Bruce difficult, the Board had no choice but to reject the proposal. Action: E Wood to respond to the correspondent informing them of the Board s decision. 4.9 The Board discussed several pieces of commercial correspondence received by the President. No further action is required. 5.0 Reports 5.1 President: A Mclean recently conversed with management of the CBR Brave. The Board are keen to work with the CBR Brave to develop ice hockey at junior levels and believe there is room for more assistance from the CBR Brave. Action: A Mclean to set up time for D Cassar and A Mclean to have further discussions with the CBR Brave. 5.2 Treasurer: Some self-managed senior teams are required to pay IHACT on 1 July L Power intends to develop an end of financial year financial position report to inform future Board decisions on spending proposals. Action: E Wood to send an to relevant teams reminding them of the upcoming payment due date. Action: L Power to prepare a financial position report for the Board s information. 5.3 Director of Coaching: Following the success of the last Debbie Strome clinic, there has been interest in booking Ms Strome for a further clinic. There is also interest in running an ice hockey summer camp for children. While this would likely need to be after October 2015, the potential for national camps to conflict needs to be considered. A Mclean 16 July 2015 E Wood 16 July 2015 L Power R Padjen 16 July 2015 Action: R Padjen to develop a proposal for a future skills clinic with Debbie Strome for the Board s future consideration. Action: R Padjen to develop a proposal for a summer camp for the Board s future consideration. 5.4 Referee-in-Chief: IHACT is having difficulties finding enough referees to roster on for IHACT games. There may be a need to run a further training course to try and get new referees. It is particularly difficult to find enough referees to officiate Senior B league games. Ideally three people from every team should be trained as referees. The Board noted a suggestion that more could be done to emphasise the need for good sportsmanship and respect toward game officials. Action: S Marshall to approach existing registered IHACT referees to fill upcoming game commitments. Action: E Wood to write to Senior B players to seek volunteers to referee upcoming games. Action: D Klemick to investigate material on good sportsmanship, respect and appropriate player and supporter behaviour and report back to the S Marshall D Klemick 16 July 2015 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

36 25 June :00pm ACTSPORT Sports Hub, University Dr, Bruce Board with options. 5.5 Media and Public Relations Officer: D Klemick will register for a Sport and Recreation Marketing and Promoting your Club course. The IHACT Facebook page has received 500 likes. There has been recent media attention on the prospect of a new rink for the ACT. The Board noted that ensuring attention on a new rink is kept positive is in everyone s best interest. D Klemick 16 July 2015 Action: D Klemick to publically acknowledge the 500th individual to like the IHACT page and organise a small prize for the person. Action: D Klemick to develop some potential topics for standard wording media responses for the Board s future consideration. 5.6 Director of Women s Programs: The recent Women s tournament was considered a huge success by many participants. The event was well supported, and there was interest in running another tournament in June The Board noted the Women s league need additional female goalies. 6.0 OTHER BUSINESS 6.1 No other business was raised. Meeting closed at 11.15pm. Next Meeting: Thursday 16 July ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: secretary@ihact.org.au

37 16 July :00pm ACTSPORT Sports Hub, University Dr, Bruce Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President X Darren Sault Vice President X David Cassar Secretary X Luke Slattery Assistant Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Diane Doornbos Junior Delegate X Jim Kennett Registrar X Dean Klemick Media Officer X Scott Marshall Referee in Chief X Andrea Robold Director of Women s Programs X Joel Davis IHACT member X 1 Introduction Action Due 1.1 The meeting commenced at 7.13pm. 1.2 The Chair welcomed Board members to the IHACT Board meeting, and acknowledged the apologies of A McLean, and A Robold. 2 Minutes of Previous Meeting The Board noted an action item for D Cassar to write to IHACT members to provide details for the upcoming Special General Meeting (SGM) has been completed (3.01 of 25 June 2015 refers) The Board noted an action item for D Cassar to send a communication to officials and scorers has been actioned (3.02 or 25 June 2015 refers) The Board noted an action item for D Doornbos to develop a proposal for a junior ice hockey academy is ongoing (3.13 of 25 June 2015 refers). D Doornbos 13/8/15 Action: D Doornbos to continue developing proposal for a junior ice hockey academy The Board noted R Padjen was not present and was unable to report on the status of an action for R Padjen to work with D MacDonald on development of goalie training equipment (4.1 of 25 June 2015 refers). R Padjen 13/8/15 Action: R Padjen to work with D MacDonald on development of goalie training equipment, including acquiring railway sleepers The Board noted an action item for R Padjen to work with D Macdonald to identify potential goalie coach candidates and for D MacDonald to draft a communication to members and forward to D Cassar has been actioned (4.1 of 25 June 2015 refers) The Board noted an action for D MacDonald to develop a list of goalie equipment necessary for IHACT s needs is ongoing (4.1 of 25 June 2015 refers). D Macdonald 13/8/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

38 16 July :00pm ACTSPORT Sports Hub, University Dr, Bruce Action: D McDonald to finalise a list of goalie equipment for IHACT The Board noted action items for J Kennett to set up a MyClubMate event and D Klemick to commence advertising for the August 2015 IHACT goalie clinic have been completed (4.1 of 25 June 2015 refers). Three people have registered for the event to date. Action: D Cassar to send a further to IHACT goalie members reminding them to register for the event. D Cassar D Klemick 13/8/15 Action: D Klemick to continue advertising the August IHACT goalie clinic and write to goalies who attended or expressed interest in attending the previous clinic The Board noted that A McLean was not present and could not report on the status of an action item to contact CBR Brave management (4.1 and 5.1 of 25 June 2015 refer). Action: D Cassar to follow-up organising CBR Brave goalies for the upcoming IHACT goalie clinic. Action: A McLean to arrange a meeting with CBR Brave management The Board noted action items for R Padjen to investigate level 1 bench coach requirements and for D Cassar to respond to correspondence on the matter have been completed (4.2 of 25 June 2015 refers) The Board noted an action item for D Doornbos to provide E Wood with a list of junior players who can fill-in on senior teams has been completed (4.3 of 25 June 2015 refers). Action: D Cassar to provide E Wood with a list of players who have provided signed playing up forms The Board noted an action item for D Doornbos to respond to a member who requested a refund has been completed (4.4 of 25 June 2015 refers) The Board noted an action item for D Doornbos to confirm requirements for junior travel team players to have completed a linesmen s course has been completed. A course for relevant players will be organised (4.5 of 25 June 2015 refers). Action: S Marshall to organise a date to hold an officials course and meet with Tanya Brunt The Board noted action items for E Wood to book ice-slots for Brown, and remove a private ice booking from the official IHACT schedule have been completed (4.6 of 25 June 2015 refer) The Board noted an action item for E Wood to respond to a Canberra business that enquired about IHACT hosting an ice hockey team building game for them has not been completed (4.8 of 25 June 2015 refers). D Cassar 13/8/15 A McLean D Cassar 13/8/15 S Marshall 13/8/15 E Wood 13/8/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

39 16 July :00pm ACTSPORT Sports Hub, University Dr, Bruce Action: E Wood to respond to the correspondent informing them of the Board s decision The Board noted action items for E Wood to send an to self-managed teams reminding them of the upcoming fee due date and for L Power to develop a financial position report for the Board s information have been completed (5.2 of 25 June 2015 refers) The Board noted action items for R Padjen to develop proposals for a summer ice hockey camp and a skills clinic to be run by Ms Debbie Strome for the Board s consideration are ongoing (5.3 of 25 June 2015 refers). Action: R Padjen to develop a proposal for a summer ice hockey camp for the Board s consideration. Action: R Padjen to develop a proposal for a skills clinic to be run by D Strome for the Board s consideration The Board noted action items for S Marshall to approach existing registered officials to referee upcoming games and for E Wood to seek Senior B league volunteers to referee upcoming games have been completed (5.4 of 25 June 2015 refer) The Board noted an action item for D Klemick to investigate options for media/signage encouraging good sportsmanship, respect for officials and appropriate player and supporter behaviour is ongoing (5.4 of 25 June 2015 refers). Action: D Klemick to investigate options for posters and/or signage and seek the Board s agreement to procure The Board noted action items for D Klemick to public acknowledge IHACT s 500 th Facebook like and develop some standard media enquiry responses have not been completed (5.5 of 25 June 2015 refers). Action: D Klemick to organise a small prize for the 500 th person to like the IHACT Facebook page. Action: D Klemick to develop and distribute some standard responses to media enquiries for the Board s consideration. 2.2 The 25 June 2015 Board meeting minutes were approved without any changes. 3 General Business 3.1 The Board noted a letter from D Sault resigning from his position as Vice President of IHACT. The Board accepted the resignation, and thanked D Sault for his many years of service to Ice Hockey in the ACT, including during his time as Vice President of the IHACT Board. R Padjen 13/8/15 D Klemick 13/8/15 D Klemick 13/8/15 ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

40 16 July :00pm ACTSPORT Sports Hub, University Dr, Bruce The Board resolved to appoint Mr Joel Davis as interim Vice President until the next IHACT Annual General Meeting, at which time the IHACT membership will elect a permanent Vice President. 3.2 The Board discussed administrative arrangements for the upcoming SGM. The meeting is to be held at the ACTSPORTS Sports Hub, UC, Bruce on 21 July 2015 at 8pm. A quorum of 15 financial members is required. The Board agreed to the printing of hard copies of the audited financial statements that will be presented to the IHACT membership at the upcoming SGM. Action: D Cassar to procure several printed copies of the audited IHACT financial statements. Action: L Slattery to write to portfolio directors to ensure enough financial members will be in attendance at the SGM. 3.3 The Board discussed the discount applied to people registering to play for IHACT teams as goalies. The Board noted that the discount assists goalies with the comparably high fees that can be associated with purchase of their equipment. The Board agreed that fees for goalies playing in self-managed teams are distributed in the manner the team sees fit, so a discount might not necessarily be applied for goalies. D Cassar L Slattery 13/8/15 The Board also noted correspondence received from a member who is a skating player, but also fills in as a goalie at times. The player sought a refund of playing fees equivalent to the goalie discount from the Board. The Board discussed the merits of the request before deciding not to agree to the refund. L Power 13/8/15 The Board agreed that in the future, the goalie discount will be in the form of a refund to eligible players rather than an option available to select in MyClubMate. Action: L Power to respond to the IHACT member who wrote to seek a refund of a portion of their fees. 4 Reports 4.1 Referee-in-Chief update: S Marshall noted there is still an issue with the number of referees available to oversee games. A linesman s course will be run in the near future. There may be some interest from senior players in participating. While all efforts will be made to ensure that all interested parties can attend, timing may be dictated by the large number of junior players who need to take part in the course. ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

41 16 July :00pm ACTSPORT Sports Hub, University Dr, Bruce The Board noted an issue concerning broken goals has been fixed by rink management. 4.2 Media update: The Board noted an article by Tanya Brunt on the Tange team competition was published on the IHACT web page. 4.3 Registrar update: J Kennett received an from IHA concerning a junior member who had not finalised payment of their fees. The Registrar has told the member they can pay on the online Pointstreak system. The Board noted there are currently 381 registered IHACT members. Action: L Power to write to the parents of the junior player in question and ask for the outstanding fees to be paid to prevent playing/training restrictions being placed on the player. 4.4 Senior update: A player in the women s league enquired about the number of times people can fill in as goalies in the women s league before they are required to pay the casual player fee. Action: E Wood to speak with women s league coaches to ask that fill-in goalies in the women s league are rotated to assist all IHACT goalies to develop their skills. 5 Other business 5.1 D Cassar informed the Board the IHACT game schedule is now finalised. D Cassar met with Rink Management prior to the Board Meeting to confirm the details of the final version of the schedule. Finalisation of the schedule identified several ice slots that had been reserved for IHACT games but are no longer required by IHACT. Action: L Slattery to write to team managers to let them know there are available ice slots should their teams wish to book them from rink management. 5.2 The Board noted there has been some issues with the ACT rink scoreboard in the past, preventing it from operating to its full potential. Action: J Davis to speak with CBR Brave management about options they have been considering for scoreboards at the ACT ice rink. 5.3 L Power provided the Board with an update on IHACT s financial position. The Board noted the current forecast surplus for the year. The Board gave in-principle agreement to some spending proposals that have been previously discussed to benefit the IHACT membership. Proposals under consideration include payment of entrance fees for upcoming ice hockey competitions and the purchase of goalie equipment for IHACT. The Board awaits further information to be provided for the L Power 13/8/15 E Wood 13/8/15 L Slattery 13/8/15 J Davis 13/8/15 L Power 13/8/15 D Cassar ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

42 16 July :00pm ACTSPORT Sports Hub, University Dr, Bruce discrete proposals before formal agreement to expenditure can be considered. Action: L Power to write to D MacDonald to request he organise a quote for necessary expenditure on IHACT goalie resources. Action: D Cassar to discuss options for dry storage at the rink with rink management. The meeting closed at 10pm. The next meeting will be at 7pm on Thursday 13 August ACT Ice Hockey Association Inc - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

43 13 August :00pm ACTSPORT Sports Hub, University Dr, Bruce Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President X Joel Davis Vice President X David Cassar Secretary X Luke Slattery Assistant Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Diane Doornbos Junior Delegate X Jim Kennett Registrar X Dean Klemick Media Officer X Scott Marshall Referee in Chief X Andrea Robold Director of Women s Programs X Rocky Padjen Director of Coaching X 1 Introduction Action Due 1.1 The meeting commenced at 7.08pm. 1.2 The Chair welcomed Board members to the IHACT Board meeting. 2 Minutes of Previous Meeting The Board noted an action item for D Doornbos to develop a proposal for a junior ice hockey academy is ongoing ( of 16 July 2015 refers). D Doornbos 10/9/15 Action: D Doornbos to continue developing a proposal for a junior ice hockey academy The Board noted R Padjen was not present and was unable to report on the status of an action item for R Padjen to work with D MacDonald on development of goalie training equipment ( of 16 July 2015 refers). Action: R Padjen to work with D MacDonald on development of goalie training equipment, including acquiring railway sleepers. Action: L Slattery to check the status of this action item The Board noted an action for D MacDonald to develop a list of goalie equipment necessary for IHACT s needs is ongoing ( of 16 July 2015 refers). Action: D McDonald to finalise a list of goalie equipment for IHACT. Action: L Slattery to check the status of this action item The Board noted action items for D Cassar to send further correspondence to IHACT goalies and D Klemick to continue advertising the August 2015 goalie clinic have been completed ( of 16 July 2015 refers). R Padjen L Slattery D Macdonald L Slattery 10/9/15 10/9/15 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

44 13 August :00pm ACTSPORT Sports Hub, University Dr, Bruce The Board noted action items for D Cassar to seek CBR Brave goalie assistance with the August 2015 goalie clinic, and for A McLean to organise a meeting with CBR Brave management have been completed ( of 16 July 2015 refers) The Board noted an action item for D Cassar to provide E Wood with a list of junior IHACT players who have provided signed playing up forms has been completed ( of 16 July 2015 refers) The Board noted an action for S Marshall to contact Tanya Brunt regarding a date to hold an official s course for junior IHACT members has not yet occurred ( of 16 July 2015 refers). Action: D Cassar to seek appropriate dates from S Marshall and Tanya Brunt so a date can be locked in The Board noted an action for E Wood to respond to a local business that requested IHACT host a team building ice hockey game for them has been completed ( of 16 July 2015 refers) The Board noted an action item for R Padjen to develop a proposal for a skills clinic to be run by D Strome has been completed. D Strome will run the clinic for eligible IHACT members from 31 August to 2 September 2015 ( of 16 July 2015 refers). D Cassar 10/9/15 The Board noted R Padjen was not present and was unable to report on the status of an action for R Padjen to develop a summer ice hockey camp for the Board s consideration ( of 16 July 2015 refers). R Padjen L Slattery 10/9/15 Action: R Padjen to develop a proposal for a summer ice hockey camp for the Board s consideration. Action: L Slattery to check the status of an action item for R Padjen to develop a proposal for a summer ice hockey camp The Board noted an action item for D Klemick to investigate options for media/signage encouraging good sportsmanship, respect for officials and appropriate player and supporter behaviour has been actioned. Further details are provided at 4.5 below ( of 16 July 2015 refers) The Board noted action items for D Klemick to publicly acknowledge IHACT s 500th Facebook like and develop some standard media enquiry responses are ongoing (5.5 of 25 June 2015 refers). Action: D Klemick to organise a small prize for the 500th person to like the IHACT Facebook page. Action: D Klemick to develop and distribute some standard responses to media enquiries for the Board s consideration The Board noted actions for D Cassar to procure printed copies of outstanding IHACT financial statements and for L Slattery to manage D Klemick 10/9/15 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

45 13 August :00pm ACTSPORT Sports Hub, University Dr, Bruce attendance for the 21 July 2015 Special General Meeting (SGM) have been completed (3.2 of 16 July 2015 refers) The Board noted an action for L Power to respond to an IHACT member who wrote to the Board seeking a refund for a portion of their 2015 fees has been completed (3.3 of 16 July 2015 refers) The Board noted an action for L Power to write to the parents of a junior player concerning payment of outstanding fees has been completed (4.3 of 16 July 2015 refers) The Board noted an action for E Wood to speak with women s league coaches to ask that fill-in goalies for the women s league be rotated has been completed (4.4 of 16 July 2015 refers) The Board noted an action for L Slattery to write to IHACT team managers advising them there are spare ice slots available to be booked through ACT Ice Rink Management has been completed (5.1 of 16 July 2015 refers) The Board noted an action for J Davis to speak with CBR Brave management about options they have been considering for scoreboards at the ACT Ice Rink has been actioned (5.2 of 16 July 2015 refers) The Board noted actions for L Power to ask D MacDonald to obtain a quote for necessary IHACT goalie resources and D Cassar to discuss options for dry storage with ACT Ice Rink Management are ongoing (5.3 of 16 July 2015 refers). Action: L Power to write to D MacDonald to request he organise a quote for necessary expenditure on IHACT goalie resources. Action: D Cassar to discuss options for dry storage at the rink with rink management. 2.2 The minutes from the 16 July 2015 Board meeting were approved without change. 3 General Business 3.1 The Board discussed a grant being offered by Sport and Recreation ACT in Applications for the grant close on 30 September IHACT has been ineligible to apply for the grant in the past due to outstanding Financial Statements. Action: A McLean to prepare an application for the grant. Action: L Slattery to update existing IHACT Strategic Plan to attach to the application for the grant. 3.2 The Board noted all outstanding IHACT Financial Statements have now been lodged with the ACT Office of Regulatory Services. D Cassar gave the Board an overview of the 21 July 2015 SGM, and noted the minutes from the SGM have been posted to the IHACT website. 3.3 The Board discussed an ongoing issue concerning IHACT s. s sent to IHACT addresses from Hotmail and Live addresses are L Power D Cassar A McLean L Slattery ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au 10/9/15 10/9/15 L Slattery 10/9/15

46 13 August :00pm ACTSPORT Sports Hub, University Dr, Bruce not being forwarded to the designated personal account of Board members. After several months of troubleshooting between D Cassar and the service provider, the service provider has informed IHACT they are unable to fix the problem. Action: L Slattery to investigate alternative and webhosting service providers for the Board s consideration. 3.4 The Board discussed the Australian Junior Ice Hockey League, which operates nationally over summer. The league is open to players born after 1995 includes two junior teams each from Victoria, New South Wales and Western Australia. Each team plays other teams twice at home and twice away. Travel and accommodation costs would be met by participating players. D Doornbos 10/9/15 Action: D Doornbos to gauge interest among eligible IHACT junior players and report back to the Board. 3.5 The Board discussed the lease of IHACT s skate sharpener and agreed, for various reasons, that the CBR Brave would not be invoiced for their lease of the IHACT skate sharpener for The Board noted the sharpener should be returned to IHACT at the end of the 2015 AIHL season. 3.6 The Board discussed a request from an IHACT member concerning the refund of the member s playing fees. The player has not played for most of the 2015 regular season. The request for refund was made earlier in the season, but s from the member were not being received by the Board (See minute item 3.3). The Board noted a refund of Pointstreak fees was not possible. After some discussion, the Board agreed refund of the member s ice fees, consistent with relevant IHACT policy, should be provided to the member. L Power J Kennett 10/9/15 Action: L Power and J Kennett to organise a refund for the member. 3.7 The Board discussed a session D Klemick recently attended on working with vulnerable people. The ACT Office of Regulatory Services requires that people working with vulnerable people (including juniors) register with the ACT Government by November Registered people are issued with cards to certify their registration. It is an offence under ACT legislation for a relevant person to not present a working with vulnerable people card if asked to. The Board noted that situations where a junior player fills in on a senior team are exempt from working with vulnerable people registration requirements. J Kennett 10/9/15 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

47 13 August :00pm ACTSPORT Sports Hub, University Dr, Bruce The Board noted that D Doornbos has already been working with IHACT junior league officials to get relevant people to meet these requirements. It is likely that IHACT junior league officials registering with the Office of Regulatory Services are exempt from fee requirements associated with working with vulnerable people registration. Action: J Kennett to maintain a register of IHACT officials who are registered for the purpose of working with vulnerable people. 3.8 The Board discussed a meeting D Cassar and A McLean had with CBR Brave management about ways IHACT and the CBR Brave can support each other going forward. CBR Brave representatives provided a new central point of contact for IHACT to use, and encouraged ongoing discussion about mutually beneficial activities for 2016 aimed at building ice hockey in the ACT. 4 Reports 4.1 President s update: The Board discussed administrative arrangements for the 2015 Presentation Night. The Board discussed the upcoming election of the IHA Board. The Board discussed correspondence recently received by A McLean concerning the recent cancellation of a senior league game. Action: E Wood and D Doornbos to arrange quotes for senior and junior league trophies for 2015 for the Board s consideration. Action: D Cassar to provide some details of a recently cancelled senior game to A McLean. 4.2 Assistant Secretary s update: The Board discussed the need to develop a new strategic plan for IHACT. An updated strategic plan will assist IHACT to apply for financial grants in the future. L Slattery will meet with interested parties in the near future to assist with the development of some key achievable goals for IHACT for inclusion in an updated strategic plan. Action: L Slattery to consult interested Board members and begin work on an updated strategic plan for IHACT. 4.3 Junior Delegate s update: The Board noted a report by D Doornbos on the recent Ginsberg Tournament. The ACT team played well and earned a trophy for sharing the lowest penalty minutes in the tournament. The Board noted that new ACT jerseys may be required for tournaments in 2016 as the existing ones are in poor condition and are few in numbers. E Wood D Doornbos D Cassar 10/9/15 L Slattery 8/10/15 D Doornbos 10/9/15 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

48 13 August :00pm ACTSPORT Sports Hub, University Dr, Bruce Action: D Doornbos to seek a volunteer to clean the IHACT trophy cabinet at the ACT Ice Rink. 4.4 Referee-in-Chief update: The Board noted that finding enough appropriately qualified and experienced referees to oversee IHACT ice hockey games is an ongoing challenge. The Board discussed an issue concerning relocating ice hockey goals between periods at AIHL games. The Board agreed that it is appropriate for CBR Brave management to organise people to move the goals for future games. The Board noted S Marshall s role in assisting with AIHL games is separate from his role as Referee-in-Chief for IHACT. Action: D Cassar to write to CBR Brave management requesting they organise people to move the goals between periods at future AIHL games at the ACT Rink. Action: S Marshall to inform IHACT members who normally relocate the goals between periods at AIHL games of the Board s decision. 4.5 Media Officer update: D Klemick noted that the coming conclusion of the AIHL regular season is an excellent opportunity for some advertising for IHACT events like come try ice hockey days. D Cassar S Marshall 10/9/15 The Board discussed some options for obtaining material encouraging good sportsmanlike contact for display at the ACT Ice Rink. Action: D Klemick to draft some IHACT advertising material for the Board s consideration. Action: D Klemick to procure signage encouraging good sportsmanship and display them in appropriate places at the ACT Ice Rink. 4.6 Director of Women s Programs update: A Robold noted that some female members are finding it difficult to manage their schedules as game and training times are sporadic in some cases. This has been particularly difficult for some members on the Women s travelling team. The Board noted with increasing demand to play in most IHACT leagues, and interdependencies with the IHNSW schedule, these issues are not likely to change in the future. These difficulties will be taken into account when the IHACT schedule is developed in A Robold noted IHNSW are developing a women s ice hockey camp in October D Klemick 10/9/15 A Robold 10/9/15 Action: A Robold to gauge interest from female IHACT members in attending an ice hockey skills camp in NSW in October 2015 and report back to the Board. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

49 13 August :00pm ACTSPORT Sports Hub, University Dr, Bruce 4.7 Registrar s update: The Board noted IHA are introducing a new ice hockey registration system to replace Pointstreak. The new system may offer options for web and hosting. Action: J Kennett to the Treasurer of IHA about transitioning existing Pointstreak data into the new system if it goes ahead. Action: J Kennett to inquire with IHA to see whether Pointstreak data is backed-up periodically. Action: L Slattery to enquire about web and hosting arrangements under the potential new registration system. 5 Other business 5.1 The Board discussed a matter concerning junior players. 5.2 The Board noted the August 2015 goalie clinic went well and was considered a success by the IHACT members who participated. Attending IHACT members were grateful for Perth Thunder players who assisted with the clinic. The Board noted one IHACT member who registered and paid to attend the IHACT goalie clinic was unable to attend due to injury. The Board agreed to refund the on-ice portion of the member s fee for the clinic. Action: J Davis to pass on some feedback provided by CBR Brave coaching staff to D MacDonald. Action: J Kennett to process a refund of ice fees to an IHACT member who was unable to attend the August 2015 goalie clinic. 5.3 The Board discussed some options for acquiring a new scoreboard at the ACT Ice Rink. Action: A McLean to inquire with Adelaide Ice Rink Management about where they obtained their scoreboard. Action: D Cassar to inquire with ACT Rink Management about the possibility of installing an IHACT owned scoreboard at the ACT Ice Rink. J Kennett L Slattery J Davis J Kennett A McLean D Cassar 10/9/15 10/9/15 10/9/15 The meeting closed at 10pm. The next meeting will be at 7pm on Thursday 10 September ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

50 10 September :00pm ACTSPORT Sports Hub, University Dr, Bruce Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President X Joel Davis Vice President X David Cassar Secretary X Luke Slattery Assistant Secretary X Luke Power Treasurer X Elaina Wood Senior Delegate X Diane Doornbos Junior Delegate X Jim Kennett Registrar X Dean Klemick Media Officer X Scott Marshall Referee in Chief X Andrea Robold Director of Women s Programs X Rocky Padjen Director of Coaching X 1 Introduction Action Due 1.1 The meeting commenced at 7.15pm. 1.2 The Chair welcomed Board members to the IHACT Board meeting. 2 Approval of previous minutes The Board noted an action item for D Doornbos to develop a proposal for a junior ice hockey academy is complete ( of 16 July 2015 refers) The Board noted action items for R Padjen to work with D MacDonald on development of goalie training equipment and for L Slattery to check the status this item have been completed ( of 10 August 2015 refers) The Board noted action items for D MacDonald to develop a list of necessary goalie equipment, and for L Slattery to check the status of this action have been completed ( of 10 August 2015 refers). The Board noted a report from R Padjen that D MacDonald is seeking quotes for necessary goalie equipment, and will present these to the Board for agreement out of session once received The Board noted an action for S Marshall to contact Tanya Brunt regarding a date to hold an official s course for junior IHACT members is outstanding ( of 16 July 2015 refers). D Cassar 5/11/15 Action: D Cassar to call T Brunt to discuss so a date can be locked in The Board noted an action item for R Padjen to develop a proposal for a skills clinic cannot be finalised. The person R Padjen had in mind to run the clinic is no longer available The Board noted an action item for D Klemick to investigate options for signs encouraging good sportsmanship, respect for officials and ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

51 10 September :00pm ACTSPORT Sports Hub, University Dr, Bruce appropriate player and supporter behaviour has been completed ( of 16 July 2015 refers) The Board noted action items for L Power to write to D MacDonald to request he organise a quote for necessary expenditure on IHACT goalie resources, and for D Cassar to discuss options for dry storage at the ACT Ice Rink have been actioned ( of 10 August 2015 refers) The Board noted an action item for A McLean to prepare an application for an ACT Government grant is ongoing. The Board noted an action for L Slattery to update the IHACT Strategic Plan to accompany the application for an ACT Government grant has been actioned (3.1 of 10 August 2015 refers). A McLean 30/9/15 Action: A Mclean to prepare an application for an ACT Government grant The Board noted an action item for L Slattery to enquire about new and webhosting providers has been actioned, but will require some ongoing work once the new online registration system is fully established (3.3 of 10 August 2015 refers) The Board noted an action for D Doornbos to gauge interest among eligible IHACT junior players in playing in a national summer competition no longer needs to be completed as in the absence of hybrid teams, IHACT does not have enough eligible players to compete (3.4 of 10 August 2015 refers) The Board noted an action item for L Power and J Kennett to process a refund for an IHACT member has been completed (3.6 of 10 August 2015 refers) The Board noted that in relation to an action item for J Kennett to maintain a register of IHACT officials who are registered for the purpose of working with vulnerable people, while an interim solution has been put in place, this action will be finalised when the new online registration system commences in late September 2015 (3.7 of 10 August 2015 refers) The Board noted an action item for D Doornbos and E Wood to arrange quotes for senior and junior league trophies for 2015 for the Boards consideration has been finalised (4.1 of 10 August 2015 refers) The Board noted an action item for D Cassar to provide details of a recently cancelled senior game to A McLean has been completed (4.1 of 10 August 2015 refers) The Board noted an action item for L Slattery to consult interested Board members and begin work on an updated strategic plan for IHACT has been completed (4.2 of 10 August 2015 refers) The Board noted an action item for D Doornbos to seek a volunteer to clean the IHACT trophy cabinet is ongoing (4.3 of 10 August 2015 refers). D Doornbos 5/11/15 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

52 10 September :00pm ACTSPORT Sports Hub, University Dr, Bruce Action: D Doornbos to seek a volunteer to clean the IHACT trophy cabinet at the ACT Ice Rink The Board noted action items for D Cassar to contact CBR Brave management about IHACT members no longer moving goals between periods at AIHL games, and for S Marshall to inform the juniors who normally perform this task have been completed (4.4 of 10 August 2015 refer) The Board noted action items for D Klemick to draft some IHACT advertising material for the Board s consideration, and to procure some signage encouraging good sportsmanship for display at the ACT Ice Rink have been completed (4.5 of 10 August 2015 refer) The Board noted an action item for A Robold to gauge interest from female IHACT members in attending an ice hockey skills camp in NSW in October 2015 has been completed (4.6 of 10 August 2015 refers) The Board noted actions for J Kennett to make enquiries regarding backup and transition of data from the existing registration system to esportsdesk, and for L Slattery to make enquiries about web and hosting services provided by esportsdesk have been completed (4.7 of 10 August 2015 refers) The Board noted an action item for J Davis to pass on feedback provided by CBR Brave coaching staff to D MacDonald has been completed (5.2 of 10 August 2015 refers) The Board noted an action item for J Kennett to process a refund of ice fees to an IHACT member who was unable to attend the August 2015 IHACT goalie clinic has been completed (5.2 of 10 August 2015 refers) The Board noted action items for A McLean to make an inquiry about the Adelaide Ice Rink scoreboard, and for D Cassar to check with ACT Ice Rink management about installation of an IHACT owned scoreboard at the ACT Ice Rink have been completed (5.3 of 10 August 2015 refers) 2.2 The minutes from the 10 August 2015 Board meeting were approved without change. 3 General Business 3.1 Brown Tournament E Wood updated the Board on preparation for the upcoming Brown Tournament for senior players. Many players who were offered positions to play in the tournament have elected not to play. All participating players have sourced their own accommodation and transport, and have paid for the training. IHACT needs to pay for the entrance fee once the invoice arrives. 3.2 New registration system J Kennett demonstrated some of the capabilities of the new online registration system to the Board. The Board discussed the merits of D Klemmick 11/10/15 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

53 10 September :00pm ACTSPORT Sports Hub, University Dr, Bruce transitioning the IHACT website to esportsdesk. This will allow IHACT to take advantage of provided features such as easier publishing of statistics and rostering. Action: D Klemmick to put a post on Facebook advertising the vacant position of IHA webmaster. 3.3 PE Pulse Network The Board discussed using PE Pulse Network as a method to reach out to primary school students to advertise Junior Ice Hockey. Action: J Davis to inquire further about PE Pulse, and see whether there is potential for IHACT to use the service to advertise to primary school aged children about playing ice hockey. Action: L Slattery to enquire about sports advertising at ACT public primary schools and report back to the Board. 3.4 ACT Ice Rink Ice Cuts The Board discussed a matter concerning ice cuts at the ACT Ice Rink. 3.5 ACT Grant Application The Board discussed an ACT Government grant which IHACT will be applying for. The application must be submitted by 30 September Item above refers Season The Board discussed the need to commence planning for IHACT s key priorities for Elected Directors will meet to discuss this further on 11 October The next iteration of the IHACT Strategic Plan will form part of this discussion. In this context, the Board briefly discussed how referee courses should be run in The matter will be considered further at the October 2015 planning meeting. J Davis L Slattery 11/10/15 L Slattery 11/10/15 Action: L Slattery to seek input on key priorities for 2016 from Portfolio Directors, and report at the 11 October 2015 meeting. 3.7 ACT Sport and Recreation The Board discussed correspondence that had been received from ACT Sport and Recreation. Action: A McLean to respond to correspondence from ACT Sport and Recreation, raising difficulties IHACT has encountered since ACTSports was wound up. 3.8 Presentation Night and Trophies D Doornbos provided an update on the junior presentation event, which will be held on Sunday 27 September 2015 at Edison Park. The Board approved expenditure of $135 for food for junior players attending the A McLean 11/10/15 D Cassar 11/10/15 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

54 10 September :00pm ACTSPORT Sports Hub, University Dr, Bruce event, and further expenditure of $1500 for trophies for 2015 junior members. The Board also considered nominations for 2015 junior association trophies. E Wood provided an update on the 2015 senior presentation night, which will be held at the Woden Tradies Club on Friday 30 October The Board approved expenditure of $1169 for trophies for senior members, plus an additional $290 for awards for players in each of the winning senior teams. Action: D Cassar to write to T Brunt about funding for IHACT leagues holding their own separate presentation events. 3.9 Scoreboard The Board discussed a matter concerning the scoreboard at the ACT Ice Rink. Action: D Cassar to provide further advice to relevant Board members out of session Skate Sharpening The Board discussed an application from an individual wishing to lease the IHACT skate sharpener. The Board agreed by majority to an offer that would provide income for IHACT, maintenance of the skate sharpening machine and also an accessible skate sharpening option for IHACT members. D Cassar 11/10/15 Action: D Cassar to discuss the approved offer for a skate sharpener lease arrangement with the interested party Summer Ice Hockey League The Board discussed whether there is a need for IHACT to offer a summer Ice Hockey league. Board members agreed there are enough casual ice hockey options offered in the summer, but there may be interest in arranging offseason training for some members. One particular gap that was identified was assisting senior aged players interested in joining a senior league with basic skating and hockey skills. Action: D Doornbos and E Wood to develop proposals for summer ice hockey programs. 4 Reports 4.1 Treasurer s update: The Board agreed to provide a refund to a member who withdrew earlier in the 2015 season due to injury. The refund will be provided once loaned equipment has been returned. D Doornbos E Wood L Power J Kennett 11/10/15 11/10/15 ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

55 10 September :00pm ACTSPORT Sports Hub, University Dr, Bruce Action: L Power and J Kennett to process a refund for the member who broke their vertebrae early in the 2015 season once loaned equipment has been returned. 4.2 Junior Delegate s update: The Board noted a report by D Doornbos on upcoming junior tournaments sanctioned by IHA. The Board also noted there will be a parents vs Atom and Peewee players event at the end of the 2015 season. 4.3 Director of Coaching: The Board discussed the recent coaching clinics run by Debbie Strome in August and September for IHACT members. Feedback on the sessions has been very positive. 4.4 Referee in Chief update: The Board noted a report from the Referee in Chief that while there are still a few officials who are unable to officiate for a number of reasons, there are currently enough officials to get by. The Board discussed the need to take all opportunities to reinforce positive messaging about supporting officials and volunteers to IHACT members. 4.5 Media Officer update: D Klemick provided material he obtained from recent courses on marketing and fundraising to the Board. The Board discussed the use of alternatives to Facebook (such as Mailchimp) for communicating electronically with members. It was noted that based communication mediums will assist IHACT to communicate with non members. D Klemick 11/10/15 Action: D Klemick to draft an example of a simple newsletter IHACT might like to start developing on a regular basis, and distribute to Board members for consideration. 4.6 Director of Women s Programs update: The Board noted an update from A Robold on the Women s league, including the conclusion of the travelling team s season. The Board also noted some female IHACT members will be participating in an Ice Hockey camp in NSW on October Other business 5.1 No other business was discussed. The meeting closed at 10pm. The next meeting of the full board will be at 7pm on Thursday 5 November ACT Ice Hockey Association Inc. Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

56 11 October :00pm The Tradies, Woden Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President x Joel Davis Vice President x David Cassar Secretary x Luke Slattery Assistant Secretary x Luke Power Treasurer x Elaina Wood Senior Delegate x Diane Doornbos Junior Delegate x 1 Welcome, apologies Action Due 1.1 The Chair welcomed attendees to the Board meeting. There were no apologies. The meeting commenced at 1.10pm 2 Approval of previous minutes The Board noted an action for D Cassar to call T Brunt to discuss a date for junior IHACT members to complete an official s course is no longer relevant and does not require further action at this stage (Item of 10 September 2015 refers) The Board noted an action item for A McLean to prepare an application for an ACT Government grant has been completed (Item of 10 September 2015 refers) The Board noted an action item for D Doornbos to seek a volunteer to clean the IHACT trophy cabinet at the ACT Ice Rink has been completed (Item of 10 September 2015 refers) The Board noted that as D Klemick was not in attendance, he was unable to report the status of an action item to post details of the vacant IHA webmaster position on IHACT s Facebook page (Item 3.2 of 10 September 2015 refers). D Klemick 5/11/15 Action: D Klemick to put a post on Facebook advertising the vacant position of IHA webmaster The Board noted an action item for J Davis to inquire about PE Pulse, and whether there is potential for IHACT to use the service to advertise to primary school aged children about playing ice hockey is ongoing. J Davis 5/11/15 The Board also noted an action for L Slattery to inquire about sports advertising at ACT public primary schools has been completed (Item 3.3 of 10 September 2015 refers). Action: J Davis to inquire further about PE Pulse, and see whether there is potential for IHACT to use the service to advertise to primary school aged children about playing ice hockey. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

57 11 October :00pm The Tradies, Woden The Board noted an action item for L Slattery to seek input on key priorities for 2016 from Portfolio Directors has been completed (Item 3.6 of 10 September 2015 refers) The Board noted an action item for A McLean to respond to correspondence from ACT Sport and Recreation, raising difficulties IHACT has encountered since ACTSports was wound up is ongoing. A McLean will meet with ACT Sport and Recreation in the near future to discuss this matters (Item 3.7 of 10 September 2015 refers). A McLean 5/11/15 Action: A McLean to meet with ACT Sport and Recreation, raising difficulties IHACT has encountered since ACTSports was wound up The Board noted an action item for D Cassar to write to T Brunt about funding for IHACT leagues holding their own separate presentation events has been completed (Item 3.8 of 10 September 2015 refers) The Board noted an action item for D Cassar to discuss the approved offer for a skate sharpener lease arrangement with the interested party has been completed (Item 3.10 of 10 September 2015 refers) The Board noted action items for D Doornbos and E Wood to develop proposals for summer ice hockey programs are ongoing (Item 3.11 of 10 September 2015 refers). Action: D Doornbos and E Wood to develop proposals for summer ice hockey programs for the Board s consideration The Board noted an action item for L Power and J Kennett to process a refund for an IHACT member who was injured in the 2015 season is ongoing, but will be completed once loaned equipment has been returned (Item 4.1 of 10 September 2015 refers). Action: L Power and J Kennett to process a refund for a member who was injured early in the 2015 season once loaned equipment has been returned The Board noted an action item for D Klemick to draft an example of a newsletter IHACT might like to start distributing to its members has been completed (Item 4.5 of 10 September 2015 refers). 2.2 The minutes from the 10 September 2015 IHACT Board meeting were approved without change. 3 General Business 3.01 Jerseys for Juniors The Board noted a report by D Doornbos that IHACT owned jerseys for juniors members are in poor condition and too few in numbers to meet IHACT s needs. The Board discussed a proposal to obtain new jerseys, including various funding options and ways to maintain IHACT owned jerseys going forward. D Doornbos E Wood L Power J Kennett L Slattery A McLean E Wood D Klemick 5/11/15 5/11/ ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

58 11 October :00pm The Tradies, Woden Action: L Slattery to seek a further quote for junior jerseys to meet IHACT s needs. Action: A McLean and E Wood to look into sponsorship from specific businesses they have dealt with previously. Action: L Slattery to speak with D Klemick about putting something in the IHACT newsletter. Action: L Slattery to draft correspondence to some local businesses seeking sponsorship to assist purchasing jerseys Come & Try Day and Junior Academy The Board discussed arrangements for a Come & Try Day for juniors, to be held on 8 November The Board agreed efforts would be made to make the day free of charge for participants. The day should target children under the age of 12. The Board agreed efforts should be made to pass information about the day to primary schools in the area. Casual registration will be necessary to ensure participants are insured on the day. The Board also discussed arrangements for a Junior Academy which would run over summer The cost of participation in the Academy will be kept as low as possible. The Board agreed to try and keep costs to $10 per session, $50 for all five or $60 if skate hire is necessary. Action: D Cassar will speak with ACT Ice Rink management to book 8 November 2015 for the Come & Try Day, and also about potential dates to hold the Junior Academy. Action: D Doornbos will work with D Klemick to promote these events. Action: L Slattery will contact R Padjen and A Robold to seek their assistance with the events. Action: A McLean will check for some points of contact at ACT primary schools that IHACT can send promotional material to. Action: D Cassar to contact CBR Brave management to seek assistance from some CBR Brave players at the Junior Academy. Action: D Doornbos to talk to D Klemick about advertising the events on the Community Switch Presentation night The Board noted registration for the 2015 senior presentation night has not yet reached the target. Attendees will do what they can to promote the event in the coming weeks. The Board discussed nominations for senior association awards, and made decisions for each category. D Cassar D Doornbos L Slattery A McLean D Klemick ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

59 11 October :00pm The Tradies, Woden 3.04 Juniors playing in senior leagues The Board discussed a matter concerning ensuring the safety of junior members playing up in senior league games. Some proposals aimed at protection of all members were discussed. The Board will consider the matter further prior to commencement of the 2016 regular season Sponsorship The Board discussed the specifics of an offer that was generously made by a local business to provide some sponsorship to IHACT. Action: L Power to write to the sponsor to confirm the specific details of the sponsorship Constitution development The Board discussed attendance at an upcoming workshop held by ACT Sports and Recreation aimed at assisting community groups to bring their constitution up-to-date. D Cassar will attend if possible IHA Coach of the year The Board discussed a nomination for IHA s Coach of the Year award. Action: A McLean will put forward a nomination from the Board IHA Office - Update and voting The Board discussed a matter concerning the structure of the IHA Board. Action: A McLean will provide the Board's feedback to IHA, and will keep the Board informed of any developments on the structure of IHA C, D and Women's player survey feedback The Board discussed some common themes that emerged from the recent anonymous survey of Senior C, D and Women s league players. The Board noted the feedback that was received through the survey. L Power A McLean A McLean E Wood Action: E Wood to forward relevant anonymous information to Senior C, Senior D and Women s league coaches and officials, and the Senior C committee Additional Senior C team The Board discussed a matter concerning an additional team in the Senior C league. E Wood and A McLean will discuss further with Senior C league officials Penalties in senior league games The Board noted data provided by E Wood on the number of penalties (PIMs) that have occurred in senior leagues in the 2015 regular season. The Board agreed the safety of IHACT members, officials and spectators at IHACT sanctioned games is paramount, and discussed some potential strategies to assist reduce the number of penalties incurred in future seasons. The Board agreed further consideration of the issue is necessary before the matter can be put to relevant senior committees for decision. E Wood ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

60 11 October :00pm The Tradies, Woden Action: E Wood to discuss with relevant senior committees potential strategies to assist keeping PIMs low for the protection of all members and spectators Future league drafts The Board discussed some proposals to ensure senior leagues remain fair and competitive for all teams, as well as various strategies to ensure junior players on the cusp of joining a senior league get exposure to senior teams. E Wood The Board discussed the merits of having Senior B and Senior C coordinators who play in each of those leagues and are not already sitting on the IHACT Board. Action: E Wood to talk to Senior B players about how to ensure all teams in the league are as evenly matched competitive as possible regular season schedule The Board agreed the early stages of preparing the 2016 regular season schedule should commence as soon as possible. The Board agreed a sub-committee of playing, non-board members should be formed to develop a proposal for a draft schedule for the Board s consideration. Action: D Cassar will develop a proposal for forming a scheduling sub-committee for the Board s out-of-session consideration Annual General Meetings (AGM) The Board discussed arrangements for the upcoming IHACT AGM, which will be scheduled for Tuesday 24 November 2015 at the Woden Tradies Club. Action: D Cassar to begin making arrangements for the 2015 IHACT AGM Junior national hockey league The Board discussed some matters concerning scheduling for 2015 junior national hockey league games Development for senior prospects The Board discussed a matter concerning development for new prospective senior players. Action: E Wood to develop a proposal for an academy-like program to assist develop players interested in trying out for IHACT senior leagues in The proposal will be distributed to the Board for consideration out-of-session Second hand equipment The Board discussed an opportunity to purchase some second hand junior protective equipment. D Cassar D Cassar E Wood A McLean ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

61 11 October :00pm The Tradies, Woden Action: A McLean to follow up with the seller of the equipment to check condition and price of items. 4 Reports 4.1 Secretary The Board noted the current equipment officer will not be able to continue in the role in The Board acknowledged the efforts of B Dann in his time in the role. E Wood The Board discussed potential improvements that can be made to IHACT s ACT Ice Rink storage to ensure IHACT equipment remains dry and in good condition. Action: E Wood to seek advice on ensuring IHACTs equipment storage is fit for purpose and develop a proposal for Board s consideration if any changes are necessary. 4.2 Assistant Secretary The Board discussed the success of the recent IHACT junior presentation barbeque. The Board acknowledged the efforts of D Doornbos in arranging such a successful event. 4.3 Junior Delegate The Board noted the recent Coffs Harbour junior ice hockey tournament went extremely well and was enjoyed by attending junior members. The meeting closed at 4.10pm. The next meeting of the full board will be at 7pm on Thursday 5 November ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

62 4 November :39pm ACTSPORT Sport Hub, University Drive, Bruce Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President x Joel Davis Vice President x David Cassar Secretary x Luke Slattery Assistant Secretary x Luke Power Treasurer x Elaina Wood Senior Delegate x Diane Doornbos Junior Delegate x Jim Kennett Registrar x Dean Klemick Media Officer x Scott Marshall Referee-in-Chief x Andrea Robold Director of Women s Programs x Rocky Padjen Director of Coaching x 1 Welcome, apologies Action Due 1.1 The Chair welcomed attendees to the Board meeting. The Board noted apologies from A McLean, J Davis and R Padjen. The meeting commenced at 7.39pm 2 Approval of previous minutes 2.1 The minutes from the 11 October 2015 Board meeting were approved without amendment. 3 Actions from previous meeting 3.01 The Board noted that D Klemick wrote to IHA concerning an action item to post details of the vacant IHA webmaster position on IHACT s Facebook page to seek further information about the role. There is no further action for this item (Item 3.2 of 10 September 2015 refers) The Board noted an action item for J Davis to inquire about PE Pulse has been completed (Item 3.3 of 10 September 2015 refers) The Board noted an action item for A McLean to respond to correspondence from ACT Sport and Recreation, raising difficulties IHACT has encountered since ACTSports was wound up has been completed (Item 3.7 of 10 September 2015 refers) The Board noted action items for D Doornbos and E Wood to develop proposals for summer ice hockey programs have been completed (Item 3.11 of 10 September 2015 refers) The Board noted an action item for L Power and J Kennett to process a refund for an IHACT member who was injured in the 2015 season is ongoing, but will be completed once loaned equipment has been returned (Item 4.1 of 10 September 2015 refers) The Board noted action items for L Slattery to seek a further quote for junior jerseys and L Slattery to speak to D Klemick about putting an article in the IHACT newsletter seeking sponsors for the purchase of junior jerseys have been L Slattery A McLean E Wood ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

63 4 November :39pm ACTSPORT Sport Hub, University Drive, Bruce completed. The Board noted action items for A McLean and E Wood to look into sponsorship from specific businesses they have dealt with previously and for L Slattery to draft correspondence to some other local businesses seeking sponsorship are ongoing (Item 3.01 of 11 October 2015 refers). Action: A McLean and E Wood to look into sponsorship from specific businesses they have dealt with previously. Action: L Slattery to draft correspondence to some local businesses seeking sponsorship to assist purchasing jerseys The Board noted an action item for E Wood to forward relevant anonymous information concerning a recent survey of Senior C, D and Women s league players to relevant coaches, officials and the Senior C committee is ongoing (Item 3.09 of 11 October 2015 refers). Action: E Wood to forward relevant anonymous information to Senior C, Senior D and Women s league coaches and officials, and the Senior C committee The Board noted an action item for E Wood to discuss strategies to keep PIMs low with relevant senior committees is ongoing (Item 3.11 of 11 October 2015 refers). Action: E Wood to discuss with relevant senior committees potential strategies to assist keeping PIMs low for the protection of all members and spectators The Board noted an action item for E Wood to talk to Senior B players about ensuring all teams in the league are as evenly matched as possible is ongoing (Item 3.12 of 11 October 2015 refers). Action: E Wood to talk to Senior B players about ways to ensure all teams in the league are as evenly matched and competitive as possible The Board noted an action item for D Cassar to develop a proposal for a scheduling committee is ongoing (Item 3.13 of 11 October 2015 refers). Action: D Cassar to develop a proposal for forming a scheduling committee for the Board s out-of-session consideration The Board noted an action item for D Cassar to begin making arrangements for the 2015 IHACT AGM has been completed (Item 3.14 of 11 October 2015 refers) The Board noted an action item for E Wood to develop an academy-like program to assist with the development of people interested in trying out for IHACT senior league teams in 2016 is ongoing (Item 3.16 of 11 October 2015 refers). E Wood E Wood E Wood D Cassar E Wood Action: E Wood to develop a proposal for an academy-like program to assist with the development of people interested in trying out for IHACT senior leagues in The proposal will be considered by the Board out of session. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

64 4 November :39pm ACTSPORT Sport Hub, University Drive, Bruce 3.13 The Board noted that as A McLean was an apology for the Board meeting, he was unable to report the status of an action item to check the condition and price of some used ice hockey equipment that had been offered to IHACT (Item 3.17 of 11 October 2015 refers). Action: A McLean to follow up with the seller of the equipment to check condition and price of items The Board noted an action item for E Wood to seek advice on ensuring IHACT s equipment storage is fit for purpose has been completed (Item 4.1 of 11 October 2015 refers). 4 General Business 4.01 Connect and Participate Expo 2016 The Board discussed details for the 2016 Connect and Participate Expo. The Board noted a stand at the Expo will cost $20. The Board agreed it would be good for IHACT to be represented at the Expo in 2016 providing there was enough support to assist on the day. Action: D Klemick to look further into what is required to register for the Expo in 2016 and report back to the Board Multicultural Festival 2016 Stall The Board noted the 2016 Multicultural Festival no longer has any availability for stalls. Action: D Klemick to inquire with management for the Multicultural Festival 2016 to see if there is a waiting list in case a registered participant cancels their stall for the event Women s come and try day The Board discussed a proposal for a women s come and try day in early In particular, the Board discussed various strategies to maximise the number of participants who register to play following the event. A McLean D Klemick D Klemick E Wood The Board agreed E Wood would make contact with participants from the 2015 female come and try day who did not register to play in 2015 to see if there is any further interest in playing and, if not, what issues contributed to this decision. This work will lead to a further discussion by the Board to ensure come and try days are the most effective way of recruiting new female playing members as it was noted a lot of work goes into planning and delivering come and try days, and it is preferable to support the strategy that maximises membership. The Board noted several suggestions by A Robold, to assist making Ice Hockey an easier sport for people to take up, including buddying attendees at come and try days with an existing member, organising second hand equipment sales, holding come and try days early in the new year (rather than close to the ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

65 4 November :39pm ACTSPORT Sport Hub, University Drive, Bruce commencement of the regular season), and assisting people interested in playing ice hockey to obtain used Ice Hockey equipment where possible. The Board also noted A Robold has located some spare equipment from former female players. Action: E Wood to contact people who attended the 2015 women s come and try day to see if there is any further interest from these individuals in registering to play Ice Hockey and report back to the Board if there are any common reasons that prevented women from joining IHACT following the 2015 come and try day Junior come and try day The Board noted a report from D Doornbos on the November 2015 junior come and try day, including that successful advertising had already led to 37 registered participants with more expected to register ahead of the event. The Board agreed that at least the minimum level of equipment (helmet with cage, knee/shin pads, elbow pads and gloves) must be worn by all participants Storage at rink The Board noted a report by E Wood that a tradesman had been organised to review IHACT s storage at the ACT Ice Rink. The tradesman will review how the storage can be improved to ensure IHACT owned equipment in the storage remains well maintained. E Wood will report back to the Board once a recommendation is received Junior goal tender equipment The Board noted purchased junior goal tender equipment has been delivered and will be ready for use in the 2016 regular season Propose dates for official s and coaching courses Official s course: The Board discussed various options for running an officials course before agreeing that the first weekend in April 2016 should be tentatively locked in for the event. The Board discussed various proposals for assisting to get as many participants in the course as possible, including requiring a minimum number of officials on each team and offering a discount for early registration. D Cassar 12/12/15 Coach s course: The Board discussed holding a Coach s course before the 2016 regular season. The Board noted a report that was provided by R Padjen concerning administrative arrangements for the course. The Board agreed that as there are various coaching requirements that are mandated by the Board (including a requirement to have a bench coach at times) IHACT needs to provide a course for interested members to attend. The Board agreed for a number of reasons that Mid-march would be the best time to schedule a course in Action: D Cassar to enquire about potential venues for 2016 coach and officials courses. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

66 4 November :39pm ACTSPORT Sport Hub, University Drive, Bruce 4.08 Summer ice bookings The Board noted an increase in interest to play Ice Hockey over summer has led to an increase in private ice bookings. D Doornbos The Board noted there is interest from coaching staff to commence training for the 2016 Ginsberg junior tournament over summer. Action: D Doornbos to speak with M Sargent and M Taylor about a proposal to begin training for the 2016 Ginsberg tournament in summer Formation of the scheduling committee The Board discussed some fundamental details for formation of a scheduling committee in 2016, including nominations for committee members. The Board agreed the purpose of the committee would be to develop a schedule proposal, under the Board s guidance, for the Board s consideration. The committee will not be required to consult members on preferences. Action: D Cassar to contact nominated members to gauge their interest in joining the scheduling sub-committee Finals weekends for schedule committee consideration 2016 The Board discussed a proposal to hold all (or as many as possible) 2016 senior Grand Final s on the same day (possibly Saturday). This would likely draw more spectators than in previous years and would provide the rink the opportunity to provide additional food and beverage services for attendees. Noting it could be difficult to book a sufficient number of ice slots for the proposal, the Board agreed to consider suggesting the proposal to the scheduling sub-committee once extablished EOFY update The Board noted a report by L Power that the financial report would be finalised and provided to the independent auditor in the week ending 6 November The report will be audited in time for presentation at the 2015 Annual General Meeting (AGM) Financial year dates The Board noted a suggestion from L Power that future financial years run from 1 January to 31 December to assist with preparation of the annual financial report. The Board noted the proposal, if agreed by the Board, would require a change to the IHACT Constitution. The Board undertook to consider the matter further following the 2015 AGM Professionalism in the association The Board discussed matters concerning professionalism in IHACT, including strategies to increase professionalism in specific instances Annual General Meeting 2016 The Board discussed arrangements for the 2015 AGM to be held at the Woden Tradies club on 24 November All 24/11/15 ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

67 4 November :39pm ACTSPORT Sport Hub, University Drive, Bruce Action: Board members making reports at the 2016 AGM will provide a transcript of their report to L Slattery prior to the meeting. 5 Reports 5.1 Junior Delegate The Board noted several junior members had recently tried out to play ice hockey in an upcoming international tournament. The Board also noted one junior member had tried out for the Australian national team. The Board noted a report by D Doornbos on progress on developing a proposal to purchase new jerseys for junior members. 5.2 Media and Public Relations Officer The Board discussed a proposal for an end season IHACT newsletter. D Doornbos E Wood 12/12/15 Action: D Doornbos and E Wood to develop input for a 2015 end of season newsletter and provide to D Klemick. 5.3 Registrar The Board noted the J Kennett is yet to receive further information on the new electronic registration system. J Kennett 12/12/15 Action: J Kennett to provide L Power a myclubmate report for IHACT funds paid out from the credit card system in Director of Women s Program The Board noted a report by A Robold that several female IHACT members had recently tried out for various advanced teams, including the Australian national team and the Sirens. The Board noted IHA are considering hosting a B level tournament in March 2016 ahead of consideration of developing a B level league. The Board discussed a need to book ice for a women s tournament to be scheduled for the June long weekend in The Board agreed A Robold could commence making arrangements for the tournament. The Board discussed a matter concerning fees paid by female members playing on both local and travel teams. Action: A Robold to investigate fees that may need to be refunded to members playing on both women s travel and local teams. 6 Next meeting 6.1 The next meeting of the Board will be determined following an out of session discussion. The meeting closed at 10.11pm. ACT Ice Hockey Association Inc. - Trading as Ice Hockey ACT ABN: assistant.secretary@ihact.org.au

68 ANNUAL GENERAL 24 November :00pm Woden Tradies Minutes recorded by L Slattery. Attendees Position Attended Apologies Allan McLean President x Joel Davis Vice President x David Cassar Secretary x Luke Slattery Assistant Secretary x Luke Power Treasurer x Elaina Wood Senior Delegate x Diane Doornbos Junior Delegate x Jim Kennett Registrar x Rocky Padjen Director of Coaching x Andrea Robold Director of Women s Programs x Scott Marshall Referee-in-Chief x Dean Klemick Media and Public Relations Officer x James Ballard IHACT member x Linton Chapman IHACT member x Julie Choi IHACT member x Sarah El Zein IHACT member x Sue Fyfe IHACT member x Jessica Joss IHACT member x John Kung IHACT member x D C Bear McPhail IHACT member x Megan Parnell IHACT member x Deborah Poole IHACT member x Tony Prescott IHACT member x Natalie Relph IHACT member x Mark Rendall IHACT member x Christopher Stewart IHACT member x Matthew Taylor IHACT member x Allan Wishewan IHACT member x Measa Cox IHACT member x 1 Welcome, apologies Action Due 1.1 The President opened the meeting at 7.11pm. 1.2 Attendees noted the apologies of D Klemick and M Cox. 2 Approval of previous minutes 2.1 D Cassar asked members to consider whether the Minutes from the 25 November 2014 IHACT Annual General Meeting (AGM) were an accurate representation of that meeting. D C McPhail proposed members in attendance vote on the matter, A Robold seconded the proposal. Members in attendance voted that the Minutes provided are an accurate record of the 25 November 2014 AGM.

69 ANNUAL GENERAL 24 November :00pm Woden Tradies 3 Elected Director reports 3.1 President A McLean gave a verbal report to members in attendance. A copy of the report is attached for reference. 3.2 Senior Delegate E Wood gave a verbal report to members in attendance. A copy of the report is attached for reference. 3.3 Junior Delegate D Doornbos gave a verbal report to members in attendance. A copy of the report is attached for reference. 4 Portfolio Director reports 4.1 Director of Women s Programs A Robold gave a verbal report to members in attendance. 4.2 Director of Coaching R Padjen gave a verbal report to members in attendance. 4.3 Registrar J Kennett gave a verbal report to members in attendance. A copy of the report is attached for reference. 4.5 Referee-in-Chief S Marshall gave a verbal report to members in attendance. 4.6 Media and Public Relations As D Klemick was an apology for the AGM, D Cassar read out a report D Klemick had provided in advance. 5 Presentation of audited financial statements 5.1 L Power provided copies of the audited IHACT financial statement for 2015, before briefing members in attendance on key aspects of the report. A copy of the report is attached for reference. L Power and other elected board members in attendance responded to some general questions about the report and IHACT s financial position from members in attendance. 6 Election of elected director positions 6.1 D Cassar informed members the positions of Vice-President, Assistant Secretary and Junior Delegate were up for election. D Cassar thanked J Davis, L Slattery and D Doornbos respectively for acting in the positions since they became vacant during For the position of Vice-President, J Davis was nominated. C Stewart proposed members vote on J Davis filling the position of Vice-President. A Robold seconded the proposal. A majority of members in attendance voted that J Davis fill the position of Vice-President on the IHACT Board. 6.3 For the position of Assistant Secretary, L Slattery was nominated. E Wood proposed members vote on L Slattery filling the position of Assistant-Secretary. D Doornbos seconded the proposal.

70 ANNUAL GENERAL 24 November :00pm Woden Tradies A majority of members in attendance voted that L Slattery fill the position of Assistant Secretary on the IHACT Board. 6.4 For the position of Junior Delegate, D Doornbos was nominated. E Wood proposed members vote on D Doornbos filling the position of Junior Delegate. L Slattery seconded the proposal. A majority of members in attendance voted that D Doornbos fill the position of Junior Delegate on the IHACT Board. 7 General forum Members of the Board addressed some general queries and facilitated general discussion with members in attendance. The meeting closed at 9.01.

71 ANNUAL GENERAL 24 November :00pm Woden Tradies President s Report Membership Membership improved this year again, with more seniors joining. Priority is to continue to encourage more junior players Jr numbers ; ; Females % Males % Total % Development and Coaching Ran two goalie camps and a women s camp Provided three free skating camps for all levels with Debbie Strome Coordinated coaches for all teams and leagues We ran two coaching courses this year now have 50 registered coaches Held Jr come and try earlier in November attended by 58 kids (and one in March 2015 with approximately 60 participants) Currently holding a 5-week beginner academy with 37 enrolled. Representative sides Entered teams in all national competitions bar one this year Participated in NSW State leagues for Midgets and Women Women hosted a national tournament in June Board & Admin Board currently really cohesive, functional and outcomes focused o Lodged annual returns for 6 years with ORS so we are now fully compliant o Completed acquittals for four grants for 2011, 2012 (2) and o So we can now, and have, applied for a grant have met with Sport and Rec to press our case. o New strategic plan created and Oct planning day has resulted in early organization for 2016

72 ANNUAL GENERAL 24 November :00pm Woden Tradies o Introduced registration and payment system for ACT (will be replaced when new system up and running) which assisted us in achieving full payment from all players with less work and more accuracy. o Amazing number of people to help this year beyond elected board members, including Registrar Jim Kennett Referee-in-Chief Scott Marshall Coaching Director Rocky Padjen Director of Women s Programs Andrea Robold MPIO Joel Davis Tribunal Director Tony Lane Chief Medical Officer Lance Gray Equipment Officer Brendan Dann Media and PR Dean Klemick No disciplinary tribunals this year Financial Position Currently running a healthy bank balance will leave for financial report Purchased $4000 of goalie gear to replace outdated and worn equipment; and new jerseys to be purchased Purchasing new scoreboard (AIHL will use too) Coming up in 2016 New Scoreboard to arrive in 2016 Tier 2 AJIHL tournament to be hosted in ACT in late January 2016 New registration system to be introduced in early 2016 Planning for a Level 1 coaches course again next year and also referee/linesman course pre-season also 2016 schedule planning has commenced assembling people to develop that currently

73 ANNUAL GENERAL 24 November :00pm Woden Tradies Senior Delegate s Report Senior B 4 teams again this year, Flyers, Bulls, Blades & Switchblades CBR Brave and Junior Brave schedules did affect player attendance during the season No major injuries during Senior B Games First time in 7yrs ACT entered the Jim Brown Tournament in Melbourne. Players from all teams participated in the 4 day tournament. Players are keen to return again in 2016 Switchblades announced a re-branding to occur in the off season Bulls won the season for a consecutive year Planning has commenced for the 2016 season Senior C 5 teams again this year, Redbacks, Eagles, Chiefs, Senators and Devils The first Senior C draft was extremely successful for new players, senior D players and the teams. All teams selected players from the draft and were able to develop a full roster for the season. Introduced a new training schedule with a focus on team based training. 3 out of the 5 teams participated Both the Redbacks and Eagles launched new jersey designs High levels of PIM were noted throughout the season and will be addressed in preparation for the 2016 season Senior C provided majority of the officials for the 2015 season Redbacks won the season in a game identical to the 2014 grand final Planning has commenced for the 2016 season Senior D 4 teams again this year, Ice Bears, Hornets, Bisons and Numbats New head coach appointed and a bench coach for each team First time a try out session was conducted prior to the season starting due to the high level of interest. All players who attended participated in the 2015 season Players who attended the Senior C draft were also welcomed in Senior D Serval players played up regularly in Senior C and will be recruited in 2016 Joel Davis took on the Coordinator role from Elaina Wood Pre-game memes were strong this year Overall skill level improved hugely New player enquiries for 2016 are already coming and some early pre-planning has begun with the intention of running a pre-season beginner academy Women s League A successful Women s camp occurred prior to the season starting with Rocky and Debbie, players from Sydney also attended. Camp was about developing existing skills

74 ANNUAL GENERAL 24 November :00pm Woden Tradies Come & Try day held on the same weekend was also a success with 50 participates, 8 of which joined the leagues this season Bear McPhail took on the head coach and travel team coach role IHACT Dragons travel team played in the IHNSW comp for the first time. They played locally and interstate against Canterbury, Newcastle, Sydney and Liverpool. The players efforts were noted by all with significant improvement visible over the season. Andrea Robold organised the first ever Women s Tournament in Canberra with 2 Canberra teams and 1 Sydney team attending Overall player numbers were slightly lower than last year, however we did have a couple of female players play in Senior D or Senior C only Planning has already commenced for a Come & Try Day and beginner academy in 2016 Overall this season has seen a lot of change happen for all the leagues and the association in general. While it s easy to get caught up in the negative changes that may have affected us in the short time, we shouldn t let it over shadow the huge amount of time and effort our players, volunteers, official s and board members have put into this season. We are starting to see some of the positive effects of the work being done, such as a new score board, new goalie equipment, training camps, more coaches, and participation in almost every national tournament. I have no doubt 2016 will be a year of more change and improvement. Our sport is growing at a rapid rate and the board is working hard to ensure we continue this positive momentum, so that new and existing members get the best out of their hockey experience.

75 ANNUAL GENERAL 24 November :00pm Woden Tradies Junior Delegate s Report The 2015 season has been a very busy time for our junior community. We have 88 registered juniors this season- 36 Atoms 17 PeeWee 12 Bantam 23 Midget, including the Midget Travel Team- 16 pax With 40 ice sessions for each of the house league age groups, the season ran from early March through to the end of September, having a break over both of the school holiday periods. This season saw our Midgets re-join the IHNSW league. They played under the name of Junior Brave & ended their season playing in the grand final, coming away with a silver medal. Three of the players were in the top 10 scorers of the league. A fantastic effort, not just by the players, but the coaches, manager & support team. Congratulations. National Events: In January we had a number of PeeWee & Bantam players attend IHA National Development Camps in Newcastle. These are demanding, 7 day camps that provide players with invaluable coaching & player development. Two of our coaches also attended. The standard & dedication of our IHACT players didn t go un-noticed with three of them winning various awards at the end of the camps. Alex Tetreault- Leadership, Jakob Doornbos- Hardest Worker & Michael Claremont- Most Improved. IHACT was able to enter two state teams in National Championships - Tange for the Midget & Ginsberg for the PeeWee. Three Bantam players went to DeFris playing for SA & QLD- QLD winning bronze. Our two teams held their own against larger teams (in numbers) & represented ACT with pride. The Peewee team winning the Fair Play Trophy lowest penalty minutes. Two of our goalies won Best Goalie of the Tournament for their respective championships- Alex Tetreault for Tange & Jakob Doornbos for Defris. Great effort boys! There were 14 Atom s attend McCrae Williamson Jamboree in Adelaide over the long weekend in June. This is an IHA development, training & skill based coaching jamboree, designed to bring together players from all over the country & develop their skills in a fun way, with coaches from National level, to club level. Over the weekend, they have around 12 hours of ice time. This is always a fantastic event with many friendships forged that will hopefully carry through many years of playing hockey. Two of our Bantam players have been selected for National Teams: Alex Tetreault for Juniors- under 20 s & Alex Tetreault & Jordan Brunt for Youth Team- under 18 s. Two other junior players, Nick Doornbos (PeeWee) & Connor Dowell (Atom), have been selected to play in the IHNSW team, Australian Ice Crocs, to go to the Quebec International PeeWee Tournament in February.

76 ANNUAL GENERAL 24 November :00pm Woden Tradies Congratulations to all four boys. Club Tournaments: The season kicked off with our PeeWee & Midget teams going to compete at the Heaton Cup in Canterbury on Good Friday. Both team acquitted themselves very well & were quite competitive. Our Bantam players joined forces with the Brisbane Southern Stars to play in the Lynch Tournament on Easter Sunday at Liverpool, coming away with a silver medal. This tournament was an eye-opener for our first year Bantams as this is the age which contact hockey is played. We have also had an Atom team go to the Atoms Only in Newcastle in July. They too were quite competitive. A Squirt, Atom & Peewee team travelled to Coffs Harbour at the end of the session to compete in the Big Banana 3-on-3 skirmish. Two Bantams also went, joining the Brisbane Southern Stars. This was a fantastic way to end the season, all having fun. General: This year we had a few junior players undertake the Ref & Linesmen Course & over the season were able to put their skills into practise, officiating many games. A great way for our younger players to learn more about the game. Our dedicated junior coaches did a great job with each of their age groups. With many novice players joining this season, the challenge for the coaches was to be able to coach over a wide skill base. They all met this challenge & made sure each player was able to develop according to their own abilities. They also put many hours into taking teams to various tournaments. One of our coaches, Mike Sargeant, won the IHACT Coach Of The Year Season: Planning is underway for next season, with the purchase of new junior jerseys top of the list. Junior recruitment has already started with a Come & Try Day held on the 8 th November attracting 60 participants. This is being followed by a 5 week Junior Development Academy with 39 participants. A second lot of 5 sessions to be held early next year. Mike Sargeant has done a fantastic job with running these. We have 10 players & one coach attending IHA National Development Camps in January in Newcastle. We look forward to another very busy season in Registrar s report Membership: Please refer to 'IHACT Membership Breakdown' attached. In summary: 2015 membership numbers were roughly the same as Note that there was a 30% increase in membership in 2014 mainly

77 ANNUAL GENERAL 24 November :00pm Woden Tradies due to it being a Winter Olympic year. Overall junior numbers were slightly down in 2015, though there was a 25% increase in the Atoms division. League/Ice Fee Registrations: IHACT implemented the 'MyClubMate' online registration system in 2015 to replace processing ice fees manually for Senior D, Women's and Junior leagues. From all accounts, the new system worked well. A bonus was the system's event management facility, which we utilized for events such as coaching and officials courses, goalie clinics, 'Come & Try' days and senior presentation night. Ice fee comparisons: Atom/Peewee Bantam/Midget Women/Snr D Games & training Women/Snr D Games only 2013 $495 $570 $570 $310 $ $460 $510 $550 $330 $ $510 $510 $550 $350 $250 Women/Snr C & D Training only Planned changes for 2016: Ice Hockey Australia (IHA) is in the process of implementing a new IT system which will replace the Pointstreak registration system in IHA have introduced a new registration code DU9, which will make it significantly cheaper for players under 9 years of age to register in 2016.

78 ANNUAL GENERAL 24 November :00pm Woden Tradies IHACT Membership Breakdown : Summary: By Level: 2015 By Level & Gender: 2015 Description Description Male Female Total Description Male Female Total Members Members Members Players Players Senior Players Seniors Seniors Junior Players Brave Brave Non Players Womens Womens Senior B Senior B Senior C Senior C Description Male Female Total Senior D Senior D Members Juniors Juniors Senior Players Atoms Atoms Junior Players PeeWees PeeWees Non Players Bantams Bantams Midget House Midget House Midget Travel Midget Travel Description Male Female Total Non Players Non Players Members Life Members Life Members Senior Players Assoc. Members Assoc. Members Junior Players N P Referees N P Referees Non Players N P Coaches N P Coaches Scorers (NPOS) Scorers (NPOS) Volunteers Volunteers 1 7 8

79 ANNUAL GENERAL 24 November :00pm Woden Tradies Media and Public Relations Officer s report It has been a good year for the publicity of local hockey started strong, with positive media coverage of women s hockey in both the Canberra Times and The Chronicle, as well as a television report about Debbie Strome s visit on the ABC that was broadcast locally and syndicated nationally. Games early in the season attracted interested spectators on the back of favourable mentions on local FM stations; unfortunately the prospect of an entry fee being applied to local games saw the association curb promotion of local games via the broadcast media. Our social media engagement has gone from strength to strength. Our web page is seeing more hits and our Facebook presence currently sits at a respectable 575 followers. Our Instagram account has 105 followers. I hope to recruit some help in the 2016 season to feed our social media channels, but particularly our Twitter account with live score updates and grow that account from its 54 followers. Towards the end of the season we kicked off the newsletter to ensure that all members and potential members could keep up with the news of the association without having to watch any particular social media channel hawkishly, or indeed at all. I m happy to report that to date we ve only had one person choose to unsubscribe from the newsletter mailing list. It is demonstrably meeting its objective of improving communication with potential players, with a good number of those signing up following the release of the first few issues.

80 ACT ICE HOCKEY ASSOCIATION INCORPORATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2015