March 31, Royalty Handbook. Estes Park, Colorado. Estes Park Western Heritage. Inc. Photos by Mark Purdy

Transcription

1 Estes Park Western Heritage. Inc. Royalty Handbook Estes Park, Colorado 2014 March 31, 2014 Photos by Mark Purdy

2 CONTENTS Contents... 2 Approval... 4 Welcome!... 5 The Purpose of the Program... 5 Program Goals... 5 Organizational Structure... 6 What to Expect... 6 Joining EPWH Royalty and the Selection Process... 7 Royalty Committee Responsibilities Budget EPWH Royalty Roles and Responsibilities Queen Attendant Attendant Candidates Princess and Wrangler Sponsors Supervision Equine Requirements and Safety Attire for Royalty Behavior Resources Appendices Appendix A RTR Royalty Goals Appendix B Rooftop Rodeo History Appendix C Queen and Attendant Schedule Appendix D Judging Guidelines Appendix E EPWH Royalty Application, Clinics, and Tryouts

3 Appendix F Rodeo Week Performance Assessment Appendix G EPWH Royalty Contract Queen Attendant Appendix H Budget Royalty Travel Budget Appendix I Rooftop Rodeo Queen Trailer Guidelines

4 APPROVAL Date: This handbook has been constructed based on the recommendations of past Rooftop Queens, queen s parents, former royalty subcommittee members and members of Estes Park Western Heritage Inc. (EPWH). Further, other rodeo royalty committees work was evaluated and, where appropriate, information was used to make this work stronger. This research helped the development of a royalty handbook that is clean, concise, and, most importantly, useful. However, as with any handbook, this publication should be considered a fluid document and one that is reviewed and revised annually. Please address any suggestions, questions, or concerns directly to the EPWH Royalty Coordinator. Howell F. Wright, President & CEO Michelle Purdy Mark Purdy, Chairman Estes Park Western Heritage, Inc. EPWH Royalty Coordinator EPWH Board of Directors howell@estesvalley.net Estesmark@Outlook.com Estesmark@Outlook.com EPWH Royalty Sub-Committee: Sandee Life Theresa Murray Liz Tate Sean Murray Kellsie Purdy J Ann Wright Advisor Joan Nesselroad Non-committee advisor 4

5 WELCOME! Welcome to Estes Park Western Heritage, Inc. (EPWH). EPWH was formed as a Colorado nonprofit corporation designed To support the Rooftop Rodeo and preserve and promote the western heritage of the Estes Valley. EPWH has been designated, by the Internal Revenue Service, as a 501 (c) (4). EPWH supports Estes SM Parks Rooftop Rodeo, the Western Heritage Youth Scholarship Fund and the Rooftop Royalty program. The Rooftop Rodeo (RTR) was recognized as the Professional Rodeo Cowboys Association (PRCA) Best Small Rodeo of the Year in 2010, 2009, 2008, 2006, and In 2011, 2012 and 2013, it was selected as one of this nation s top five (5) medium size rodeos. The royalty program is an important part of the Rooftop s tradition. Our first Queen was crowned in At that time, she was the Roundup Queen. In 1947 we saw the first Rooftop Queen. Regardless of the title, a queen and royalty have been an important part of our rodeo team for a long time. As members of this team, royalty members are direct representatives, ambassadors if you will, to the Town of Estes Park. They represent the Town, EPWH, and the RTR at various regional rodeos, participate in community events and promote and work at the rodeo during rodeo week in July. The RTR has developed national prominence and the Royalty Program is right there, in stride, at the same level of excellence. Estes Park Western Heritage, Inc. welcomes the energy and enthusiasm that royalty members bring and I, as President, welcome each of you to our EPWH family. Howell F. Wright Keep the wind to your back and a smile on your face. THE PURPOSE OF THE PROGRAM The purpose of the Estes Park Western Heritage Royalty program is to provide an opportunity for young women and men to become ambassadors for the Rooftop Rodeo, Estes Park Western Heritage, Inc., the Town of Estes Park, and the sport of rodeo by demonstrating knowledge of the sport of rodeo, respect for the Western way of life, and a commitment to their community. PROGRAM GOALS The goals of the program support the purpose of the EPWH Royalty program and the growth and development of its participants (See Appendix A). As ambassadors of the Rooftop Rodeo, Estes Park Western Heritage, Inc., the Town of Estes Park, and the sport of rodeo, EPWH Royalty will develop: Knowledge of the sport of rodeo, Knowledge of the history of the community, the local rodeo, and how Estes Park Western Heritage, Inc. and the Rooftop Rodeo Committee function within the community (See Appendix B for a history of the RTR), Public and interpersonal communication skills (including acquiring and acknowledging sponsors), 5

6 Knowledge of horsemanship; basic equine safety, health and care; appropriate arena etiquette, and the use and care of tack. (This is required for contestants trying out for queen, attendant and those who wish to ride in the arena during the rodeo. It is optional for princesses and wranglers who do not). ORGANIZATIONAL STRUCTURE The EPWH Royalty program is designed and managed by a subcommittee (Royalty) of Estes Park Western Heritage, Inc. While the overall responsibility for EPWH rests with its Board of Directors, the Board has entrusted the day to day operation of EPWH to the Executive Committee (EC). The EC is composed of a President and CEO, Vice President, Treasurer, and SM five General Chairpersons. The EC is supported by a Board appointed Secretary. EPWH is a Colorado nonprofit Corporation and has been designated 501 (c) (4) status by the IRS. The Town s Fairgrounds and Events Manager, acts as an advisor to EPWH. In order to maintain an effective line of communications all royalty related correspondence, suggestions, questions, and/or concerns should first be addressed to the royalty subcommittee and its chairperson. If satisfaction is not received at the chairperson level, then the issue will be elevated to the EC. If the issue involves a member of the EC the issue should be taken directly to the Board of Directors. The EPWH Board of Directors is the final authority on all EPWH programs and activities. WHAT TO EXPECT EPWH royalty are involved in the Rooftop Rodeo and their schools and local community. There is a rhythm to the rodeo year that allows individuals to participate in school activities during the school year and rodeo activities during the summer. The year really gears up in early summer with preparation for the royalty clinic and help with various EPWH activities. Depending on the needs of the group, one should expect to attend three or four meetings during the year. The purpose of these meetings is to help perspective and current members get to know each other and prepare for the upcoming year by learning about the sport of rodeo, the Rooftop Rodeo, communication skills, horse care and health, arena etiquette, etc. The meetings are planned to be fun and educational. Royalty also help prepare the queen s float for Catch the Glow, which is scheduled the Friday after Thanksgiving. The queen and attendant are required to attend varies rodeo and EPWH events during the year such as the National Western, Mountain States Circuit Finals, Greeley Parade, and the Cheyenne Frontier Days, Estes Park barrel races, Western Heritage Antique Show, Draft Horse Show, parade, etc. (see Appendix C for a complete list). The fun really begins in June, continues through rodeo week in July and ends with tryouts in late summer or early fall. A meeting in late spring is designed to provide information about the program and recruit participants. Later meetings are designed to help prepare candidates for the clinic and summer activities. The spring clinic will provide feedback that will help royalty and royalty candidates identify areas of strengths and areas for improvement. Clinics are hosted by EPWH Rodeo Queen and royalty subcommittee. Everyone will have the summer to practice for late summer/fall tryouts. New royalty will assume office in October. 6

7 Royalty will be busiest during rodeo week. Activities include, but are not limited to: Participating in the Rooftop Rodeo parade Attending and helping with the queen s luncheon Draft March 31, 2014 Promoting the rodeo (hand out information, programs, visit sponsors, and answer questions) downtown Participating in the opening ceremonies of the rodeo (riding a wagon, truck or on horseback) Assisting the rodeo committee (greeting visitors, helping with the Behind the Chutes tours, helping in the hospitality tent, fund raising, helping with mutton busting, retail sales, etc.). The queen and attendant are expected to furnish their own hats, and clothing. Sashes, crowns, and the use of a horse trailer are provided during the year of service and passed on to incoming royalty at the October banquet and EPWH annual meeting. The queen and attendant are encouraged to find sponsors to help defray costs. Typically, they borrow or buy clothing from previous queens. Estes Park Western Heritage, Inc. provides a stipend to the queen and attendant to help cover travel expenses. Attendant contestants, princesses and wranglers are expected to provide their own black felt hats (Resistol hats usually run about $50), buckles ($100), jeans ($25-$30), and white Western shirt ($15- $25). They are encouraged to network with current and previous royalty to borrow or buy these items. The committee supplies chinks for wranglers and sashes for princesses. These are to be returned at the end of Rooftop Rodeo week to EPWH. Parents play a critical role. They are expected to help supervise royalty at various events and downtown during rodeo week. They are encouraged to attend meetings and to help organize a supervision schedule for rodeo week. Royalty will not be allowed to participate, if not supervised by a parent or guardian. JOINING EPWH ROYALTY AND THE SELECTION PROCESS The EPWH Royalty program is committed to the education and growth of its participants; therefore, the selection process reflects the goals of the program. Participants should plan on attending the spring clinic and a variety of training activities in preparation for fall tryouts. Clinics are designed to acquaint SM individuals with the expectations and requirements of the program and horsemanship events provide an opportunity for contestants to learn and practice their horsemanship skills before the fall tryouts. Every effort will be made to provide participants with appropriate and helpful feedback that they can use to set personal goals and prepare for tryouts. Tryouts are designed to select the individuals who can best represent the Town of Estes Park, Estes Park Western Heritage, Inc. and the sport of professional rodeo. All contestants will participate in interviews, respond to impromptu questions and be judged on poise and personal appearance. Candidates for queen and attendant contestants will also be judged on horsemanship. Participants can elect to follow one of two tracks (See Figures 1and 2): Princess/Senior Princess track, which does not require horsemanship 7

8 and riding; or the Attendant track, which requires horsemanship and access to a horse. Individuals wishing to try out for queen and/or attendant must participate in Rooftop Rodeo related activities (such as attending rodeo meetings, promoting the rodeo, riding in the rodeo parade, etc.) from June 1 st through Rooftop Rodeo week. Candidates will be judged on their performance and how well they interact with the public, sponsors, and committee members; promptness and appearance; and horsemanship. Selection is based on the following requirements (See Appendix D for judging guidelines and criteria): Completed application and letter of recommendation (See Appendix E) Complete participation in a performance assessment during rodeo week (See Appendix F) Knowledge of the sport of rodeo and the Rooftop Rodeo Knowledge of local history and culture Public and interpersonal communication skills Horsemanship (This is required for contestants trying out for Queen, Attendant and those who wish to ride in the parade and the arena during the rodeo. It is optional for princesses and wranglers who do not). Individuals interested in participating in the program and their parents or guardians should carefully read all program requirements before applying. SM 8

9 Royalty Tracks Figure 1 Step 1: Princess Start here if you: Are interested in rodeo Are at least 12 years old by August 31 st of the rodeo year Step 2: Senior Princess (horsemanship and access to a horse is not required) Continue in this track, if you: Step 2: Senior Princess (horsemanship and access to a horse is not required) Continue in this track, if you: Will be at least 14 years old by August 31of the rodeo year. Want to help mentor younger members of the royalty program. Will be at least 14 years old by August 31of the rodeo year. Want to help mentor younger members of the royalty program. Step 3: Attendant Contestants (horsemanship and access to a horse is required) Will be at least 16 years old by August 31, of the rodeo year. Fulfill contract Has not previously served as a Rooftop Rodeo Queen Step 3: Attendant (horsemanship and access to a horse is required) Will be at least 16 years old by August 31, of the rodeo year. Fulfill contract Has not previously served as a Rooftop Rodeo Queen Step 5: Queen (horsemanship and access to a horse is required) Will be at least 17 years old by August 31, of the rodeo year. Represent EPWH and the Town of Estes Park as EPWH Queen (See section, Royalty Roles and Requirements) Has not previously served as a Rooftop Rodeo Queen 9

10 Wrangler Figure 2 Step 1: Wrangler (horsemanship and access to a horse is not required) Start here if you: Are interested in rodeo Are at least 12 years old by August 31of the rodeo year. Want to help during Rooftop Rodeo week Want to participate in EPWH activities (such as parades and promotion of WH) Continue if you: Step 2: Senior Wrangler (horsemanship and access to a horse is not required) Are interested in rodeo Will be at least 14 years old by August 31of the rodeo year. Want to help during Rooftop Rodeo week Want to participate in EPWH activities (such as parades and promotion of WH) Want to help mentor younger members of the royalty Selection to the EPWH Royalty Program is a privilege and should be treated as such. Royalty will be expected to fulfill their responsibilities of representing themselves and their community with grace, dignity, and courtesy at all times. They will be expected to be role models and exhibit the highest moral and social behavior. The Royalty represents Estes Park Western Heritage, Inc., the Town of Estes Park, the Professional Rodeo Cowboys Association (PRCA), the Rooftop Rodeo, its sponsors, royalty sponsors, the sport of rodeo, Western heritage, and the Western way of life. The court will consist of the queen, attendant, princesses and wranglers. In order to qualify for and participate in the EPWH royalty program, participants must meet the following qualifications: All royalty. It is preferred that royalty come from the Estes Park area. The Estes Park area is defined as the boundaries of the Estes Park School District. However, if it becomes apparent by January 1 that there will not be at least three (3) qualified resident candidates for Attendant; the geographical limits may be expanded to approximately a 60 mile radius, on the Front Range, from Estes Park. 10

11 Queen. The position of queen is a year-long commitment (October-September). If the queen goes to college during her year of service, she will still be required to fulfill all required duties. Be no younger than 17 nor older than 19 on August 31 st of the rodeo year. Have access to a horse, when needed (ownership of a horse is not required). Pass a riding qualification each year. The queen isexpected to be competent riders and understand basic safety, health and welfare requirements of horses. Attendant Be no younger than 16 or older that 19 on August 31 st of the rodeo year. Have access to a horse, when needed (ownership of a horse is not required). Pass a riding qualification each year. The attendant is expected to be competent riders and understand basic safety, health and welfare requirements of horses. Attendant Contestants Be no younger than 16 or older that 19 on August 31 st of the rodeo year. Have access to a horse, when needed (ownership of a horse is not required). Pass a riding qualification. Attendant contestants are expected to be competent riders and understand basic safety, health and welfare requirements of horses. Princess/Senior Princess Be no younger than 12 nor older that 19 on August 31 st of the rodeo year. Contestants for senior princess must be at least 14 years old by August 31 st of the rodeo year. Senior princesses are selected based on their knowledge of rodeo, communication skills, and willingness to mentor younger royalty. Wrangler/Senior Wrangler Be no younger than 12 nor older that 19 on August 31 st of the rodeo year. Contestants for senior wrangler must be at least 14 years old by August 31 st of the rodeo year. Senior wranglers are selected based on their knowledge of rodeo, communication skills, and willingness to mentor younger royalty. Princesses and Wranglers are encouraged to demonstrate their horsemanship during tryouts. They, however, are not required to ride to participate. Those who wish to ride during rodeo week in the parade and arena are expected to demonstrate competent riding skills, pass a certification test, and understand basic safety, health and welfare requirements of horses. All royalty All contestants, who wish to ride in the arena during rodeo week and/or ride in parades, must pass riding qualifications prior to the parade and rodeo. Contestants must be single, never married, and never pregnant. In addition, they must not live in inappropriate situations such as cohabitating with any member of the opposite sex that is not a family or extended family member. If any member of royalty court (queen, attendant, princesses and wranglers), becomes married or pregnant, she/he automatically forfeits her/his title. Each member of the royalty court (queen, attendant, attendant contestants, princesses and wranglers) and a parent or guardian must sign an Estes Park Fairgrounds liability waiver, which is kept on file with the Town of Estes Park. Upon selection, the queen, attendant, and their parents or guardians will sign a contract (See Appendix G). ROYALTY COMMITTEE RESPONSIBILITIES SM The role of the royalty committee is to encourage, support, supervise and educate members of the court. The committee consists of a royalty coordinator and 11

12 representatives from Estes Park Western Heritage, Inc. The day to day management of the royalty program is the responsibility of the royalty committee. The Board of Directors will review and approve the Royalty Handbook on an annual basis. The approved handbook will also be reviewed as part of the Town of Estes Park and EPWH annual memorandum of understanding (MOU) process. Participants safety and well-being are of primary concern and will guide many decisions made by the royalty committee. The responsibilities of the royalty committee include, but are not limited to the following: Supervise EPWH Royalty at required public appearances/events Arrange for escorts or handlers for parades Organize, assist and host royalty clinics and competitions Assist royalty in planning and implementing fund-raising activities Submit a budget to the EPWH Treasurer Assist royalty in acquiring and maintaining sponsors Organize local media announcements, interviews, etc. for EPWH and visiting royalty Maintain and update the EPWH Royalty Handbook Establish and maintain communication with other royalty programs Establish a timeline of duties and appearances for the royalty court Develop and maintain guidelines for the attire of the court Provide constructive criticism and help for the following: horsemanship, appearance, public speaking, written and verbal communications, and sponsorships. When necessary, recommend to the EPWH EC and/or Board of Directors, the removal of any member of court from the EPWH royalty program. SM BUDGET The budget of the royalty committee is managed by the committee coordinator. Sources of income for the royalty program include the following: Sponsors: The queen and attendant secure in-kind sponsorships from local businesses and friends. In-kind donations: These items include items for the queen and attendant (for example: hats, boots, buckles, clothing, etc.) Fund-raisers: All royalty will participate in at least one fundraiser per year (for example: barrel races, selling items at the rodeo, etc.) Estes Park Western Heritage, Inc. 12

13 Estes Park Western Heritage, Inc. provides some funds to support most of the official EPWH activities of the queen and attendant. Parents/guardians are responsible for submitting receipts for expenses related to these activities to the royalty coordinator one week prior to regularly scheduled monthly EPWH membership meetings. Once these receipts are submitted and approved by the coordinator, reimbursement will be made by Estes Park Western Heritage, Inc. During the annual budget process the royalty subcommittee will plan for Program Expenses and Program Revenue. See Appendix H for the current year program and travel budgets. Examples of expenses are: Queen s trailer-insurance, taxes, and maintenance Sash and chap maintenance and replacement Rooftop royalty hosted meetings/events Miss Rodeo America costs Gifts/awards MRC and MRA conferences EPWH judges travel, stipends, and gifts Program promotion EPWH ROYALTY ROLES AND RESPONSIBILITIES The EPWH royalty court consists of a queen, attendant, princesses, and wranglers. Each position is important to the success of the program and the Rooftop Rodeo. Royalty represent and promote Estes Park Western Heritage, Inc., the Town of Estes Park, the Rooftop Rodeo, its sponsors, personal sponsors, the sport of rodeo and the Western way of life. The list below identifies the responsibilities for each position: SM QUEEN Queen duties include but are not limited to: Demonstrating an enthusiasm for and knowledge of the following: o The sport of rodeo o The history of the community, the local rodeo, and how Estes Park Western Heritage, Inc. functions within the community o Public and interpersonal communication skills (including acquiring and acknowledging sponsors) o Knowledge of horsemanship; basic equine safety, health and care; appropriate arena etiquette, and the use and care of tack. Attending the EPWH membership meetings on the third Thursday of the month at 7:00 p.m. unless excused by the queen s committee/coordinator or the EPWH president Participating in the grand entry of the Rooftop Rodeo either on horseback, in a wagon, car, or truck Meeting and greeting rodeo guests, VIPs, and contestants Providing photographs required for publicity purposes including, but not limited to, autograph sheets, web site photos, and advertising 13

14 o All such photographs must include crown, sash, and buckle. Prior approval by a member of the royalty committee is required before distribution. Promoting EPWH, the Rooftop Rodeo and the sport of rodeo through public appearances at regional rodeos, and presentations to school and community groups Mentoring princesses and wranglers Participating in organized fund raisers Obtaining personal sponsors with committee approval and making sure sponsors know they are appreciated Keeping accurate records of activities and sponsorships (visiting with sponsors and writing thank you notes, when appropriate) and submitting expense receipts monthly Organizing and hosting a clinic for the following year s royalty Organizing and hosting a luncheon for visiting royalty and VIP s of the rodeo Riding in the queen s float during the Estes Park Christmas Parade Fulfilling duties according to the rules set forth by the committee. ATTENDANT Attendant duties include but are not limited to: Demonstrating an enthusiasm and knowledge of the following: o The sport of rodeo o The history of the community, the local rodeo, and how Estes Park Western Heritage, Inc. functions within the community o Public and interpersonal communication skills (including acquiring and acknowledging sponsors) o Knowledge of horsemanship; basic equine safety, health and care; appropriate arena etiquette, and the use and care of tack. Attending EPWH membership meetings on the third Thursday of the month at 7:00 p.m. unless excused by the queen s committee/coordinator or the EPWH president Participating in the grand entry of the Rooftop Rodeo either on horseback, in a wagon, car, or truck Meeting and greeting rodeo guests, VIPs, and contestants Providing photographs required for publicity purposes including, but not limited to, autograph sheets, web site photos, and advertising o All such photographs must include crown, sash, and buckle. Prior approval by a member of the royalty committee is required before distribution. Promoting EPWH, the Rooftop Rodeo and the sport of rodeo through public appearance at regional rodeos, and presentations to school and community groups Participating in organized fund raisers Obtaining personal sponsors with committee approval and making sure sponsors know they are appreciated Keeping accurate records of activities and sponsorships (visiting with sponsors and writing thank you notes, when appropriate) and submitting expense receipts monthly Assisting in the organization of a clinic for the following year s royalty Riding in the queen s float during the Estes Park Christmas Parade Fulfilling her reign according to the rules set forth by the committee. 14

15 ATTENDANT CANDIDATES Attendant Candidate duties include but are not limited to: Demonstrating an enthusiasm and knowledge of the following: o The sport of rodeo o The history of the community, the local rodeo, and how Estes Park Western Heritage, Inc. functions within the community o Public and interpersonal communication skills (including acquiring and acknowledging sponsors) o Knowledge of horsemanship; basic equine safety, health and care; appropriate arena etiquette, and the use and care of tack. Attending the EPWH membership meetings on the third Thursday of the month at 7:00 p.m. unless excused by the queen s committee/coordinator or the EPWH president Participating in the grand entry of the Rooftop Rodeo either on horseback, in a wagon, car, or truck Meeting and greeting rodeo guests, VIPs, and contestants Providing photographs required for publicity purposes including, but not limited to, autograph sheets, web site photos, and advertising o All such photographs must include crown, sash, and buckle. Prior approval by a member of the royalty committee is required before distribution. Promoting EPWH, the Rooftop Rodeo and the sport of rodeo through public appearances Participating in organized fund raisers PRINCESS AND WRANGLER Princess and wrangler duties include, but are not limited to: Demonstrating enthusiasm for and a willingness to learn about the sport of rodeo and the Rooftop Rodeo Participating in the rooftop Rodeo Parade Participating in organized fund raisers SM Participating in the Rooftop Rodeo queen s luncheon Participating in the grand entry of the Rooftop Rodeo either on horseback, in a wagon, car, or truck Enthusiastically fulfilling rodeo week assignments including, but not limited to: o Serving as official greeters for the rodeo before and after rodeo performances o Helping in the hospitality tent o Assisting with the Behind the Chutes tour o o Selling rodeo programs and other items designated by the committee Promoting the rodeo in the town during rodeo week including distributing brochures and promoting ticket sales at various locations around town during rodeo week Attending and participating in at least six royalty informational, organizational, and/or educational sessions Riding in the queen s float during the Estes Park Christmas Parade is optional Participating in other appearances, when asked. 15

16 SPONSORS It is important to recognize that sponsors come in at least a couple of varieties. First there are those individuals that one may call personal friends and their interest is purely in helping out during the queen s or attendant s time in the Royalty program. Secondly, there are those sponsors who run businesses. These are obviously not clear cut distinctions because a personal friend may also run a business. When the queen or attendant approaches a sponsor, she should be asking Why should this person want to sponsor me? Is it because they are a friend of the family or is there a business reason? There is an old business acronym called WIIFM which stands for What s in it for me. The queen and attendant really need to understand an individual s motivation in order to determine her responsibilities and how to keep them as sponsors. The following are some general guidelines: Rooftop Rodeo Royalty may accept in-kind sponsorships only. Monetary sponsorships will be considered designated funds for the EPWH scholarship fund. All events and communications, including sponsor contracts must be approved by the royalty committee. And all social media accounts must be made available to members of the royalty committee and/or royalty coordinator. Always visit with the individual personally. Phone calls, notes, s, or second person contacts are not personal. Talk to the potential sponsors about what you can do for them. Remember that in the world of business, nothing is free. In the world of friendships, recognition even though your sponsor may say it is not important is still very important and simply the right thing to do. The queen s sponsors are just that. They are sponsoring the queen and not the rodeo or EPWH. She needs to develop strong relationships that will continue to the next person in the royalty line. How she treats her sponsors will determine how that sponsor responds when next year s queen approaches them. Never assume that because someone has sponsored royalty in the past that they will automatically sponsor them again. They should take a personal approach and build their own relationships. The following is a list ( not a complete list) of the types of things that can be done for sponsors: o Negotiate with the Town s Special Events Manager to have the sponsor s name mentioned during each rodeo. This should be done before you talk to sponsors (to make sure it is possible). o Recognize the sponsor in write-ups for the official rodeo program. o Write an article for each of the news papers highlighting gifts from merchants/businesses. o Provide personalized/signed pictures that are suitable for hanging in the sponsor s place of business or home. o Make arrangements for publicity photo-ops. During rodeo week, this could be facilitated by having visiting queens accompany EPWH Royalty to the business. 16

17 SUPERVISION As an EPWH representative for the Rooftop Rodeo, members of the court (queen, attendant, princesses and wranglers) are required to attend many events. Listed below are the guidelines set forth by the committee to help ensure the safety and well being of the royalty and Estes Park Western Heritage, Inc. members. Members of the EPWH court will be supervised at all times by a parent/guardian or a royalty committee member. A parent/guardian must be available at all times when attending a function as a EPWH representative. As representatives of the Rooftop Rodeo and EPWH the court must be perceived as a team, therefore, members of the court must remain together unless other arrangements have been made and the coordinator has approved them in advance. Members of the royalty committee and/or royalty coordinator will monitor social media activities of members of EPWH Royalty. Inappropriate (for example, use of profanity, bullying, public criticism of SM sponsors, the rodeo, or Town and its staff or Trustees) or illegal use of social media will not be tolerated. EQUINE REQUIREMENTS AND SAFETY Members of the royalty court, who ride, must demonstrate to the committee that they are mounted on well trained horses that are accustomed to loud noises and commotion. Horses should be able to walk in a parade and participate in arena events during rodeo week. Should the committee determine that a horse is unsafe; the participant will be asked to ride a different horse. Determination of the safety of the horses will be at the discretion of the royalty committee, the arena coordinator, the stock contractor, or the fairground s manager. Decisions are final. Proof of the health of the horse, vaccinations, and a coggins test are required for all horses that participate. Western tack is required. It must be maintained properly and be safe and humane. Transportation of horses must be safe. A trailer is provided byepwh for royalty use. Vehicles must be fitted to pull a horse trailer. See Appendix I for trailer use guidelines. Royalty will NOT discipline horses in the arena or at any public venue. If caught doing so, that person will be disciplined. ATTIRE FOR ROYALTY Appearance is extremely important. Hair should be well maintained, hands should be clean and manicured. Makeup should be appropriate to the situation. General body and clothing cleanliness cannot be stressed enough. SM Attendants, senior princesses, princesses and wranglers. The Royalty Committee will provide a red neck tie and sash or chaps for use during rodeo week. Upon leaving the program, these items must be professionally cleaned and returned to the committee. Princesses and 17

18 wranglers must provide the following gear (Please contact the committee coordinator, if you need assistance in purchasing or borrowing any of these items): A white long-sleeved western shirt Black or blue jeans (not faded) Western belt Western boots Black felt cowboy hat. The queen and attendant are provided crowns and sashes. Buckles and chaps are provided by EPWH. The Queen s buckle is a gift, which she keeps after her service to EPWH and the attendant buckle will be passed on to the next attendant. EPWH/RTR chaps will be made available for loan, if a queen chooses not to secure a chaps sponsor. Attendant and wrangle chaps will be passed on to royalty when individuals leave the program. The queen and attendant provide their basic wardrobes and are expected to wear appropriate Western attire when appearing on behalf of EPWH In the arena, this will include: Denim jeans (denim must be dark and not faded with no split or frayed hems) A long-sleeved shirt Felt hat and crown, belt, buckle, boots and sash. Proper Western boots (no high heeled or lace up boots). At all other functions, the queen is expected to wear what is appropriate for the designated function,however, an appropriate felt hat, crown, buckle, and sash must be worn to all functions. Outfits should be well coordinated and reflect current Western fashion. Shirts may not be worn as a jacket (unbuttoned and un-tucked with a camisole, tank top or t-shirt) as the main garment at official functions. Garments that reveal cleavage are not allowed. Good personal appearance is vital. Official clothing must be neat and clean. Hats must be worn at all times. They must be felt (no straw hats) and of traditional Western style, shaped. Crowns must be in impeccable condition. Boots should be cleaned and polished. Pants should fit properly (be neither too tight nor too baggy) and be pressed. EPWH crown, chaps, and sash must not be worn except to, from, and at official functions. BEHAVIOR A positive image must be maintained at all times. Members of the court should always be informed, pleasant, and helpful. Members of the court should be willing and able to promote EPWH, the Town of Estes Park, the Rooftop Rodeo, and its sponsors. They are consistently in the public eye, even when not on official business, and it is their responsibility to uphold and maintain an outstanding image. All royalty should exhibit high moral standards and appropriate behavior at all times. It is the duty of the royalty committee to ensure that royalty represents the Rooftop Rodeo and Estes Park Western Heritage, Inc. in an appropriate manner. Therefore, the following rules have been set in place to ensure the quality of representation. Should a rule be broken, the committee has the option of issuing a warning to the person/persons who committed the act or recommending to the EC the immediate dismissal of the offender. The following include some but not all infractions: Neglecting assigned duties Publically criticizing or rude behavior toward other royalty, their families, Town employees, EPWH and its members, the stock contractor and its employees, and the general public. Constructive criticism is welcomed and should be directed to members of the royalty committee. Royalty must make personal social media access available to members of the royalty committee and/or royalty coordinator. Inappropriate (for example, use of profanity, bullying, public 18

19 criticism of sponsors, and the rodeo, the Town or EPWH) or illegal use of social media will not be tolerated and may result in immediate dismissal from the program. Missing required events (unless excused prior to the event by the coordinator/committee). Prior approval must be given by the coordinator/committee if any member of the court is unable to attend a required function. Representing the Rooftop Rodeo or EPWH at an event without prior approval of the coordinator/committee Disciplining a horse in the arena or in a public venue Using disrespectful language (cussing or swearing, gang slang, gestures) while in royalty attire and/or while representing the Rooftop Rodeo and Estes Park Western Heritage, Inc. Displaying disrespectful or inappropriate behavior (such as rudeness, fighting, displaying affection with a boyfriend/girlfriend in public, etc.) toward any person or venue while acting as a representative of the Rooftop Rodeo or EPWH Frequently being late to and/or unprepared to participate in approved/required events Leaving an event early without prior permission or without acknowledging guests Wearing inappropriate attire during official appearances Displaying tattoos, face, or multiple body piercing. One piercing is allowed in each ear; however, multiple ear piercing is at the discretion of the committee. Using the Internet and social media in an inappropriate or unsafe manner. These rules are here for the protection and the safety of the court, EPWH, and the Town of Estes Park. Any use of websites, social media, etc. must be of an appropriate nature. EPWH Royalty must NEVER include the city, address, or any other contact information other than an address on ANY web site, and may NEVER post an inappropriate photograph, or post suggestive or sexual content or comments. Using a cell phone, ipod, M3 player or similar device during an official event. Cell phones are for emergency or official use only. Any other use of cell phones will not be tolerated during the course of official functions. If used inappropriately during official events, cell phones may be confiscated by a committee member, parent or chaperone for the duration of that event. Displaying inappropriate and/or embarrassing conduct at anytime, anywhere. Drinking, smoking, tobacco use of any kind, or drug use are grounds for immediate dismissal. Being arrested for any reason is grounds for immediate dismissal. Should a member of the Rooftop Royalty be asked to resign, he/she will be asked to forfeit all sponsorships, prizes, equipment and awards to the committee. RESOURCES The following resources will help you learn more about the sport of rodeo, horses, and other important information. Miss Rodeo Colorado: Information about Miss Rodeo Colorado, the history of the pageant, etc. Miss Rodeo America: Online source for pageantry information that includes articles about pageants, general information that is handy to know about rodeos and rough stock, etc

20 APPENDICES 20

21 APPENDIX A RTR ROYALTY GOALS The purpose of the EPWH Royalty program is to provide an opportunity for young women and men to be ambassadors of the Rooftop Rodeo, the Town of Estes Park, and the sport of rodeo by demonstrating knowledge of the sport of rodeo, respect for the Western way of life, and a commitment to their community. The goals of the program support the purpose of the EPWH Royalty program and the growth and development of its participants. The table below aligns the goals with the knowledge, skills and attitudes required. Alignment of goals and required knowledge and skills Goal Knowledge of the sport of rodeo Knowledge, Skills, and Attitudes Demonstrated enthusiasm for learning about and promoting the Rooftop Rodeo and the sport of rodeo Rooftop Rodeo information such as: dates, location, ticket costs, ticket sale locations, order of events, rules and basic scoring of rodeo events Major rodeos of the region Rodeo circuits Basic information regarding the location and timing of the National Pro Rodeo championship Relate information about the Rooftop Rodeo to guests, VIPs, and community groups) Knowledge of key national and local rodeo sponsors Knowledge of local history and culture Basic history of Estes Park Key historical landmarks and points of interest History of the Rooftop Rodeo The Rooftop Rodeo (consists of volunteers, number of EPWH members, various committee tasks, fundraisers, committee added money, number PRCA Rodeo of the Year awards) Public and interpersonal communication skills Basic and proficient presentation and interpersonal communication techniques including appropriate grammar, eye contact, voice projection, etc. Written communication skills including appropriate grammar Appropriate and timely written communications with royalty sponsors Horsemanship (Required for queen and attendant) Knowledge of basic horse anatomy, health and diseases (including the vital signs) Horse care and feeding Saddle and tack care Horse and riding safety in and outside the arena (including flag runs and parades) 21

22 APPENDIX B The Early Days ROOFTOP RODEO HISTORY Most of what is known about rodeo in Estes Park comes from articles in the first newspaper, The Mountaineer and later, the Estes Park Trail. The term "rodeo" was not used in the United States until 1912 (Busch, 1984). Before that "rodeotype" events were associated with community celebrations. The earliest reference to a rodeo-type celebration in Estes Park was recorded in The Mountaineer (June 25, 1908), "Estes Park is now assured of a lively time on the fourth of July. Arrangements have been completed for the 'Frontier Day' celebration, to be held at 2 0'clock in the afternoon of that day, at the Base Ball Park, beside the 'lane,' one quarter of a mile east of town. The affair will be a genuine old fashioned "Wild West" exhibition, featuring some noted riders and horses in a Bronco Busting contest. The very best local riders have registered for the contest, and some bad 'outlaw' horses are being rounded up. A few of the most famous riders from the near parts of Colorado and Wyoming have also agreed to ride and are bringing good bucking horses. Besides the Bronco Busting contest, there will be a great many thrilling and amusing western ranch features such as roping and branding and steer riding. The following paragraphs taken from the July 9, 1908 edition of The Mountaineer document the fact that the history of rodeo in Estes Park did begin at least as early as As you will read it was a glorious beginning indeed. THE MOUNTAINEER Volume I, Number 6, Estes Park, Colorado, July 9, 1908 THE GLORIOUS FOURTH WAS DULY CELEBRATED Genuine Wild West Show Provides Plenty of Thrills For Large Crowd, Including Many Eastern Tourists "The Broncho Busting Contest on the Fourth of July was a howling success-with the emphasis on the "howling". One of the largest crowds that the Park ever turned out for such an event thronged the show grounds and cheered lustily for its favorite riders as they "cut the capers" on the pitching horses. And there were some "buckers", too, horses that went straight into the air, "sunfished" and fell with their riders beneath them. But the more the broncos twisted, the more the crowd howled and danced and enjoyed itself; and the result of the afternoon's performance was declared to be one of the most enjoyable entertainments ever given in the Park. Long before the hour scheduled for the performance-2 o'clock-the show grounds were lined with people. They came on horse, on foot, in rigs and in autos; and the display of the latter vehicles would have made a New Yorker fancy himself back on the Sea Beach drive to Coney Island on a Sunday afternoon in August. The number of people present when the grand promenade and introduction of the riders began was an astonishing tribute to the popularity of Estes Park as a summer resort." 22

23 This early rodeo-type event had many of the same features as modern rodeo but with less sophistication. Take, for instance, the following description of the official judging of the bucking horse event. "The feature of the afternoon, of course, was the bucking horses. The horsemanship displayed in these contests, could scarcely have been better, and in the face of the riding done by all contestants, the judges threw up their hands and refused to go on record as declaring any one man the winner." Of course, today, the rodeo clown is an absolutely essential part of the rodeo. As the following exert from the 1908 Mountaineer article demonstrates the clown was also quite important. " The real feature of the show, as far as fun was concerned, was A.G. Birch, dressed as a clown. Scarcely a one on the grounds knew Mr. Birch in his strange rig, and his funny stunts filled every gap between the exciting events. The clown divided his time between a burro, wearing trousers of the national colors and a wooden horse, which he endeavored to enter in the bucking contest. When it became whispered around who the clown really was, there were repeated calls for his appearance, and he graciously responded. As best as can be determined there was no formal committee that put on the early rodeos but we do know that in 1908 Johnny Malmberg...to whose untiring efforts the performance was chiefly due" was credited with playing a primary role. Charles Thomas, who was living in Lyons at the time, also participated in the Bronco Busting contest by bringing up a horse that was hard to beat. As reported in the July Mountaineer article "the animal made Charley "go some" but he held his seat without a suggestion of "pulling leather." Johnny Malmberg and Charles Thomas were stalwarts in early Estes rodeo as evidenced by an Estes Park Trail (July 19) article in 1913 that described a bucking contest "...in which John Malmberg, on Billy B.D and Charles Thomas on Jerry were forced to split the purse of $10.00 on account of the failure of the judges to reach a decision. The bronco riders gave a fine demonstration of the thrilling sport, both horses giving the spectators a run for their money." Use of the Term Rodeo As indicated above, the term "rodeo" was not used in the early days of the sport in Estes Park. In 1908 advertising, it was the "Frontier Days. In actual reports of the day it was a "Wild West Show" and simply a "Bronco Busting Contest. This lack of formal show title can possibly be attributed to the fact that the major celebration was the Fourth of July-Independence Day. Bronco busting, horse racing and pie eating contests were all a part of the Independence Day celebration. The use of the term Frontier Days is interesting and connects to a relationship between the Daddy of em All rodeos, the famous Cheyenne Frontier Days. The first Cheyenne Frontier Days rodeo was staged on September 23, 1897; thus to those planning the early Estes Park shows, the term Frontier Days would have been well known to the new supporters. Actually, there still is a strong connection between Estes Park and Cheyenne that began in 1921 when over 100 members of the Cheyenne Boosters came to Estes (Flynn, 1996). There were 100 Cheyenne residents plus 15 Sioux. The Sioux put on a dancing demonstration that was the hit of the day. In 1931 the annual trip to Estes Park included Miss Frontier Days and her Attendant. Today, Estes Park and Estes Park Western Heritage, Inc. are pleased and privileged to have the senior members of the Cheyenne Frontier Days Committee continue the tradition started in 1921 and attend the opening day of the Rooftop Rodeo. The first time the term "rodeo" can be documented as being used in relationship to Estes Park is in a 1923 (August 24, page 12) Estes Park Trail article titled, Wild West Show to be Staged at Stanley Field. "Colorado Springs and other cities have been putting on rodeos for several years and Estes Park, not to be outdone, will break into the limelight this season with the most spectacular rodeo ever held in this part of 23

24 the state."(p. 12). In this article, a comparison with Cheyenne was made by the statement "Practically all features of the Cheyenne show will be staged." The 1924 rodeo had events that closely resemble today's rodeo events: Bull Dogging (Steer Wrestling), Bareback Riding, Bronco Riding (Saddle Bronc), Steer Riding (Bull Riding) and Goat Roping (Tie-Down Roping). Once again a comparison was made to Cheyenne: "This rodeo bids fair to rival the Cheyenne Round-Up both in point of attendance and interest. A significant aspect of this rodeo is that it was produced by Mr. J.C. Remington who had just previously produced this rodeo in Yankee Stadium in New York and in Detroit. The Beginning of the "Rooftop Rodeo" 1941 Contrary to what the accompanying picture might indicate, the title "Rooftop Rodeo" was not adopted because of advertising signs attached to roofs by rodeo queens. The title was actually introduced in 1941 because of Estes Park's 7500-foot altitude. It was billed as the highest altitude for any rodeo competition in America. The first queen of "America's Rooftop Roundup" was selected in She was supposed to be selected by applause of the spectators at the Riverside Ballroom the night before the parades and rodeos began. Candidates were entered by local business houses, hotels and lodges. They were scheduled to parade "in western raiment" while the audience "yoo-hooed" for their first choices. The TRAIL reported that "...the yoo-hooing angle is currently being given national attention through wire services." There was actually an effort to make the queen the "Nations first official yoo-hooing queen. Men stationed at Lowry Field and Fort Logan was especially invited for their yoo-hooing ability. It was later reported that "the ballot method was used, rather than applause, to give the judges, Thomas Canfield of St. Paul, Minn., Moses Baum of Chicago and Harold Alps of Estes Park, more definite reactions of the large crowd. One ballot was provided each spectator, voting as he or she saw fit. Candidates were also given liberal volumes of applause and yoo-hoos. Applause was so spirited and close in some instances it would have been practically heart breaking for judges to make a decision, queen committee members reported." Lana Turner, Hollywood movie star with MGM, was to be the honorary queen of that 1941 Rooftop Roundup. She was named by local cowboys in May when she visited the area for a LOOK magazine travel feature. Humphrey Bogart of Warner Brothers was named honorary parade marshal. The competition for queen was won by Patty Moomaw out of a field of sixteen candidates. She was awarded an engraved trophy, the honor of opening the Rooftop Roundup and leading the Rooftop Parade. She was also to have been greeted by Miss Turner, but Hollywood business kept Miss Turner from attending. Patty received wired greetings from Miss Turner and did go ahead and led the parade with parade marshal Judge Hackett. Mr. Bogart also was not able to attend. In 1942, possibly because of the United States increased involvement in World War II, it appears that the scale of the rodeo was less than the previous year. The queen, for instance, was selected by a group of tourists during the first day's parade. Barbara Enright was selected as the "Roundup Queen." (1942, Vol. XXII August 14 Trail) No evidence is available that suggests there was a rodeo in In 1944, an effort was made to reinstate the rodeo and queen. The Trail reported that "At the Stanley Park the third annual rodeo was held Friday and Saturday of this week." (1944 Vol. XXII Friday August 18, 1944.) Based on gate receipts they lost $1, It is not clear why the reporter of the day referred to 24