Kenzie Griffin. County Youth Coordinator (More information on page 2!)

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1 IOWA STATE UNIVERSITY EXTENSION & OUTREACH: DELAWARE COUNTY Kenzie Griffin Fair 2018 DELAWARE COUNTY EXTENSION & OUTREACH County Youth Coordinator WHAT S INSIDE: FairEntry Info 2 Swine Info 2 Beef Info 3 Rabbits & Poultry Info 3 Dairy Info 3 Conference Judging 4 Fair Reminders 5 Livestock Sale 6 Project Release Info 6 Livestock Reminders 7 Fair Admission Info 8 State Fair Info 9 Calendar Info 10 The Extension Office will be using a different phone number for the week of the fair, the phone number is ! Please save this for fair week! ALL Projects must be entered in classes in FairEntry by July 1st!! To enter your projects into classes go to delcoia.fairentry.com and log in with your 4honline and password. (More information on page 2!) All Exhibitors are responsible to comply with the Iowa Code of Ethics, Delaware County 4- H General Rules, as well as specific Department Rules. READ THE FAIRBOOK! Copies are available at the Extension Office. Check-in forms and Livestock Drug Affidavits (market beef, goat, sheep, & swine) must be completed BEFORE unloading at the fair. The forms can be found online at: Copies are available at the Extension Office. DELAWARE COUNTY 1417 N. FRANKLIN, P.O. BOX 336, MANCHESTER IA AM - 4:30PM LEARN MORE AT Iowa State University Extension and Outreach programs are available to all without regard to race, color, national origin, religion, sex, age, or disability.

2 ALL Fair Projects MUST be entered in FairEntry by July 1st! For the 2018 Delaware County Fair, ALL projects (livestock and non-livestock) MUST be entered into their respective classes in FairEntry by July 1st. To enter your projects into classes go to delcoia.fairentry.com and log in with your 4honline and password. FFA Members will need to create an account in FairEntry to enter their projects. A FairEntry Helpsheet can be found at: files/delaware/4-h%20fairentry%20helpsheet% pdf FairEntry Help Night! On Tuesday, June 26th there will a be FairEntry Help Night for 4-H and FFA families. Stop by or call the Extension Office between 4:30-6:30 p.m. and Kenzie will help you enter your projects for Fair and answer any of your questions! Below is more specific information, please read carefully!! Conference Judging Information: All Conference Exhibit Projects must be entered into their respective classes in FairEntry by July 1st. You will need to create an entry for each project you are exhibiting. This includes the following departments: Animals, Agriculture, & Natural Resources, Creative Arts, Family & Consumer Sciences, Personal Development, Science, Engineering, & Technology, Kits & Crafts, and 4 -Hers in Action. Remember to complete a goal sheet and photo/food preservation label if needed, for each conference project and bring it to judging on Monday, July 9th. Goal sheets and other forms can be found online at this link: Exhibit Tags will be printed by the Extension Office and given to you the day of judging! IMPORTANT SWINE INFO!! Livestock Exhibitors: After you have successful identified your livestock projects in 4honline by May 15th, you must enter your livestock projects in classes in FairEntry by July 1st. This includes the following livestock projects: There will be an informational meeting held on Thursday, July 5, at 6:30 p.m. in the Hog Barn at the Fairgrounds. Please plan to attend this meeting if you are exhibiting Swine at the Fair! You will receive all of the paperwork you need for the fair as well as review rules and information for the Swine show. Beef (Market, Breeding, Bred & Raised, Pen of 3, and Cow- Calf), Dairy (Cattle & Goats), Dog, Horse, Meat Goat, Pet, Poultry, Rabbit, Sheep, and Swine. Livestock Exhibitors will still need to complete a Check-in form and Drug Affidavit (market beef, goat, sheep, & swine) to turn into show superintendents when they arrive and unload at the fair! If you have any questions please contact our office! You can access the necessary paperwork on our website by selecting the animal you're exhibiting:

3 ATTENTION BEEF EXHIBITORS A meeting for ALL Beef exhibitors for the Fair will be held on Thursday, July 5, at 6:00 p.m. in the Showring at the Fairgrounds. If you are exhibiting in the breeding beef, market beef, bred & raised, cow/calf, or pen of 3 class, please plan to attend this meeting! You will receive the necessary paperwork you need for the fair at this meeting. Because the Pen of Three show will be Monday night, no one with a stall on the outside ring of the barn will be able to set up tack until after the Pen of Three show is complete. Anyone inside the gates (middle of the barn) will be able to set up before 4:00 p.m. on Monday. The barn will be closed down during the Pen of Three show. Clubs and exhibitors will be rotated as to where they are in the barn each year. Pen of 3 Exhibitors: Pen of 3 exhibitors are required to clean up the pen their animals were housed in as soon as the show is over. One animal out of each pen will be entered in a carcass contest. You must designate your carcass animal at the time of weighin. On your check-in form you must indicate who is purchasing your carcass beef and the destination of your other two beef, under the Buyer of Beef column. The second and third calf from the pen of three exhibits will have three options to choose from. Option 1: The exhibitor can take their two remaining calves home. Exhibitors will be responsible for loading their own animals and transporting them home. The animals will need to be removed from the barn with the their stalls cleaned no later than one hour following the show. Option 2: The exhibitor will be responsible to get their remaining two steers to the Manchester Livestock Auction by 9:00 p.m. Monday for the Tuesday sale. Trucking WILL NOT be available to the Manchester Livestock Auction. Option 3: The two remaining calves can be sold directly to Tyson in Joslin, IL. These animals will be loaded on a truck on the fairgrounds and delivered directly to Tyson. The cost of trucking will be deducted from the exhibitor s packer check. Breeding Heifer Exhibitors: Any breeding heifer exhibitors who are interested in participating in the Cow/Calf class in 2019 should have their market or breeding heifers tattooed during the weigh-in on Tuesday morning, July 10, not later in the week of fair. Poultry & Rabbit Notes Cages will be set up starting at 5:00 pm on work night, July 5th. Rabbit cages will be secured with plastic ties and wire on the top, bottom and sides. Exhibitors are responsible to secure their own cages and provide their own woodchips for under their cages. Exhibitors will need to provide all feeders and waters for their animals. Check-In: Monday, July 9th from 4:00-6:00 p.m. in the Small Animal Barn. Show Time: Tuesday, July 10th. Poultry Judging will begin at 10:00 a.m. and Rabbit Judging will follow at 12:00 p.m. Exhibtors must be there 30 minutes prior to the start of each show. Release Time: Friday, July 13th from 2:30 p.m. to 4:00 p.m. Exhibits must be removed & pens must be taken down & cleaned by 4:00 p.m. (When tearing down cages, all zipties/wire can NOT be thrown into the woodchips). Dairy Reminders! Exhibitors will need to turn in a Dairy Check-in Form BEFORE unloading at the fair. These can be found at: dairy-project-info We recognize you may be interested in bringing in your tack, bedding and hay earlier in the week. You are welcome to do so and set near where your club/ chapter is stalled- but please DO NOT BED IN- DIVIDUAL STALLS, as they may change once cattle come in Tuesday morning.

4 Conference Judging Information! Monday, July 9th Conference Judging allows 4-H'ers to talk face to face with the judge about his/her exhibit. The 4 -H er will meet with a judge individually and tell them what they planned to learn and planned to do for their project (GOAL), what they have done (Plan of Action), and what they learned from their project. CONFERENCE JUDGING FORMS: content/conference-judging-forms Helpful Hints Wear your 4-H uniform. The Exhibit Hall Pavilion is air-conditioned. RELAX. SMILE. Just explain your exhibit what did you want to do or learn? What did you do? What did you learn? Be patient. Over 400 other members exhibits will be judged throughout the day. If you leave your place in line to go to another judge, have someone hold your space. SOME REMINDERS Conference Judging will be on Monday, July 9th in the Dance Pavilion on the Fairgrounds. 4 -H and FFA members exhibiting conference projects should come to judging at the assigned time of their club or chapter. (Unless you are involved in the dog or horse show). Exhibitors should enter in the east door of the Dance Pavilion. There will be tables inside the doors for exhibitors to check-in their projects. Please remember to bring a completed goal sheet and any required labels for each project for judging. You will receive an exhibit tag for each project at the check-in table. Next, have a seat in the waiting chairs until it is time for your project to be judged. You will be directed to a judge as soon as one is available. After judging, you will need to report to the check-out table with your project s exhibit tag. Volunteers will enter their results in the computer system. Then take the exhibit to your Club s Booth to be displayed. **If you are awarded a Considered for State Fair ribbon or an Outstanding Junior ribbon, you must take your project and exhibit tag to the State Fair area after you check-out. HORSE & DOG SHOW EXHIBITORS Horse Show and Dog Show Exhibitors should arrive early for Conference Judging on Monday July 9th at 9:00 9:15 a.m. to complete their project judging before show time. What are your goals? All entries in Departments 17 through 22 should answer the following 3 questions in a written explanation, or on the Exhibit Goal Form (available online). 1. What did you plan to learn or do? (What was your exhibit goal(s)?) 2. What steps did you take to learn or do this? 3. What were the most important things you learned? An explanation of the design elements and art principles is still needed for visual arts, and some home improvement and clothing classes. An explanation of the art principles and design elements is found in the project material. Photography Labels: A Photography Exhibit label (available online) must be completed and attached to the back of each photo exhibit entry instead of an exhibit goal form. Food Preservation Labels: If you are exhibiting a preserved food you must complete and attach a food preservation label to your project. Food preservation labels are available at the Extension Office.

5 FAIR WRISTBANDS Exhibitor wristbands are required for admittance to the fairgrounds from Tuesday, July 10 through Sunday, July 15. Wristbands are to be worn at all times; not removed and replaced when entering the gate. Exhibitors not wearing wristbands will be charged admission. 4-H FOOD STAND COUPONS FOR EXHIBITORS River Valley Cooperative and Simon s Feed & Grain have sponsored 4-H and FFA Foodstand coupons for each exhibitor. Consider sending a club thank you and a personal thank you to these business. REMINDER!! Each family is asked to furnish one 9 or 10 two crust fruit pie. These should be brought in during the shift their club is working in the 4-H Food Stand during the fair. No 8 pies. No cream, custard, or pumpkin pies are accepted. There is NO refrigerated display space. Food safety first! If you need a pie made contact Jennifer Zumbach at Volunteers Needed!! Fair Set-Up & Clean-up! FAIR WORK NIGHT Thursday, July 5th, 5:00 p.m. at the Fairgrounds Put up Rabbit cages Clean the 4-H food stand Please bring hammers, rags, and cleaning pails. SET UP 4-H EXHIBIT HALL Sunday, July 8th, 12:30 2:00 p.m. CLEAN UP 4-H EXHIBIT HALL Sunday, July 15th, 5:00-6:00 p.m. FOOD STAND Volunteers are needed to work in the 4-H Foodstand on Saturday and Sunday of the Fair. Contact Sharon Heims at if you are able to volunteer! Taking Food & Nutrition Projects to Fair? Be sure to read the quick Reference Guide for Foods for Iowa 4-H Fairs. projects/foodandnutrition Use the guide to help you select an acceptable product for exhibit, find an approved recipe source, and identify the appropriate preparation method. Newspaper Photos! 4-H members who receive Considered for State, State Fair, State Fair Alternate, or Outstanding Junior ribbons for Conference Projects in Departments are asked to be present for photos on Tuesday, July 10 at 2:00 p.m. in the Grandstands! Please try to be there, but do NOT leave during a show to be present at the photo. All winners will be recognized with their name in the paper. Club Booth Decorating Contest! The best decorated club booth will get an ice cream party at their next club meeting, so put some time and creativity into your club booth! If you come to help set up the Exhibit Hall on Sunday July 8th from 12:30-2:00 p.m. you may start decorating your booth afterwards! Judging will take place on Thursday with the winner announced on Thursday night!

6 LIVESTOCK SALE SATURDAY, JULY 14, 8:15 A.M. SHOWRING Beef exhibitors will sell at the beginning of the auction. The meat goats and market sheep will sell immediately following. Swine will conclude the sale. BEEF: A maximum of 2 market beef may be sold in the sale. Market beef are not allowed to receive food/ water after 11:00 p.m. the day before the sale. This rule will be enforced. MEAT GOATS: Each exhibitor will be allowed to sell one market goat at the auction. SHEEP: Each exhibitor will be allowed to sell one market lamb at the auction. SWINE: Each exhibitor will be allowed to sell one hog at the auction. If possible, swine sale participants must choose a hog with an ending weight of at least 230 pounds and no more than 300 pounds. However, if none of an exhibitor s swine entries meet this weight guideline, he or she may sell the hog closest to this weight range. All hogs must be slaughtered following the show, according to state law. Buyers of auction hogs may take them to a local locker or send them on the truck with the remaining 4-H and FFA hogs. Livestock Exhibitor Meetings! Livestock exhibitor meetings will be held in the showring 30 minutes before show time. Poultry and Rabbit exhibitor meetings will take place in the Small Animal Barn. All last minute details will be announced at these meetings and it is crucial that exhibitors be present. LIVESTOCK RELEASE TIME Horse and Pony entries will be released between 8:00 a.m. 12:00 p.m. on Thursday, July 12 Poultry and Rabbits will be released at 2:30 p.m. on Friday, July 13 Dairy will be released at 4:00 p.m. on Friday, July 13 Livestock not being sold Saturday at the auction will be released after 4:30 p.m. on Friday, July 13 There will be NO EARLY RELEASE! Release Time for 4-H & FFA Building Exhibits! All exhibits must be removed from the building on Sunday, July 15, between 5:00-6:00 p.m. Premium money will be forfeited if exhibits or parts of exhibits are removed before this time or after this time. Exception: Special arrangements for later release of large exhibits can be made with Extension staff. kenzieg@iastate.edu to arrange a time. To remove your exhibits at release time on Sunday, park in a fairgrounds parking area and carry the exhibits to your vehicle. There will be limited access to an area closer to the 4-H Building specifically for the removal of larger exhibits. Drivers picking up exhibits should plan to ENTER and EXIT the fairgrounds using the LIVESTOCK ONLY GATE on Sunday afternoon. Don t forget to send your THANK YOUs!! If you need contact information for a buyer or commodity group contact the Extension Office!

7 Multi-Species Livestock Guidelines! guidelines: Exhibitors planning on bringing multiple species in the same trailer to Tuesday s check-in please follow these Those with Beef & Hogs - Load your trailer with hogs in back so they can be unloaded first, then beef. Those with Dairy & Hogs - Please wait until 10 am to arrive at the fairgrounds. Load your trailer with dairy in the back so dairy can be unloaded first, then hogs. Following these guidelines should let trailers move easier from one check-in point to the next and help reduce traffic problems. Youth exhibitors MUST have their paperwork completed before entering the check-in lanes. Trailers who do not have their paperwork done will be diverted into a holding area and will be DELAYED in traffic. REMINDER: Please have all Check-in Forms and Drug Affidavits filled out completely and signed by both exhibitor and parent/guardian BEFORE you bring your exhibits to the fairgrounds. Turn in Check-in Forms and Drug Affidavits to committee officials during check-in. Forms can be found here! ANIMAL DISCLOSURE STATEMENT (Drug Affidavit) Beef, Swine, Sheep, and Goat exhibitors MUST fill out a Drug affidavit form. If you gave ANY medical treatments to your livestock exhibits they need to be recorded. If none were given, you need to cross off the back and write "None" or "N/A". The form cannot be left blank and it MUST be completed before you get to the fair. Find the Forms Here! LOSE AN EARTAG? If your market beef, swine, goat, or sheep exhibit loses its weighin eartag, notify the Extension Office AS SOON AS POSSIBLE. Replacement tags can be purchased for $2. We will need to update records with the correct information before the fair! Let us know if you need assistance putting in the new eartag. NO REPLACEMENT TAGS WILL BE GIVEN AT FAIR. If you need a new tag you must replace it before fair. If you are missing a tag you will NOT be able to show at the fair!!

8 Fair Admission Information The Fair Board will charge admission to the fair starting on Tuesday morning, you will need to pay admission or have a wristband to enter the fairgrounds after Monday. This also applies to anyone entering to unload livestock through the Livestock Only Gate. Daily admission to the fair is $12 for adults 12 and over, $3 for under 12. Anyone who plans to purchase a fair coupon book is advised to purchase it soon. The coupon books cost $36, after July 5th $40. Coupon books are available in the Extension office, at the Fair Office, and at area banks. FAIRGROUND SECURITY PROCEDURES The Small Animal Barn building will be locked each night at about 11:00 p.m. Doors will be kept open in other barns for ventilation, but the entrances will be blocked with gates that will be chained and padlocked at 11:00 p.m. Exhibitors can still enter or exit the barns after that time by going over the gates, but hopefully the gates will deter people from entering the barns if they don t belong. The gates will also help keep animals in the barn if someone releases them from their pens. A uniformed officer will be posted in the livestock barn area at 10:00 p.m. each night to monitor the barns throughout the late evening. Two uniformed officers will patrol the fairgrounds on golf carts after the fair is closed down for the night. Some lights will be left on in the barns so the officers can see into them. If any 4-H or FFA families need to have access to one of the barns after 11:00 p.m. and feels these procedures will prevent them from caring for their animals, please contact either the Extension office or the fair board office in advance for assistance in entering the barn. Camping at the Fair! The campgrounds for the Fair will be open prior to 4 th of July weekend and through the fair. Camping will be allowed on the East and West side of the campgrounds, on the East side, the whole camper must stay East of the poles in that area. Please pay attention to the camp host s directions prior to connecting to make sure you are in the correct camping spot. Camping will be $200 from Sunday night before the fair through Sunday morning of the Fair or $35/night if you only wish to stay for a few nights.

9 State Fair Bus August 13th Each year, the Delaware County 4-H program sponsors a chartered bus for a day at the Iowa State Fair for county communications participants. This year, the bus will go on Monday, August 13th. The bus will load at 4:30 A.M. and leave the Delaware County Fairgrounds at 5:00 A.M. It will arrive back between 9:30 and 10:00 P.M. The bus will arrive on the State Fairgrounds before the morning orientation for educational presentations at 8:30 A.M. and leave the fairgrounds about 6:00 P.M. (after the 5:00 P.M. Share the Fun show). It will not stop for meals. It will be a long, but a FUN day! 4-H members that participate in the communication event and parent chaperones ride free! Non- Communications Participants the cost is $30 to ride the bus which includes admission to the fair. All bus riders must fill out a permission form by August 6th. Stop & pick up a form at the Extension Office! State Fair Project Drop Off and Pick Up Projects that are selected for the State Fair will be notified via on the evening of Monday, July 9th. Following the Delaware County Fair, projects can be dropped off at the Extension Office between July 30th and August 3rd. Food and Nutrition projects can be brought to the Office Monday, August 6th. IMPORTANT! Please have all of your papers, folders, etc. attached to your project. The Extension Office will print and attach an exhibit tag to your project. Please pack your project securely to travel to Des Moines. Large Exhibits: If you have a large exhibit you will need to drop off your project at the State Fair yourself. Your project will need to be dropped off on Tuesday, August 7 and picked up Sunday, August 19. You will receive a parking pass and more specific information from the Extension Office. IOWA STATE FAIR LIVESTOCK ENTRIES 4-H Livestock entries are due by July 1st in FairEntry. To enter your livestock for the State Fair, go to: iowastatefair4hlivestock.fairentry.com/ State Fair premium books are available online only. If you do not have access to the internet, contact Kenzie to print a copy for you. Go to:

10 Calendar of Events June 22 All Kiddie Show Entry Forms due to the Extension Office (Beef,, Dairy, Lamb) 25 Clothing Event, Fairgrounds Community Center, 6:00 p.m. 26 FairEntry Help Night, Extension Office, 4:30 p.m.-6:30 p.m H Youth Conference, Ames 27 Dog Class #7, Fairgrounds Showring, 6:30 p.m. 28 Communications Event, United Methodist Church Manchester, 6:00 p.m. 30 Riding Horse Clinic, Horse Arena at the Fairgrounds, 10:00 a.m. July 1 Deadline to become FSQA or YQCA certified! 1 Conference Projects & Livestock entries due in FAIRENTRY!! 1 State Fair Livestock Entries Due! 1 Open Ride, Horse Arena at the Fairgrounds, 2:00 p.m.-4:00 p.m. 2 Dog Class #8, Fairgrounds Showring, 6:30 p.m. 4 Extension Office Closed! 5 Fair Work Night, Fairgrounds, 5:00 p.m. 5 Beef Exhibitor Meeting, Fairgrounds Showring, 6:00 p.m. 5 Swine Exhibitor Meeting, Fairgrounds Hog Barn, 6:30 p.m. 6 Extension Office closes at 12:00 p.m. 8 Fair Set-up in the Exhibit Hall, 12:30 p.m.-2:00 p.m Delaware County Fair!! 15 Fair Clean-Up in the Exhibit Hall, 6:00 p.m. 16 Carcass Contest, Edgewood Locker, 1:00 p.m State Fair Project Drop Off at the Extension Office August 6 State Fair Food & Nutrition projects due to Extension Office before 3:00 p.m Iowa State Fair 13 State Fair Bus