INDEX CHAPTER CONTENT PAGES Overview and Mission Statement

Transcription

1 OPERATIONS MANUAL

2 INDEX CHAPTER CONTENT PAGES Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10 Chapter 11 Chapter 12 Chapter 13 Chapter 14 Chapter 15 Chapter 16 Chapter 17 Chapter 18 Chapter 19 Chapter 20 Chapter 21 Chapter 22 Chapter 23 Chapter 24 Overview and Mission Statement Contact List Race Week Timeline 10K Course Start Area Plans Finish Area Plans Audio Plans Course Food & Beverage Plan Parking and Shuttle Plan Lead & Follow Vehicle Plan Registration and Packet Pickup Plan Health Expo and Pasta Dinner Children s Fun & Run Event Back-to-the-Road-Crew 1 Mile Course Medical Plan Contingency Plan Communications Plan Course Entertainment Waste Removal Plan Sponsorship Fulfillment Officials Program Audio Scripts Elite Athlete Program Materials and Equipment Needs DATE OF THIS VERSION: May 5, 2011 PAGE 2

3 CHAPTER 1 OVERVIEW The 35 th annual Bellin Run will take place Saturday, June 11, Over 16,000 runners and walkers of all ages and abilities are expected to take part in this 10K event. Dave McGillivray Sports Enterprises, Inc. (DMSE) has been retained to handle the design, operational planning and execution of the event. Bellin employees will perform various functional roles as they have in the past. Team members of DMSE will supplement the Bellin team. This operations manual is intended to serve as a comprehensive planning guide for all areas of the event. EVENT MISSION STATEMENT The mission of the Bellin Run is to offer a world class running event to the citizens of Northeast Wisconsin and promote the health and wellness of the entire community. A byproduct of achieving this mission is a financial contribution to the Bellin College of Nursing each year. DATE OF THIS VERSION: May 5, 2011 PAGE 3

4 BRIEF HISTORY OF THE EVENT The Bellin Run was started in That year, members of the Bellin staff organized the Bellin Run for Hearts 10K Dedication Run to dedicate the grand opening of the hospital s new cardiac care unit. It was intended to be a one-time-only event. With minimal promotional investment, the run attracted over 700 participants. Impressed with the large turnout, the administration at Bellin agreed to make the run an annual tradition. The organization and course design for the first Bellin Run was undertaken by George Kerwin. Kerwin began his career at Bellin in 1971 as director of housekeeping and admissions. Today, Kerwin is president of Bellin Health. The Bellin 10K course has changed very little in the past 33 years and has had only three race directors, all of them Bellin employees. Randy Van Straten, Corporate Development Director, has been the director for the past 11 years. Historically, the Bellin Run has always been organized almost entirely with internal associates at Bellin taking on various functional roles. The run has shown steady growth, most notably in the past five years, and drew more than 15,000 registrants and just under 13,000 finishers in See the chart on the next page for registrant totals over the past 32 years. After the 2007 event, Bellin organizers recognized that the growth in participant numbers was beginning to overwhelm the physical capacity of the start and finish areas. In order to position the event for continued growth, Bellin retained Dave McGillivray Sports Enterprises, Inc. (DMSE), a respected leader in participatory athletic event planning. Since being hired, the DMSE team incorporated several changes to the event including the relocation of the finish line to Webster Avenue (2008), the relocation of the pre- and post-race gathering area to Astor Park (2009), the implementation of a wave start (2010), and the return to a corral start (2011). These changes enabled Bellin to successfully accommodate 37% growth over the past three years. DMSE continues to take steps to streamline the event and position it for additional growth. DATE OF THIS VERSION: May 5, 2011 PAGE 4

5 DATE OF THIS VERSION: May 5, 2011 PAGE 5

6 CHAPTER 2 CONTACT LIST BELLIN PERSONNEL (* designates need for two-way radio on race weekend) NAME TITLE/ROLE PHONE / Barb Meyer* Registration Director Work (920) Cell (715) BJMeye@bellin.org Bonnie Parrott Medical Team Work **NEEDED** BLParr@bellin.org Carol Morris Instructor, Bellin College Work (920) (BC liaison) Cell (920) carol.morris@bellincollege.edu Chad Carter LAT, Bellin XL Work (920) Bellin Medical Bike Director Cell (920) chad.carter@bellin.org Dana Bzdawka* Media Relations Director Work (920) Cell (920) debzda@bellin.org Debbie Leoni* Kids Entertainment Director Work (920) Cell (920) daleon@bellin.org Femi Cole Asst. Media Relations Work (920) Cell (920) FCCole@bellin.org Greg Gross Information Services Work (920) Cell (920) gdgros@bellin.org Jamie Fisher* Water Station Delivery Work (920) Cell (920) jafish@bellin.org Janelle Ihde Merchandising Coordinator Work (920) x2675 jxgran@bellin.org Jennie Granberg Administrative Assistant Meeting Scheduling Work (920) Cell (920) JLGRAN@bellin.org DATE OF THIS VERSION: May 5, 2011 PAGE 6

7 BELLIN PERSONNEL (continued) (* designates use of Course Two-Way Radio) NAME TITLE/ROLE PHONE / Linda Maxwell Elite Runner Program Work (920) Coordinator Cell (920) candlmaxwell@aol.com Lindsey Moore Marketing Work (920) Cell (920) llmoor@bellin.org Lori Granberg Bellin Run Health Expo Work (920) Coordinator Cell (920) lkgran@bellin.org Matt Rentmeester Bellin College Work (920) matt.rentmeester@bellincollege.edu Moira Greene Website design Work **NEEDED** MKGree@bellin.org Nate Vandervest Run-a-Better-Bellin Director Cell (920) NHVand@bellin.org Patti Bishop Bellin ER Cell (920) PXBish@bellin.org Dr. Paul Casey Medical Director Work (920) Cell (920) caspa@bellin.org Randy Van Straten Executive Race Director Cell (920) rsvans@bellin.org Ric Rendon Vehicle Supply Coordinator Cell (414) RIRend@bellin.org Roland Schmidt* Medical Coordinator Cell (920) RJSchm@bellin.org Ron Wright Food Tent Director Cell (920) RTWrig@bellin.org Selys Perry Volunteer Coordination Work (920) Cell (920) smperr@bellin.org Terry Beeck Elite Athlete Assistant Cell (920) trbeec@bellin.org Tia De Leers Bellin Kids For Running Work (920) Program Coordinator Cell (920) TLScha@bellin.org Captain Tom Brault* Security Work (920) Cell (920) twbrau@bellin.org DATE OF THIS VERSION: May 5, 2011 PAGE 7

8 DMSE PERSONNEL (BOSTON CREW) (* designates use of Security Two-Way Radio) NAME TITLE/ROLE PHONE / Dave McGillivray* Race Director Work (617) Cell (617) dmse@dmsesports.com Ed Wiederhold Start/Finish Water Cell (781) edwiederhold@verizon.net Fran Kramer Registration Tent Cell Jack Leduc Announcer / Crowd Movement Cell (508) jleduc112@comcast.net Josh Nemzer* Start/Finish Work (617) Cell (617) josh@dmsesports.com Mike Barry Water Delivery/Course Cell (617) mlb1671@aol.com Roger Boyle Start/Finish Cell (508) roger.boyle@verizon.net Ron Kramer* Lead Vehicle Coordinator Cell (561) ronkramer@dmsesports.com Tim Barry Oneida Misting Machine Cell (339) thebarryfamily@comcast.net Tom O Brien Water Delivery/Course Cell (781) tobrien@bankri.com tobrien41@comcast.net DATE OF THIS VERSION: May 5, 2011 PAGE 8

9 DMSE PERSONNEL (GREEN BAY CREW) NAME TITLE/ROLE PHONE / Angie Pestka Registration Tent Cell (920) (Packet Pickup) apestka@bgcgb.org Ann Scholl General Labor Cell (920) ascholl2@new.rr.com Bob Frievalt General Labor Cell (920) bobf427@yahoo.com Brett Maxwell General Labor Cell (920) candlmaxwell@aol.com Brian Stenzel Signage Cell (920) brian.stenzel@cumulus.com Dan Johanski General Labor Cell (920) Dan Konop Shuttle Attendant Cell (920) DKonop@new.rr.com Greg Boex General Labor Cell (920) gregboex@yahoo.com Jeff DesJardins General Labor Cell (920) tuanjeff@hotmail.com Jody Weyers Registration Tent Cell (920) (T-Shirt Pickup) jweyers2@new.rr.com John Mory* Course Director Cell (920) john@netnet.net Kelly Poppele Registration Tent Cell (920) (Packet Pickup) kpoppele06@winona.edu Matt Day General Labor Cell (414) cnmne27@yahoo Mike Fisher General Labor Cell (920) jafish@bellin.org Robert Myette General Labor Cell (920) bayoubob@sprint.blackberry.net Sean Ryan* Senior Event Manager Cell (920) sean@netnet.net Stosh Stiloski General Labor Cell (920) john.stiloski@cumulus.com Susan Elsner-Navarro Registration Tent Cell (920) (T-Shirt Pickup) susanmelsner@hotmail.com Vincent Price General Labor Cell (920) Vincent.Price@rbslynk.com DATE OF THIS VERSION: May 5, 2011 PAGE 9

10 VENDOR CONTACT INFORMATION COMPANY CONTACT NAME PHONE / AAA Sanitation (porta-potties) Bruce Van Eperen Work (920) Cell (920) Always Available Seating Dick and Steve Koltz Work (920) Cell (920) ASPIRO Paul Cantwell Work (920) pcantwell@aspiroinc.org Black Dog Productions Jeff Van Straten Cell (920) handallamp@aol.com Celebrations (tents) ColorTech (ground decals) FunPros (inflatable kids games) Jerry McDonough Missy Heroux Work (920) Cell (920) mheroux.cpe@att.net Mike Klaus Work (920) Mike Cell (920) mikek@colortechwi.com Wayne Cell (920) Gerczak s Liquor (Ice) John Gerczak Work (920) Green Bay Expo Services Rob Posewitz Work (920) Cell (920) rposewitz@new.rr.com Green Bay Packers Kurt Fielding Work (920) (misting fans) Cell (920) JW Industries Work (920) (bleachers) Emai jwoffice@jwindustriesinc.com Lakeshore Athletic Services Tyler Danen (delivery) Cell (608) Ryan Richards (sales) Cell (608) lakeshoreathletics@yahoo.com Lamer s Bus Lines Cindi Lawler Work (920) x (buses) Cell (920) cindil@golamers.com New Community Shelter Janet Van Dreel Work (920) (leftover food) Cell (920) Pepsi (Gatorade) Perry Hunsader Work (920) x359 Cell (920) perry.hunsader@pepsinew.com Ramco Rob Foeller Work (920) (cone rental) Cell (920) River City Ice (Ice) Sam Sanders Work (920) Cell (920) Sharper Edge Landscaping Mike Cell (920) United Rentals Catherine Peters Work (920) Cell (920) cpeters@ur.com Waste Management Dan Roddan Work (920) Cell (920) droddan@wm.com DATE OF THIS VERSION: May 5, 2011 PAGE 10

11 PUBLIC SAFETY COMMITTEE COURSE SUBCOMMITTEE ORGANIZATION CONTACT NAME PHONE / DMSE, Inc. (Subcommittee Chair) DMSE, Inc. (Race Director) DMSE, Inc. (Course Director) Sean Ryan Cell (920) sean@netnet.net Dave McGillivray Cell (617) dmse@dmsesports.com John Mory Cell (920) john@netnet.net DMSE, Inc. Josh Nemzer Cell (617) josh@dmsesports.com Allouez Public Safety Officer Dan Sandberg Cell (920) sandberg_do@co.brown.wi.us Allouez Public Works Jim Cigelski Cell (920) luann@villageofallouez.com Bellin Security Sgt. Thomas Brault Cell (920) twbrau@bellin.org Brown County Highway Department Brown County Sheriff s Department Brown County Sheriff s Department Jim Burkel Cell (920) Drewery_DS@co.brown.wi.us Captain Randy Schultz Cell (920) Schultz_RS@co.brown.wi.us Lt. Scott Semb Work (920) semb_sa@co.brown.wi.us GB DPW Race Day Contact Cell (920) GB Traffic/Engineering Tom Schuurmans Cell (920) TomSc@ci.green-bay.wi.us GB Police Department Lt. Bill Bongle Cell (920) billbo@ci.green-bay.wi.us DATE OF THIS VERSION: May 5, 2011 PAGE 11

12 PUBLIC SAFETY COMMITTEE MEDICAL SUBCOMMITTEE ORGANIZATION CONTACT NAME PHONE / Bellin Medical Coordinator (Subcommittee Chair) Roland Schmidt Cell (920) RJSchm@bellin.org Bellin Medical Director Dr. Paul Casey Cell (920) Allouez Fire Department Ed Piontek Cell (920) afd@villageofallouez.com Bellin ER Patti Bishop Cell (920) PXBish@bellin.org Bellin LAT Chad Carter Cell (920) Medical Bike Captain chad.carter@bellin.org Bellin LAT Denise Ellis Cell (920) dmelli@bellin.org GB Fire Department Ann Peggs Cell (920) ATPegg@bellin.org GB Fire Department Dustin Ridings Cell (920) dustinri@ci.green-bay.wi.us DATE OF THIS VERSION: May 5, 2011 PAGE 12

13 CHAPTER 3 EXECUTION TIMELINE FRIDAY, MAY 20 TH Morning Bellin Run sign goes up under skywalk WEDNESDAY, JUNE 1 ST Morning Final Joint Public Safety Committee Meeting (Course Subcommittee + Medical Subcommittee) Final orders of signage Order underground utility locates for Astor Park PODS storage box delivered to Bay Promotions for event t-shirts Paint arrows at each turn along the course route. FRIDAY, JUNE 3 RD Morning Final Bellin Ops Team Meeting Call Keith Wilhelm (Green Bay Parks Dept.) to confirm prep of Baird Park and Astor Park. Piontek Trucking refrigerated semi-trailer delivered to ASPIRO for food bag assembly Locates performed in Astor Park DATE OF THIS VERSION: May 5, 2011 PAGE 13

14 MONDAY, JUNE 6 TH Paint/cone tent and bleacher locations Astor Park and Baird Place Park Supervising: Sean R Deliver postcards to neighbors around Astor Park Supervising: Sean R and John M TUESDAY, JUNE 7 TH Vendor management Tent set up Table and chair delivery Gator delivery Propel scooter delivery Two-way radio delivery Supervising: Sean R Lead Vehicle Pickup (3) vehicles at S&L Motors Supervising: Sean R Workers: Bob M, Dan J, Mike F Box Truck Pickup (2) box trucks at U-Haul (1) box truck at Penske Supervising: John M Workers: Brett M, Greg B, Jake L Transport signs and equipment from Martin storage into Spaghetti Tent Equipment/Materials Needs: Box trucks Supervising: John M Workers: Dan J, Bob M, Brett M, Dan J, Greg B, Jake L, Mike F Noon - Lunch in Astor Park (SANDWICH WRAPS) Picking up: Sean R EVENING Pick up DMSE Associates Supervising: Sean R Workers: Bob M DATE OF THIS VERSION: May 5, 2011 PAGE 14

15 WEDNESDAY, JUNE 8 TH OVERVIEW OF DAY Vendor management Box truss delivery Generators Stage delivery and set up Scaffolding delivery Bleacher delivery Job trailer delivery (De Leers) Confirming: Sean R Team Meeting (DMSE and local labor) Introductions Overview of race week schedule Overview of floor plans Announce project teams and assignments Grounds Walk Through Build Hours - Morning Lunch in Astor Park (SUB SANDWICHES) Build Hours Afternoon Water Station Captain Training Overnight Security in Astor Park 8:00 am 9:00 am 9:00 am 10:00 am 10:00 am Noon Noon 12:30 pm 12:30 pm 4:30 pm 5:30 pm 6:00 pm 6:00 am DATE OF THIS VERSION: May 5, 2011 PAGE 15

16 WEDNESDAY, JUNE 8 TH PROJECTS & PROJECT TEAMS LEAD VEHICLE PLANNING Activities: Pick up Josh N at airport Set up course vehicles Assemble media seating Supervising: Ron K Workers: Bob M, Jack L, Jeff D START/FINISH DETAILED PLAN REVIEW Activities: Review detailed start area plan Supervising: Brian M Present: Sean R, Dave M, Josh N BOX TRUCK PICK UPS Activities: Marathon Storage: (100) 8-foot barricades Marathon Storage: (40) pallets [or as many as possible] Marathon Storage: (6) medals hanging racks Lambeau Field: Pick up (2) misting fans at Lambeau Field (Kurt Fielding) Power Plant Building: 10K Finisher Medals Keep: Medals racks and medals in Penske Truck (towards front) Deliver: Set barricades in/around Pasta Dinner Tent Deliver: Set barricades in/around Registration Trailer Deliver: Set barricades in/around Registration Tent Deliver: Pallets in Registration Tent t-shirt areas per diagram (see Chapter 11) Deliver: Pallets (if any) to Merchandise Tent Supervising: John M Workers: Bob B, Dan J, Jeremy J, David A, Tom O Equipment/Materials Needs: (3) box trucks Keys to marathon storage Marathon barricades Pallets for registration tent Trussing from Lighthouse Productions DATE OF THIS VERSION: May 5, 2011 PAGE 16

17 WEDNESDAY, JUNE 8 TH PROJECTS & PROJECT TEAMS (CONTINUED) TABLES AND CHAIRS Activities: Set tables and chairs under Registration tent Set tables and chairs under Pasta Dinner tent Set tables and chairs under Expo tents Set tables and chairs under Corporate Challenge tents Supervising: Mike B Workers: Brett M, Mike F, Greg B, Jake L, Tim B Equipment/Materials Needs: Tables and chairs ASTOR PARK SIGNAGE Activities: Put up signs in/around Registration Tent Put up signs in/around Expo Tents Put up signs in/around Pasta Dinner Tent Put up First Aid Tent high-rise sign Put up Kids Entertainment high-rise sign Erect Corporate Challenge signs Set up box truss gateways and signs in Astor Park (Registration Tent, Pasta Tent, Merchandise Area, Basketball Court) Set up box truss gateways and signs in Baird Place Park (start corrals) Supervising: Ed W Workers: Ann S, Howard L Equipment Needed: Box truss gateways (Kevin at Lighthouse Productions) Signs (in Spaghetti Dinner Tent) Zip ties and snips 5:30 PM - WATER STATION CAPTAIN TRAINING Activities: Provide an overview to water station captains Supervising: Jamie F and Sean R Present: Howard L, Jake L, Mike F Equipment Needed: Water station equipment DATE OF THIS VERSION: May 5, 2011 PAGE 17

18 THURSDAY, JUNE 9 TH OVERVIEW OF DAY Vendor management PODS (t-shirts, merchandise) delivery United Rentals: 2 forklifts, 2 scissors lifts, 2 30 boom lifts. Main medical tent delivery and set up (evening/5 pm) Supervising: Sean R Team Meeting in Astor Park (Spaghetti Dinner Tent) Introductions Start Line Plan Presentation Announce project teams and assignments 8:00 am 8:15 am Start Line Plan Presentation (Spaghetti Dinner Tent) 8:15 am 9:00 am Supervising: Brian M, Sean R Attending: All personnel except for Aaron M, Howard L, Jake L, Jamie F, Mike F Equipment Needed: LCD Projector Screen Laptop Electrical Cords Operating Generator Build Hours - Morning Lead Vehicle Plan Review (Spaghetti Dinner Tent) Supervising: Ron K, John M Attending: Bob M, Dave M, Jack L, Sean R Equipment Needed: Same as above Lunch in Astor Park (PIZZA) Build Hours Afternoon Happy Hour (The Lorelei) Main Medical Tent Set Up 9:00 am Noon 9:00 am 10 am Noon 12:30 pm 12:30 pm 4:00 pm 4:00 pm (or earlier) 5:00 pm DATE OF THIS VERSION: May 5, 2011 PAGE 18

19 THURSDAY, JUNE 9 TH PROJECTS & PROJECT TEAMS (MORNING) PACKET TRANSPORT Activities: Call Barb Meyer ( ) to confirm pick up and coordinate Transport packets and tables from Allouez Mall building to registration trailer Supervising: Howard L Workers: Aaron M, Jake L, Jamie F, Mike F Equipment Needed: 2 box trucks FLAG SET UP Activities: Set up course flags and start area flags in 725 Webster Building Supervising: Aaron M Workers: Brian M, Jeff D Equipment Needed: Course Flags and Start Area Flags T-SHIRT TRANSPORT Activities: Move t-shirts from POD #1 to registration tent pallets per diagram (Chapter 11) Supervising: Josh N Workers: Brett M, Dan J, Greg B, Mike B MERCHANDISE TRANSPORT Activities: Move merchandise from POD #2 to Merchandise Tent (Chapter 12) Supervising: Bob B Workers: David A, Jeremy J, Tom O, Vincent P Equipment Needed: Pallets Utility Carts DATE OF THIS VERSION: May 5, 2011 PAGE 19

20 THURS., JUNE 9 TH PROJECTS & PROJECT TEAMS (MORNING) - CONTINUED SIGNAGE TEAM Activities: Review/complete Astor Park signage set up Erect Corporate Challenge signs Hang vertical start line banners Put up stakes and sign (if available) in front of NEW ENT on Webster & Eliza Supervising: Brian S, Linda M (for Corporate Challenge Village) Workers: Ed W, Ann S, Kelly P Equipment Needed: Zip ties Snips Safety vests and orange cones Scissors lift Ground stakes WATER STATION TRUCK LOADING Activities: Load trucks for Saturday water station Supervising: Jamie F Workers: Howard L, Jake L, Mike F Equipment Needed: 2 box trucks VENDOR DELIVERIES Activities: Assist with directing arriving equipment and materials Supervising: Bob M, Ron K DATE OF THIS VERSION: May 5, 2011 PAGE 20

21 THURSDAY, JUNE 9 TH PROJECTS & PROJECT TEAMS (AFTERNOON) BARRICADE SET UP CREW #1 (Northbound starting at Webster & Porlier) Activities: Offload barricades from Lakeshore Athletics truck Lay barricades in terrace along road Supervising: Josh N Workers: Brett M, Dan J, David A, Jeremy J, Greg B, Mike B Contractor: Lakeshore Athletic Services BARRICADE SET UP CREW #2 (Northbound starting at Clay & Lawe) Activities: Offload barricades from Lakeshore Athletics truck Lay barricades in terrace along road Supervising: Brian M Workers: Bob B, Ed W, Tim B, Tom O, Vincent P Contractor: Lakeshore Athletic Services START/FINISH CHUTE SPONSOR SIGNS Activities: Place sponsor signs on start/finish chute barricades Supervising: Brian S Workers: Ann S, Jeff D, Kelly P Equipment Needed: 2 Utility Carts Zip ties Snips Safety vests and orange cones 4:00 PM OR EARLIER CREW GATHERS AT LORELEI (1412 S. WEBSTER) FOR HAPPY HOUR 7:00 PM TEAM DINNER AT TITLETOWN BREWING COMPANY DATE OF THIS VERSION: May 5, 2011 PAGE 21

22 FRIDAY, JUNE 10 TH OVERVIEW OF DAY Vendor management Refrigerated truck delivery (Piontek) Ice trailer delivery (Gerczak) Audio system set up (Lighthouse Productions) No parking sign set up (Allouez DEO) Refrigerated Trucks arrive to 725 Webster Supervising: Sean R Team Meeting in Astor Park (Spaghetti Dinner Tent) In attendance: All personnel Introductions Review schedule of day Review Saturday Start Area plan Announce project teams and assignments Exhibitor Set Up in Astor Park Build Hours - Morning Lunch (COOK OUT) Children s Run Meeting (Spaghetti Dinner Tent) Build Hours Afternoon Astor Park Perimeter Roads Close Registration/Packet Pick Up/Expo Open DJ Music and PA Announcements begin Dinner Begins DMSE Team Dinner (pasta dinner tent) Joints Walk Children s Run Volunteer Briefing Children s Run Starts Children s Run Ends Expo / Registration / Dinner Closes 6:00 am 7:00 am 9:00 am 10:00 am 10:00 am 2:00 pm 10:00 am Noon Noon 12:30 pm 12:30 pm 1:30 pm 1:30 pm 3:00 pm 2:00 pm 3:00 pm 3:00 pm 4:00 pm 4:05 pm 4:30 pm 5:30 pm 6:00 pm 7:00 pm 8:00 pm DATE OF THIS VERSION: May 5, 2011 PAGE 22

23 FRIDAY, JUNE 10 TH PROJECTS & PROJECT TEAMS (MORNING) FINAL PACKET TRANSPORTATION FINAL WATER STATION TRUCK LOADING AND PICKUPS Activities: Final transport of packets from Allouez Mall to registration tent (if any) Inventory and review supplies on water station trucks Pick up any needed items Supervising: Jamie F Workers: Howard L, Jake L, Mike F Equipment Needed: 2 Box trucks PACKET AND T-SHIRT SET UP Activities: Transport packets from back of registration trailer into Registration Tent Assist with unpacking t-shirts from tent pallets onto tables Supervising: Josh N Workers: Bob B, Jesse D, Tim B, Tom O, Vince P GATEWAY AND SIGNAGE SET UP IN BAIRD PLACE PARK Set up box truss gateways and signs in Baird Place Park (start corrals) Set up start corral entrance signs in Baird Place Park and at Clay & Lawe Set up corral directional signs on Porlier, Clay and Baird Park Supervising: Brian M, Brian S Workers: Ann S, Dan J, Jeff D, Kelly P, Mike B [BREAK INTO TWO-PERSON TEAMS] Equipment Needed: Utility Carts Box truss gateways (Kevin at Lighthouse Productions) Signs (in Spaghetti Dinner Tent) Zip ties and snips CHILDREN S RUN SIGNAGE SET UP PICK UP HELIUM TANK (RIC RENDON) AND FILL BALLOON PLACE SIGNS ON BLEACHERS Activities: Inflate red balloon Erect directional signs in park Prepare signs for start/finish Supervising: Stosh S Workers: David A, Jeremy J Equipment Needed: Utility Cart Scissors lifts Helium Tank Signs DATE OF THIS VERSION: May 5, 2011 PAGE 23

24 FRIDAY, JUNE 10 TH PROJECTS & PROJECT TEAMS (MORNING) - CONTINUED TRASH CONTAINER SET UP Activities: Find Penske Truck and park it behind the Spaghetti Dinner Tent. Pick up 64-gallon totes at Power Plant and move around Astor and Baird Park. Obtain garbage bags from Ric Rendon in Power Plant Place cardboard trash containers around Astor Park. Deliver other containers to east side of 725 Webster Building beneath overhang Line all trash containers. Supervising: Bob M Workers: Jack L, Ron K, Sheldon M Equipment Needed: Penske truck Trash containers Garbage bags EXHIBITOR LOAD IN Activities: Wait behind DeLeers Trailer (south side of Registration Tent) for exhibitors that need assistance with loading in equipment or supplies. Assist Lori Granberg (Expo Coordinator) with any needs for set up. Supervising: Brett M Workers: Greg B Equipment Needed: Utility Cart REVIEW COURSE SIGNS Activities: Verify location and inventory of all course signs. Supervising: John M Workers: Aaron M Equipment Needed: All course flags CONFIRM LOCATION AND SET UP OF AUDIO SYSTEMS Activities: Verify that vendor has set up audio equipment per plan Troubleshoot any problems Supervising: Sean R, Brian S DATE OF THIS VERSION: May 5, 2011 PAGE 24

25 FRIDAY, JUNE 10 TH PROJECTS & PROJECT TEAMS (AFTER LUNCH) WATER STATION LOADING FINAL INVENTORY Activities: Load trucks for water station delivery Supervising: Jamie F Workers: Howard L, Jake L, Mike F BAIRD PLACE PARK WATER TENT SET UP Activities: Set up all supplies beneath water tent in Baird Place Park Supervising: Ed W Workers: Ann S, Kelly P, Vincent P Equipment Needed: Forklift Water station supplies (ask Jamie and Howard) SHOPKO SHUTTLE SIGN SET UP Activities: Set up signs in front of ShopKo at East Town Mall (west side) and Bay Park Square (east side between ShopKo and movie theater) Supervising: Bob M Workers: Jack L, Ron K Equipment Needed: Pick up truck Signs (to be secured to a p Ladder, zip ties and snips CHILDREN S RUN START/FINISH SIGN SET UP (2 pm) Activities: Set up scissors lifts and start/finish banners on Roosevelt Set up start/finish barricade chutes Place signs on start entrance chute and exit chutes Confirm placement of bleachers for spectators Confirm location of water bottles and medals Supervising: Brian S Workers: Bob B, Brian M, David A, Jeremy J, Stosh S, Tim B, Tom O Equipment Needed: Scissors lifts 16 barricades Start/Finish Banners DATE OF THIS VERSION: May 5, 2011 PAGE 25

26 FRI., JUNE 10 TH PROJECTS & PROJECT TEAMS (AFTER LUNCH) - CONTINUED EXPO LOAD IN/SET UP Activities: Assist Lori Granberg (Expo Coordinator) with any needs for load in of vendors and table set up. Supervising: Josh N Workers: Brett M, Dan J, Greg B, Jeff D, Sheldon M LOAD COURSE SIGNS Activities: Load all course flags and bases in pickup truck. Cover with tarp and secure in case of rain overnight. Supervising: John M Workers: Aaron M Equipment Needed: Pick up truck Course flags and bases Tarp DATE OF THIS VERSION: May 5, 2011 PAGE 26

27 FRIDAY, JUNE 10 th CHILDREN S RUN STAFFING ANNOUNCING Zone 1 Announcements (west end): Scott Grathen Zone 2 Announcements (east end by Children s Run): Jack L Assistants: Ron K (verifying All Clear prior to each wave) PRE-RACE STAGING AREA (EAST END OF ASTOR ON BASKETBALL COURT) Supervising: Ann S Assistants: Bob M, Kelly P START CHUTE ENTRANCE Supervising: Jeremy J Assistants: Aaron M, David A, Dan J, ROOSEVELT START/FINISH LINE (CHECKPOINT #1) Supervising: Josh N Assistants: Brian M, John M, Jesse D START LINE BANNER HOLDERS Supervising: Josh N Assistants: Ed W, Vince P COURSE MONITORS Checkpoint #1 Midpoint of Roosevelt: See Start/Finish Line above Checkpoint #2 Corner of Roosevelt & Eliza: Ron K Checkpoint #3 Midpoint of Eliza: Jeff D Checkpoint #4 Corner of Eliza & Clay: Tim B Checkpoint #5 Midpoint of Clay: Bob B Checkpoint #6 Corner of Clay & Porlier: Mike B Checkpoint #7 Midpoint of Porlier: Sheldon M Checkpoint #8 Corner of Porlier & Roosevelt: Tom O EXIT CHUTE Supervising: Brian S Assistants: Brett M, Greg B, Stosh S WATER BOTTLE & MEDALS HANDOUT Supervising: Howard L, Jake L, Jamie F, Mike F TRASH DUTY IN PARK PLACE FULL BAGS IN BACK OF PENSKE TRUCK BEHIND PASTA DINNER TENT Supervising: Workers: Volunteers (Astor East River Neighborhood Association) DATE OF THIS VERSION: May 5, 2011 PAGE 27

28 FRIDAY, JUNE 10 TH AFTER CHILDREN S RUN MOVE SMALL BLEACHERS FROM ELIZA TO CLAY USING FORKLIFT Supervising: Brian S Workers: Dan J, Jeff D, Mike B, Tom O, Vincent P CHANGE TABLE LAYOUT UNDER SPAGHETTI DINNER TENT RESET TRUSS SIGNAGE TO GATORADE Supervising: Jeremy J Workers: David A, Ed W, Stosh S, Tom O MOVE (60) TABLES FROM DINNER TENT TO WATER STATION TABLE TRUCK MOVE (5) TABLES FROM EXPO TENTS TO WATER STATION TABLE TRUCK DELIVER (14) TABLES TO CASS CUL-DE-SAC MOVE (1) TABLE FROM DINNER TENT TO KIDS REUNITE AREA KEEP (48) TABLES ON THE WATER STATION TABLE TRUCK Supervising: Jamie F Workers: Brett M, Greg B, Howard L, Jake L, Mike F VERIFY THAT TRASH BAGS HAVE BEEN PLACED IN PENSKE TRUCK DRIVE PENSKE TRUCK TO DUMPSTERS BY POWER PLANT BUILDING VERIFY THAT MEDALS RACKS AND MEDALS ARE IN FRONT OF PENSKE TRUCK PARK BEHIND SPAGHETTI DINNER TENT Supervising: Bob M Workers: Jack L, Ron K, Sheldon M FINAL SET UP OF WATER TENT IN BAIRD PLACE PARK UNLOCK PORTA-POTTIES IN BAIRD PLACE PARK Supervising: Ann S Workers: Kelly P, Greg B FINAL LOADING OF COURSE SUPPLIES GET COOLER AND PICK UP BEER FOR FINAL REVIEW Supervising: John M Workers: Aaron M, Jesse D TAKE DOWN ELITE AUTOGRAPH TENT Supervising: Celebrations Party & Event FINAL WALK THROUGH OF START CORRALS Supervising: Brian M Attending: Dave M, Josh N, Sean R DATE OF THIS VERSION: May 5, 2011 PAGE 28

29 SATURDAY, JUNE 11 TH OVERVIEW OF DAY Vendor management Timing mats and results (SMA / Mike Proctor) Start / finish decals (Colortech) Astor Park audio system set up (Lighthouse Productions) Baird Place Park / Webster Ave Audio System Start Up (Lighthouse Productions) Morning announcements All on one system (Scotty Grathen) Webster & Mason Eastbound Closed Team Gathering (Spaghetti Dinner tent) Start Corral Set Up Schneider Truck Arrives (Porlier Street) Start Corrals Completed Start Team Leaders Meet Volunteers under Skywalk for Briefing and T-Shirt Handout DJ Music and PA Announcements begin Registration & Packet Pick Up opens Baird Park water station opens Start area volunteer briefing Start corral security established Welcome announcements Wheelchair start National anthem Cass Street Closed Corrals Separations Collapses Start First Finisher Crosses Anticipated Last Participants Begins Reopen East Mason Street Eastbound (target time) Course closes Awards ceremony Reopen Webster Avenue Post-race social gathering (Los Banditos East) DMSE Boston crew flies out 5:00 am 5:00 am 5:15 am 5:30 am 6:15 am 6:30 am 6:30 am 7:00 am 7:00 am 7:00 am 7:30 am 7:50 am 7:55 am 7:56 am 7:58 am 7:59 am 8:00 am 8:28 am 8:35 am 9:00 am 10:30 am 10:30 am 11:00 am 2:00 pm 4:00 pm DATE OF THIS VERSION: May 5, 2011 PAGE 29

30 SATURDAY, JUNE 11 th PROJECTS & PROJECT TEAMS (5:15-6:15 AM) DIRECT ARRIVAL OF SCHNEIDER TRUCK Supervising: Ron K HOSPITAL RE-ROUTE SIGNAGE ERECTED COURSE FLAGS PUT OUT Supervising: John M Workers: Aaron M COURSE WATER STATION SET UP Supervising: Jamie F Workers: Howard L, Jake L, Mike F BAIRD PARK WATER STATION SET UP VERIFY THAT PORTA-POTTIED ARE UNLOCKED IN BAIRD PLACE PARK Supervising: Ann S WATER BOTTLE HANDOUT SETUP Supervising: Ed W Forklift: Vincent P FOOD BAG HANDOUT SETUP Supervising: Ron W Forklift: Jeff D CLAY STREET INFO TOWER SET UP HANG START / FINISH LINE CLOCKS Supervising: Jack L Workers: Lakeshore Athletic Services TRASH CONTAINER SETUP IN FINISH CHUTE AND BAIRD PLACE PARK MEDALS HANDOUT AREA SET UP Supervising: Bob M Workers: Brett M, Kelly P, Sheldon M, Tom O SHUTTLE ARRIVAL Supervising: Dan K Workers: Barb K FINAL BARRICADE AND GATEWAY SET UP SET CORRAL FLAGS IN PLACE Group 1 (Clay & Porlier Northbound) Supervisor: Brian M Group 1 Workers: Dan J, David A, Greg B, Jeremy J, Jesse D Group 2 (Webster & Porlier Northbound) Supervisor: Josh N Group 2 Workers: Bob B, Brian S, Mike B, Tim B COURSE CLOCK SET UP Vendor: Lakeshore Athletic Services Contact for Time after Start: Sean R DATE OF THIS VERSION: May 5, 2011 PAGE 30

31 SATURDAY, JUNE 11 th PROJECTS & PROJECT TEAMS (6:30 11:00 AM) START PLATFORM Supervising: Sean R and Dave M SECURE WEBSTER AT PORLIER Activities: Set up barricades to prevent northbound flow of pedestrian traffic. Positions yourselves on each corner on north side of Porlier wearing Race Vests. Prevent pedestrian traffic from flowing to the start corrals via Webster. Redirect all runners to flow east on Porlier and north on Clay. Supervising: Mike B Workers: Brett M, (2) Uniformed Security Guards START CORRAL ORIENTATION Supervising: Brian M Attending: Bob B, Brian S, Dan J, David A, Greg B, Jeff D, Jeremy J, Jesse D, Josh N, Kelly P, Sheldon M, Tim B, Tom O, Vince P CROWD INSTRUCTIONS (SCISSORS LIFT) Supervising: Jack L COURSE WATER STATION SET UP Supervising: Jamie F Workers: Howard L, Jake L, Mike F LEAD VEHICLES Supervising: Ron K Assistants: Aaron N, Bob M, John M BAIRD PLACE PARK WATER STATION Supervising: Ann S Workers: Volunteers BOTTLE HANDOUT Supervising: Ed W Workers: Volunteers MEDALS HANDOUT Supervising: Dee S Workers: Volunteers FOOD BAG HANDOUT Supervising: Ron W Workers: Volunteers SHUTTLE ARRIVAL AND DEPARTURE Supervising: Dan K Helpers: Barb K DATE OF THIS VERSION: May 5, 2011 PAGE 31

32 SATURDAY, JUNE 11 th PROJECTS & PROJECT TEAMS (7:00 AM) START CORRAL TEAMS Supervising: Brian M CORRAL #1 Supervising: Josh N Gate: Brian S Close Cass Street Barricades at 7:58 am: Brian S and Brian M Close Finish Chute Arch at Cass at 8:00 am: Brian S and Brian M Workers: 6 volunteers CORRAL #2 Supervising: Tim B Gate: Vince P Workers: 6 volunteers CORRAL #3 Supervising: Bob B Gate: Sheldon M Workers: 6 volunteers CORRAL #4 Supervising: Jesse D Gate: Greg B Workers: 6 volunteers CORRAL #5 Supervising: Dan J Gate: Kelly P Workers: 6 volunteers CORRAL #6 Supervising: Tom O Gate: Jeff D Workers: 6 volunteers CORRAL #7 Supervising: Jeremy J Gate: David A Workers: 10 volunteers DATE OF THIS VERSION: May 5, 2011 PAGE 32

33 SATURDAY, JUNE 11 th PROJECTS AND PROJECT TEAMS (POST-RACE) AREA/ITEMS TO BE CLEANED UP Astor Park: Bleachers Return Astor Park: Corporate Tent Signs Astor Park: Family Reunite Signs Astor Park: Registration Tent/Trailer Items Astor Park: Trash and Clothing Astor Park: Water Tent Items Baird Park: Trash and Clothing Baird Park: Water Tent Items Course: Trash Pick Up Course: Water Stations Finish Chute: Barricades Finish Chute: Food (leftover) Finish Chute: Food Tables Finish Chute: Medals Racks Finish Chute: Water Bottles and Pallets Medical Tent: Misting Fans Start Chute: Marathon Barricades Start Chute: Lakeshore Barricades Start/Finish Chute: Signs Start/Finish Chute: Trash and Clothing PLACE TO PUT AWAY ITEMS Picked up by vendor Box truck to Mason Street storage Box truck to Mason Street storage Vans to 725 Webster Building Dumpsters in south lot of 725 Webster Pitchers to hospital cafeteria Other items to Mason Street storage Dumpsters by Power Plant Pitchers to hospital cafeteria Other items to Mason Street storage Dumpsters by Power Plant Pitchers to hospital cafeteria Other items to Mason Street storage Picked up by vendor Picked up by charity Move to Astor Park Marathon Storage Garage Picked up by charity Box truck to Lambeau Field Marathon Storage Garage Vnedor picks up Box truck to Mason Street storage Dumpsters by Power Plant DATE OF THIS VERSION: May 5, 2011 PAGE 33

34 CHAPTER 4 10K COURSE COURSE DESCRIPTION Over the past thirty-five years, the Bellin 10K course has changed very little. It is a simple loop course that starts and ends directly in front of Bellin Hospital in Green Bay, Wisconsin. The run starts beneath the hospital s skywalk on Webster Avenue, a four-lane boulevard which is a major north-south arterial on the east side of the Fox River that divides Brown County. Within the first few blocks, the course passes Grignon ( Grin-yon ) Street and enters the neighboring village of Allouez ( Al-loo-way ), a predominantly residential bedroom community. The majority of the course travels through Allouez. The first two miles on Webster Avenue offer an eclectic mix of retail and residential. This section of the course also includes a rolling, almost imperceptible climb of roughly 100 feet in elevation gain. It is common for less experienced runners to overdo it during the first two miles due the subtle elevation gain and the adrenalin rush from being one of more than 10,000 runners. At mile 2.1, runners turn left onto Greene Avenue and experience a downhill descent for nearly a mile. Just past mile marker 3, the runners turn left onto East River Drive. East River Drive is the lowest elevation point on the course and is in close proximity to the East River. On sunny days, the heat and humidity combine to make this one of the most treacherous areas of the course. At mile 4, runners turn left onto St. Joseph Street and one quarter mile later turn right onto Libal Street, another major north-south arterial. After passing beneath a railroad crossing bridge, runners take a left turn onto Garland Street where they pass mile marker 5. Runners are only on Garland for one block before turning left on Van Buren then immediately right onto Hastings. This doubling back is necessary to achieve the 10K course distance. Historically, the final turn for Bellin Run participants was right onto Clay Street off of Hastings. Beginning in 2008, the final segment of the course was changed to allow participants to finish on Webster Avenue in front of the hospital in the same area where they started. This provides a more spacious finish line crossing. DATE OF THIS VERSION: May 5, 2011 PAGE 34

35 2011 BELLIN 10K RUN COURSE MAP Course Maps Course Set Up Plan Water Station Plan First Aid Locations Course Signage Course Entertainment DATE OF THIS VERSION: May 5, 2011 PAGE 35

36 COURSE CERTIFICATION The 2011 Bellin 10K Run course has been certified under USA Track & Field Guidelines. The certification number is WI DM. INTERMEDIATE SPLITS All of the splits have been painted on the road using white paint with the name Bellin Run just beyond them. START LINE Webster Avenue east side of road 15 4 north of the skywalk MILE MARKER 1.0 Webster Avenue west side of road 7 6 north of the south driveway for Woodlawn Cemetery MILE MARKER 2.0 Webster Avenue west side of road 19 1 south of the crosswalk at Webster & Iroquois MILE MARKER 3.0 Greene Avenue north side of road 3 0 west of the fire hydrant directly in front of 807 Greene Avenue 5K East River Drive west side of road 5 9 south of driveway at 2634 East River Drive MILE MARKER 4.0 East River Drive west side of road 41 7 south of telephone pole #171G4 (second pole south of St. Joseph Street) MILE MARKER 5.0 Garland Street south side of road 6 10 east of driveway at 1340 Garland MILE MARKER 6.0 Clay Street west side of road north of the driveway at 914 Clay Street FINISH LINE Webster Avenue east side of road 7 2 south of the skywalk DATE OF THIS VERSION: May 5, 2011 PAGE 36

37 TRAVEL STREET COURSE TIMELINE The following course timeline represents the reasonable estimates for arrival and departure of the runners at each intersection based on the earliest start (wheelchairs at 7:55 a.m.), the fastest anticipated pace (handcycles at 4 minutes per mile) and the slowest anticipated pace (walkers at 24 minutes per mile). In 2010, almost 300 people took more than 2 hours to finish the event. CROSS STREET MILEAGE START TIME FIRST WAVE MID PACK END TIME DURATION Webster Avenue START LINE :55 AM 8:00 AM 8:15 AM 8:45 AM 0:50 Webster Avenue Porlier :55 AM 8:00 AM 8:16 AM 8:47 AM 0:51 Webster Avenue Eliza :55 AM 8:00 AM 8:17 AM 8:49 AM 0:53 Webster Avenue Emilie :56 AM 8:01 AM 8:18 AM 8:52 AM 0:56 Webster Avenue Grignon :56 AM 8:01 AM 8:19 AM 8:54 AM 0:58 Webster Avenue McCormick :57 AM 8:02 AM 8:21 AM 8:57 AM 1:00 Webster Avenue Catherine :57 AM 8:02 AM 8:21 AM 8:57 AM 1:00 Webster Avenue Garland :57 AM 8:02 AM 8:22 AM 8:59 AM 1:01 Webster Avenue Derby :57 AM 8:02 AM 8:22 AM 8:59 AM 1:02 Webster Avenue Allouez Place :57 AM 8:02 AM 8:22 AM 9:00 AM 1:02 Webster Avenue Hastings :57 AM 8:03 AM 8:23 AM 9:01 AM 1:03 Webster Avenue Kalb :58 AM 8:03 AM 8:24 AM 9:04 AM 1:05 Webster Avenue Beaupre :59 AM 8:04 AM 8:27 AM 9:09 AM 1:10 Webster Avenue St. Joseph St :00 AM 8:05 AM 8:30 AM 9:15 AM 1:15 Webster Avenue Dauphin :01 AM 8:06 AM 8:33 AM 9:22 AM 1:20 Webster Avenue Allouez Avenue :01 AM 8:07 AM 8:34 AM 9:23 AM 1:22 Webster Avenue Miramar :01 AM 8:07 AM 8:35 AM 9:25 AM 1:23 Webster Avenue Mission :02 AM 8:07 AM 8:36 AM 9:27 AM 1:25 Webster Avenue Whitney :02 AM 8:08 AM 8:37 AM 9:29 AM 1:27 Webster Avenue St. Matthew's :02 AM 8:08 AM 8:38 AM 9:31 AM 1:29 Webster Avenue Iroquois :02 AM 8:08 AM 8:38 AM 9:32 AM 1:29 Webster Avenue Past Iroquois :02 AM 8:08 AM 8:38 AM 9:33 AM 1:32 Webster Avenue Greene Avenue :03 AM 8:09 AM 8:40 AM 9:37 AM 1:33 Greene Avenue Beaumont :04 AM 8:10 AM 8:42 AM 9:39 AM 1:35 Greene Avenue Ravine Way :04 AM 8:10 AM 8:42 AM 9:41 AM 1:37 Greene Avenue Oakwood :04 AM 8:10 AM 8:43 AM 9:42 AM 1:38 Greene Avenue Bittersweet :05 AM 8:11 AM 8:45 AM 9:46 AM 1:41 Greene Avenue Libal Street :05 AM 8:11 AM 8:46 AM 9:48 AM 1:42 Greene Avenue Greenwald :06 AM 8:12 AM 8:48 AM 9:53 AM 1:46 Greene Avenue Regina :06 AM 8:13 AM 8:49 AM 9:54 AM 1:48 Continued on next page DATE OF THIS VERSION: May 5, 2011 PAGE 37

38 COURSE TIMELINE, continued TRAVEL STREET CROSS STREET MILEAGE START TIME FIRST WAVE MID PACK END TIME DURATION Greene Avenue Green Isle Ct :06 AM 8:13 AM 8:50 AM 9:56 AM 1:49 Greene Avenue Green Isle :07 AM 8:13 AM 8:50 AM 9:57 AM 1:50 Greene Avenue East River Dr :07 AM 8:13 AM 8:51 AM 9:58 AM 1:51 East River Drive Green Valley :07 AM 8:13 AM 8:52 AM 10:00 AM 1:52 East River Drive Clover :08 AM 8:14 AM 8:54 AM 10:04 AM 1:56 East River Drive Park Front Way :08 AM 8:15 AM 8:55 AM 10:06 AM 1:57 East River Drive Heyden :08 AM 8:15 AM 8:55 AM 10:07 AM 1:58 East River Drive East Mission :08 AM 8:15 AM 8:56 AM 10:08 AM 1:59 East River Drive Allouez Avenue :09 AM 8:16 AM 8:58 AM 10:12 AM 2:02 East River Drive Dauphin :09 AM 8:16 AM 8:59 AM 10:14 AM 2:04 East River Drive Brookridge :10 AM 8:16 AM 9:00 AM 10:16 AM 2:05 East River Drive Memory :10 AM 8:17 AM 9:00 AM 10:17 AM 2:07 East River Drive Karl :10 AM 8:17 AM 9:01 AM 10:18 AM 2:08 East River Drive Floral :10 AM 8:17 AM 9:02 AM 10:20 AM 2:09 East River Drive St. Joseph St :10 AM 8:17 AM 9:02 AM 10:21 AM 2:11 East River Drive St. Joseph :10 AM 8:17 AM 9:02 AM 10:22 AM 2:12 St. Joseph Street Libal Street :12 AM 8:19 AM 9:06 AM 10:28 AM 2:16 Libal Street Beaupre :13 AM 8:20 AM 9:09 AM 10:34 AM 2:21 Libal Street Kalb :13 AM 8:21 AM 9:11 AM 10:38 AM 2:24 Libal/Baird Street Hastings :14 AM 8:21 AM 9:12 AM 10:41 AM 2:27 Libal/Baird Street Garland Street :14 AM 8:22 AM 9:13 AM 10:43 AM 2:29 Libal/Baird St 1340 Garland :14 AM 8:22 AM 9:13 AM 10:43 AM 2:29 Garland Street Irwin Avenue :15 AM 8:22 AM 9:15 AM 10:46 AM 2:31 Irwin Avenue Hastings Street :15 AM 8:23 AM 9:16 AM 10:48 AM 2:33 Hastings Street South Clay St :16 AM 8:24 AM 9:19 AM 10:55 AM 2:38 South Clay Street Garland :16 AM 8:24 AM 9:20 AM 10:56 AM 2:39 South Clay Street McCormick :17 AM 8:24 AM 9:21 AM 10:58 AM 2:41 South Clay Street Grignon :17 AM 8:25 AM 9:22 AM 11:01 AM 2:43 South Clay Street Emilie :17 AM 8:25 AM 9:23 AM 11:03 AM 2:45 South Clay Street Eliza :18 AM 8:26 AM 9:24 AM 11:06 AM 2:47 South Clay St Before Porlier :18 AM 8:26 AM 9:26 AM 11:07 AM 2:49 South Clay Street Porlier Street :18 AM 8:26 AM 9:26 AM 11:08 AM 2:49 Porlier Street Webster Ave :19 AM 8:27 AM 9:27 AM 11:10 AM 2:51 Webster Avenue FINISH LINE :19 AM 8:27 AM 9:29 AM 11:15 AM 2:55 DATE OF THIS VERSION: May 5, 2011 PAGE 38

39 COURSE SAFETY PLAN PUBLIC SAFETY COMMITTEE The Bellin Run Public Safety Committee includes a Medical Subcommittee and a Course Subcommittee. Each of the subcommittees met once and the larger Public Safety Committee met twice for joint meetings to plan the 2011 Bellin Run. COURSE SAFETY WILL BE ACHIEVED VIA: Street closures No Parking notifications Barricades Police staffing at busy intersections Volunteer staffing at less busy intersections Scout, lead and follow vehicles on the course route DATE OF THIS VERSION: May 5, 2011 PAGE 39

40 ROAD CLOSURES The Bellin Children s Run on Friday and the Bellin 10K Run on Saturday are both on closed courses. Road closures to facilitate a closed course include: ROAD CLOSURES (FRIDAY, JUNE 10, 2011): STREET SECTION CLOSURE TIME Clay Street Porlier Street to Eliza Street 2 pm 8 pm Porlier Street Clay Street to Roosevelt Street 2 pm 8 pm Eliza Street Clay Street to Roosevelt Street 2 pm 8 pm Roosevelt Street Porlier Street to Eliza Street 2 pm 8 pm ROAD CLOSURES (SATURDAY, JUNE 11, 2011): STREET SECTION CLOSURE TIME East Mason (eastbound) Webster Street to Clay Street 4 am 9 am Clay Street East Mason Street to Eliza St 4 am Noon Porlier Street Webster Ave to Roosevelt St 4 am Noon Eliza Street Webster Ave to Roosevelt St 4 am Noon Webster Ave East Mason St to Porlier Street 4 am Noon Webster Ave Porlier Street to Greene Ave 7:45 am 10:00 am Greene Avenue Webster Ave to East River Dr 8 am 9:45 am East Drive Dr. Greene Ave to St. Joseph St 8 am 10:15 am St. Joseph St East River Drive to Libal Street 8 am 10:15 am Libal/Baird St. Joseph St to Garland Street 8 am 10:30 am Garland Street Baird to Irwin Avenue 8 am 10:30 am Irwin Avenue Garland to Hastings Street 8 am 10:30 am Hastings Street Baird Street to South Clay St 8 am 10:45 am South Clay St Hastings Street to Eliza Street 8 am until 11 am DATE OF THIS VERSION: May 5, 2011 PAGE 40

41 PARKING CONTROL The Bellin Run depends on parking in the neighborhoods around the hospital and the event site to accommodate participants in the event on both Friday and Saturday. On Friday, June 10 th from 3 pm until 7 pm two Green Bay police officers should patrol the streets in proximity to Astor Park to monitor for people violating ordinance by parking on BOTH sides of certain streets which only allow parking on one side. NO PARKING SIGN NOTICES No Parking signs will be provided by the Green Bay Traffic/Engineering Department and will be erected by volunteers under the direction of Allouez Directed Enforcement Officer Dan Sandberg on Friday, June 10 th during the morning hours. Both sides of the following streets will be signed No Parking wherever parking is not already prohibited. STREET Clay Street Roosevelt Street Porlier Street Eliza Street Greene Avenue East River Drive St. Joseph Street Libal/Baird Garland Irwin Hastings Porlier CROSS STREETS Mason to Hastings Porlier to Eliza Webster to Roosevelt Clay to Roosevelt Webster to East River Greene to St. Joseph East River to Libal St. Joseph to Garland Baird to Irwin Garland to Hastings Irwin to Clay Clay to Webster DATE OF THIS VERSION: May 5, 2011 PAGE 41

42 STREET BARRICADE PLAN FRIDAY, JUNE 10 TH To achieve the closure of the Bellin Children s Run course and the Bellin Run Health Expo in Astor Park, the city of Green Bay Department of Public Works will drop off barricades around the perimeter of the park during the morning hours on Friday, June 10 th. INTERSECTION Porlier Street & Clay Street Porlier Street & Roosevelt Street Eliza Street & Clay Street Eliza Street & Roosevelt Street BARRICADE TYPE/QUANTITY (SOURCE) (4) Type 1 (Green Bay) (4) Type 1 (Green Bay) (4) Type 1 (Green Bay) (4) Type 1 (Green Bay) SATURDAY, JUNE 11 TH To achieve the closure of the Bellin 10K course, the city of Green Bay Department of Public Works and the Brown County Highway Department will erect barricades for all major streets that intersect with the course route. Barricade placement details include: INTERSECTION East Mason Street (eastbound) at Webster Webster Avenue & Mason Street Webster Avenue & Porlier Webster Avenue & Eliza Webster Avenue & Emilie Webster Avenue & Grignon Webster Avenue & St. Joseph Street Webster Avenue & Allouez Avenue Webster Avenue & Greene Avenue East River Drive & St. Joseph Street St. Joseph Street & Libal Street Baird Street & Garland Street Garland Street & Irwin Avenue Irwin Avenue & Hastings Street BARRICADE TYPE/QUANTITY (SOURCE) (2) Type 2 (Green Bay) (4) Type 2 (Green Bay) (4) Type 2 (Green Bay) (2) Type 1 (Green Bay) (2) Type 1 (Green Bay) (2) Type 1 (Green Bay) (2) Type 1 (Brown County) (2) Type 1 (Brown County) (4) Type 2 (Brown County) (2) Type 1 (Allouez) (2) Type 1 (Allouez) (2) Type 1 (Allouez) (2) Type 1 (Allouez) (1) Type 1 (Allouez) EAST MASON STREET: The two East Mason Street westbound lanes from Webster to Clay will be divided into two lanes (one eastbound, one westbound) using delineator cones at 4 am. DATE OF THIS VERSION: May 5, 2011 PAGE 42

43 PUBLIC SAFETY OFFICER STAFFING PLAN A police presence on the course and at key intersections will help ensure the safe passage of runners through the Bellin 10K course. Brown County Sheriff s Department (BCSD) vehicles will serve as the Scout, Lead and Follow vehicles (see Lead Vehicle Plan). In addition, the Green Bay Police Department (GBPD) and BCSD will staff key intersections where a heavy traffic load is a concern. The roads along the course route will be opened gradually (a rolling opening) as the last finishers pass along them. The assigned intersections and staffing times include: INTERSECTION Course Scout (BCSD #1) Course Lead/Follow (BCSD #2) Webster Avenue & Porlier (GBPD #1 and #2) Webster Avenue & St. Joseph Street (BCSD #3) Webster Avenue & Allouez Avenue (BCSD #4) Webster Avenue & Greene Avenue (BCSD #5) Greene Avenue & Libal Street (BCSD #6) Greene Avenue & East River Drive (BCSD #7) East River Drive & Allouez Avenue (BCSD #8) St. Joseph Street & Libal Street (BCSD #9) Baird Street & Garland Street (BCSD #10) OFFICER TIMELINE Saturday, June 11th 6:00 a.m. Noon Saturday, June 11th 6:45 a.m. 11:00 a.m. Saturday, June 11th 7:30 a.m. 9:30 a.m. Saturday, June 11th 7:30 a.m. 9:30 a.m. Saturday, June 11th 7:30 a.m. 9:30 a.m. Saturday, June 11th 7:30 a.m. 9:30 a.m. Saturday, June 11th 7:30 a.m. 10:00 a.m. Saturday, June 11th 7:30 a.m. 10:00 a.m. Saturday, June 11th 8:00 a.m. 10:30 a.m. Saturday, June 11th 8:00 a.m. 10:30 a.m. In addition, BCSD will supply Designated Enforcement Officer (DEO) Dan Sandberg to roam the start/finish area and the course, addressing any unforeseen problems that arise during the event. In total, GBPD will supply 1 officer and BCSD will supply 10 officers. DATE OF THIS VERSION: May 5, 2011 PAGE 43

44 HOSPITAL RE-ROUTE PLAN OVERVIEW During the sustained closure of Webster Avenue from 4 a.m. until Noon on race morning, alternate routes and directional signs must be provided to visitors and emergency transports to and from Bellin Hospital and St. Vincent s Hospital. St. Vincent s Hospital agreed to the sustained disruption of Webster Avenue with the condition that a detailed way finding plan for visitors and emergency transports be established and implemented. The details of this plan include: Advance notification to doctors, patients and staff This will be coordinated through Bellin s internal communication system and through Paul DeLeeuw, Manager of Guest Services and Telecommunications at St. Vincent Hospital. The notification will be distributed via the week of June 7 th (race week). A one page re-route map will be provided in pdf format for use by all emergency personnel. The communication that is being provided to the coordinators is as follows: WEBSTER AVE. CLOSED SATURDAY A.M. FOR BELLIN RUN Webster Avenue will be closed from East Mason Street to Porlier Street from 4 A.M. until NOON this Saturday (June 11 th ) for the 35 TH annual Bellin Run. Webster Avenue south of Porlier to Hwy. 172 will also be closed from 7:40 a.m. until 9:30 a.m. that morning. All doctors, patients, and staff are advised to plan alternate routes. The suggested alternate is Riverside Drive/Monroe Avenue to Porlier Street. Emergency Room access will be available off of Van Buren (Bellin Hospital) and Porlier (St. Vincent s Hospital) during the event. The parking structure and nearby lots will be available. The sustained closure of Webster from Mason Street to Porlier Street will end no later than Noon. Advance notification to the general public This will be achieved through a course map and alternate route instructions printed in the Tuesday, June 7 th and Friday, June 10 th editions of the local newspaper, the Green Bay Press-Gazette. Race day directional signage SEE NEXT PAGE. DATE OF THIS VERSION: May 5, 2011 PAGE 44

45 HOSPITAL RE-ROUTE PLAN RACE DAY DIRECTIONAL SIGNAGE Race day directional (i.e. alternate route ) signage will include: Digital reader board on Mason Street eastbound before Monroe Street exit reading as follows: MESSAGE FRAME 1 MESSAGE FRAME 1 SOUTHBND WEBSTER TRAFFIC USE MONROE EXIT Static display ROAD CLOSED sign on Webster northbound in the right lane just north of Hwy. 172 with DETOUR arrows directing drivers to Riverside Drive. Static display NO LEFT TURN and TAKE MONROE EXIT signs blocking the left turn lane on Mason Street westbound at Webster. Static display FOR HOSPITAL, GO WEST AND TAKE MONROE EXIT sign on Webster Avenue at Mason facing north. Blue H hospital signs will be temporarily hung on telephone poles on North Webster southbound at Chicago (right arrow), South Monroe at Cass Street (straight arrow), Lawe Street (straight arrow), and Porlier (left arrow). A blue H hospital sign is already present on Monroe northbound. At Porlier and Van Buren, (2) temporary 3 x8 signs will be mounted on barricades placed on the northeast and southwest corners as shown below. SW CORNER FACING WEST NE CORNER FACING EAST At Porlier and Webster, (2) temporary 3 x8 signs will be mounted on barricades paced on the northwest and southeast corners as shown below. NW CORNER FACING EAST SE CORNER FACING SOUTH (JUST WEST OF PORLIER ER ACCESS) DATE OF THIS VERSION: May 5, 2011 PAGE 45

46 COURSE DIRECTIONAL SIGNAGE Course signage for the 2-11 Bellin 10K Run include: PAINTED DIRECTIONAL ARROWS: Directional arrows will be painted in white on every turn. MILE MARKER SIGNS: Mile marker flags will be placed on BOTH sides of the route at each mile marker and at the 5K mark. The signs are double-sided 10-foot tall signs as shown below. DATE OF THIS VERSION: May 5, 2011 PAGE 46

47 COURSE WATER STATIONS There will be five water stations on the course, located at: 1. Mile 1.8 Webster Avenue & Miramar Drive (both sides) 2. Mile 3.4 East River Drive and Heyden Lane (both sides) 3. Mile 3.8 East River Drive & Brookridge Street (east side) 4. Mile 4.7 Libal & Kalb at Bethel Baptist Church (east side) 5. Mile 5.7 Clay & Emilie just south of Astor Park (west side) See Chapter 7 (Course Food & Beverage Plan) for more details. COURSE MEDICAL STATIONS The on course medical presence for the Bellin Run will include: LAT s on bicycles following along with the runners and walkers Medical staff at each of the five water stations on the course 20 x 20 medical tent in front of Bethel Baptist Church at Libal and Kalb (mile 4.7), an area where runners typically break down 20 x 40 medical tent in the northwest corner of Astor Park (mile 6) See chapter 14 for more details on medical coverage. COURSE PORTA-POTTIE PLAN There will be EIGHTEEN (18) porta-potties on the course, as follows: Mile units (Bellin Administrative Office, corner of Webster & St. Joseph Street) Mile 3.4 (Corner of East River Drive & Miramar) Mile 4.8 (Bethel Baptist Church, Libal & Kalb) 6 units 6 units These units will be delivered on Friday afternoon. They will be picked up by Noon on race day. VENDOR AAA Sanitation Bruce Work (920) Cell (920) DATE OF THIS VERSION: May 5, 2011 PAGE 47

48 CHAPTER 5 START / FINISH STAGING PLANS OVERVIEW The start line of the 2011 Bellin Run will be on Webster Avenue directly beneath the skywalk in front of the hospital. The Bellin Run organizers were unsuccessful in implementing a WAVE start in The plan involved sending off EIGHT waves from a single start chute. Due to lack of comprehension and/or compliance with wave assignments, it took nearly a full hour to get all participants across the starting line. In 2011, organizers plan to use a linear seven corral layout to the start area. This will enable all participants to be lined up on the road when the starter pistol is fired. The southbound lanes of Webster will be used for the starters while the northbound lanes will once again serve as the finish area. From the skywalk on Webster, the corrals will extend north on Webster to East Mason Street, through the eastbound lanes of East Mason Street from Webster to Clay, south on Clay to Cass Street and will continue south on Clay Street south of Cass in the northbound lanes all the way to Astor Park. The City of Green Bay has granted permission for the temporary closure of East Mason Street eastbound from Webster to Clay from 4 am until 9 am to accommodate the start corral set up. Since East Mason Street is a four-lane road with a non-mountable median, the westbound lanes of East Mason (northern half) will be divided with cones by Green Bay Department of Public Works and used as single eastbound and westbound lanes during the closure. See the Start Area diagram on the next page for the layout of the start corrals. DATE OF THIS VERSION: May 5, 2011 PAGE 48

49 DATE OF THIS VERSION: May 5, 2011 PAGE 49

50 SEEDING THE RUNNERS Runners in the 2011 Bellin Run will be self-seeded. That is to say, they will be assigned to corrals based on what they declare as their anticipated pace during the registration process. This information will be used by the Registration Director to assign participants to the corrals as follows: Corral 1 (GREEN bibs) Under 8:00 min/mile runners Corral 2 (BLUE bibs) 8:00 to 8:59 min/mile runners Corral 3 (GRAY bibs) 9:00 to 9:59 min/mile runners Corral 4 (PURPLE bibs) 10:00 to 10:59 min/mile runners Corral 5 (WHITE bibs) 11:00 + min/mile runners Corral 6 (ORANGE bibs) All runners with strollers Corral 7 (YELLOW bibs) All walkers and walkers with strollers THE EXCEPTIONS RED BIBS represent Bellin Legends who have run the event all 34 years. They may start in any corral they choose. PARTICIPANTS WITH STROLLERS must start in corrals 6 or 7 regardless of the bib color they may be wearing. PRE-RACE STAGING For the third consecutive year, Astor Park will serve as the preferred pre- and post-race gathering area for the Bellin Run. The free shuttles to the race will arrive at and depart from Astor Park. Regardless of which direction participants arrive from, they will be directed towards Astor Park. Participants parking and walking in from the west side of Webster Avenue will be discouraged from walking north on Webster at Porlier. They will be directed east along Porlier towards Astor Park. Simply stated, the pre-race objective is: DIRECT ALL PARTICIPANTS TO ENTER THE START CHUTES BY WALKING NORTHBOUND FROM ASTOR PARK BEGINNING AT THE CORNER OF CLAY AND PORLIER. DATE OF THIS VERSION: May 5, 2011 PAGE 50

51 DIRECTING THE PARTICIPANTS TO CORRALS Each runner s packet and bib number will indicate the corral to which they are assigned. Several elements will be used to direct the participants into the appropriate corrals. Corral-finding elements include: CORRAL-FINDING ELEMENT #1: START AREA MAPS Two large 4 wide x 8 high versions of the Start Corral map shown above will be placed in Astor Park. Another two copies will be place at the southeast corner of Baird Park. CORRAL-FINDING ELEMENT #2: CORRAL-FINDING SIGNS Directional signs made of 2 x 2 corroplast and mounted on 10-foot boards and will be scattered throughout Baird Place Park. At least four signs for each of the first six corrals will be placed strategically to lead the runners to these corrals. The directional signs will be color coded with the corral numbers and arrows pointing towards the corrals. They will appear as follows: DATE OF THIS VERSION: May 5, 2011 PAGE 51

52 CORRAL-FINDING ELEMENT #3: GATEWAYS At the rear of each corral, accessible from the side facing the participant flow, will be a gateway designating where the participants should enter the corral. The gateways will be assembled from 10-foot sections of one-foot box truss and will have signs both horizontally over the entry and vertically on the sides. This will enable the participants to see the entry from three sides. The gateways will appear as follows: DATE OF THIS VERSION: May 5, 2011 PAGE 52

53 CORRAL-FINDING ELEMENT #4: BARRICADE SIGNS Each corral will have FOUR 8-foot long corral barricade signs. The signs will be evenly spaced along the corral and will be placed on the barricades facing into Baird Place Park. They will appear as follows: CORRAL-FINDING ELEMENT #5: CORRAL FLAGS At the front of each corral, there will be two corral flags, one on each corner. The flags will be color coded and will designate the front of the corral. CORRAL-FINDING ELEMENT #6: CORRAL TEAM SWEATSHIRTS Each corral will have eight volunteers and/or staff wearing oversized hooded sweatshirts with the corral number silkscreened on the back. The sweatshirts will be color-coded to match each corral s color designation. DATE OF THIS VERSION: May 5, 2011 PAGE 53

54 CORRAL STAFFING Each start corral will have a dedicated staff of 7-8 individuals including one Corral Leader directing their efforts. The start corrals teams charged with monitoring the entrances to the corrals to ensure that participants start out in the appropriate corrals. The start line teams will not physically remove people or be confrontational towards those who blatantly disregard the corral assignment system. A compliance rate of 90% or more will be considered a success. INSERT START CORRAL INSTRUCTIONS AND MAPS HERE AND ON THE NEXT FEW PAGES DATE OF THIS VERSION: May 5, 2011 PAGE 54

55 START AREA RACE DAY TIMELINE The start wave progression of the 2011 Bellin Run will work as follows: 5:00 am Final set up of start corral barricades along Webster, Mason and Clay 6:30 am Start corral flags and corral way-finding signs set up 6:45 am Start corral teams gather in 725 Webster building for final briefing and to obtain their colored sweatshirts 7:00 am Start corral teams report to their assigned corrals 7:15 am PA Announcer calls every 5 minutes for Corral 1-5 runners to make their way up Clay Street to their assigned corrals 7:30 am PA Announcer in Astor Park calls every 5 minutes for ALL PARTICIPANTS to make their way to their assigned corrals 7:45 am Peak loading time for the corrals 7:50 am 10 minutes to start - Final remarks are made 7:52 am National anthem is played 7:55 am 5 minutes to start - Wheelchairs and handcycles released 7:58 am Two minutes to start is announced on the PA system. Corrals collapse Two rope holders at the front of corrals 2-7 walk the front of that corral up to the rear end of the corral in front of them. They continue holding the rope until they reach the intersection of Cass and Webster. 8:00 am Starter pistol is fired signaling the beginning of the race 8:30 am Anticipated time before the slowest walker crosses the start line Corral teams turn in their jumpsuits to the Corral Leaders and assist with removal of the barricades for corrals 2-6. DATE OF THIS VERSION: May 5, 2011 PAGE 55

56 START AREA AERIAL RENDERING DATE OF THIS VERSION: May 5, 2011 PAGE 56

57 START AREA PARTICIPANT ENVELOPE INSTRUCTIONS These will be the instructions which appear on the participant packets. DATE OF THIS VERSION: May 5, 2011 PAGE 57

58 START AREA PARTICIPANT INSTRUCTIONS (1 OF 2) Below are the map and start/finish instructions which will be on a two-sided sheet inserted into each participant packet. DATE OF THIS VERSION: May 5, 2011 PAGE 58

59 START AREA PARTICIPANT INSTRUCTIONS (2 OF 2) Below are the map and start/finish instructions which will be on a two-sided sheet inserted into each participant packet. DATE OF THIS VERSION: May 5, 2011 PAGE 59

60 START AREA TIMING MAT PLACEMENT The start line of the Bellin 10K will fall directly beneath the hospital skywalk. The overall road width is exactly There is a boulevard dividing the road at the start line. At the start line, the boulevard is 9 3 wide. The start chute on the west side of the road (southbound) is 22 0 wide while finish chute on the east side of the road (northbound) is 26 9 side. Six meter (19 feet, 8 inch) timing mats will be used for both the start and the finish line. The primary timing mat will be located with the leading edge on the north side of the start line. A secondary timing mat will be located exactly 3 meters north of the primary timing mat. At TWO minutes to start, runners will be backed up behind the secondary start line mat. At ONE minute to start, runners will be walked up onto the primary mat and behind the start line. A detailed map of the start area, including measurements, is shown on the next page. DATE OF THIS VERSION: May 5, 2011 PAGE 60

61 START AREA DETAILED OVERVIEW WITH MEASUREMENTS DATE OF THIS VERSION: May 5, 2011 PAGE 61

62 START AREA CORRAL SPACE CALCULATIONS DATE OF THIS VERSION: May 5, 2011 PAGE 62

63 START/FINISH PORTA-POTTY AND SINK PLAN Standard porta-pottie ratio: 1 porta-pottie per 100 participants/spectators Anticipated crowd size = 18,000 >> Estimated porta-pottie needs = 180 ASTOR PARK Thursday, June 9 th Deliver in morning: 38 regular porta-potties + 2 handicap in Astor Park near tennis courts 2 hand wash sinks by the 64 porta-potties (1 on each end) 1 handicap porta-potty behind Registration Tent 1 handicap porta-potty in Medical Tent (northwest corner) 2 hand wash sinks in public area of Spaghetti Dinner Tent 1 hand wash sink in food prep area of Spaghetti Dinner Tent 1 hand wash sink in Medical Tent at northwest corner of park BAIRD PLACE PARK Friday, June 10 th Deliver in morning: 116 regular porta-potties + 4 handicap in northern half of park 3 hand wash sinks near the porta-potties 725 WEBSTER (FORMER BELLIN COLLEGE OF NURSING) Friday, June 10 th Deliver in morning: 1 Handicap porta-potty on south end of main Medical Tent 1 hand wash sink beneath main Medical Tent SERVICE AND PICK UP Friday, June 10 th at 8 pm: Pump and clean porta-potties in Astor Park Saturday, June 11 th after Noon: Pick up all of the above VENDOR PORTA-POTTIES AAA Sanitation Bruce Van Eperen Work (920) Cell (920) DATE OF THIS VERSION: May 5, 2011 PAGE 63

64 START/FINISH BLEACHER PLAN START/FINISH AREA: 1 large bleacher (AA) South side of Bellin College of Nursing facing Webster Avenue 3 small bleachers (JW) West side of Bellin College of Nursing on both sides of the skywalk facing Webster Avenue ASTOR PARK: 2 large bleachers (AA) Northwest corner of park facing the stage (towards the west) 2 small bleachers (AA) On the basketball court on the east end of park for Corporate Challenge photos 2 medium bleachers (AA) On the basketball court on the east end of park for Corporate Challenge photos 3 small bleachers (JW) East end of Astor Park mid-way along block facing Roosevelt Street (AA) VENDOR AA Seating Contacts: Dick and Steve Koltz Work (920) Cell (920) (JW) VENDOR JW Industries Contact: Work (920) DATE OF THIS VERSION: May 5, 2011 PAGE 64

65 START/FINISH AREA CROWD CONTROL BARRICADES Field estimates of the barricade runs in the start and finish chutes show total needs of approximately 11,650 lineal feet of barricading and/or fencing, as diagrammed below and calculated in the chart on the next page. The barricades will be delivered and set up by Lakeshore Athletic Services of Chicago, Illinois under the direction of DMSE personnel. Another 800 feet of barricades will be supplied by the Cellcom Green Bay Marathon and will be used in Astor Park. DATE OF THIS VERSION: May 5, 2011 PAGE 65

66 START/FINISH AREA CROWD CONTROL BARRICADES, continued AREA STREET LENGTH x SIDES TOTAL Start Chute Webster (Porlier to Skywalk) ,380 Finish Chute Webster (Porlier to Skywalk) ,380 Corral 1 Webster (Skywalk to Cass) Finish Chute Webster (Skywalk to Cass) Gap on Cass Webster (between Corral 1 and 2) Corrals 2 and 3 Webster (Cass to East Mason) Radius East Mason (Corral 3) Corral 3 East Mason (Webster to Baird Park) Corral 4 East Mason (Webster to Clay) Radius East Mason (Corral 5) Corrals 5 and 6 Clay (East Mason to Cass) Corral 7 Clay (Cass to Porlier) 1, ,060 Astor Approach Clay (Eliza to Porlier) ,000 Radius Clay (Astor to NW Porlier/Clay) Porlier Approach Porlier (Clay to Webster) Radius Porlier (Webster/Porlier to Chute) Finish Chute Cass (Webster to Clay) TOTAL 11,650 VENDOR BARRICADES Lakeshore Athletic Services Ryan Richards Cell (608) ryan@lakeshoreathleticservices.com DATE OF THIS VERSION: May 5, 2011 PAGE 66

67 START/FINISH AREA EQUIPMENT, SIGNS AND MATERIALS (11,650) lineal feet of barricades (500) 8 zip ties for hanging finish chute signs (112) 3 x 8 corroplast sponsor signs for finish barricades (1) finish line span banner (5 high x 68 wide) (2) finish line vertical banners (5 wide x 15 high) (3) 5 wide x 10 banners to adorn the start tower (2) ½ corroplast faceplates to go over the two finish clocks (8) 10 x 10 wide box truss gateways (8) horizontal start corral gateway signs (16) vertical start corral gateway signs (28) horizontal start corral barricade signs (14) start corral flags and bases (24) corral-finding directional signs on 10 long 2x4 s (24) garden stakes (1) pipe driver (1) double-sided 6 digit clocks (2) 5-foot chains with clips on each end for hanging the finish clocks (1) single level (10 tall) 5 x 5 scaffold with decking, stairs and railing to serve as the start tower (4) ground stakes and a one-foot section of metal pipe to screw them into the ground (for anchoring the vertical start line banners) (4) bungee straps (for anchoring the vertical start line banners) DATE OF THIS VERSION: May 5, 2011 PAGE 67

68 START / FINISH BANNERS Banners to designate the official start and finish of the Bellin 10K Run will be suspended directly below the Bellin Hospital skywalk on Webster Avenue as shown below: Two existing ¼ metal cables mounted between the support structures for the skywalk will be used to hang the banners and suspend the time clocks. Because the cables are high tension, minimal sag is expected. The banner spanning the road will be installed on Friday, May 27 thd. The two vertical banners ( Official Start Line Sponsor banners) will be hung on race day using pre-installed pulleys with metal cables. The bottoms of the vertical banners will be anchored using ground stakes and bungee cords. DATE OF THIS VERSION: May 5, 2011 PAGE 68

69 START/FINISH AREA FINISH CHUTE CROWD MOVEMENT After runners cross the finish line, it is important to keep them moving along Cass Street, Clay Street and ultimately the post-race gathering space in Astor Park. At least six Crowd Pushers with megaphones will be positioned strategically about every 200 feet from the finish line to Astor Park. The pushers will shout the following instructions: KEEP MOVING! KEEP MOVING! Right onto Cass! OR Right onto Clay! OR Straight ahead to Astor Park! Food and drink dead ahead! Keep moving down Clay to Astor Park! Two of the Crowd Pushers will be elevated on scissors lifts. The first one will be in the bottle handout area in the Cass Street culde-sac to prevent socializing and loitering after the runners receive the bottled water. The second elevated Crowd Pusher will be positioned just prior to the food bag handout area at Clay and Lawe Streets to prevent socializing/loitering and to split the crowd to the sides of the street where the food bags will be located. DATE OF THIS VERSION: May 5, 2011 PAGE 69

70 CHAPTER START/FINISH AREA AUDIO PLAN There will be distinct audio systems at Astor Park (pre- and post-race gathering space) and the start/finish area near Bellin Hospital and Baird Place Park. The audio system for the start/finish line area and Baird Place Park will include: (4) speakers in the center of Baird Park facing each direction (Zone 1) Speakers every 150 along Webster from Mason to the start area on the east side of Webster facing the hospital (Zones 2 and 3) (2) microphones one for the start line announcer and one for the finish line announcer Below is a diagram of this plan. AUDIO VENDOR Lighthouse Productions Kevin Valind Cell (920) kevinv@lhprod.com DATE OF THIS VERSION: May 5, 2011 PAGE 70

71 START/FINISH AREA AUDIO PLAN The audio system for the pre/post-race gathering space in Astor Park will include: (1) 24 x 32 sound stage with roof Elevated speakers on both sides of the stage facing into Astor Park Elevated speakers in the southwest corner of Astor Park facing inward. (2) 8-speakers stacks suspended from an industrial forklift in front of the shelter in the center of the park, facing west and east (2) connected local PA systems on the north and south sides of the park to be used during the Children s Run General announcements on Friday and Saturday will be broadcast from the large sound stage. Local announcements for the Children s Run will be broadcast through the local PA systems. Below is a diagram of this plan. VENDOR AUDIO SYSTEM Lighthouse Productions Kevin Valind Cell (920) kevinv@lhprod.com DATE OF THIS VERSION: May 5, 2011 PAGE 71

72 CHAPTER 6 START/FINISH FOOD & BEVERAGE PLAN Food Tent Director: Ron Wright, Bellin Nutrition Specialist PRE-START FOOD & BEVERAGE Before the race, runners may obtain water at two locations: Astor Park beneath the Food Tent (Spaghetti Dinner Tent) Baird Place Park center of the park beneath the Water Tent POST-START FLUIDS & FOOD Bellin-provided food and beverages at the finish include: Water bottles Inside the finish chute on Cass Street Food bags, each containing one bagel, one bag of pretzels and one granola bar Inside the finish chute on Clay Street Petite bananas (whole) - Inside the finish chute on Clay Street Cups of Gatorade or water Available to runners and the general public under the Food Tent in Astor Park See the next two pages for details on how the food and fluids will be prepared, delivered and handed out to participants. DATE OF THIS VERSION: May 5, 2011 PAGE 72

73 START/FINISH FOOD & BEVERAGE PLAN WATER BOTTLE HANDOUT - OVERVIEW Exactly 17,280 half liter bottles of water donated by Nicolet Water will be stored on 12 pallets in a refrigerated semi-trailer in the 725 Webster north parking lot. Another 4 pallets of 20-ounce bottles (5,760 bottles) will be on the truck in case of extremely hot weather. The bottles will be delivered on Friday, June 11 th in the early morning hours. The bottles will be relocated to the Cass Street cul-de-sac by race staff beginning at 8 am as the first runner wave departs. A gated area around the refrigerated trailer and the bottle handout area will be established in advance to prevent any accidents. A team of 24 volunteers (2 per pallet) will staff the water bottle handout, led by a DMSE associate. See the aerial rendering below. A detailed schematic is available on the next page. DATE OF THIS VERSION: May 5, 2011 PAGE 73

74 START/FINISH FOOD & BEVERAGE PLAN WATER BOTTLE HANDOUT - SCHEMATIC DATE OF THIS VERSION: May 5, 2011 PAGE 74

75 START/FINISH FOOD & BEVERAGE PLAN FOOD BAG HANDOUT - OVERVIEW Exactly 17,000 clear plastic food bags will be assembled by the local non-profit organization ASPIRO (formerly Brown County Association for Retarded Citizens) early the week of June 7 th. The bags will be loaded onto a second refrigerated semi-trailer which will be delivered to the Bellin College of Nursing south parking lot on Friday, June 11 th in the early morning hours. The bags will be relocated to the Lawe Street cul-de-sac on large Gaylord cardboard containers mounted on pallets by race staff beginning at 5 am. The pallets will be split evenly between the west side and east side of the intersection of Clay and Lawe streets. The Gaylord containers will be covered to prevent pre-race pilfering by runners and spectators. After 8 am, a team of volunteers will hand out the bags by placing them on tables as the runners pass by. See the aerial rendering below. A detailed schematic is available on the next page. DATE OF THIS VERSION: May 5, 2011 PAGE 75

76 START/FINISH FOOD & BEVERAGE PLAN FOOD BAG HANDOUT SCHEMATIC DATE OF THIS VERSION: May 5, 2011 PAGE 76

77 START/FINISH FOOD & BEVERAGE PLAN REFRIGERATED TRAILER STORAGE DATE OF THIS VERSION: May 5, 2011 PAGE 77

78 CHAPTER 7 COURSE FOOD & BEVERAGE PLAN WATER STATION LOCATIONS As mentioned earlier, there will be six water stations on the course, located at: Mile 1.8 Webster Avenue & Miramar Drive (both sides) Mile 3.4 East River Drive and Heyden Lane (both sides) Mile 3.8 East River Drive & Brookridge St. (east side) Mile 4.7 Libal & Kalb at Bethel Baptist Church (east side) Mile 5.7 Clay & Emilie just south of Astor Park (west side) WATER SUPPLY Water will be supplied using tap water from neighboring residential properties. These property owners have been contacted this year and have granted permission for organizers to use their tap water. Bellin organizers will provide hoses to the teams at these stations. The water will be held in sanitized 50-gallon plastic barrels at each table. EQUIPMENT AND MATERIALS Beginning at 6:00 a.m., Bellin personnel in two box trucks will deliver the following items: Hoses Tables Clean plastic 50-gallon trash containers to hold the water Pitchers Cups Cup stacking sheets (provided by Cellcom Green Bay Marathon) Gatorade powder (Lemon-lime, 5 gallon mix) Cardboard trash containers Bags for the trash containers Rakes for clean up of cups See the next page for a detailed delivery list. WATER STATION CAPTAIN TRAINING There will be a Water Station Captain Training Session at 5:30 pm on Wednesday, June 9 th in the 725 Webster Avenue building. Basic logistics and delivery quantities will be addressed. DATE OF THIS VERSION: May 5, 2011 PAGE 78

79 WATER STATION DELIVERY LIST DATE OF THIS VERSION: May 5, 2011 PAGE 79

80 CHAPTER 8 PARKING AND SHUTTLE PLAN Bellin Hospital currently lacks adequate on-site parking to address the normal daily needs of staff, patients and visitors. The hospital owns several external lots, some of them half a mile away, to address this problem. It is no surprise then that parking for the Bellin Run is becoming a challenge. The majority of the participants in the Bellin Run park in the residential neighborhoods west and east of Webster Avenue within walking distance of the hospital area. As the event has grown in size, so too has the walk to the start line for those arriving late. In 2008, Bellin Run organizers offered an offsite shuttle service for the first time. The program was so well received that the demand outstripped the supply of shuttle seats for the return trips after the race. In response to this, Bellin Run organizers added a second offsite shuttle pick up/drop off location in 2009 and dramatically increased the number of shuttles available. This year s shuttle locations will include ShopKo East Towne Mall and ShopKo Bay Park Square. In the morning, shuttles will pick up participants every 15 minutes from 6:30 am until 7:30 am. The drop off location at the event will be on Roosevelt Street at the east end of Astor Park. After the race, this same area will be used for shuttle pick up starting at 9 am. Total pre-race shuttle capacity is calculated as follows: ShopKo-Bay Park Square: 3 flights x 4 buses each x 48 passengers each = 576 ShopKo-East Town Mall: 3 flights x 3 buses each x 48 passengers each = 432 Total Capacity = 1,008 passengers DATE OF THIS VERSION: May 5, 2011 PAGE 80

81 CHAPTER 9 LEAD & FOLLOW VEHICLE PLAN DATE OF THIS VERSION: May 5, 2011 PAGE 81

82 LEAD & FOLLOW VEHICLE PLAN (continued) LEAD VEHICLE TIMELINE 6:30 AM: Lead vehicles report to start line including Bike Medical Team. 6:50 AM: Drivers meeting with Lead Vehicle Coordinator [LVC] 7:00 AM: Communications check 7:15 AM: Vans 2, 3, &4 leave start line for their course positions. 7:30 AM: All lead vehicles in position 7:50 AM: LVC to give All Clear to start race to Race Director 7:55 AM: Wheelchair Race Start 8:00 AM: Open Race Start 8:04:32 AM: Runner Lead at mile 1 8:09:04 AM: Runner Lead at mile 2 8:13: 36 AM: Runner Lead at mile 3 8:18:08 AM: Runner Lead at mile 4 8:22:40 AM: Runner Lead at mile 5 8:28:09 AM: Expected finish: Lead male 8:32:28 AM: Expected finish: Lead female VEHICLE MOVEMENT All lead vehicles will maintain their individual start positions throughout the race as the course does not lend itself to any changes in formation. No vehicles will come any closer than 30 from the runners except for a bicycle media spotter, and he will do so with extreme caution and consideration to the safety of the runner. Prepared by: Ron Kramer Lead Vehicle Coordinator April 28, 2008 DATE OF THIS VERSION: May 5, 2011 PAGE 82

83 SWEEP VEHICLE INSTRUCTIONS A minimum pace of 24 minutes per mile was used to establish re-opening times for each intersection along the course. To make sure that public safety officials, course volunteers and slower participants are aware of the course being opened to motor vehicle traffic, a sweep vehicle will drive the course route hitting the following checkpoints NO LATER THAN the times indicated: CHECKPOINT Webster & St. Joseph Street Webster & Greene Avenue Greene Avenue & Libal Greene Avenue & East River Drive East River Drive & Allouez Ave. East River Drive & St. Joseph St. St. Joseph St. & Libal Libal & Kalb Libal/Baird & Garland Irwin & Hastings Hastings & Clay Clay & Eliza Clay & Porlier Porlier & Webster CLOSURE TIME 9:00 am 9:21 am 9:32 am 9:42 am 9:56 am 10:05 am 10:12 am 10:22 am 10:27 am 10:32 am 10:39 am 10:49 am 10:52 am 10:54 am The sweep vehicle will have a flashing light so that it will be recognizable to all personnel along the course route. It will carry a cooler full of cold water bottles. Finally, it will be trailed by a Lamer s bus in case slower participants need a ride back to the start/finish area. When the follow vehicle passes participants to reach a checkpoint, the individual(s) on board will stop, roll down the windows and do the following: Inform the participants that the roads are open behind the follow vehicle and will have motor vehicle traffic on them. Notify the participants that if they choose to remain on the course, they should move to the shoulders and sidewalks for their own safety. Offer the participants a ride back on the Lamer s shuttle behind the vehicle. Offer the participants a cold bottle of water. FATIGUED RUNNER SHUTTLES: Two Lamer s bus shuttles will be on the course on race day to assist participants struggling to finish. At the beginning of the race, the shuttles will be stationed at Green Isle Park (Greene & East River Drive) and Bethel Baptist Church (Libal & Kalb). They will each carry cell phone provided by the race organizers. Race personnel will have the cell phone numbers. DATE OF THIS VERSION: May 5, 2011 PAGE 83

84 CHAPTER 10 REGISTRATION & PACKET PICK UP PLAN PRE-RACE WEEKEND REGISTRATION Bellin accommodates both online and mail-in (offline) registration. Because of the long-standing history of the event and the manner in which organizers have promoted registration, the vast majority of the entries are processed offline. In 2008, approximately 70% of the registrations for the Bellin 10K and the children s runs were received by mail-in form or received on event weekend. In order to boost the percentage of online registration, Bellin restructured its registration pricing in 2009 and 2010 to provide an incentive (see below) REGISTRATION FEES REGISTRATION CATEGORY THROUGH JUNE JUNE 11 & 12 MAY 31 ST 1 10 (ASTOR PARK) Bellin Run online $17 $20 Closed Bellin Run mail-in or drop-off $20 $23 $25 Children s Race online $7 $7 Closed Children s Race mail-in or drop-off $10 $10 $10 REGISTRATION PROCESSING Bellin works with Active.com to handle online registration processing. Online registration closes at midnight on Thursday of event week. Bellin organizers use their own database system for processing registrations by importing online registrations from the Active.com module and manually entering mail-in forms. The mail-in form is shown on the next page. RACE WEEKEND REGISTRATION Bellin will accept registrations for the children s runs until the start of each age group (see chapter 12). The organizers will also accept registrations for the 10K until 8:00 a.m. (start time) on race day. PACKET ASSEMBLY Packet assembly for the Bellin Run is a continual process that begins in mid- May, 3 ½ weeks prior to the event. Volunteers prepare and box more than 8,000 packets and t-shirts for advance distribution to Corporate Challenge and Kids For Running participants two weeks prior to the race. Following these large drops, the number of volunteers actually decrease as the event approaches. REGISTRATION CATEGORIES Registration categories for the 2010 Bellin Run include: Run/Walk/Wheelchair Stroller Children s Run DATE OF THIS VERSION: May 5, 2011 PAGE 84

85 REGISTRATION FORM OFFLINE (MAIL IN) VERSION DATE OF THIS VERSION: May 5, 2011 PAGE 85

86 REGISTRATION TENT (60 x 120 ) DATE OF THIS VERSION: May 5, 2011 PAGE 86

87 CHAPTER 11 HEALTH EXPO HOURS FRIDAY, JUNE 11 TH, 3:00 pm 8:00 pm SATURDAY, JUNE 12 TH, 6:15 am 11:00 am DESCRIPTION The Bellin Run Health Expo will take place in Astor Park. The focal point of the evening is the packet pick up and ongoing registration. To avoid the hassle of trying to pick up their packets or register on race morning, the majority of the local runners pick up their packets on Friday afternoon, often immediately after leaving work. In addition to registration and packet pick up, the evening features: Fitness/equipment vendors (3:00 8:00 pm) Athletic consultations by Bellin XL (3:00 8:00 pm) Nutrition information (3:00 8:00 pm) Bellin Run apparel sale (300 8:00 pm) Spaghetti Dinner (4:30 8:00 pm) World-class runners autographs (6:00 7:00 pm) Kids Run & Fun Event (4:00 8:00 pm) The Kids Run & Fun Event will include children s games & activities such as inflatable play areas, face painting and children s entertainers. It will also feature the Bellin Health Children s Run. See chapter 12 for more information about the Children s Run. SEE NEXT TWO PAGES FOR HEALTH EXPO MAP AND PASTA DINNER MAP. DATE OF THIS VERSION: May 5, 2011 PAGE 87

88 HEALTH EXPO LOCATION ON FRIDAY NIGHT DATE OF THIS VERSION: May 5, 2011 PAGE 88

89 ASTOR PARK HEALTH EXPO FLOORPLAN (FRIDAY NIGHT) DATE OF THIS VERSION: May 5, 2011 PAGE 89

90 ASTOR PARK HEALTH EXPO FLOORPLAN (SATURDAY NIGHT) DATE OF THIS VERSION: May 5, 2011 PAGE 90

91 ASTOR PARK SPAGHETTI DINNER LOCATION ON FRIDAY NIGHT DATE OF THIS VERSION: May 5, 2011 PAGE 91

92 ASTOR PARK GATORADE/SHELTER TENT ON SATURDAY DATE OF THIS VERSION: May 5, 2011 PAGE 92

93 CHAPTER 12 CHILDREN S RUN OVERVIEW The Kids Fun & Run Event is a wholesome, family friendly part of the Bellin Run weekend. The Fun & Run Event will take place on Friday, June 12 th in conjunction with the Bellin Run Health Expo. The event will take place in the center of Astor Park near the children s playground. The Fun will include giant inflatable obstacle courses, face painting, dancers and live children s music. The Run will offer two courses for children ages 12 and under. The schedule of kids runs is as follows: 6:00 p.m. Ages 4 & Under (1/4 mile) 6:15 p.m. Ages 5-6 (1/4 mile) 6:30 p.m. Ages 7-8 (1/2 mile) 6:45 p.m. Ages 9-10 (1/2 mile) Each child will receive a free t-shirt and a rubber finisher s medal when they cross the finish line. This is a non-competitive fun run with no chip timing, awards ceremony or posted finisher results. The younger age brackets (ages 6 and under) will start first. They will start in the middle of the block on Porlier Street on the north side of Astor Park. They will run east on Porlier, right/south on Roosevelt, right/west on Eliza, and across the finish line on Eliza. This is approximately ¼ mile. The older age brackets (ages 7 and over) will follow the younger children. They will start in the middle of the block on Eliza Street on the south side of Astor Park and will circle the entire block. They will head west on Eliza, right/north on Clay, right/east on Porlier, right/south on Roosevelt, right/west on Eliza and across the finish line on Eliza. This is approximately ½ mile. See the Children s Run Map on the next page. DATE OF THIS VERSION: May 5, 2011 PAGE 93

94 CHILDREN S RUN COURSE MAP (OPERATIONAL) DATE OF THIS VERSION: May 5, 2011 PAGE 94

95 CHILDREN S RUN COURSE MAP (AERIAL) DATE OF THIS VERSION: May 5, 2011 PAGE 95

96 CHILDREN S RUN MASTER TIMELINE 2:00 pm Street closures and security established around Astor Park 5:30 pm Children s Run volunteer briefing at start/finish on Eliza Street Two-way radios issued to all course volunteers 5:50 pm Children s Run course volunteers report to checkpoints 1-5 Park announcer directs children and parents ages 6 & under to Porlier Street 5:55 pm Start Line Announcer Jack LeDuc welcomes crowd National anthem by Green Bay Boys & Girls Choir 5:59 pm Radio check in to all course volunteers; firm road closure established 6:00 pm AGE 4 & UNDER BOYS and parents start on Porlier 6:04 pm Radio check in to all course volunteers; firm road closure established 6:05 pm AGE 4 & UNDER GIRLS and parents start on Porlier 6:14 pm Radio check in to all course volunteers; firm road closure established 6:15 pm AGE 5 BOYS and parents start on Porlier 6:17 pm Radio check in to all course volunteers; firm road closure established 6:18 pm AGE 5 GIRLS and parents start on Porlier 6:20 pm Radio check in to all course volunteers; firm road closure established 6:21 pm AGE 6 BOYS and parents start on Porlier 6:23 pm Radio check in to all course volunteers; firm road closure established 6:25 pm AGE 6 GIRLS and parents start on Porlier *** START TEAM RELOCATES TO ELIZA STREET *** DATE OF THIS VERSION: May 5, 2011 PAGE 96

97 CHILDREN S RUN MASTER TIMELINE, CONTINUED 6:25 pm Children s Run course volunteers report to checkpoints 6-8 Park announcer directs children and parents ages 7-10 to Eliza Street 6:30 pm Start Line Announcer Jack LeDuc welcomes crowd National anthem by Green Bay Boys & Girls Choir 6:33 pm Radio check in to all course volunteers; firm road closure established 6:34 pm AGE 7 BOYS and parents start on Eliza 6:36 pm Radio check in to all course volunteers; firm road closure established 6:37 pm AGE 7 GIRLS and parents start on Eliza 6:39 pm Radio check in to all course volunteers; firm road closure established 6:40 pm AGE 8 BOYS and parents start on Eliza 6:42 pm Radio check in to all course volunteers; firm road closure established 6:43 pm AGE 8 GIRLS and parents start on Eliza 6:45 pm Radio check in to all course volunteers; firm road closure established 6:46 pm AGE 9 BOYS and parents start on Eliza 6:48 pm Radio check in to all course volunteers; firm road closure established 6:49 pm AGE 9 GIRLS and parents start on Eliza 6:51 pm Radio check in to all course volunteers; firm road closure established 6:52 pm AGE 10 BOYS and parents start on Eliza 6:54 pm Radio check in to all course volunteers; firm road closure established 6:55 pm AGE 10 GIRLS and parents start on Eliza 7:00 pm EVENT ENDS DATE OF THIS VERSION: May 5, 2011 PAGE 97

98 CHILDREN S RUN ANNOUNCEMENTS MAIN STAGE 5:30 PM 6:00 PM RACE REMINDER SCOTTY GRATHEN (Announcer) ANNOUNCED FROM MAIN STAGE EVERY 5 MINUTES The Bellin Health Children s Race will begin at 6 pm. The first waves will be children ages 6 and under. The waves for the younger children will begin on the north side end of the park along Porlier Street near the tennis courts and behind the park shelter building. You may still register for this event under the Registration Tent. 6:00 PM 6:30 PM RACE REMINDER SCOTTY GRATHEN (Announcer) ANNOUNCED FROM MAIN STAGE EVERY 5 MINUTES The Bellin Health Children s Race is currently taking place. The first waves for children ages 6 and under are starting are starting on the north side end of the park along Porlier Street near the tennis courts and behind the park shelter building. Children ages 7 and over may still register for this event under the Registration Tent. The race for the older children will start on the south side of the park along Eliza Street near the inflatable games. 6:30 PM SCOTTY GRATHEN HANDS OVER MICROPHONE ON MAIN STAGE TO JACK LE DUC DATE OF THIS VERSION: May 5, 2011 PAGE 98

99 CHILDEN S RUN ANNOUNCEMENTS 6:02 PM FIRST HEAT (AGES 4 & under) 6:02 PM REMINDERS JACK LE DUC (Announcer, DMSE) Greetings kids and parents! This is an un-scored fun run with no formal posted results. Every child is a winner! Every child will receive a medal at the finish line. In addition, Women s Specialty Care is providing each child with a surprise finishing gift. For kids ages 6 & under, the race is a quarter mile point-to-point run from the middle of the block along Porlier on the north side of the park to the middle of the block on Eliza on the south side of the park. For the older kids, those ages 7 and over, the race course is a half mile around the block loop that starts and ends on Eliza Street. The race is broken down into four different heats grouped by age. To minimize congestion and make sure things go off smoothly, the heats will go off every 15 minutes. Recognizing that the younger kids have earlier bed times, we re going from youngest to oldest. We will break down each heat further into two waves with boys first followed by the girls. Parents ARE ENCOURAGED to run with their children. Parents with multiple children may run with both in the younger age group. 6:05 PM - FIRST HEAT, WAVE ONE (4 YEAR OLD BOYS) The first heat is children ages 4 & under. We re going to start with the BOYS first followed by the GIRLS. Children and parents of BOYS ages 4 & under may now move to the starting line directly in front of the start tower. Girls ages 4 & under, their parents and other runners should remain on the grass here in the park. Boys and parents, this is a quarter mile course. You will run straight ahead to Roosevelt Street, turn right on Roosevelt, run all the way to Eliza Street, turn right on Eliza, then straight ahead to the finish line. Boys, take your mark On your mark, get set, (fire horn) Girls ages 4 & under, along with their parents, can now make their way to the starting line. Children ages 5 and 6 along with their parents and other runners should remain on the grass here in the park. We ll give the boys a couple of minutes to get to the finish area on Eliza Street before we begin. 6:10 PM - FIRST HEAT, WAVE TWO (4 YEAR OLD GIRLS) Girls, this is a quarter mile course. You will run straight ahead to Roosevelt Street, turn right on Roosevelt, run all the way to Eliza Street, turn right on Eliza, then straight ahead to the finish line. Girls, take your mark On your mark, get set, (fire horn) DATE OF THIS VERSION: May 5, 2011 PAGE 99

100 CHILDEN S RUN ANNOUNCEMENTS 6:15 PM SECOND HEAT (AGES 5 & 6) 6:13 PM REMINDERS JACK LE DUC (Announcer, DMSE) Greetings kids and parents! This is an un-scored fun run with no formal posted results. Every child is a winner! Every child will receive a medal at the finish line. In addition, Women s Specialty Care is providing each child with a surprise finishing gift. For kids ages 6 & under, the race is a quarter mile point-to-point run from the middle of the block along Porlier on the north side of the park to the middle of the block on Eliza on the south side of the park. For the older kids, those ages 7 and over, the race course is a half mile around the block loop that starts and ends on Eliza Street. The race is broken down into four different heats grouped by age. To minimize congestion and make sure things go off smoothly, the heats will go off every 15 minutes. Recognizing that the younger kids have earlier bed times, we re going from youngest to oldest. We will break down each heat further into two waves with boys first followed by the girls. Parents ARE ENCOURAGED to run with their children. Parents with multiple children may run with both in the younger age group. 6:15 PM - SECOND HEAT, WAVE ONE (5 YEAR OLD BOYS) The first heat is children ages 5 & under. We re going to start with the BOYS first followed by the GIRLS. Children and parents of BOYS ages 5 & under may now move to the starting line directly in front of the start tower. Girls ages 5 & under, their parents and other runners should remain on the grass here in the park. Boys and parents, this is a quarter mile course. You will run straight ahead to Roosevelt Street, turn right on Roosevelt, run all the way to Eliza Street, turn right on Eliza, then straight ahead to the finish line. Boys, take your mark On your mark, get set, (fire horn) Girls ages 5 & under, along with their parents, can now make their way to the starting line. Older children and their parents should head to the far end of the park where their race will begin shortly. We ll give the boys a couple of minutes to get to Eliza Street before we begin. 6:18 PM - FIRST HEAT, WAVE TWO (5 YEAR OLD GIRLS) Girls, this is a quarter mile course. You will run straight ahead to Roosevelt Street, turn right on Roosevelt, run all the way to Eliza Street, turn right on Eliza, then straight ahead to the finish line. Girls, take your mark On your mark, get set, (fire horn) 6:21 PM - SECOND HEAT, WAVE THREE (6 YEAR OLD BOYS) 6:24 PM - SECOND HEAT, WAVE FOUR (6 YEAR OLD GIRLS) DATE OF THIS VERSION: May 5, 2011 PAGE 100

101 CHILDEN S RUN ANNOUNCEMENTS 6:30 PM THIRD HEAT (AGES 7 & 8) 6:28 PM REMINDERS JACK LE DUC (Announcer, DMSE) Greetings kids and parents! This is an un-scored fun run with no formal posted results. Every child is a winner! Every child will receive a medal at the finish line. In addition, Women s Specialty Care is providing each child with a surprise finishing gift. The race course is a half mile around the block loop that starts and ends on Eliza Street. The race is broken down into four different heats grouped by age. To minimize congestion and make sure things go off smoothly, the heats will go off every 15 minutes. Recognizing that the younger kids have earlier bed times, we re going from youngest to oldest. We will break down each heat further into two waves with boys first followed by the girls. 630 PM - THIRD HEAT, WAVE ONE The third heat is children ages 7 & 8. We re going to start with the BOYS first followed by the GIRLS. BOYS ages 7 & 8 may now move to the starting line directly in front of the start tower. Girls ages 7 & 8, their parents and other runners should remain in the park. Boys, this is a half mile course. You will run straight ahead, turn right on Clay, turn right on Porlier, turn right on Roosevelt, and turn right on Eliza before crossing the finish line. Please be sure to follow the instructions of our course officials at all times. Boys, take your mark On your mark, get set, (fire horn) Girls ages 7 & 8 can now make their way to the starting line. We ll give the boys a couple of minutes to cross the finish line before we begin. Children ages 9 and older along with their parents and other runners should remain here in the park. 6:38 PM - THIRD HEAT, WAVE TWO Girls, this is a half mile course. You will run straight ahead, turn right on Clay, turn right on Porlier, turn right on Roosevelt, and turn right on Eliza before crossing the finish line. Please be sure to follow the instructions of our course officials at all times. Girls, take your mark On your mark, get set, (fire horn) DATE OF THIS VERSION: May 5, 2011 PAGE 101

102 CHILDEN S RUN ANNOUNCEMENTS 6:45 PM FOURTH HEAT (AGES 9 & 10) 6:43 PM REMINDERS JACK LE DUC (Announcer, DMSE) Greetings kids and parents! This is an un-scored fun run with no formal posted results. Every child is a winner! Every child will receive a medal at the finish line. In addition, Women s Specialty Care is providing each child with a surprise finishing gift. The race course is a half mile around the block loop that starts and ends on Eliza Street. The race is broken down into four different heats grouped by age. To minimize congestion and make sure things go off smoothly, the heats will go off every 15 minutes. Recognizing that the younger kids have earlier bed times, we re going from youngest to oldest. We will break down each heat further into two waves with boys first followed by the girls. 6:45 PM - FOURTH HEAT, WAVE ONE The fourth heat is children ages 9 & 10. We re going to start with the BOYS first followed by the GIRLS. BOYS ages 9 & 10 may now move to the starting line directly in front of the start tower. Girls ages 9 & 10, their parents and other runners should remain in the park. Boys, this is a half mile course. You will run straight ahead, turn right on Clay, turn right on Porlier, turn right on Roosevelt, and turn right on Eliza before crossing the finish line. Please be sure to follow the instructions of our course officials at all times. Boys, take your mark On your mark, get set, (fire horn) Girls ages 9 & 10 can now make their way to the starting line. We ll give the boys a couple of minutes to cross the finish line before we begin. Children ages 9 and older along with parents and other runners should remain here in the park. 6:53 PM - FOURTH HEAT, WAVE TWO Girls, this is a half mile course. You will run straight ahead, turn right on Clay, turn right on Porlier, turn right on Roosevelt, and turn right on Eliza before crossing the finish line. Please be sure to follow the instructions of our course officials at all times. Girls, take your mark On your mark, get set, (fire horn) CONCLUSION This concludes the Bellin Health Children s Run. Thank you for participating. The Kids Run & Fun Event will continue until 8:00 p.m. DATE OF THIS VERSION: May 5, 2011 PAGE 102

103 CHILDREN S RUN EQUIPMENT AND MATERIALS (4) scissors lifts (4) shim boards to level the scissors lifts (1) bag of 8 zip ties (2) 4 tall x 30 wide Children s Run banners (2) announcer stages (2) local PA audio systems connected wirelessly (1,500) Children s Run finisher medals (1,500) water bottles DATE OF THIS VERSION: May 5, 2011 PAGE 103

104 CHAPTER 13 BACK-TO-THE-ROAD-CREW 1 MILE COURSE PLANS OVERVIEW The Back-to-the-Road-Crew (BTTRC) is a program within the Bellin Run designed to allow people recovering from orthopedic surgery to participate in an abbreviated version of the event. Rather than running or walking a 10K course, the BTTRC program offers a 1 mile course. The BTTRC members are a cohesive group, even hosting their own luncheon the day prior to the event and riding in their own shuttles to the starting line. The shuttles will pick up the BTTRC walkers at the Bellin XL facility on Commanche Drive. The shuttle drops off BTTRC members at the northwest corner of Baird Place Park in order to minimize the distance to the starting line. 1 MILE COURSE The BTTRC members start out at the tail end of the final wave (wave #8) which is the walkers. While some of the BTTRC members do complete the entire 6.2-mile 10K course, the majority participate in the 1 mile walk. This year s 1 mile BTTRC course route crosses the starting line, moves diagonally at Porlier into the northbound lanes (heading south) on Webster Avenue, continues to Emilie Street (at one third of a mile), and turns 180 degrees into the southbound lanes. A person holding a BTTRC 1 Mile Turnaround sign on a high-rise pole will indicate this turnaround point. From the turnaround point, the BTTRC walkers head north in the southbound lanes of Webster back to Bellin where they once again cross the starting line (at two thirds of a mile). After crossing the starting line, the BTTRC walkers continue through the finish chute, turn right on Cass, turn right on Clay, and head south towards Astor Park. Just north of Porlier, the BTTRC walkers will see the BTTRC One Mile flags on both sides of the road signaling their arrival to the finish line at Astor Park. Upon arriving at Astor Park, BTTRC walkers reunite under a tent in the middle of the park before catching a shuttle on the eastern side of the park that takes them back to the Bellin XL facility. A graphic version of this map is provided on the next page. DATE OF THIS VERSION: May 5, 2011 PAGE 104

105 BACK-TO-THE-ROAD-CREW 1 MILE COURSE MAP DATE OF THIS VERSION: May 5, 2011 PAGE 105

106 CHAPTER 14 MEDICAL PLAN NOTE: The complete Medical Operations Plan is contained in a separate document which will be distributed to the medical staff. The information below represents only a portion of the contents of the Medical Operations Plan. Bellin Run Medical Program Mission Statement To provide complete medical care to over 15,000 runners, walkers and spectators by utilizing local town, city, state agencies to assist the existing core of medical staff and volunteers. OBJECTIVES: 1. Provide medical care utilizing a multi-disciplinary plan that will allow for a reasonable medical coverage plan for an estimated 12,000 to 15,000 runners in pre-designed areas. Management of injuries should include: triage, treatment, transfer and follow up. 2. Improve participant safety throughout the course. 3. Accurately recognize the severity of injured athletes and then triage runners to most appropriate area for treatment. 4. Develop medical protocols that will be followed by entire medical volunteer staff. 5. Assist Green Bay and Allouez EMS, fire and police personnel and provide when necessary, appropriate first aid/first responder measures for spectators of this event. 6. Provide a comprehensive communications program that can communicate all medical problems along the course and at the finish line. 7. Develop a communications link with all hospitals in the city. 8. Work with Dave McGillivray Sports Enterprises and finish line officials when providing for a safe finish line and chute system. 9. Provide a comprehensive data collections (medical records) system that can be utilized by all Bellin Run Medical Volunteers. Making sure that all HIPPA regulations are met by staff. 10. Establish medical training program of all Bellin Run Medical Volunteers. DATE OF THIS VERSION: May 5, 2011 PAGE 106

107 MEDICAL PLAN MEDICAL TIMELINE (EVENT WEEK) Thursday: June 10 th 12:00pm Finalize and stage medical supplies for distribution to medical tents and aid stations. Prepare medical supplies & Equipment at Boiler Plant 6:00 pm Tent vendor to set up Main Medical Tent in 725 Webster Lot Friday: June 11 th 9:00 am Pick up medical radios from Baycom (Do radio check once back at Start/Finish) 10:00am Check Main Medical Tent set up 11:00am Set up medical tents with equipment/hang signs 12:00pm Deliver medical supplies to tent in Astor Park Medical for Childrens Race 12:00pm Set up medical station at Astor Park Medical (tables, chairs, cots, supplies, etc) 3:00pm Check radio system (Using Motorola s for Children s races) (Astor Park area) 4:30pm Arrival of ice to Main Medical -- Need to confirm delivery time and date 6:00pm Start of Childrens Races on Clay Street- 1 MD, 2 Nurses, 2 ATC s, 1 Bike ATC to cover Saturday: June 12th 5:00am Final set up of medical stations on course by Bellin Run crew 6:00am Core Medical Team arrives and completes set up at Main Medical 6:30am Arrival of first runners at start 6:45am Minimal crew to staff Sports Medicine Tent in Astor Park to assist with pre-race issues 6:30-6:45am Medical staff and volunteers to arrive and check-in at Main Medical 7:00am Mandatory Medical Meeting for all staff and volunteers in Main Medical 7:00am GBFD to arrive with 2 Gators (for Astor Park and Main Medical) 7:00am Massage Team to arrive at assigned parking lot 7:15am ICC Directors/Representatives to meet pre-race (weather, medical, safety, operations) 7:30am Medical Teams arrive at all water/aid stations Turn on radio upon arrival 7:40am Final Radio Check to all aid stations 7:40am Runners to begin lining up on Webster 7:45am Post Start/Pre-Finish line medical sweep teams to get in place on Webster (ATC s) 7:45am Medical Team enjoys start festivities 7:45am Advance course sweep in progress by police 7:50am National Anthem 7:53am Wheelchair Race Start 8:00am Race Start 8:05am Medical Team arrives at medical station in Astor Park 8:05am GBFD Gator in place at Astor Park Medical Tent 8:10am Remaining medical sweep team in place (ATC s, ATS s, Wheelchair Volunteers, etc) 8:25am First Wheelchair finisher 8:32am First Runner finishes 8:50am Starting Area cleared with final walker/stroller, prepare for finishers 10:00am Last runner finishes race 10:30am Most all walkers have finished 10:30am Breakdown of medical tents as last walkers and Sag Wagon clear their areas 11:30am Return all radios and medical forms to Main Medical; Short medical debriefing at Main Medical with station leaders; Start breakdown of Medical tent DATE OF THIS VERSION: May 5, 2011 PAGE 107

108 MEDICAL PLAN OUTLINE OF MEDICAL COVERAGE AREAS Main Medical Start/Finish: - Main Medical Tent, staffed with 2 ER MD s, Nurses, ATC s and EMT s. Will also have 3-5 medical scribes. Main Medical is located in the parking lot of 725 Webster Building (former BCON lot) Tent will have an AED. - Communication radios to select Bellin Medical staff on course and outside medical providers (GBFD and Allouez FD) - 2 ALS Units provided by GBFD will be used as back-up medical units in medical tent and to provide transport - LAT s to assist in assessing runners over the last 0.2 miles and through Finish Area for medical needs in addition to assisting with care in Main Medical - Medical Scribes to assist with documenting medical care in main medical tent - Nursing students, AT Students, volunteers to assist as Medical Walkers for finishers as they cross the finish line Course: ** Each water station to have a medical volunteer that will assist in communicating to medical staff and perform basic first aid to participants - Water Station #1 near 1.8 Mile Mark on Webster Avenue - WS #2 on E. River Dr. shortly past corner of Greene Ave. - WS #3 on E. River Dr. approximately 3.8 mile mark - Allouez Fire & Rescue at St. Joseph s on Libal Street - Allouez Fire & Rescue with Fire Engine at Dauphin and Webster - Allouez Fire & Rescue with Fire Pick-up at Greene and East River - WS #4 on Libal Street near Bethel Baptist - Bethel Baptist medical station - WS #5 on Clay Street 3 blocks south of Astor Park - Misting station in south end of Astor Park - Medical Tent with GBFD Paramedics, GBFD Gator, Nurse, ATC or PT will be located at Astor Park - 4 GBFD Paramedic Bike Teams of two bikes each will be assigned to the Race Course. - 1 Allouez Paramedic Bike Team will assist in course coverage - 4 ATC Bikes will leave with earliest waves at start time, then cover sections on course individually Bethel Baptist: - Auxilary medical tent to assist with medical services and communications to main medical - Crew of qualified staff with a medical radio and cell phones - AED available Astor Park: - Misting Station will be located on the South end of park for Medical tent to be secondary tent to allow for decreased traffic in Main Medical - GBFD Gator at Astor Park Medical Tent with 2 additional GBFD Paramedics - Athletic Training Medical sweep teams from Misting Station on Clay to corner of Porlier, and then again on Webster through finish line (number of teams to be determined based on volunteer numbers) - AED available DATE OF THIS VERSION: May 5, 2011 PAGE 108

109 MEDICAL PLAN BELLIN FIRST AID OUTLINE 34 th Bellin Run: Saturday June 12 th, 2010 MEDICAL LOCATIONS: MEDICAL DIRECTOR: PRE-RACE: Bellin Health Sports Medicine Tent located in the BCON parking lot ON COURSE: Medical tent located at Bethel Baptist Church on Libal St. ON COURSE: Medical tent located at Astor Park on Clay St. ON COURSE: First Aid Volunteers at each water station ON COURSE: Bike Patrol Four LAT s roaming entire course divided into quarters ON COURSE: Bike Patrol from GBFD and Allouez FD ON COURSE: LAT s and students on the final 0.2 miles through the finish to aid and spot runners on the course that need aid Finish Line: Medical tent - located at the finish line Webster Ave. Post Race: Bellin Health Sports Medicine Tent located in the BCON parking lot Post Race: GBFD Ambulance on Cass and Clay Paul Casey MD, Bellin Health Medical Radio contact Main Medical Land Line: Cell Phone: (920) MEDICAL COORDINATOR: Roland Schmidt LAT, Bellin Health Sports Medicine Medical radio contacts Crew Radio Main Medical Land Line: Cell Phone: (920) DATE OF THIS VERSION: May 5, 2011 PAGE 109

110 RACE DIRECTOR: Randy Van Straten, Bellin Health Medical radio contacts Cell Phone: (920) EMS / First Aid Partners: EMS COORDINATOR GB: Div. Chief Ann Peggs, GBFD EMS Director Phone: (920) 448 Medical radio contacts EMS COORDINATOR ALLOUEZ: Capt. Ed Piontek, Allouez EMS Director Phone: (920) Medical radio contacts LAMERS BUS LINES: Medical Personnel on Buses Medical radio contacts BELLIN RUN RACE DAY ASSIGNMENTS ALL FIRST AID WORKERS ARE TO REPORT FOR A BRIEF PRE-RACE MEETING AT THE MAIN MEDICAL AM TO REVIEW ROLES AND RESPONSIBILITIES, DISTRIBUTE RADIOS, GET SHIRTS FOR STAFF PRE-RACE: Bellin Health Sports Medicine Staff Arrive: 6:45 BSM Tent in BCON lot Depart: change to finish line Coordinator: Kristy Carter (920) DUTIES: Any pre-race treatments that may be needed Bethel Baptist Medical Tent: Coordinator: Bonnie Parrot Arrive: 6:45 Finish Line. Go to Bethel Bap. after info meeting (7:30am) Depart: after sag wagon passes DUTIES: Administer First Aid as needed to runners, communication with rest of medical team ***Have AED for use if needed DATE OF THIS VERSION: May 5, 2011 PAGE 110

111 Mission and Webster: Arrive: 6:45 Main Medical Tent for mtg, Go to Mission and Webster H20/FA 7:30 Astor Park Medical Tent: Coordinator: Ron Hieronimczak Cell Phone: (920) Arrive: 6:45 Finish Line. Go to Astor Park after info meeting 7:30am Depart: after sag wagon passes DUTIES: Administer First Aid as needed to runners, communication with rest of medical team ***Have AED for use if needed Astor Park: 2 Paramedics with Full Gator Coordinator: Dan Gunn Arrive: 6:45 am at Main Medical tent for meeting, Astor Park Depart: at conclusion of the run (10:00am) DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team. ***Have AED for use if needed Transport as needed to Bellin ED. Bellin Bike Patrol: Coordinator: Chad Carter (920) Julie Phelps LAT, Mark GlendenningPT/LAT, Sheila Jonet LAT Arrive: 6:45 Main Medical tent. Finish Line 7:15am Depart: at conclusion of the run DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team, BIKE TEAM LOCATIONS: POSITON #1: Lead elite runners, checking course for obstructions, safety, and road closures, patrol area #1 (Finish line back to Bethel Baptist), overlapping or meeting with POSITION #2 and Finish line staff. POSITION #2: Follow in with second wave of runners, patrol area #2 (Bethel Baptist back to E. River Drive), overlapping or meeting with POSITIONS #1 and #3. Riding to finish once run/walkers have completed your area. POSITION #3: Follow in with middle section of runners, patrol area #3 (E. River back to 2 Mile mark on Webster), overlapping or meeting with POSITION DATE OF THIS VERSION: May 5, 2011 PAGE 111

112 #2 and #4. Riding to finish once run/walkers have completed your area. POSITION #4: Follow in with the end of the runners and walkers, always staying in front of the sag wagon, patrol area #4 (2 mile mark on Webster back to Start Line), overlapping or meeting with POSITION #3 and SAG Wagon. Riding to finish once run/walkers have completed your area. GBFD Bike Patrol: Coordinator: Ann Peggs Arrive: 6:45 Main Medical Tent Depart: at conclusion of the run (10:30am) DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team BIKE TEAM LOCATION: Team #1 rides out from start with Bellin Bike #2. Patrol area overlapping with areas #1 and #2 as described above. Team #2 rides out with Bellin Bike #3 overlapping from areas #3 and #4 as described above. Team #3 overlaps with Bellin Team #4 and assists at Main Medical if needed. All teams will then ride to finish once run/walkers have completed your area. Allouez FD: Coordinator: Ed Piontek Arrive: corner of Libal & St. Joe s 7:45am Depart: approx. 10:45am DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team, transport as needed to Bellin ED. Finish Line Area: Coordinator: Denise Ellis (920) Arrive: 6:45 Main Medical tent Arrive: finish line area on Webster Depart: at conclusion of the run DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team, transport as needed ***Have AED for use if needed LOCATION: Athletic trainers working the center of the streets from north of Astor Park, down Clay Street to the south, then corner of Porlier, through the finish line area to Cass, east through Baird Park to Clay and Cass, and back up Clay to the north up the walking lane back to Astor Park into the food area DATE OF THIS VERSION: May 5, 2011 PAGE 112

113 Main Medical Tent: Depart: at conclusion of the run DUTIES: Coordinators: Coordinator: Paul Casey MD, Patti Bishop RN Arrive: 6:00 Main Medical tent Meeting at 6:45 AM Coordination of medical needs on course, Administer First Aid as needed to runners, communication with the rest of the medical team ***Have AED for use if needed GBFD Main Medical Tent: 2 Paramedics with Gator Coordinator: Ann Peggs Arrive: Main Medical tent for meeting, move to Clay and Cass Depart: at conclusion of the run DUTIES: Administer First Aid as needed to crowd/spectators, runners, communication with the rest of the medical team, transport as needed to Bellin ED. Post Race: Bellin Health Sports Medicine Staff Coordinator: Kristy Carter (920) Arrive: 6:45 Main Medical tent for meeting Depart: prior to expo take down DUTIES: Administer First Aid as needed to runners, any post race treatments that may be required, communication with the rest of the medical team Lamers Bus Lines: Coordinator: Roland Schmidt Arrive 6:45 Finish Line FA for safety mtg DUTIES: 2 Medical Personnel to assist with pick up of fatigued runners, lost children from FA/Water stations to medical tent, or family reunion area respectively. Will assist in transporting non-emergency injured runners to Main Medical tent for treatment. Assist in communication of participant location as able. DATE OF THIS VERSION: May 5, 2011 PAGE 113

114 MEDICAL PLAN WATER STATION MEDICAL SUPPLIES The following items will be included in a standard First Aid kit at each water station: 1 Box XLarge Gloves 1 Box Large Gloves 1 Box Medium Gloves 1 Box Small Gloves 1 Box Kleenex 1 Package Emibags 4 Tubes Vaseline 1 1" Transpore tape 1 2" Transpore Tape 1 1" Micropore Tape 1 2" Micropore Tape 1 Box Alcohol Wipes 1 Box 4x4s or 2x2s 4 250cc Bottles of N/S 10 20ml Shur Clens 5 Bacitracin ointment 1 ounce 1 Bag Purple bracelets 1 Bag sugar packets 1 Bottle Waterless Hand Soap 1 Box Bandaids 1 3" ace DATE OF THIS VERSION: May 5, 2011 PAGE 114

115 MEDICAL PLAN BELLIN RUN MEDICAL RECORD FORM Name: Arrival Time: Bib # M/F Age: Contact number: Location: Start Course Finish Massage Kids Tent Other Chief Complaint: Med Hx: Allergies: Current Meds: 1. TIME PULSE TEMP B/P Blood Sugar Ice Bath Fluids/PO: (cups) Water/Gatorade/Other Fluids/IV: (liters) 1 2 Start time: End time: Diagnosis (Check all that apply. Give brief description) Dehydration Hypothermia Hyperthermia Hyponatremia Orthopedic Disposition Released Follow up care needed Call by medical team needed Refusal of care Medical transport Departure Time: Transport Information Hospital: Time: Authorized by: Transported by: Skin/Wound Care Podiatry Other Reviewed by: Family Notification by Top Copy Emergency room Middle Copy Bellin Run Records Bottom Copy Participant DATE OF THIS VERSION: May 5, 2011 PAGE 115

116 MEDICAL PLAN MEDICAL BIKE COVERAGE PLAN BELLIN MEDICAL BIKE TEAM LOCATIONS: POSITION #1: Lead elite runners, checking course for obstructions, safety, and road closures, patrol area #1 located on map, overlapping or meeting with POSITION #2 and Finish line staff. POSITION #2: Follow in with second wave of runners, patrol area #2 located on map, overlapping or meeting with POSITIONS #1 and #3. Riding to finish once run/walkers have completed your area. POSITION #3: Follow in with middle section of runners, patrol area #3 located on map, overlapping or meeting with POSITION #2 and #4. Riding to finish once run/walkers have completed your area. POSITION #4: Follow in with the end of the runners and walkers, always staying in front of the sag wagon, patrol area #4 located on map, overlapping or meeting with POSITION #3 and SAG Wagon. Riding to finish once run/walkers have completed your area. GBFD Bike Patrol: Coordinator: Anne Peggs Arrive: Finish Line Tent Depart: at conclusion of the run (11:00am) DUTIES: Administer First Aid as needed to runners, communication with the rest of the medical team. BIKE TEAM LOCATION: Ride out from start with Bellin Bike team #2. Patrol area overlapping with areas #1 and #2 in area EMS located on map. Riding to finish once run/walkers have completed your area. DATE OF THIS VERSION: May 5, 2011 PAGE 116

117 MEDICAL PLAN OUTLINE FOR MEDICAL TENT ADMISSIONS 1. Runner s will enter the tent for medical care from the north end and south end of the tent, closest to valet driveway and ED driveway. Runners may also be taken from the family meeting area or on the cool down walk on Clay Street. 2. A medical team will triage each runner ~ once they enter the tent a medical records tag will be provided, then the runner will be escorted to a cot/tent section 3. The scribe/medical records person in each section will start taking the basic information listed below. a. Bib number if patient is a registered runner b. Name c. Telephone number (especially if runner is bandit or unregistered) d. Gender (M/F) e. Age f. Method of arrival notes (Bus/Van/Own/Assisted by medical staff) g. Arrival time h. Location Medical Tent 4. Scribe and medical team in assigned sections will complete remainder of medical records form once basic data is completed a. Past medical History b. Current Medical History c. Chief complaint d. Symptoms (check all that apply) e. Physical Exam MD f. Fluids (both oral and IV) Please note start times) g. Vitals (space available for 5 series of recordings with times) h. Name of MD and IV nurse treating i. Diagnosis (check all that apply) j. Treatment (check all that apply) k. Follow up care needed (check on of 3 boxes) l. Type of IV fluid provided m. Treatment refusal (signature unlikely but needs to be signed if patient refused medical care) n. Name of medical records scribe Note: Runner s that requires a medical transport to a local hospital are a top priority when collecting data. Immediate actions required: If possible, have the medical team work with the patient to sign a medical release form. The hospital location along with transport time needs to be completed on the medical records tag. Once this is completed, the yellow form is to be given to medical records. The remaining record will accompany the patient to hospital. DATE OF THIS VERSION: May 5, 2011 PAGE 117

118 MEDICAL PLAN MEDIA/SECURITY PROTOCOL FOR BELLIN RUN MEDICAL TENT If media representatives are in restricted areas, such as the medical tent (i.e. for something other than an organized event the media were contacted about) security should be contacted immediately: It is our policy that no media or nonmedical volunteers should be allowed to enter the Medical Tent without approval by the Medical Director or Medical Coordinator. If questions arise contact: Roland Schmidt, ATC/Medical Services Coordinator Methods of contact: 1) Radio (race day only) 2) Call cell phone- (920) MEDIA DO S AND DON TS DO be polite in all of your dealings with the media; treat them with the same courtesy you extend to runners, volunteers, and spectators. DO ask the reporter of photographer for his or her name, the name of the media organization they work for, and the nature of the inquiry. DON T volunteer information to media representatives or feel pressured to respond to questions. Always remember to refer media to the public relation team or a race spokesperson. DO offer to locate the PR team or spokesperson who can speak with the reporter or photographer. DO ask the reporter or photographer to wait for a representative from the Bellin Run staff or, if safety is an issue, escort the reporter or photographer to another pre-determined waiting area. If necessary, station a guard to prevent media representatives from wandering near the medical area. DON T forcibly try to prevent the media from doing its job asking questions and taking pictures. Do not touch a photographer s camera or try to cover the camera lens. There is NO policy that allows media inside secure area s during crisis situations. Again, offer to locate the PR team/race spokesperson, and again, station a guard with the media to prevent representatives from wandering. DATE OF THIS VERSION: May 5, 2011 PAGE 118

119 CHAPTER 15 CONTINGENCY PLANS INCLEMENT WEATHER CONTINGENCY PLAN PRIOR TO THE 8:00 A.M. START 7:15 a.m. - Meeting between Executive Director Randy Van Straten, Race Director Dave McGillivray, Brown County Sheriff s Deputy Randy Schultz and Medical Coordinator Roland Schmidt to decide whether to delay or cancel. 7:30 a.m. - Conference call to update all members of the operations team hosted by Race Director Randy Van Straten. The conference call will take place on the Conference Call ( Bridge ) number (920) ext DELAY PLAN In the event of a delay: Scotty Grathen (PA Announcer) will announce the delay to on site runners. St. Peter s gymnasium will be used as an inclement weather shelter. A delay will be communicated throughout the course by the following people: Water Stations Jamie Fisher Medical Stations Roland Schmidt Course Volunteers John Mory General Public (Friday night) WIXX 101.1FM Studio General Public (Saturday morning) Jason Hillery (WIXX) Runners in Start Area/Baird Park Scotty Grathen via PA Media Femi Cole Course volunteers will be instructed to wait in their cars or shelter within view of the course until further notice or they see a police vehicle with lights and siren on, which will signal the start of the event. The National Weather Service will be contacted for updates every 10 minutes. Updates will be provided to the runners every 15 minutes by the PA Announcer. The latest start time for the 10K course will be 9:30 am (90 minutes after planned). The latest start time for the alternate 5K course (see page 108) will be 10:45 am. POST-DELAY COURSE START PLAN After the course is safe to open: PA announcer will communicate to the runners that the race will begin in approximately 15 minutes. Established procedures will then be followed. Police vehicles with lights and siren will be dispatched (15 minutes before the start) and will travel along each of the three course routes to signal the start of the event. MID-EVENT SERIOUS WEATHER DISRUPTION In the event of a mid-event serious weather (lightening, tornado) disruption: The event will be canceled. The finish line will be barricaded and shut down immediately. The bus shuttles will be dispatched with Finish Line volunteers aboard to collect the runners off of course. The volunteers will instruct runners that the event has been canceled due to dangerous weather and ask them to get on the bus. The shuttles will work through the course until all runners are returned to Bellin. DATE OF THIS VERSION: May 5, 2011 PAGE 119

120 CONTINGENCY PLAN LIGHTNING PROTOCOL The Bellin Run hosts their annual 10k run during the second Saturday in June. The race starts at 8am and the entire event normally concludes at 11:30am. This protocol is designed to educate both event and race medical staff as to the policies and procedures in the event of a weather hazard that includes severe weather conditions such as lightning and/or thunder. To determine the proximity of lightning, we will use the National Severe Storm Laboratory (NSSL) flash-to-bang method, as well as the National Athletic Trainers (NATA) Recommendations. To use the flash-to-bang method, count the seconds from the time lightning is first sighted to when the clap of thunder is heard. Divide this number by five to obtain the distance in miles from where the lightning occurred. (Example: 30 second count between flash and hearing bang storm is 6 miles away) Lightning awareness should increase with the first visual sighting of a flash or clap of thunder regardless of how far away the storm may seem. Notice should be made of how fast the storm is moving, relative to the time it would take to find safe shelter for runners, staff, and spectators. The Bellin Run staff should remember the existence of blue sky and the absence of rain are not protection from lightning. A. As a minimum, it is strongly recommended that by the time Bellin Run staff monitors a flashto-bang count of 30 seconds, all individuals should have left the site and reached a safe location. Given the nature of this event and the size of the field, spectators and staff, a flashto-bang count of 60 seconds may be needed to accurately move all individuals to a safe location. B. Resumption of activity should only be considered by waiting 30 minutes or longer after the last flash of lightning or sound of thunder. Chain of Command: During the day or days leading up to the event, there is an indication that severe weather is a possibility, and then contacts will be made with local meteorologists in the Green Bay area. Discussions will center on the relative possibilities of weather than may alter the start of the event. If forecasts and current weather conditions show a relatively high probability of severe weather, the Medical Coordinator (Roland Schmidt, ATC) in conjunction with the Medical Directors (Paul Casey, MD) and Race Director (Dave McGillivray) will delay or postpone the start of the race until the weather has cleared. Contact will be made with Green Bay and Allouez Fire, Police and EMS units to advise them of the delay. Randy VanStraten will make the final call regarding the delay of the race or if the race as started, the call to remove runners from the course. Roland Schmidt, ATC will act as the designated weather watcher working with a local meteorologists, then notifying the Chain of Command. Verbal warnings will be made over bullhorns or loud speakers advising runners to seek immediate shelter from the storm. Verbal notice will include the types of appropriate shelters and location of said shelters as they pertain to the runner s locations. Warnings could indicate a Watch meaning that conditions are favorable for severe weather to develop, and a Warning meaning that severe weather has been reported in the area and for everyone to take proper precautions. DATE OF THIS VERSION: May 5, 2011 PAGE 120

121 CONTINGENCY PLAN ALTERNATE COURSE ROUTE In the event of extreme heat and humidity or delays past 9:30 am (latest possible 10K start time), Bellin Run organizers may offer an abbreviated course route. The alternate 5K (3.1-mile) course route includes the first mile of the standard 10K route and the final 1.6 miles of the course. It requires the runners to turn left at mile marker one off of Webster onto Beaupre Street, east one half mile to Libal, then left on Libal where it follows the remainder of the standard route. This route is depicted on the next page. The latest possible start time for the 10K course route is 9:30 am, i.e. a 90-minute delay. The latest possible start time for the 5K course route is 10:45 am, an additional 75-minute delay. Both times ensure that all participants have crossed the finish line by 12:45 pm. In order to employ this plan, the following decision-making and communication protocols will be followed: 1. Executive Race Director Randy Van Straten, Race Director Dave McGillivray, Medical Director Dr. Paul Casey and Medical Coordinator Roland Schmidt will make this decision. 2. The Medical Director and Medical Coordinator will notify all medical personnel at the start/finish area and on the course. 3. Senior Event Manager Sean Ryan will notify all start line and finish line operations personnel. 4. Water Station Director Jamie Fisher will immediately drive the 10K course, notifying all corner volunteers and water station captains of the change. Those on the canceled portion of the course will be sent home. Those on the remaining segments will be notified of the change. 5. Course Director John Mory will notify all lead vehicle personnel of the change. 6. Media Coordinators Director Dana Bzdawka will notify WIXX FM and other media outlets. This information would then be broadcast throughout Green Bay, helping to notify all water station and course volunteer personnel on the course route. NOTES: There would be pre-planned water stations on the course, at mile 1.7 and at mile 2.4, since they are already planned at the specific locations on the 10K course. The event is uniquely suited to address a severe heat challenge due the proximity to TWO hospitals. The start/finish is in front of Bellin Hospital which is adjacent to St. Vincent s Hospital. Both hospitals have Emergency Rooms and large facilities. The Bellin Run has never been cancelled. DATE OF THIS VERSION: May 5, 2011 PAGE 121

122 CONTINGENCY PLAN ALTERNATE COURSE ROUTE, continued ALTERNATE 5K COURSE ROUTE BEAUPRE STREET DATE OF THIS VERSION: May 5, 2011 PAGE 122

123 CONTINGENCY PLAN CATASTROPIC/SUDDEN DEATH PROTOCOL For distribution to all volunteers, local and state agencies In the event of a catastrophic injury/event, or a sudden death of a participant in the Bellin Run, all parties must follow the actions and guidelines listed below. 1. Notification to Green Bay Fire and Rescue through communications system. 2. Fire and Rescue will notify Roland Schmidt ATC at cell phone (920) , main medical land line number (920) or via radio communications if the call fails (private channel). 3. The runner s name, location and transport destination will be provided. 4. Roland Schmidt, then notifies the following individuals: Randy VanStraten/Race Director Cell phone (920) Femi Cole/Public Relations Cell phone (920) The medical team will work towards finding family members or next of kin located in the Astor Park area. If no family is found within the area, then a telephone call will be placed based on the information on the back of the runners bib. If contacted, family members will be asked to meet the above team at a specific location. Under NO CIRCUMSTANCES will any volunteer from the Bellin Run Medical Team, other volunteers or participating agencies comment on the death of a runner to members of the press. If you are directly involved with the incident, we recommend you politely acknowledge that you have no information at this point in time. A statement that the Race and Medical Directors will make an announcement at some point in time would be appropriate. If a press conference is scheduled, then Dr. Paul Casey, medical director, Roland Schmidt, ATC, and Randy VanStraten, race director, will work with the Dave McGillivray Sports Enterprises to coordinate. If a mass casualty event or an act of terrorism occurs, the volunteer medical staff of the Bellin Run will act as a support medical team to local EMS, fire, and police agencies. Your team captain will provide you with further information in the unlikely event of these situations. Your assistance in these situations is voluntary. DATE OF THIS VERSION: May 5, 2011 PAGE 123

124 CONTINGENCY PLAN LOST CHILD PLAN BACKGROUND: During the past Bellin Runs issues have arisen with lost children and a specific location to keep the children. In past years children were moved from one location to another by family members of employees or employees themselves. However, no protocol for releasing the child was established and one process was never followed all the time. This year we have established set protocols for our two tents, which includes the staffing, turnover and overall function of the lost child protocol. LOCATIONS FOR LOST CHILD TENTS (Unmarked, behind fence line of the Medical Tents) There will be two 10 X 10 tents that will be set-up next to the Bellin Run Medical Tents. The first location known as Lost Child Tent #1 will be set-up near the Bellin Run Medical Tent in the 725 Parking Lot. This area will be cordoned off with barricades and traffic dividers. The second location will be in Astor Park near the Medical Tent that is along the northwest corner of the park along Clay Street. Both tents will be staffed with a minimum of one Bellin Security Officer and one volunteer. The Security Officer will be responsible for turning over the child to there parent/guardian after the process that is listed below has been completed. The volunteer will be responsible for running between the Lost Child Tent and the announcer s station. PROCESS If a child is lost on the course coordination of the pick-up and drop-off should be done through the Incident Command Center. Available Security Officers will respond to the location and based on the child s location the call will be made for which tent to take the child to. This will be determined by how close the child is to either tent. The handoff of the children to the officer in the lost child tent needs to be done from officer to officer and not officer to volunteer. The Security Officer in the tent should sit the child down in the shade and offer them a bottle of water and some animal crackers. After the child has calmed down begin to ask them the questions that are on the Lost Child Waiver form. Once all available information has been received have the volunteer go to the announcers table to relay the Lost Child Announcement over the loud speaker. Once the parent/guardian arrives the following items should be asked: o Their name. o Their child s name. o Their picture identification, if they have one with them. If the guardian does not have their license and is a runner log the bib number of the runner down on the lost child form. o All the information that is on the Lost Child Waiver Form. Once this is completed and it is verified that the child belongs to the parent/guardian, take a picture of the parent/guardian and ask them to fill in the bottom portion of the child claim waiver before releasing the child to them. If for any reason the parent/guardian does not know the information or becomes verbally aggressive, call dispatch and ask for back-up and a Police Officer. After the child has been turned over and the paperwork is complete, place all the items in a manila envelope and place the Childs name on the front of it. DATE OF THIS VERSION: May 5, 2011 PAGE 124

125 CONTINGENCY PLAN ABORTION PROTESTORS In 2007, a group of abortion protestors disrupted the Bellin Run by positioning themselves at mile 3.5 of the course and displaying graphic signs in opposition to abortion. In the event of protestors disrupting the Bellin Run Event, the following procedure will take place. 1. Those who experience the protestors should contact Bellin Hospital Security at (920) Security Dispatch will contact Anne Hale, Team Leader, Safety & Security in Incident Command with details of the protestor disturbance and location. 3. Anne Hale, will contact the Green Bay Police Department Representative stationed in Incident Command who will dispatch appropriate personnel to the scene. DATE OF THIS VERSION: May 5, 2011 PAGE 125

126 CHAPTER 16 COMMUNICATIONS PLAN Communication amongst the race organizers on race weekend will be achieved via cell phones and two way radios. CELL PHONE COMMUNICATION The cell phone numbers for the operations team members will be provided on lanyards given to each member. There will be three types of cell phone lanyards: Operations Team lanyards Public Safety Department lanyards Medical Team lanyards TWO WAY RADIOS There will be FIVE channels used for two-way radios, including: 1. Public Safety Departments Local public safety channel 2. Bellin Run Medical Will use radios from Baycom 3. Bellin Run Course Radios from Frank s Radio Service 4. Bellin Hospital Security Radios from Frank s Radio Service 5. Bellin Start/Finish Operations Motorola Talkabouts INCIDENT COMMAND CENTER (ICC) An Incident Command Center will be established inside the 725 Webster Avenue building (formerly Bellin College of Nursing) in proximity to the main medical tent. The ICC will be staffed by representatives from each of the areas. REPS FOR ICC INCLUDE: 1. Brown County Sheriff s Department Randy Schultz 2. Green Bay PD TBD 3. Green Bay FD Ann Peggs 4. Medical Team member Anne Hale 5. Hospital Security Bellin Security Dispatcher and Anne Hale 6. Ops Team Sean Ryan (outside at Start Line) DATE OF THIS VERSION: May 5, 2011 PAGE 126

127 COMMUNICATIONS PLAN COURSE RADIO ASSIGNMENTS TO OPERATIONS TEAM MEMBERS There will be (15) long-range two-way course radios available. They will be assigned to the following personnel: # NAME ROLE 1 Bob Myette Media Truck 2 Dana Bzdawka/Femi Cole Media Relations 3 Dave McGillivray Race Director 4 Jamie Fisher Sweep Vehicle / Water Station Delivery 5 John Mory Course Director 6 Josh Nemzer Start Area Director 7 Ron Kramer Lead Vehicle Coordinator 8 Sean Ryan Senior Event Manager 9 Police Scout Vehicle Lead 10 Cycle Lead Wheelchair Lead 11 Cycle Lead Male Lead 12 Cycle Lead Female Lead There will be (30) Motorola Talkabouts available for members of the Operations Team to use in the start and finish areas for basic chatter. TWO-WAY RADIO PROVIDER Frank's Radio Service. Inc 4410 Custer Street Manitowoc, WI (920) franksradio@franksradioservice.com DATE OF THIS VERSION: May 5, 2011 PAGE 127

128 COMMUNICATIONS PLAN COURSE RADIO ASSIGNMENTS TO OPERATIONS TEAM MEMBERS # NAME ROLE 1 Roland Schmidt Medical Coordinator 2 Dr. Paul Casey Medical Director 3 Randy Vanstraten Bellin Run Executive Race Director (or assigned rep) 4 Chief Ann Peggs Green Bay Fire Department 5 Denise Ellis ATC Team Captain (Webster Team) 6 Chad Carter Bellin Bike Team Captain, Bike 1 7 Ron Hiermonicek Astor Park Team Captain 8 Bonnie Parrott Bethel Baptist Team Captain 9 Ann Hale Security Command Center 10 Dave McGillivray Race Director 11 Allouez Fire Department 12 First Aid Personnel at Water Station 1 13 First Aid Personnel at Water Station 2 14 First Aid Personnel at Water Station 3 15 First Aid Personnel at Water Station 4 16 First Aid Personnel at Water Station 5 17 Bellin Bike 2 18 Bellin Bike 3 19 Bellin Bike 4 20 Street ATC- Clay Street Team 21 Street ATC- Porlier Team 22 Street ATC- Finish Line Team 23 Street ATC- Astor Team 24 Sag Vehicle #1 Medical Provider 25 Sag Vehicle #2 Medical Provider TWO-WAY RADIO PROVIDER BayCom DATE OF THIS VERSION: May 5, 2011 PAGE 128

129 CHAPTER 17 COURSE ENTERTAINMENT Historically, the Bellin Run has never budgeted or planned for course entertainment plan. There is a healthy amount of spirited support from the residential neighborhoods that the course travels through. Much of this arises from the fact that the course has changed very little in its 31 years. This year, the Bellin Run obtained formal approval from the village of Allouez for musical and other forms of entertainment along the course route. This entertainment is detailed below: LOCATION DESCRIPTION TIME Requirements Mile 1.3 (Webster Ave) Bellin Admin Building Polka Band ( The Notables ) 8:00 am 8:45 am Tent, Electric Mile 1.6 (BP Carwash) DJ (Mark Clabot) playing Car Tent, Electric 8:00 am Webster & Allouez Ave Wash by Rose Royce along 9:15 am with hose and sprinkler Mile 1.9 (Webster Ave) Banjo Man 8:00 am St. Matthew s Parish Mile 2.5 (Greene Ave) Private Residence Mile 3.1 (East River Dr.) Rocky Theme Song Parrothead Water Stop Inflatable palm trees DJ playing Margaritaville 9:15 am 8:00 am 9:30 am 8:00 am 9:45 am Mile 4.0 (East River & St. Joseph) 8:15 am 10:30 am Mile 4.5 (Libal) Allouez Village Hall Packers G-Force / BCON Cheer Squad 8:15 am 10:15 am Mile 4.8 (Bethel Baptist) DJ playing Spirit in the Sky 8:15 am 10:30 am Mile 5.4 (Hastings & Clay) DJ (Mark Clabot) playing 8:15 am Running on Empty 10:30 am by Jackson Browne Mile S. Clay Mile 6.0 (Clay Street) Astor Park Finish Area Party Other entertainment plans include: GB East Pep Band and Cheerleaders Murphy in the Morning at the Misting Wall Brad Beck s Band Music Jar Inspirational Final Mile signs beginning on Hastings Street. 8:15 10:30 am 8:45 am 10:45 am ASK RANDY Electric, sound system Electric??? Tent, Electric DATE OF THIS VERSION: May 5, 2011 PAGE 129

130 COURSE ENTERTAINMENT MISTING MACHINE GRAPHIC RENDERING DATE OF THIS VERSION: May 5, 2011 PAGE 130

131 COURSE ENTERTAINMENT MISTING MACHINE MATERIALS & EQUIPMENT NEEDED (2) 1-ton concrete blocks (3) ratchet straps to anchor scaffolding to blocks (2) 2-story 5 x 5 scaffolding towers (1) 30 foot 12 x 12 box truss (2) 30 foot long x 2 tall span banners (3) 5 wide x 10 tall sponsor acknowledgement banners (1) PVC attachment (to be designed by Sprinkler Company) (1) Key to access hotbox from Green Bay Water Utility 1 Brass splitter for hoses 1 Fire Hose DATE OF THIS VERSION: May 5, 2011 PAGE 131

132 CHAPTER 18 WASTE REMOVAL PLAN In order to maintain a clean, professional image, it is important that Bellin have a well thought out waste removal plan for the Bellin Run. A diagram on the next page depicts the location of the waste containers in Astor Park. FRIDAY ASTOR PARK Waste removal on Friday will be focused on activities in and around Astor Park. The 55-gallong cardboard trash containers will be set out and maintained by DMSE personnel. Simple trash collection, no recycling, will take place on Friday. Containers will be placed on both sides of the exhibitor tents, beneath the Registration Tent and beneath the Pasta Dinner Tent. Full trash bags will be removed and placed in the Penske box truck behind the Pasta Dinner tent during the afternoon and evening. At 7:30 pm, the bags will be driven to the dumpsters in the Power Plant parking lot behind Manor Care and emptied. SATURDAY ASTOR PARK AND BAIRD PARK Waste removal in Astor Park on Saturday will be conducted by the Astor-East River Neighborhood Association (AERNA). In exchange for a donation from Bellin, this neighborhood group will staff one waste/recycling area in Baird Park and three waste/recycling areas in Astor Park. See the diagrams on the following pages. The waste/recycling areas will include 55-gallon cardboard trash containers lined with black garbage bags and 64-gallon plastic recycling totes lined with clear garbage bags. The event will have single-stream collection of recyclables which means that plastic, glass, aluminum and paper may be placed in the recycling containers. The AERNA volunteers will monitor these containers for compliance. The containers will be emptied with the bags placed on the ground behind each team. Another group of AERNA volunteers will use a utility cart to drive around Astor Park, picking up the bags and delivering them to the empty Penske truck behind the Pasta Dinner Tent. After the event, the dark bags will be place in the garbage dumpster behind the Manor Care building. The clear bags will be placed in the recycling dumpster behind the Manor Care building. SATURDAY COURSE The city of Green Bay will provide a garbage truck that will follow along with the water station delivery/pick up team as they pick up the water station supplies along the course. The water station team will place all garbage bags into the garbage truck. The truck will end its journey at Astor Park and load any trash gathered there. WASTE SERVICES PROVIDER Waste Management Contact: Dan Roddan Cell (920) DRoddan@wm.com DATE OF THIS VERSION: May 5, 2011 PAGE 132

133 WASTE REMOVAL PLAN FOR ASTOR PARK DATE OF THIS VERSION: May 5, 2011 PAGE 133

134 CHAPTER 19 SPONSOR FULFILLMENT FINISH CHUTE SIGNAGE DATE OF THIS VERSION: May 5, 2011 PAGE 134

135 CHAPTER 19 SPONSOR SIGNAGE DIAGRAM DATE OF THIS VERSION: May 5, 2011 PAGE 135

136 CHAPTER 20 OFFICIALS PROGRAM REFEREE Patrick Pretty JUDGES 1. Dave McGillivray DMSE 2. Randy Van Straten Bellin 3. Sean Ryan DMSE JURY OF APPEALS 1. Dave McGillivray DMSE 2. George Kerwin Bellin 3. Jim Dietsche Bellin OFFICIAL TIMING COMPANY Sports Management Associates Mike Proctor and crew FINISH LINE COORDINATOR Josh Nemzer SANCTION AND INSURANCE USATF sanction RRCA insurance coverage PROTEST PROCEDURE Form Must be submitted in writing Timeline Must by submitted with 24 hours Procedure 1. Submission to any race official is directed to the Judges Panel for ruling. 2. Judges review and make decision with 24 hours. 3. Decision is communicated to parties involved. 4. Parties have 24 hours to appeal decision to Jury of appeals. 5. If appealed, Jury of Appeals reviews and makes decision with 24 hours. 6. Decision is communicated to parties involved. DATE OF THIS VERSION: May 5, 2011 PAGE 136

137 CHAPTER 21 AUDIO SCRIPTS START LINE TIMELINE 6:00:00 AM Start line construction finished 6:30:00 AM Scotty Grathen begins broadcasting: Pre-race announcements (see next pages) Periodic updates ( minutes left to start of event) 7:00:00 AM If weather is questionable, Operations Team members call the bridge line ( ext. 1752) for weather/course updates. 7:40:00 AM Scotty Grathen Announce 10 minutes to the start of the national anthem. Wave one runners should begin entering the corrals. 7:45:00 AM Scotty Grathen Announce 5 minutes to the start of the national anthem. Wave one runners should begin entering the corrals. 7:48:00 AM Scotty Grathen Announce 2 minutes to the start of the national anthem. Wave one runners should begin entering the corrals. 7:50:00 AM Scotty Grathen Introduces Jeff Santaga who will play the National Anthem 7:50:00 AM Jeff Santaga National Anthem on saxophone 7:53:00 AM Randy Van Straten Starts wheelchairs with short horn blast. 7:55:00 AM Scotty Grathen Introduction of dignitaries and final reminders 7:58:00 AM Scotty Grathen 2 minutes to the start of the 34 th annual Bellin Run! 7:59:00 AM Scotty Grathen 1 minute to the start of the 34 th annual Bellin Run! Chariots of Fire begin playing 8:00:00 AM START OF WAVE ONE 8:05:00 AM Start of Wave Two 8:10:00 AM Start of Wave Three 8:15:00 AM Start of Wave Four 8:20:00 AM Start of Wave Five 8:25:00 AM Start of Wave Six 8:30:00 AM Start of Wave Seven 8:35:00 AM Start of Wave Eight DATE OF THIS VERSION: May 5, 2011 PAGE 137

138 ASTOR PARK PRE-RACE ANNOUNCEMENTS 6:30 AM Good Morning, Green Bay! Welcome to the 34 th annual Bellin Run. We re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers a new Bellin Run record have registered for this year s event! The time is now 6:30 am. We are 90 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course. Please note that this year s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral. At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program. DATE OF THIS VERSION: May 5, 2011 PAGE 138

139 ASTOR PARK PRE-RACE ANNOUNCEMENTS, continued 6:45 AM Good Morning, Green Bay! Welcome to the 34 th annual Bellin Run. We re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers a new Bellin Run record have registered for this year s event! The time is now 6:45 am. We are 75 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course. Please note that this year s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral. At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program. DATE OF THIS VERSION: May 5, 2011 PAGE 139

140 ASTOR PARK PRE-RACE ANNOUNCEMENTS, continued 7:00 AM Good Morning, Green Bay! Welcome to the 34 th annual Bellin Run. We re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers a new Bellin Run record have registered for this year s event! The time is now 7 am. We are one hour away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course. Please note that this year s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral. Wave ONE and wave TWO runners should now begin making their way north on Clay Street to the start areas on Webster Avenue. Once again, wave ONE and wave TWO runners should now begin making their way north on Clay Street to the start areas on Webster Avenue. At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program. DATE OF THIS VERSION: May 5, 2011 PAGE 140

141 ASTOR PARK PRE-RACE ANNOUNCEMENTS, continued 7:15 AM Good Morning, Green Bay! Welcome to the 34 th annual Bellin Run. We re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers a new Bellin Run record have registered for this year s event! The time is now 7:15 am. We are only 45 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course. Please note that this year s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral. ALL PARTICIPANTS should now begin making their way north on Clay Street to the staging areas in Baird Place Park near the start line. Once again, ALL PARTICIPANTS should now begin making their way north on Clay Street to the staging areas in Baird Place Park near the start line. At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program. DATE OF THIS VERSION: May 5, 2011 PAGE 141

142 ASTOR PARK PRE-RACE ANNOUNCEMENTS, continued 7:20 AM 8:00 AM (EVERY FIVE MINUTES) Good Morning, Green Bay! Welcome to the 34 th annual Bellin Run. We re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers a new Bellin Run record have registered for this year s event! The time is now. We are only minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course. Please note that this year s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral. ALL PARTICIPANTS should now begin making their way north on Clay Street to the staging areas in Baird Place Park near the start line. Once again, ALL PARTICIPANTS should now begin making their way north on Clay Street to the staging areas in Baird Place Park near the start line. At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program. DATE OF THIS VERSION: May 5, 2011 PAGE 142

143 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS 6:30 AM Good Morning, Green Bay! Welcome to the 34 th annual Bellin Run. We re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers a new Bellin Run record have registered for this year s event! The time is now 6:30 am. We are 90 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course. Please note that this year s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral. At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program. DATE OF THIS VERSION: May 5, 2011 PAGE 143

144 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 6:45 AM Good Morning, Green Bay! Welcome to the 34 th annual Bellin Run. We re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers a new Bellin Run record have registered for this year s event! The time is now 6:45 am. We are 75 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course. Please note that this year s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral. At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program. DATE OF THIS VERSION: May 5, 2011 PAGE 144

145 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 7:00 AM Good Morning, Green Bay! Welcome to the 34 th annual Bellin Run. We re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers a new Bellin Run record have registered for this year s event! The time is now 7 am. We are one hour away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course. Please note that this year s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral. Beginning at 7:30 am, wave ONE runners may enter the starting corral on Webster Avenue south of Cass Street. Wave TWO runners will wait on Webster Avenue north of Cass Street. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go. At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program. A few quick reminders to participants today: Athletic trainers will be on the course on bicycles. They will be carrying automatic external defibrillators should anyone suffer a heart emergency. There are courtesy shuttles on the course available to give rides back to Astor Park should anyone feel they cannot finish the race. Remember to attach your timing chip to your shoe. Following the race, you may keep your timing chip or turn it in for recycling. Finally, be sure to wear your bib in a visible location as you enter the start chute and while on the course today. DATE OF THIS VERSION: May 5, 2011 PAGE 145

146 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 7:15 AM Good Morning, Green Bay! Welcome to the 34 th annual Bellin Run. We re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers a new Bellin Run record have registered for this year s event! The time is now 7:15 am. We are 45 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course. Please note that this year s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral. Beginning at 7:30 am, wave ONE runners may enter the starting corral on Webster Avenue south of Cass Street. Wave TWO runners will wait on Webster Avenue north of Cass Street. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go. At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program. A few quick reminders to participants today: Athletic trainers will be on the course on bicycles. They will be carrying automatic external defibrillators should anyone suffer a heart emergency. There are courtesy shuttles on the course available to give rides back to Astor Park should anyone feel they cannot finish the race. Remember to attach your timing chip to your shoe. Following the race, you may keep your timing chip or turn it in for recycling. Finally, be sure to wear your bib in a visible location as you enter the start chute and while on the course today. DATE OF THIS VERSION: May 5, 2011 PAGE 146

147 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 7:30 AM Good Morning, Green Bay! Welcome to the 34 th annual Bellin Run. We re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers a new Bellin Run record have registered for this year s event! The time is now 7:30 am. We are 30 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course. Please note that this year s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral. Wave ONE runners may now enter the starting corral on Webster Avenue south of Cass Street. Wave TWO runners should be in the Waiting Zone on Webster Avenue north of Cass Street. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go. At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program. A few quick reminders to participants today: Athletic trainers will be on the course on bicycles. They will be carrying automatic external defibrillators should anyone suffer a heart emergency. There are courtesy shuttles on the course available to give rides back to Astor Park should anyone feel they cannot finish the race. Remember to attach your timing chip to your shoe. Following the race, you may keep your timing chip or turn it in for recycling. Finally, be sure to wear your bib in a visible location as you enter the start chute and while on the course today. DATE OF THIS VERSION: May 5, 2011 PAGE 147

148 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 7:45 AM Good Morning, Green Bay! Welcome to the 34 th annual Bellin Run. We re excited you decided to join us once again as we take it to the street. More than 15,000 runners, walkers and wheelchair racers a new Bellin Run record have registered for this year s event! The time is now 7:45 am. We are 15 minutes away from the start of the wave one runners at 8 am. Wheelchair racers will begin at 7:55 am. A reminder, for safety purposes, there will be no rollerblading, scooters, or skateboards on the course. Please note that this year s Bellin Run will feature a WAVE START. This means that the runner will be loaded into the starting corral one group or wave at a time. Participants in other waves will wait in Baird Park across from the hospital for their wave to be called forward. Cooperation with the new wave start will ensure the safety and enjoyment of all participants. Your wave assignment is listed on the front of your runner bib. Be sure to wear it in a visible location as you enter the corral. Wave ONE runners should now be in the starting corral on Webster Avenue south of Cass Street. Wave TWO runners should be in the Waiting Zone on Webster Avenue north of Cass Street. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go. At this time I'd like to thank the MAJOR SPONSORS of this year's Bellin Run. Major Sponsors include Bellin Health, the BLR Agency, the Elite Group, KI, New Balance, Pepsi, The Konop Companies, and ShopKo. In addition, we would like to acknowledge the Schneider National Foundation, presenting sponsor of the Kids for Running program. A few quick reminders to participants today: Athletic trainers will be on the course on bicycles. They will be carrying automatic external defibrillators should anyone suffer a heart emergency. There are courtesy shuttles on the course available to give rides back to Astor Park should anyone feel they cannot finish the race. Remember to attach your timing chip to your shoe. Following the race, you may keep your timing chip or turn it in for recycling. Finally, be sure to wear your bib in a visible location as you enter the start chute and while on the course today. DATE OF THIS VERSION: May 5, 2011 PAGE 148

149 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 7:50 AM Welcome to the 34 th annual Bellin Run. Ladies and Gentlemen, at this time, please direct your attention to the LaForce Starter Podium for the presentation of the American flag during the National Anthem played on the saxophone by Jeff Santaga. We are honored to have the color guard presented by VFW Post 2113 and Auxiliary of De Pere with us today United States Flag Day. The flags represent POWs, MIAs and Korean War veterans. May we also remember all the men and women who have fought so bravely in all wars and times of conflict, especially those who gave the ultimate sacrifice for our country. Immediately following the National Anthem, we will have the start of the wheelchair race from the LaForce Starter Podium by the Bellin Run official starter, Ron Dauplaise. Ladies and gentlemen, the national anthem: NATIONAL ANTHEM BY JEFF SANTAGA 7:53 AM START OF THE WHEELCHAIR RACE We will now start the wheelchair racers. Wheelchair racers, take your mark, get set (gunshot by Ron Dauplaise). DATE OF THIS VERSION: May 5, 2011 PAGE 149

150 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 7:55 AM We are now just five minutes from the start of the 34th annual Bellin Run. I would now like to introduce to you our world-class runners who will be competing in the 34 th annual Bellin Run. As each one is called they will step forward to the starting line. John Korir (Kor eer ): Running for corporate sponsor Pepsi, he s a four-time Bellin Run champion, posting his best time in 2007 at 28:09. He took 2 nd overall during last year s race. Please give a warm Green Bay welcome to four-time Bellin Run champion John Korir! Bill Rodgers: Further solidifying the Bellin Run as a race to be reckoned with, in 1978 this man came to Green Bay fresh off of a victory in the Boston Marathon to break the tape at the second annual Bellin Run. Ladies and Gentlemen, the 1978 Bellin Run winner and running for corporate sponsor Shopko, Bill Rodgers! Uta Pippig: Running for corporate sponsor KI, she is a three-time winner of the Boston Marathon, has raced in the Olympics and World Championships, and was formerly the No. 1 ranked female runner in the world. Back for her 14 th Bellin Run, please welcome Uta Pippig! Joan Samuelson: Running for corporate sponsor Bellin Health, she set the standard for women runners by winning the first women s Olympics marathon at the 1984 Los Angeles games. She is the former Bellin Run course record holder and has claimed four women s overall Bellin Run victories and four divisional victories, put your hands together for Joan Samuelson! Luke Humphrey: He took 5 th place overall in 2008 and 4 th place overall at last year s Bellin Run. Will Luke Humphrey push the pace this time around? Please welcome Michigan s Luke Humphrey! Mike Morgan: Running for corporate sponsor BLR Further, he recently took the top spot at the Virginia Beach Half Marathon. Can he make Bellin Run history today? Please welcome Nebraska s Mike Morgan! DATE OF THIS VERSION: May 5, 2011 PAGE 150

151 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued Shadrack Muteri (Moo-terry): He s been running competitively since He makes a return trip to Green Bay to try and leave his mark at today s Bellin Run. Please give a warm welcome to Kenya s Shadrack Muteri! Dot McMahan: Running for corporate sponsor The Elite Group, she hails from Wisconsin Hilbert to be exact. She placed 4 th in the 2004 Bellin Run, so she s no stranger to this event. She s back for another shot at the top spot. Please give a warm Wisconsin welcome to Hilbert s Dot McMahan! Richard Kandie: This is his first Bellin Run, but not his first visit to the city of Green Bay. His personal best 10K time is 28:46. Can he make a splash at today s Bellin Run? We ll find out soon enough! Please give a cheerful welcome to Kenya s Richard Kandie! Ann Alyanak: This former Big Ten champion in the 10,000 meters is running her first Bellin Run today. She put her running career on hold recently to welcome the birth of her baby, but now she s back and as strong as ever. Please welcome Bellin Run first-timer Ann Alyanak. John Yuda: Hailing from Tanzania, John Yuda has brought sheer excitement in his previous Bellin Runs. He grabbed the top spot during last year s race and is prepared to defend his title. Running for corporate sponsor The Konop Companies, let s welcome defending Bellin Run champion John Yuda! James Carney: Another Bellin Run first-timer will make a bid for the top spot today. He s the 2009 U.S. 15K champion with his eye on the prize. Running for corporate sponsor New Balance Fox Valley, please welcome Pennsylvania native James Carney. I also would also like to acknowledge three special guests today: Jared Fogle, The Subway Guy: He s known nationwide for his compelling weight-loss story thanks to a diet of healthy sandwiches from Subway Restaurants. He s here running his first Bellin Run today while helping to promote health and fitness and overall wellness in Northeast Wisconsin. Please welcome The Subway Guy, Jared Fogle! Kristin Steede and Cathy Skell: This local duo participated in the nationallybroadcast reality TV show The Biggest Loser: Couples. Although this mother and daughter team didn t win the big prize, they are winners when it comes to improving health and fitness in their lives and encouraging others to do the same. Please welcome our Biggest Winners Kristin Steede and Cathy Skell! DATE OF THIS VERSION: May 5, 2011 PAGE 151

152 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 7:59 AM WAVE 1 [SOUND MIX TRACK 1: CHARIOTS OF FIRE BEGINS PLAYING] We are now 60 seconds from the start of the 34 th annual Bellin Run. In keeping with tradition, Bellin s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter s pistol. 30 seconds 15 seconds 10 seconds 8:00 [Ron Dauplaise fires the starter s pistol] [After the last wave participant has crossed the starting line, Sound Mix Track 2 is played and wave two runners are walked forward into the starting chute.] As wave 2 participants enter the Starting Chute, wave 3 runners should move into the Waiting Zone on Webster Avenue north of Cass. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go. DATE OF THIS VERSION: May 5, 2011 PAGE 152

153 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 8:05 AM (OR EARLIER) WAVE 2 [SOUND MIX TRACK 3: CHARIOTS OF FIRE BEGINS PLAYING] We are now 60 seconds from the start of wave 2 of the 34 th annual Bellin Run. Bellin s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter s pistol. 30 seconds 15 seconds 10 seconds 8:05 [Ron Dauplaise fires the starter s pistol] [After the last wave participant has crossed the starting line, Sound Mix Track 4 is played and wave two runners are walked forward into the starting chute.] As wave 3 participants enter the Starting Chute, wave 4 runners should move into the Waiting Zone on Webster Avenue north of Cass. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go. DATE OF THIS VERSION: May 5, 2011 PAGE 153

154 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 8:10 AM (OR EARLIER) WAVE 3 [SOUND MIX TRACK 5: CHARIOTS OF FIRE BEGINS PLAYING] We are now 60 seconds from the start of wave 3 of the 34 th annual Bellin Run. Bellin s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter s pistol. 30 seconds 15 seconds 10 seconds 8:10 [Ron Dauplaise fires the starter s pistol] [After the last wave participant has crossed the starting line, Sound Mix Track 6 is played and wave two runners are walked forward into the starting chute.] As wave 4 participants enter the Starting Chute, wave 5 runners should move into the Waiting Zone on Webster Avenue north of Cass. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go. DATE OF THIS VERSION: May 5, 2011 PAGE 154

155 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 8:15 AM (OR EARLIER) WAVE 4 [SOUND MIX TRACK 7: CHARIOTS OF FIRE BEGINS PLAYING] We are now 60 seconds from the start of wave 4 of the 34 th annual Bellin Run. Bellin s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter s pistol. 30 seconds 15 seconds 10 seconds 8:15 [Ron Dauplaise fires the starter s pistol] [After the last wave participant has crossed the starting line, Sound Mix Track 8 is played and wave two runners are walked forward into the starting chute.] As wave 5 participants enter the Starting Chute, wave 6 runners should move into the Waiting Zone on Webster Avenue north of Cass. All other participants should wait in Baird Place Park near the wave flags that match their bib color. Watch the wave flags for an indication of where to go. DATE OF THIS VERSION: May 5, 2011 PAGE 155

156 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 8:20 AM (OR EARLIER) WAVE 5 [SOUND MIX TRACK 9: CHARIOTS OF FIRE BEGINS PLAYING] We are now 60 seconds from the start of wave 5 of the 34 th annual Bellin Run. Bellin s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter s pistol. 30 seconds 15 seconds 10 seconds 8:20 [Ron Dauplaise fires the starter s pistol] [After the last wave participant has crossed the starting line, Sound Mix Track 10 is played and wave two runners are walked forward into the starting chute.] As wave 6 participants enter the Starting Chute, wave 7 participants (all those with strollers) should move into the Waiting Zone on Webster Avenue north of Cass. DATE OF THIS VERSION: May 5, 2011 PAGE 156

157 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 8:25 AM (OR EARLIER) WAVE 6 [SOUND MIX TRACK 11: CHARIOTS OF FIRE BEGINS PLAYING] We are now 60 seconds from the start of wave 6 of the 34 th annual Bellin Run. Bellin s Official Starter Ron Dauplaise, will signal the start of each wave with a shot from a starter s pistol. 30 seconds 15 seconds 10 seconds 8:25 [Ron Dauplaise fires the starter s pistol] [After the last wave participant has crossed the starting line, Sound Mix Track 12 is played and wave two runners are walked forward into the starting chute.] Wave 7 participants may now enter the Starting Chute. DATE OF THIS VERSION: May 5, 2011 PAGE 157

158 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 8:30 AM (AT LEAST FIVE MINUTES AFTER WAVE 6) WAVE 7 [SOUND MIX TRACK 13: CHARIOTS OF FIRE BEGINS PLAYING] We are now 60 seconds from the start of the seventh wave of the 34 th annual Bellin Run. This wave is for strollers who are running. Bellin s Official Starter Ron Dauplaise, will signal the start of the wave with a shot from a starter s pistol. 30 seconds 15 seconds 10 seconds 8:30 [Ron Dauplaise fires the starter s pistol] [After the last wave participant has crossed the starting line, Sound Mix Track 14 is played and wave two runners are walked forward into the starting chute.] Wave 8 participants may now enter the Starting Chute. DATE OF THIS VERSION: May 5, 2011 PAGE 158

159 BAIRD PLACE PARK PRE-RACE ANNOUNCEMENTS, continued 8:35 AM (OR EARLIER) WAVE 8 [SOUND MIX TRACK 15: CHARIOTS OF FIRE BEGINS PLAYING] We are now 60 seconds from the start of the seventh wave of the 34 th annual Bellin Run. This wave is for strollers who are running. Bellin s Official Starter Ron Dauplaise, will signal the start of the wave with a shot from a starter s pistol. 30 seconds 15 seconds 10 seconds 8:30 [Ron Dauplaise fires the starter s pistol] [After the last wave participant has crossed the starting line, Sound Mix Track 16 is played and wave two runners are walked forward into the starting chute.] Wave 8 participants may now enter the Starting Chute. ***END OF PRE-RACE ANNOUNCEMENTS*** DATE OF THIS VERSION: May 5, 2011 PAGE 159

160 CHAPTER 22 ELITE ATHLETE PLAN March/April Begin search for Elite Athletes. Our ideal elite field will include two males and two females currently finishing in the top three of major 10k/12k road races, including Cherry Blossom, Bloomsday, Bay to Breakers & Bolder Boulder. Top priority is given to last year s champions. In addition, historically significant runners will be included: Shorter, Samuelson, Rodgers, Pippig, Held etc. Tom Ratcliffe at Kim Concord (978) is contacted to assist in this athlete search. Appearance fees & travel reimbursement are negotiated with race director. April Kerry Simon at the Residence Inn is contacted to reserve 14 rooms for elite athletes, as well as approximately 30 rooms for invited athletes and the timing company. May: - Start spreadsheet w/athlete info, sponsor info, travel arrangements, corp. appearances, etc. - Assign athletes to corporate sponsors; begin to schedule corporate appearances - Begin athlete bios as runners are confirmed - Collect the following information as athletes are confirmed: o Travel who will book flights? Leave it up to athlete/agent if they would like to book their own and reimburse, or have athlete coordinator book flights o o Registration info DOB, address, social security number (for payment) Payment arrangements - W-9 form filled out and returned. Forward to Jan Withbroe in Accounting - Secure picture of each elite athlete for use on autograph sheets Two weeks before race: - Draft itineraries that include: o Corporate Sponsor o Corporate liaison o Other contact info athlete coordinator, race director o Flight arrangements o Corporate schedule o General elite schedule poster signing, expo, race day schedule - Send initial hotel assignments to Residence Inn - Athlete bios research by athlete coordinator, written by marketing - Collect final flight arrangements from athletes/agents One week before race: - Assign bib numbers to elites and invited runners - Forward registration info & bib numbers to registrar: o Name o Address o Date of Birth - Finalize hotel arrangements - Coordinate with Corporate Liaison coordinator forward itineraries Thursday/Friday before race: - Corporate liaisons transport from airport and to media or corporate appearances - Friday morning poster signing - Friday evening: o Corporate Challenge t-shirt contest judging at expo o Spaghetti dinner o Autograph signing Race Day: - Athletes are transported/run from hotel - Elites use hospital lobby for prerace area/restrooms - 7:50 am: Athlete introductions After Race: - Athletes are transported back to hotel for showers - 9:50 a.m. Athletes are picked up at hotel and transported back to awards area to participate in corporate pictures (when applicable) and awards ceremony DATE OF THIS VERSION: May 5, 2011 PAGE 160

161 CHAPTER 23 MATERIALS AND EQUIPMENT NEEDS DATE OF THIS VERSION: May 5, 2011 PAGE 161

162 TENT, TABLE & CHAIR NEEDS, continued DATE OF THIS VERSION: May 5, 2011 PAGE 162