Present. West Valley College, Saratoga Friday, May 18, :00 am to 1:30 pm For all Kids with Special Challenges

Transcription

1 K Present Kiwanis SPECIAL GAMES West Valley College, Saratoga Friday, May 18, :00 am to 1:30 pm For all Kids with Special Challenges R e g i o n a l K i w a n i s KIWANIS INTERNATIONAL Presented by the Kiwanis Clubs of the San Francisco Peninsula C l u b s

2 Kiwanis Special Games Table of Contents Presented by the Kiwanis Clubs of CalNevHa Divisions 34 &12, managed by: The Los Altos Kiwanis Club -- organization and operation The DeAnza Kiwanis Club -- equipment and venue The Adult Club Packet consists of: The Special Games Flier -- a cover sheet This Table of Contents The Cover Letter Emergency -- tips on making the safety of the athletes our priority "Kiwanis Special Games" -- The Press Release. A 1-page promo for the Games I Had No Idea -- a moving letter from a Key Clubber How the Games Work -- the core Strategy on 1 page Special Games on One Page -- a (rather dense) diagram of the Whole Thing Clubs/Events -- which club signed up for what Event How to Run Your Event -- START HERE road map to everything you need to know General Event Instructions -- be sure to DL the specific instructions for your Event Event Team Size -- how many workers your Event requires Equipment Pick-up -- the stuff you need, where to find it Event Leaders -- how to run an Event Corral Wranglers -- how to mange athletes waiting for an Event Program -- The order of Events Track Map -- the most important document in the packet Restroom & Campground Map West Valley Regional Map West Valley Campus Map Parking Permit & Instructions SG - TOC

3 Kiwanis Special Games Get ready for SG XL!! Presented by the Kiwanis Clubs of CalNevHa Divisions 34 &12, managed by: The Los Altos Kiwanis Club -- organization and operation The DeAnza Kiwanis Club -- equipment and venue Thank you for participating in the Kiwanis Special Games XL! West Valley College!! --Friday, May 18, 2018, 8:00 AM (Get the full packet -- DOWNLOAD page, Volunteer Packets, Adult Club Packet -- Div. 34.) The packet (ready by March 1) contains everything you need to make the Kiwanis Special Games XL an especially memorable occasion for the club. The Games depend on the whole Division turning out to help. It's easy work, but extremely rewarding. In my experience as a club member, this event is the purest form of the Kiwanian spirit at work. DO THIS TONIGHT: CONTACT SHEET. Please fill out and be sure it gets back to us -- one per Event. Some clubs will have two. DO THIS NEXT WEEK: NAME AN EVENT MANAGER. Identify a chairperson within your club to manage recruitment and execution of the event(s) assigned to the club. We will work directly with the contact you name. NAIL THE DATE. At your next club meeting, and in the next publication of your club newsletter, please remind all members to reserve the date. LIKE SG on FACEBOOK. Encourage all club members to "Like" the Special Games Facebook page to stay up to date and receive all SG notifications. ( CONTRIBUTE. This would be a good time to make your club's SG donation. These are the months when the bills come in. SG - Adult Letter, D v2

4 DO THIS in MARCH: GO TO THE WEBSITE. Ask all members to review two documents, both on the DOWNLOAD page of the SG website, Under "VOLUNTEER PACKETS", "Adult Club Packet -- Div. 34", then under "INDIVIDUAL EVENT INSTRUCTIONS", the specific instructions for your club's Event(s). PITCH THE EVENT. Please schedule the club meeting just before the games to review and prepare for the club's activity at the Games. SHOW A VIDEO. At that meeting, show one of the Games' compelling videos. Links are on the NEWS page. Distribute tissues beforehand. FIND THE T-SHIRT. Ask all members to rummage through the closet now, and locate their yellow T-shirt from last year. The yellow shirts are undated, and we intend to use them forever. It's an important cost saving, and funds are tight. DO THIS EVERY WEEK: REMIND MEMBERS about: the date, signing up, the T-shirt, reviewing the documents. BEFORE THE GAMES: REMIND members to wear their yellow T-shirt from last year. The Event Descriptions will outline staffing requirements for your club's Event(s). The Games are labor-intensive, and we can use all the help we can get. Bring all the members you can, but if you need more workers to help staff your event, we will find you the help you need at the Games. SHADE SHADE SHADE SHADE! The field is very exposed. If your club or your members own 10x10s, please consider bringing them. I doubt we could ever have too many. Be sure to take it with you after the Games. GAME DAY, MAY 18: BRING: T-shirt, copy of the Adult packet, a copy of the specific Event instructions. See "How to Run Your Event" in the packet. Setup team: 8:00 AM sharp. All others, 9:00 AM, at our new venue, WEST VALLEY COLLEGE, SARATOGA. Allow 15 minutes for parking. (Enter off of Fruitvale Ave. See parking info & map in packet.) All volunteers must sign in at the Volunteer Registration Table, and (if needed) pick up their yellow T- shirt. Please wear your yellow T-shirt from last year if you have it. Hat, sunblock, shades etc. too. You'll be done by about 1:30 PM. THANKS! The Special Games Team -- sginfo@losaltoskiwanis.org SG - Adult Letter, D v2

5 Kiwanis Special Games EMERGENCY! Presented by the Kiwanis Clubs of CalNevHa Divisions 34 &12, managed by: The Los Altos Kiwanis Club -- organization and operation The DeAnza Kiwanis Club -- equipment and venue WANDERERS -- Unaccompanied athletes are never OK. Keep alert for wanderers, especially if you are working an event near the perimeter. Intercept, and call Athlete Services. All athletes have sticky labels on their shirts identifying their group and school. Athlete Services and Volunteer Registration have an index of who should be where. Athletes can always be brought to the Medical Center or Athlete Services for help resolving problems INJURY? -- Go to the Medical Station LOST AN ATHLETE? -- Call Athlete Services FOUND AN ATHLETE? -- Call Athlete Services NEED TO LOCATE AN ATHLETE? -- Call Athlete Services SECURITY MATTER? -- Call Administration RAIN! -- Head for the sheltered walkways surrounding the athletic buildings! If it starts raining listen for announcements. If it's raining really hard, and there's nothing coming out of the PA system, it's probably shorted out. Use common sense. If there's no PA system, event leaders will be called on their cell phones, runners will be sent to get the word out to all corners of the field. This will happen very rapidly. When it's time to go, it will be obvious. Carefully, but as rapidly as possible, get yourself, and all those in your charge to the sheltered walkways surrounding the athletic buildings. Depending on circumstances, we may wait it out, or we may decide to recall the buses. But we will be out of the driving rain. Take responsibility for the care and comfort of those around you. SG - Emergency

6 Kiwanis Special Games Presented by the Kiwanis Clubs of CalNevHa Division 34 & 12, managed by: The Los Altos Kiwanis Club -- organization and operation The DeAnza Kiwanis Club -- equipment and venue The Kiwanis Special Games were created to address the physical and emotional needs of the substantial number of extremely challenged children in the schools of our region. More broadly known programs like the Special Olympics presume a much higher level of function. The Special Games exclude no one. The Games were first organized in 1979 by two Adaptive PE teachers and Los Altos Kiwanian Walter Chronert. Under Walt s leadership, spanning more then 25 years, the Games flourished from modest beginnings involving just the Los Altos Kiwanis Club to the regional event they are today. Special Games XL. The 2018 Games will be held on Friday, May 18, from 8:00 AM to 1:30 PM. About 150 buses will deliver approximately 950 K 12 athletes from 60 schools to the West Valley College stadium. The Games will be run by over 600 Kiwanis members from 30 Kiwanis Clubs, 6 college Circle K Clubs, 21 high school Key Clubs, and a middle school Builders Club. They will be assisted by about 1,500 friends, family, schoolmates, teachers and caregivers who accompany the 950 athletes. How the Games Work The Games begin with a Parade of Athletes and formal opening ceremonies. Groups. Each athlete is placed in a group with half a dozen others with similar abilities. Events, appropriate to those abilities, are chosen for each of the 150 groups so that each child competes on a level field with their peers. The events are tailored to fit the limitations of the athletes, ranging from the 100 yard dash, to dropping a bean bag on a target by signaling a volunteer who actually drops the bag. The athletes in a group stay together the whole morning, and compete, within the group, in the same events. Their age, mobility, and athletic abilities are similar, so competition within the group will always be fair. Every athlete is presented a T-shirt and a participant ribbon, and each event contestant is awarded a first, second, third or best effort (no losers at the Games) place ribbon. About 5,000 ribbons are given out. After the games, all athletes reassemble with their schools, and relive the adventures of the morning, while eating a picnic lunch. Pushing the envelope. We are told repeatedly that the Special Games is the most important day of the year in the lives of many of these determined athletes. This is the one day when they are validated, rather than excused, for their physical capabilities. It s obvious from the joy on their happy faces that these kids are having FUN, but the value of the experience goes far beyond mere play. The conduct of the Games is formal and official and competitive. The value is not just going through the motions of the event, the value is in trying your hardest, and WINNING that ribbon as a recognition of your determination and success in a demanding physical endeavor. Teachers report that in the days and weeks after the Games, many of the athletes are trying new things, being more confident, pushing themselves harder. The Process. Groups spend two hours competing in as many athletic events, appropriate to their abilities, as time and energy permit. All groups and events are led and managed by Kiwanis volunteers. The Events. There are 18 events laid out within the college stadium, covering a wide range of skill levels. Arriving groups are formally and officially greeted, staged, coached, and recognized with an awards ceremony after each contest. Remembering Walt Chronert, Founder of the Games The Special Games Team -- sginfo@losaltoskiwanis.org. SG - Introduction

7 I Had No Idea This is the piece that Key Clubber Hannah Lee wrote about her experience at the special Games in I Had No Idea We arrived at De Anza, at their football field, 7:30 in the morning. It was pretty cold and we were hopping around waiting for the volunteer to give us our bright yellow shirts that read Kiwanis Special Games. We were given instructions to sit on the bleachers and wait for the participants to arrive. I asked, What are we supposed to do once they get here? Lead your group and keep track of them was the answer. My friend, Blaine Kim and I looked at each other and shrugged, looks like we won t be doing much I thought to myself. I had no idea. They had underestimated our role. I also thought that our job stopped after leading and keeping track. We were given a roster of names, and our group was the largest, 23 kids. When the kids arrived and moved towards their group, we began taking role. That in itself was harder than I thought. You couldn t simply call out names and hope for a present or here!. So Blaine and I went to each individual kid in the area and asked them what their name was. Some responded, but most did not. I relied on the parents and guardians for help. From that moment, you could see the personality of each participant. One just stared right into my eyes. Another gave me a hug and told me how excited she was. One child asked me how many 1 st place ribbons I had because according to him, he would win them all, since he had come To win a lot! But I want to have fun, that s the most important right? he said. After that, we proceeded to the first game. Organizing them was one of the hardest things I have ever done. It was confusing enough to get them into rows and sections, and then different heats,

8 and also keeping them in the right places. Then we had to worry about exactly who threw the farthest, who threw the 2 nd farthest and the 3 rd in each section of each heat. This was hard because we hadn t memorized the names of the kids yet. But their intense enthusiasm and cheers for each other when receiving their prizes made me want to try harder. The next event was little easier to control, and the next was even easier. Blaine and I found that by the 2 nd event, we knew everyone s name by heart. Although learning names usually takes me a while, it was so easy to match their names with their personalities and their grins. We had to take role every couple of minutes, just in case a child tried to run away. We knew one; his name was Eric, who continuously ran away. We learned to show him that we cared about him and wanted to talk to him, so he would stay. Another, whom I will never forget, was a girl named Kristie. After each event, regardless of the turnout, she hugged me and Blaine. She even gave me a kiss! After the event, she pronounced that it was the funnest ever. I learned so much that day. I learned what appreciation is really about. The things we take for granted like walking, looking straight, making a decision of whether to drive or walk, and breathing on our own to others they are constant battles. I also learned another thing. In a way, I felt more incapable that anyone else there that day. I could never find the joy that Kristie found after throwing 3 softballs. I never clapped as hard as she did or smiled as big for her fellow friends, when they crossed the finish line at the zig-zag race. And she could never learn as much from me as I did from her in 2 hours. I thank Kristie, because really, I HAD NO IDEA. May 19, 2004 Author Hannah Lee

9 Kiwanis Special Games How the Games Work Presented by the Kiwanis Clubs of CalNevHa Divisions 34 &12, managed by: The Los Altos Kiwanis Club -- organization and operation The DeAnza Kiwanis Club -- equipment and venue THE CORE PRINCIPLE. We are told repeatedly that the Special Games is the most important day in the lives of these determined athletes. The reason is that this is the one day when they are validated, rather than excused, for their physical capabilities. It is essential that the conduct of the Games be formal and official, and above all competitive. The value is not just going through the motions of the Event, the value is in trying your hardest, and WINNING that ribbon as a recognition of your determination and success in a demanding physical endeavor. THE ATHLETES -- GROUPS. About 900 athletes, K-12, from about 60 schools are divided in 150 Groups of ideally 6 each. The athletes in a Group are of similar age, mobility, and athletic ability. The Group stays together the whole day, and athletes compete only within their group. To ensure fair competition, contests with athletes from other groups should NEVER be permitted. THE PROCESS -- EVENTS. Groups spend two hours competing in as many of the 18 athletic Events, appropriate to their abilities, as time and energy permit. All Groups and Events are led and managed by Kiwanis volunteers. THE EVENTS. There are 18 Events laid out on the college playing fields, covering a wide range of skill level. COMPETITION. The Athletes love that the Games are competitive. Fair competition can only be ensured if competing athletes are of similar ability. Never mix athletes from 2 Groups in a single Contest. Whether you are assigned to work with a Group or an Event, the big challenge, and the big payoff, is a smooth flow of athletes through the Event. THE CORRAL. Every Event has a dedicated staging area, the CORRAL, where Event and Group leaders work together to organize the flow of athletes through the Event. MORE! Lots of information on the download page of the SG website. SG - How Games Work

10 (v ) Special-Games-on-a-Page Athlete Registration Schools Athletes Data Base 200 Groups ~6 Athletes/Group Common -- Age -- Mobility -- Ability -- Events 160 Buses (8 AM) 1200 Community Boosters Parade of Athletes Opening Ceremonies (9:30) (10:00) Athletes into Groups (10:15) Volunteer Registration Adult Kiwanians Student Kiwanians Community Volunteers (8 AM) Group Leader Training (9:00) Event Set up 18 Events (10:30) ALSO: Admin College Insurance Finances Parking Water Sound system Big Screen Display Medical Facilities Recognition (8:00) Lunch & Home (1:30 PM) Distribution Truck Staging Warehouse

11 CLUB/EVENTS SG Bayshore Cupertino De Anza Los Altos Menlo Park Mountain View Palo Alto San Carlos San Francisco S. San Francisco San Mateo Silicon Valley Woodside Terrace Almaden Valley Cambrian Park Campbell East San Jose Fremont Los Gatos Milpitas Morgan Hill Pueblo de San Jose San Jose Santa Clara South San Jose West Metro West San Jose Willow Glen 10 Yard Dash (#10) X X 25 Yard Dash (#9) X X 50 Yd Dash (#17) X 100 Yd Dash (#6) X Beach Ball Soccer (#18) X X X X Bean Bag Drop (#12) X X Bean Bag Throw (#8) X X Flag Relay (#5) X Figure 8 (#13) X Frisbee Throw (#4) X Hit The Cans (#1) X Nerf Archery (#7) X Obstacle Course (#2A) X Obstacle Course (#2B) X Skittle Bowl (#11) X Slalom (#14) X Steeplechase (#16) X X Softball Throw (#15) X T-Ball Target (#3) X X X Drink Table X (#) = Event Number and Track Map Location Kiwanis Special Games

12 Kiwanis Special Games How to run your Event Presented by the Kiwanis Clubs of CalNevHa Divisions 34 &12, managed by: The Los Altos Kiwanis Club -- organization and operation The DeAnza Kiwanis Club -- equipment and venue Thank you for participating in the Kiwanis Special Games XL! Friday, May 18, 2018, 8:00 AM DOCUMENTS. Please go to the SG website ( then to the Download page, and download the "Adult Club Packet". See "CLUBS/EVENTS" for which specific instructions to download from the "INDIVIDUAL EVENT INSTRUCTIONS" group on the Download Page. SETUP. See "Event Team Size" for how many of your team must be at the track, parked, registered, yellow shirted, and ready to go at 8:00 AM. Use track map to locate Event. Setup following the "General Event Instructions" and specific instructions for your Event. GEAR. See the "Where's My Stuff?" map for what to get, and where, for your Event. Podium, flag and field markers will be deployed for you by special teams. PERSONNEL. See "Event Team Size" for the rest of the team that must be on the field by 9 AM. If you need more workers, requisition all you need from Registration. If you have extra workers, please surrender them to Registration for reassignment. GETTING READY. See "How the Games Work", "Event Leaders" and "Corral Wranglers" for an explanation of the strategy behind the Special Games. Follow your Event's specific instructions to divide your workers into teams (as needed) for corral, Event running, harvesting, coaching and ribbon awarding. GO! Follow the specific Event instructions as precisely as possible. Keep the action sharp, formal, fun, positive, moving along. Make the athletes and their performances important. Make every ribbon award a ceremony. DIVISION Again this year we will be joined by a contingent from Division 12. They will be responsible for 6 Events. Please welcome them, and give them all the help you can. IMPORTANT: See "General Event Instructions", Page 2, for critical shut-down tips. DONE. Police everything off the field. Sort, repack and return to its origin. THANKS! SG - Event Letter

13 Kiwanis Special Games General Event Instructions Presented by the Kiwanis Clubs of CalNevHa Divisions 34 &12, managed by: The Los Altos Kiwanis Club -- organization and operation The DeAnza Kiwanis Club -- equipment and venue These procedures apply to every Event Equipment Setup Running the Event Podium, Event Flag, Event Envelope, Ribbon Case, Specific Event Equipment. Podium, Event Flag, and Field Markers will be deployed by special teams. The number of people needed for setup is given in the "Event Team Size" table. All the gear, ordered by event number, is staged to the left of the truck along the outside edge of the track. Find the location of the event on the Track Map. The Event specific instructions describe how to set up your event. The Event envelope includes all the information you need. THE BOTTOM LINE. We are told repeatedly that the SG is the most important day in the lives of these determined athletes. The reason is that this is the one day when they are validated, rather than excused, for their physical abilities. It is essential that the conduct of the Games be formal and official, and above all, competitive. The value is not just going through the motions of the Event, the value is in trying your hardest, and WINNING that ribbon as a recognition of your determination and success in a demanding physical endeavor. Do everything you can to make the games both fun and formal. To facilitate this, the Event staff is divided into 2 operation teams, the Corral Wranglers (2-4 people) manage the traffic flow, and are always ready with the athletes for the next Contest, to pass them to the Event Team (the rest) to run through the Event. Please divide your workers into these two teams, and read the attached docs, addressed to these 2 teams. Keep the flow of Athletes through the Event crisp, and clear, and formal, and organized. If staffing permits, dedicate a spotter to each place (1st, 2d, 3d, B.E.), who awards that ribbon. After each Contest, make the awarding of ribbons a focused ceremony, a high-energy celebration. Shutdown Make your Event fun and exciting, full of action and life, always active, never passive. See next page for important shutdown tips. Return the Event envelope and ribbon case to the registration desk. Please pack out any trash that might have been left at the Event site. Especially, watch for the little caps off the water bottles. GROUPS AT YOUR EVENT. Groups have discretion of which events they visit. Groups may repeat events if they wish. Award ribbons for subsequent visits normally. We have plenty of ribbons. Some groups authorized to visit your event will run out of time before they get to you. Do not pack up your Event before 12:30. YOUR EVENT FLAG. Your event is identified by a big vertical flag. When you establish your corral, move the flag to the point that you want arriving athletes to aim for. Moving the flag is easy -- lift off the flag, grab the base by the spindle, move it, put the flag back. SG - General Event Setup

14 SPECIAL INSTRUCTIONS FOR PUTTING THE FLAG AWAY! AFTER THE GAMES... PUTTING THE FLAG AWAY -- The flag lifts straight up off the base. Just lay the flag, still tight on its pole, on the surface of the playing field. The flag team will be by in a moment to carefully store it away. The weight bag is fragile, so be careful with this next step. Grab the spindle and carry the base over to the infield grass. Using 2 people (4 hands) carefully lift the bag off the base and lay it on the grass. Unscrew the cap and remove the plug that it holds in place. Be very careful not to lose the cap and the plug!! Using all 4 hands, carefully turn the bag upside down and drain the water out onto the grass. Get the bag absolutely as dry as you can. Replace the plug and the cap. Return the bag and the base to the "Event" staging area. ALSO: Please do the same for all WATER flags in your vicinity. TAKE BACK TO REGISTRATION -- (Please don't pack these things in any container they must NOT go on the truck.) The ribbon case The envelope and everything in it All ribbons & documents The clipboard Everything else goes back to your Staging Area (the "Where's My Stuff" map.) Thanks! SG - General Event Setup

15 Kiwanis Special Games -- Event Team Size Location Setup Leader 10 Yard Dash Yard Dash Yard Dash Yard Dash Beach Ball Soccer Bean Bag Drop Bean Bag Throw Flag Relay Figure Frisbee Throw Hit The Cans Nerf Archery Obstacle Course Skittle Bowl Slalom Steeplechase Softball Throw T-Ball Target NOTES: Corral Coaches Ribbons Harvester Total Positions Sections 1. The Setup Squad MUST be at the field, ready to go, at 8AM 2. The rest of the Full Team may arrive at 9 AM 3. If your club can't field the full team, don't worry -- stop in at registration, and they will find additional workers for you 4. "Full Team" is the optimum. The Events routinely run with less. Corral Coaches Ribbons Harvester Greeting, organizing and staging athletes arriving at the event, and waiting to compete. Helping athletes while thay are engaged in the contest Determine contest win ranking, award ribbons. Typically dedicated to a particular place (1st, 2d, ). Retrieve, sort, reset thrown projectiles. Determine contest win ranking. 5/17/2017

16 Beachb l Soc r 6 50 Yard Dash 6 Steeplechase 6 Softball Th w 6 Slalom 6 Figure 8 6 Beanbag Drop 6 Skittle Bowl 6 10 Yard Dash 6 25 Yard Dash 6 Staging Areas are set out, in order, along the track, from the announcers station. Events by number along the straight, other gear by alpha, along the turn. Destination On the GREEN tag Beanbag Th w 6 Nerf Archery Yard Dash 6 Flag Relay 6 Registration, Tables, 6 Shirts, Chairs, Tables Frisbee 6 T ball Target 6 Obstacle C rse 6 Hit The Cans 6 Truck Buses MC 6 Announcer Event Flags 6 Field Markers 6 Field Signs 6 Group Signs x Medical 6 Podiums 6 Trash 6 Water Staging Map

17 Kiwanis Special Games Event Leaders Presented by the Kiwanis Clubs of CalNevHa Divisions 34 &12, managed by: The Los Altos Kiwanis Club -- organization and operation The DeAnza Kiwanis Club -- equipment and venue It's all about GROUPS! THE CORE PRINCIPLE. We are told repeatedly that the SG is the most important day in the lives of these determined athletes. The reason is that this is the one day when they are validated, rather than excused, for their physical capabilities. It is essential that the conduct of the Games be formal and official, and above all competitive. The value is not just going through the motions of the Event, the value is in trying your hardest, and WINNING that ribbon as a recognition of your determination and success in a demanding physical endeavor. DON'T MIX GROUPS. The athletes in a Group are at the same level of capability, and may compete with each other in any order, but they may not compete with athletes of other Groups. TWO TEAMS. Divide your personnel into the EVENT TEAM, to handle running the Event and awarding ribbons, and the CORRAL WRANGLERS, to manage the traffic flow and provide the Event with a stream of athletes divided into contest-sized subgroups, ready to compete. They also keep the Event area clear of everyone except currently competing athletes. After each contest, ensure athletes rejoin their Group at the Corral. RIBBONS. After each Contest, draw attention to, and celebrate the ribbon awarding ceremony. Give it weight and formality. This is so important to the athletes. Assign 3 (or 4 if your Event will have "Best Effort" winners) dedicated spotters to identify 1st, 2d, 3d and B.E. place winners, and to actually distribute ribbons. Be quick but focused. EXCEPTIONS. Slalom, Obstacle Course, and Figure 8 are "single file" timed Events. Award ribbons to the athletes in Contests of 3, but Contests of just 2 athletes are OK to avoid isolating one athlete at the end of the Group. PERSONNEL. Need more workers, or you HAVE more workers than you need at your Event? Check with registration. (Please don't hoard volunteers!) SG - Event Leaders

18 Kiwanis Special Games Corral Wranglers Presented by the Kiwanis Clubs of CalNevHa Divisions 34 &12, managed by: The Los Altos Kiwanis Club -- organization and operation The DeAnza Kiwanis Club -- equipment and venue It's all about GROUPS! THE CORE PRINCIPLE. We are told repeatedly that the SG is the most important day in the lives of these determined athletes. The reason is that this is the one day when they are validated, rather than excused, for their physical capabilities. It is essential that the conduct of the Games be formal and official, and above all competitive. The value is not just going through the motions of the Event, the value is in trying your hardest, and WINNING that ribbon as a recognition of your determination and success in a demanding physical endeavor. DON'T MIX GROUPS. The athletes in a Group are at the same level of capability, and may compete with each other in any order, but they may not compete with athletes of other Groups. TWO TEAMS. The EVENT TEAM will handle running the Event, and awarding ribbons. You and your helpers are the CORRAL WRANGLERS, and YOUR JOB is to manage the traffic flow. Welcome arriving Groups, and instruct them where to wait. Break larger Groups into individual Contests as necessary to fit your Event. Always have athletes for the next Contest staged and ready to go when the EVENT TEAM is ready, and supervise athletes who have completed their Contest, locating them where they will not be in the way, but can cheer on other athletes. PERIMITER. Establishing the physical area for your Corral is at your discretion, taking into account neighboring Events, thru traffic, and above all, keeping your Event clear of everybody except current competitors. The Corral is not marked on the field -- it will exist only through your force of will. On the track map, the multi-pointed star enclosing your Event number is a suggested location. Use common sense. Make it work. EXCEPTIONS. Slalom, Obstacle Course, and Figure 8 are "single file" timed Events. Award ribbons to the athletes in Contests of 3. Contests of just 2 athletes are OK to avoid isolating a single athlete at the end of the Group. SG - Corral Wranglers

19 Kiwanis Special Games XL ~~ Program ~~ Presented by the Kiwanis Clubs of CalNevHa Divisions 34 &12, managed by: The Los Altos Kiwanis Club -- organization and operation The DeAnza Kiwanis Club -- equipment and venue Friday, May 18, :00 -- Volunteer Registration & Pick up materials, set up Events 9:00 -- Group Leader Training Opening Ceremony 9:15 -- Call to Order -- MC JR McKee 9:20 -- Parade of Schools Official Parade Starter Torch Bearer -- Special Games Athlete Flag Bearer -- Special Games Athlete The Special Games Banner -- Special Games Athletes Kiwanis Banner -- Special Games Athletes 10:00 Welcome Athletes -- President Bradley Davis, West Valley College Welcome to the whole Kiwanis Community Joni Ackerman, Gov. CalNevHa District, Kiwanis International Welcome Volunteers Pat Emslie, Lt. Gov. Div. 34 & Rex Upp, Lt. Gov. Div. 12 Pledge of Allegiance -- Ryan Ta, Silver Creek High School National Anthem -- Judy Miner, Chancellor, Foothill/DeAnza C. C. District Special Games Oath -- Special Games Athlete Games Declared Open Gary, Sue & Mandy Chronert, Family of Walter Chronert, our Founder The Games Closing 10:15 Athletes Assemble in Groups 10:30 Games Begin 12:00 Games End 12:30 Clean Up/Truck Load 12:00 Closing Remarks 12:35 Lunch with School Groups 2:00 Campground Closes We call upon all Special Athletes to assemble in one year to celebrate Special Games XLI ~~ Friday, May 17, 2019 ~~ SG - Program v2

20 Kiwanis Special Games XL May 18, 2018 West Valley The Track Map! (V ) Parking Group Leader Briefing 9 T Ball Target Coffee Supply & Equipment Trucks & Vans 3 Announcer 25 Yards Yards 100 Yards Parade Start & Stop 12 1 Bean Bag Drop Hit The Cans 17 Slalom Softball Throw 50 Yards Presented by the Kiwanis Clubs of Div s 34 & 12 Organization & Operation Los Altos Club Equipment & Venue De Anza Club 16 Steeplechase BROADWAY Drink Table 5 Legend 4 All Athletes 11 Skittle Bowl Frisbee Throw No Wheelchairs 8 Flag Relay 7 Nerf Arch y Beanbag Throw 2b Obstacle Course B Beach Ball Soccer Obstacle Course A 2a Easy Green Moderate-Yellow Challenging-Red 18 Figure Event# & Wait Area 6 Volunteer Registration Tattoos Athlete Services Blue Shirts Med. Van Main Entrance Medical Station; Restrooms; Camping Buses

21 Restroom & camping map More restrooms (about 10 doors down) Buses Main Gates Medical Track Portables More restrooms Parking Camping Area

22

23

24 Kiwanis Special Games XL West Valley College, May 18, 2018 Parking Instructions Look at the attached campus and regional maps -- (also available here: ======================= Most commonly, you will be going South on Fruitvale (bottom of the campus map, left to right). Be in the left of the 2 lanes after you pass Allendale, and look for the blue text "Special Games Parking" signs and parking officials that will direct you into one of the left turns into campus parking. Park tight and fill every slot. Leave the Parking Pass on your dashboard. The path from the corner of Lot 5 at the intersection of Athletics Way and West College Circle leads down to the track. Please Carpool -- Parking is tight Parking Tips

25 Lots 4 & 5 -- athletes & all volunteers Kiwanis SPECIAL GAMES XL west valley Parking Permit -- May 18, 2018 (download full parking instructions JUST BEFORE GAME DAY from download page) Place on dashboard Thanks for Volunteering - You make the Special Games work! Lots 4 & 5 -- athletes & all volunteers Kiwanis SPECIAL GAMES Xl west valley Parking Permit -- May 18, 2018 (download full parking instructions JUST BEFORE GAME DAY from download page) Place on dashboard Thanks for Volunteering - You make the Special Games work!