Welcome to the. European Youth Championships in Ski-Orienteering. Salzburg, Austria, February 11 th 17 th, Bulletin 3a

Transcription

1 Welcome to the Junior World Championships in Ski-Orienteering European Youth Junior World Championships in Ski-Orienteering in Ski-Orienteering European Youth Championships in Ski-Orienteering Salzburg, Austria, 11 th 17 th, 2007 Salzburg, Austria, February 11 th 17 th, 2007 Bulletin 3a

2 Index 1 General Information Competition Organizer Contact Address Location How to get to Salzburg and the Competition Centre? Competition Centre Programme Costs Packages Costs Split-up Accommodation Entry Fee Transportation Rest Day Split-Up Costs Service Matrix Registration Bank Contact for Entry Fee Identity Cards Press Centre Internet Access Banquet Visas Race Information General Information, Participation according to IOF Rules Classes and Restrictions Terrain Types Number Bibs Maps Map-Scales Embargoed Areas and Maps Warm-up Areas Clothing Refreshment Punching System Insurance Medical Service Further important Telephone Numbers Prize Giving National Flags National Anthems Team Leaders Meetings Electronic Communication Devices Anti-Doping...17 page 2 of 17

3 1 General Information Dear Ski O-friends, We got a message from different sides that our bulletin doesn t follow the latest IOF guidelines. We are sorry for that. So we adjusted it and re-calculated everything and now this bulletin 3a follows the newest IOF-rules and splits up the costs of accommodation, food, transport and fees. Our calculated split-up prices include accommodation and food for Monday, Tuesday, Thursday and Friday. We are planning to give out warm lunch of high quality, as well as one dinner at the opening and a banquet at the closing ceremony. We could not separate food given out at individual accommodation from the accommodation itself. We would lose the really big price reduction of the hotels. But if you wish to organize your own accommodation and food in the near of Eugendorf or Salzburg according to IOF rules, please feel free to do so. Please consider that, if you use Organizer s transport, this may have effects on traveling costs if the distance between CC and your individual accommodation is too big. Best greetings from Salzburg Christian Breitschädel, OK-Chef 1.1 Competition Organizer The Ski Junior World Orienteering Championships 2007 and Ski European Youth Orienteering Championships in Eugendorf, Salzburg, Austria are organized by SC ASKÖ Henndorf Orienteering. Organizing Committee OK-Chef: Competition Secretary: Race Organization: Time Keeping and IT: Press, Media: Cartography: Course Planner: IOF Advisor: National Advisor: Competition Centre (CC): Christian Breitschädel Eva Breitschädel Tobias Breitschädel Leo Müller Florian Elstner Martin Lejsek (CZE) Wolfgang Pötsch Mita Crepaz (ITA) Wolf Eberle (AUT) Eva Breitschädel page 3 of 17

4 1.2 Contact Address Main contact address: SC ASKÖ Henndorf Orienteering Christian and Eva Breitschädel Grafenwies Henndorf Austria mobile: +43 (0) tel & fax: +43 (0) office@ski-jwoc2007.eu web: Location The SKI JWOC EYOC 2007 will take place in the heart of Austria near the city of Salzburg. Illustration 1: City of Salzburg in Austria page 4 of 17

5 Illustration 2: Local overview with CC and competition sites 1.4 How to get to Salzburg and the Competition Centre? By plane: about 25 km from the event centre; follow this link to find airlines that land on Salzburg Airport: By train: about 20 km from event centre; follow this link to get the necessary train schedule to Salzburg main station from all over Europe: By car: Highway A1 exit Wallersee, then direction to Henndorf or follow the signs. Please note that for Austrian highways a vignette is obligatory! We recommend a 10 day ticket for cars < 3,5 t ( 7,60.-) it can be purchased when crossing the border (see the signs). 1.5 Competition Centre The Competition Centre is located east of the city of Salzburg in the Village of Eugendorf and will be officially open from Sunday 11 th February 12:00 until Saturday 17 th February at 11:00. At the info desk you can collect the following materials: General Programme Places of individual Accommodation page 5 of 17

6 Identity Cards SI-Card if needed Further tourist information Each team leader collecting the material, has to sign a form, and to hand in the passport as caution for possible damages, keys and SI-Card rent (you will get a copy of it, and a letter confirming that it is in our possession). For opening hours of the main Competition Centre as well as the opening hours of the local Competition Office in the finish area of the events please see following programme. 1.6 Programme Sunday, Arrival of JWOC-Teams 12:00 20:00 CC is open CC General Registration of Teams, CC Accreditation and Accommodation 18:00 Deadline for Entries for Sprint Distance CC 18:00 19:30 Dinner at individual accommodation Accommodation 20:00 21:00 Team leader' s Meeting CC Monday, Training / Model Event & Sprint Distance 08:00 10:00 CC is open, CC Accreditation and Accommodation 09:00 11:00 Training, Model Event Faistenau 11:00 12:30 Lunch Faistenau 14:00 First Start Sprint Distance Faistenau + Flower Ceremony Sprint Distance Faistenau 16:00 17:30 CC is open CC 16:00 Deadline for Entries for Middle Distance CC 17:30 18:30 Team leader' s Meeting CC 18:30 20:00 Dinner before Opening Ceremony Wallerseehalle Henndorf 20:00 22:00 CC is open CC 20:00 20:30 Opening Ceremony Wallerseehalle Henndorf 20:30 21:00 Prize Giving Ceremony Sprint Distance Wallerseehalle Henndorf Tuesday, Middle Distance 07:00 09:00 CC is open CC 08:00 Busses to Venue 11:00 First Start Middle Distance Abtenau 12:00 14:30 Warm Lunch at Competition Site Abtenau 14:30 15:00 Prize Giving Ceremony Middle Distance, Abtenau JWOC and EYOC 16:00 18:00 CC is open CC Deadline for Entries for Rest Day CC 18:00 20:00 Dinner at individual accommodation 20:00 21:30 CC is open CC page 6 of 17

7 Wednesday, Rest Day 08:00 10:00 CC is open CC 09:00 14:00 Training on request Thalgauberg 15:00 17:00 CC is open CC 15:30 Deadline for Entries for Long Distance CC 17:30 18:30 Team leader' s Meeting CC 18:30 20:00 Dinner at individual accommodation 20:00 21:30 CC is open CC Thursday, Long Distance 07:00 09:00 CC is open CC 11:00 First Start Long Distance Postalm + Flower Ceremony Long Distance Postalm + Prize Giving Ceremony Long Distance, Postalm EYOC 12:00 15:00 Warm Lunch at Competition Site Postalm 15:00 Deadline for Entries for Relay CC 16:00 18:00 CC is open CC 17:30 18:30 Team leader' s Meeting CC 18:30 20:00 Dinner at individual accommodation 20:00 21:30 CC is open CC Friday, Relay Competition 07:00 09:00 CC is open CC 11:00 First Start Relay Competition Postalm 11:00 Start JWOC Boys Postalm 11:05 Start JWOC Girls Postalm 12:00 15:00 Warm Lunch at Competition Site Postalm + Flower Ceremony Relay Competition Postalm 14:00 Start of the Team leaders, press and VIP Postalm race 16:00 18:00 CC is open CC 19:00 20:30 Banquet Wallerseehalle Henndorf 20:30 21:00 Prize Giving Ceremony Relay Competition Wallerseehalle Henndorf and Closing Ceremony 21:00 01:00 Party Wallerseehalle Henndorf Saturday, Departure of Teams 08:00 11:00 CC is open CC 1.7 Costs Packages Still we provide competitors and team officials with six different packages due to JWOC or EYOC (2 and 3 days) and own or organized transport. Of course it is also possible for JWOC teams too book an EYOC-related package. page 7 of 17

8 There will be 4 types of accommodation available: A, B, C and a new D category. All hotels are not further than 15 kms from Competition Centre in Eugendorf. Accommodation D is in the city of Salzburg. In all hotels we got special rates due to booking of 6 nights. It is only possible to book at least 2 days in a row. For further information please see additional tables below. Accommodation Category A: The following 2 hotels are in the village of Eugendorf: We plan to have tracks for ski testing right next to these hotels. All hotels are equipped with facilities for ski preparation and safe storage of racing materials. Hotel Gastagwirt**** this hotel is also the CC, Gasthof Holznerwirt****, Accommodation Category B: The following 3 hotels are situated within 5 km of Eugendorf: Hotel Santner*** (directly in Eugendorf), Berghof Dachsteinblick***, Hotel Alpenblick***, Accommodation Category C: The following hotel is situated within 10 km of Eugendorf: Hotel Schwaighofwirt***, Accommodation Category D: Category D is the Youth Hostel in the city of Salzburg. Due to the location of the hostel the traveling time to the CC is long and traffic jams during working hours can occur daily. Compared to the other categories the Youth Hostel offers no specific infrastructure for preparation and storage of skis. Youth Hostel Salzburg, Josef-Preis-Allee, The 4 stars hotel guest rooms are modern comfort rooms equipped with a shower/ bath, WC, cable- TV, telephone, mini- bar and partially with a safe and internet access. In the 3 stars hotels rooms have en suite bathroom / toilet / SAT-TV / telephone and balcony. At the reservation for the accommodation we follow the system: First come, first serve. page 8 of 17

9 Following packages can be chosen: Package A B C D JWOC organized transport Package own transport EYOC Package, Mon-Thu organized transport own transport EYOC Package, Tue-Thu organized transport own transport Depending on the package these prices include: 2, 3 or 6 nights full board (breakfast, warm lunch and dinner) according to category and all its facilities (see 1.8.1) Starting fee for 2 (EYOC: Middle and Long Distance) or all competitions Requested transport (own or organized) to competitions and training Training and full meals on Wednesday (Rest Day) warm lunches at competition sites incl. non-alcoholic drinks food at opening (EYOC and JWOC) and closing ceremony (= banquet, only JWOC) Tracks for training close to the hotels are planned (depends on hotel and the weather situation If EYOC competitors need further services (e.g. model on Monday, start at Relay) it is possible to have an individual calculation in addition to above mentioned packages or JWOC package is chosen. 1.8 Costs Split-up According to IOF rules costs for the different segments have to be split up. We tried to make it as transparent as possible also regarding the different needs of JWOC and EYOC as well as competitors, team officials and media representatives. In sum, the split-up costs contain the same services as the packages above. To follow the over-all service coverage of the different segments reference numbers (marked in blue within the different tables) and a matrix where all referenced numbers come together in combination with days and segments (see 1.8.5) are used. This makes it possible for you to find out which segment covers which services. page 9 of 17

10 1.8.1 Accommodation Prices for Accommodation (lodging including breakfast) and Food (lunch and dinner): 1 JWOC 6 nights Cat. Accomm. Food Sum A B C D Prices above include 6 nights, lodging, breakfast, meals at all ceremonies (2), lunch at competition sites (4) and dinner in your individual accommodation (2). But prices do not include lunch and dinner on Wednesday (Rest Day) so that you are free and flexible to choose something else. 2 EYOC 3 nights Cat. Accomm. Food Sum A B C D Prices above include 3 nights, lodging, breakfast, meal at Opening Ceremony, lunch at competition sites (3) and dinner in your individual accommodation (1). Prices do not include lunch and dinner on Wednesday (Rest Day). 3 EYOC 2 nights Cat. Accomm. Food Sum A B C D Prices above include 2 nights, lodging, breakfast, lunch at competition sites (1) and dinner in your individual accommodation (1). Prices do not include lunch and dinner on Wednesday (Rest Day). page 10 of 17

11 If we did not combine accommodation with food, unfortunately prices of the hotels would rise because we have negotiated very special rates with the hoteliers, except Category D they can be asked for a non-food calculation. If you wish to organize your own accommodation (as requested in the IOF rules), feel free to do so and tell us in the Preliminary Entry Form Entry Fee Entry fee for JWOC as well as EYOC competitors and team officials for the different events will be as following. For using all infrastructures at the venues as well as maps, possible participation (e.g. Model Event, VIP- and Public-Race on Friday after Relay event) at the competitions, access to VIP-areas with all its amenities (e.g. media areas), the team officials, support staff and media representatives are charged with an administration fee. Competitors: 4 5 JWOC Sprint & Model Middle EYOC Details Long including transport Relay including transport Sum Officials, Support Staff, Media representatives: 4 5 JWOC EYOC Sum Team officials, IOF officials and media representatives are offered to start at the Model Event Transportation In general, individual transportation to reach the different competition and ceremony sites is allowed. Due to the special traffic situation to reach the competition area of Long Distance and Relay (Postalm), transport provided by the organizers is compulsory. These costs are already included in the Entry Fee. For those national teams which arrive in Salzburg by train (station) or airplane (Salzburg International Airport), transportation to and from individual accommodation will be provided. In this case, we kindly ask you to tell us until 10 th December 2006 the number of participants and coaches as well as the approximate arrival time and location (see also 1.9 Registration). Due to organizational reasons we can t pick you up further away from CC than the city of Salzburg. page 11 of 17

12 Costs for full transportation for Competitors and Team Officials / Media representatives: ref. nr. Type Price 6 JWOC EYOC 28.- A detailed time schedule for bus transport can be found in Bulletin 4 when the exact number of nations and persons is available Rest Day Possible costs for the Rest Day are as following: ref. Nr. Type Price Details 8 Transport to/from Training Training Lunch depends on category/location 11 Dinner depends on category/location For a compact view of the split-up costs please view the preliminary entry form! Split-Up Costs Service Matrix All above mentioned split-up costs are now put together in one main matrix. On the left side there are all possible segments listed, the heading shows the whole competition week. In the center fields there are all referencing numbers to see which segment covers which service, e.g. Entry Fee for JWOC Competitors (referencing number 4) covers Model Event, all competitions as well as transport to Long Distance and Relay. Sun Mon Tue Wed Thu Fri Sat Split-Up type Arrival Model & Sprint Middle Rest Day Long Relay Dep. Transport 6 6 / 5 6 / 8 4 / 5 4 Model Event 4 Training 9 Competition, Entry Fee 4 4 / 5 4 / 5 4 Lunch 1 / 2 1 / 2 / / 2 / 3 1 Dinner 1 / 2 / Dinner Opening 1 / 2 Banquet 1 Accommodation 1 1 / 2 1 / 2 / 3 1 / 2 / page 12 of 17

13 1.9 Registration Team leaders of national teams who want to participate are kindly asked to fill out the preliminary entry form until 10 th December 2006 and send it either via (preferred) to or via fax to +43 (0) Final entry: last day for final entry of national teams with names of the competitors and team officials is the 29 th January 2007 The new entry forms will be downloadable from the website from 28 th November Bank Contact for Entry Fee Entry Fee has to be paid before 29 th December 2006 to the following bank account: ASKÖ ORIENTEERING EVENTS Bank: Bank ID Number: Volksbank Salzburg Account Number: IBAN: BIC: AT VBOEATWWSAL Please remember: for international money transfers it is always better and cheaper to use the IBAN Code as well as the BIC Code. Both codes are checked and work without problems Identity Cards Identity cards will be prepared and provided for competitors, team leaders, media representatives and VIP according to their national entry lists. The cards will be handed over at time of accreditation in the Competition Centre. To guarantee transport and access to the specific events and the local catering at the competition sites, the given out ID has to be carried the whole week Press Centre The main Press Centre will be located right at the Competition Centre at Hotel Gastagwirt and is equipped with telephone, telefax, internet access and printers. Furthermore, media representatives are allowed to use the Salzburger Nachrichten Blue Box at the competition sites. There is also a good connection by GSM mobile phones (A1, T-Mobile, One, Drei, Telering) in the Competition Centre as well as in the different finish areas Internet Access As already mentioned, there will be a room with some computers and internet access at the Competition Centre. The room will be supervised daily from 16:00 until 21:00. Access to the stations and to internet will be free, but limited to 10 minutes per person in case of great request. Accredited press will have priority and no time restrictions. At Hotel Gastagwirt all rooms are equipped with WLAN (free access). page 13 of 17

14 1.13 Banquet The banquet will be held in the Wallerseehalle in Henndorf (about 5 kms from the CC) on Friday evening at 19:00. Entrance is on basis of ID cards Visas For countries who need a visa for visiting Austria: please send complete visa application forms to the organizer by 10 th December Race Information 2.1 General Information, Participation according to IOF Rules We assume that the EYOC-Teams will, in addition to their official championship races (Middle and Long distance), also want to participate at the Sprint and the Relay competition. If EYOC-Teams wish to participate at the SKI JWOC EYOC 2007 according to IOF Rules (Middle and Long distance race only), we provide the team with an appropriate calculation regarding their special wishes and needs. 2.2 Classes and Restrictions JWOC (W 20, M 20) According to IOF rules, each federation may enter a team of 14 competitors up to 7 women and 7 men and unlimited number of team officials. In each competition each federation may enter: Individual events max. 6 women, 6 men Relay event max. 2 female teams, max. 2 male teams EYOC (W 18, M 18) - EYOC (W 17, M 17) According EYOC Special rules, in each competition each federation may enter: Individual events max. 4 women, max. 4 men unofficial Sprint and Relay event (Special AOF Prize) 2.3 Terrain Types Sprint Distance, 12 th February 2007: Mostly open area with smooth hills and scattered forest, about 780 m above sea level Middle Distance, 13 th February 2007: Mostly flat but varying area with few steep passages, 70 % open area, about 700 m above sea level Long Distance and Relay, 15 th and 16 th February 2007: Typical alpine character terrain on Europe s second largest high plateau, mostly open area with scattered forest, page 14 of 17

15 1.100 to m above sea level 2.4 Number Bibs Number bibs will be handed out at the team leaders meetings the day before every event. The number bib must be attached on to the left leg. It is not allowed to fold the number bib. Safety pins will be provided. 2.5 Maps Completely new maps according to IOF rules will be provided. All competition maps are printed on water resistant paper, no plastic bags are needed. Maps are given out after races except Long Distance. Team leaders and Media representatives will get maps of all courses. 2.6 Map-Scales For Sprint Distance: 1 : For Long, Middle Distance and Relay: 1 : Vertical contour line intervals: 2.7 Embargoed Areas and Maps 5 m Following area are embargoed up to the day of the race: Faistenau Abtenau Postalm Gnadenalm (spare area) 2.8 Warm-up Areas Warm-up areas will be provided right at the competition sites. Areas outside the Warm-up map are considered competition area and thus forbidden. Please remain in the area indicated on the Warm-up map to avoid disqualification. The Warm-up maps will be given out at the team leaders meeting the day before the races. 2.9 Clothing Clothing transport from start to finish area will be organized Refreshment Warm drinks will be available in the finish area. Refreshments during the races are marked on the map Punching System Electronic SPORTident punching system will be used in all SKI JWOC - EYOC 2007 events: Rented SI-Cards will be handed out at arrival together with the other materials. page 15 of 17

16 Competitors will run all races with the same SI-Card. It is responsibility of each competitor to take the right SI-Card to the start. Competitors are responsible for correct clearing and checking their SI card in the control unit located in the start area. In case of SI malfunction, punching on the competition map is required. Manual punching devices are on the control stand. Runners have to announce any problem with controls and punches at the read-out in the finish. Rented SI-Cards must be returned after the last event (relay). Team leaders are responsible for returning all rented SI-Cards Insurance Competitors participate at their own risk. According to national regulations, insurance against accidents shall be upon the responsibility of their national federation or themselves Medical Service Medical service will be in addition to the daily service of first aid at the competition sites. On request, a medical service in the CC can be organized. Useful phone numbers in case of any medical need: Ambulance: Further important Telephone Numbers Firemen: 122 Police: 133 (in case of theft) 2.15 Prize Giving For the Sprint and the Long distance as well as for the Relay there will be a flower ceremony at the finish area. The official prize giving ceremonies will be held in Abtenau (Middle Distance; JWOC and EYOC), on Postalm (Long Distance; EYOC) and in the Wallerseehalle in Henndorf (Sprint & Long Distance, Relay; JWOC) National Flags All national teams are requested to bring one national flag (recommended size 100 x 150 cm) in case of multiple runners on the podium. The flag has to be handed over in the Competition Centre when accreditation takes place National Anthems All national teams are requested to send their national anthem as an mp3-file (min. 128 kbit/s) to the OK (office@ski-jwoc2007.eu) until Team Leaders Meetings The Team leaders Meetings are held at 17:30 in the Competition Centre in Eugendorf on the day before each competition, according to the detailed programme. page 16 of 17

17 2.19 Electronic Communication Devices It is forbidden to use mobile phones or other communication devices during the transport to the start and in the start area until the last competitor has started Anti-Doping Current IOF Anti-doping rules apply. The organizers and participants are committed to do everything required to support the official anti-doping authorities to do their work successfully and transparently. We strongly support all efforts to keep our sport clean and doping free. page 17 of 17