DBNSW Regatta Hosting Handbook Version 5 April 2017

Transcription

1 DBNSW Regatta Hosting Handbook Version 5 April 2017 Updated 20 th April of 22

2 Table of Contents REGATTA APPLICATION 3 Accredited Regatta Requirements 3 Accredited Regatta Benefits 4 Accredited Regatta Costs 4 REGATTA PREPARATION 5 Organising Committee 5 Venue 5 Equipment and Services 5 Safety 6 Documentation 6 Budgeting 7 Communication 8 Officials & Volunteers 8 Race Format 9 Entry forms, race information, and regatta publicity 11 RACE DAY 11 POST REGATTA 12 APPENDIX ITEMS 13 A. Officials & Volunteer Roles and Responsibilities 13 B. Recommended Equipment List 17 C. Regatta Application Form 18 Updated 20 th April of 22

3 REGATTA APPLICATION DBNSW registered clubs have the opportunity to host dragon boat regattas and have them officially accredited by the governing body. Any dragon boat regatta that is hosted in NSW without approval is not endorsed by DBNSW and no responsibility of the event operations will be accepted by the governing body. Accredited Regatta Requirements Upon approval of the regatta as an accredited event the following requirements must be met by the host: Before the Regatta Regatta Application Form completed and sent to DBNSW (minimum 3 months before regatta date) Copy of aquatic activity operation plan provided to DBNSW Copy of aquatic license provided by RMS sent to DBNSW Copy of council event/venue approval sent to DBNSW Copy of regatta entry form provided to DBNSW for approval prior to publishing During the Regatta Regatta must be conducted under AusDBF Regulations & Rules of Racing and the DBNSW Bylaws (request for exemption can be included in application form) DBNSW Sweep coordinator must be present to observe races Regatta officials must have the minimum level of accreditation (see pages 13-15) All participants in sport racing categories must be financial members of a state governing body (current member ID required) After the Regatta The number of community (non-club member) teams that attended the regatta must be communicated to DBNSW Copy of official race results should be sent to DBNSW for online publication The Chief Official should complete a post-regatta report for the host club and a copy should be provided to DBNSW If any of the above requirements are not met DBNSW reserves the right to withdraw approval of the regatta as an accredited event. Updated 20 th April of 22

4 Accredited Regatta Benefits There a number of benefits of hosting a regatta as a DBNSW accredited event including: Access to $20 million Public Liability Insurance for the regatta Attending sweeps can participate in races which will count towards their sweep accreditation/records Attending officials can officiate at the regatta which will count towards their official s accreditation/records Event advertised by DBNSW as an accredited event including publishing of entry forms and results Advice and support of DBNSW staff which can include assistance in recruiting volunteers & officials, construction of race draw, hire of regatta boats/equipment, provide template forms to run regatta, etc. Accredited Regatta Costs Regatta hosts wishing to have their event accredited will likely incur various charges which may include: Regatta Application Fee (submitted alongside the Regatta Application Form) Accredited Regatta Fee (invoiced post-regatta) Community/Corporate (non-member) Insurance Fees (if any) Boat/Equipment Hire Fees (if any) Other relevant expenses Prices are available on the DBNSW website and are subject to change annually. Updated 20 th April of 22

5 REGATTA PREPARATION The vast majority of work involved in hosting a dragon boat regatta is performed well before race day. The following recommendations will ensure an efficient and successfully run event. Organising Committee It is recommended that an organising committee is formed by the regatta hosts including a chair to lead the group. The committee should identify regatta tasks and responsibilities (many of which are described in this document) and delegate them to each committee member. Venue With a committee formed the next task will be to find a venue and determine if it is appropriate for a dragon boat regatta. Considerations for a venue may include: Is the waterway appropriate and safe for a regatta to be held? Can we obtain permission to use the land? Can we obtain local council and RMS permission to use the waterway for a regatta? Is the site available on the proposed dates? Is there a suitable area to launch boats? Is there a sufficient area for parking including cars, trailers and boats? Does the council require a traffic management plan and staff for the event? Is there an appropriate area for marshalling? i.e. open, flat, shade, etc. Is there a suitable area for the starter (land or water)? Is there a suitable area for the finish with a clear view of the course? Is there sufficient space for clubs and teams to setup tents? Will there be any merchants or suppliers attending the regatta? Has an area been identified for an announcer and placement of speakers throughout the site? Does the local accommodation have enough capacity for visiting clubs and teams? Does the site have appropriate toilet facilities or an area where additional services can be brought in? Does the venue have sufficient rubbish facilities or an area where additional services can be brought in? Equipment and Services There is equipment and services that need to be provided to run an efficient regatta. Considerations include: Do we have access to the equipment to run the on water activities? Do we have access to the equipment to run the off water activities? Updated 20 th April of 22

6 Do we need to hire any additional equipment? Do we have enough dragon boats to run a race? (minimum three) If we hire/borrow additional boats are they the same model/type/age? Do the boats have the required equipment and attachments (head, tail, drum, seat, safety bag, sweep oar, bailers, boat number, etc.)? Do we need to bring in additional toilet services? Do we need to bring in additional rubbish services? Safety Federal and State maritime laws as well as the Australian Dragon Boat Federation and Dragon Boats NSW have minimum standards of safety that must be provided for any dragon boat event regardless of size and location. Regatta organisers must: Obtain local council approval for the regatta Obtain RMS approval (via aquatic license) of the regatta Conduct a risk assessment for the chosen venue Notify local emergency services about the event Appoint a safety officer for the event Meet the minimum requirements outlined in the DBNSW Medical Service Providers Policy The above includes two (2) current first aid qualified personnel on land and another two (2) on the water for the entire regatta (minimum 18 years of age) Provide the minimum number of rescue crafts required and outlined in the RMS aquatic license (one or more). These boats must have prop guards. Ensure the regatta officials are aware of the risk assessment and the safety plan in the event of an incident or injury Ensure the regatta officials are able to report on hazards, incidents and injuries to the Chief Official and/or Safety officer throughout the event Documentation There a number of documents required to ensure the appropriate process is followed before an event can take place. Templates for the majority of these documents can be found on the DBNSW website. These can include: Regatta Preparation Completing a venue risk assessment Submitting a DA to local council if necessary Submitting a use of venue application to local council (provide copy to DBNSW) Constructing an aquatic operational plan for RMS (provide copy to DBNSW) Applying for an aquatic license to RMS for use of the waterway (provide copy to DBNSW) Designing and providing regatta entry forms to interested groups or supply online entry details Updated 20 th April of 22

7 Writing and providing event briefing notes to entrants Providing a site and course map to entrants Race Documents Copies of the race draw, a set for officials and for entrants A sign on sheet for volunteers and officials Walkie Talkie sign on sheet Safety checklist to be completed by the regatta safety officer Race Results sheet, copies for officials and for publishing. Results should be sent to DBNSW for website publication Race tally sheet which is used to determine finals placings Equipment checklist to ensure all required gear is present before and after the regatta Copies of the draw for marshals to record sweeps for every race. These must be provided to the DBNSW sweep coordinator at the conclusion of racing DBNSW incident & injury report forms available and completed if necessary. Copies must be sent to DBNSW post-regatta A copy of council approval and aquatic license must be available at the regatta Budgeting Before applications are sent and equipment is hired the organising committee should construct a budget for the event. Potential costs of the regatta include: Aquatic license application fee DA or local council application fees DBNSW fees including regatta application, accreditation and insurance fees Hire of toilets Hire of rubbish bins Traffic Management plan and hire of appropriate event parking staff Hire of boats Hire of medical service providers Hire of water rescue service providers Hire of walkie talkies Hire of a PA system Hire of marquees Catering for officials and volunteers Travel and accommodation expenses for officials Trophies and prizes Gifts for sponsors, grants, donations received Advertising and promotion costs i.e. printing, radio, etc. Unexpected expenses i.e. equipment and venue damage, emergency services, etc. Updated 20 th April of 22

8 With potential costs of the regatta identified the minimum level of income can be determined. Revenue can be generated a number of ways but will primarily come from entry fees. Prices can be set per paddler, per team, per boat, per category, etc. Sponsorship, grants and in-kind contributions can also assist to off-set event costs. Note that it is best to incorporate the cost of community team insurance into their entry fees. Communication It is important to have early and consistent communication between all parties involved in the regatta. Regatta host will find everything runs more efficiently when all parties are kept in contact with and provided with event information regularly. These people and groups can include: Local council and Maritime Services Club and regatta organising committee Regatta officials and volunteers Dragon Boats NSW Water safety providers i.e. SES, Surf Life Saving First aid providers i.e. St Johns Attending merchants and suppliers i.e. paddle gear sellers, coffee providers, food vans Sport clubs and community teams Local residents and public spectators Local emergency services i.e. hospital, police The use of set of two-way radios (one per head official) during the regatta is highly recommended. Officials & Volunteers Officials The racing that takes place during an accredited regatta must be run by AusDBF accredited officials. At a minimum, the following positions should be sought, with the appropriate level of official appointed: Chief Official (AusDBF Official Level 3) Race Secretary (AusDBF Official Level 2) Chief Judge (AusDBF Official Level 2) Chief Starter (AusDBF Official Leve 3) Course Umpire (AusDBF Official Level 3) Head Marshal (AusDBF Level 3) Chief Boat Loader (AusDBF Level 1) Marshals (AusDBF Level 1) Updated 20 th April of 22

9 It is important to make it clear to the officials appointed by the regatta organisers whether or not there will be any form of reimbursement for their assistance. If the organising committee is willing to provide remuneration but are unsure to what degree DBNSW recommends following a process similar to its Technical Official Travel Expense Policy. DBNSW may be able to assist with contacting and recruiting officials if requested. Volunteers In addition to the officials, a set of enthusiastic volunteers are essential to running a successful regatta. Each regatta will differ in the amount of volunteers required as well as the tasks that need to be fulfilled. The majority of regattas will require the following volunteer roles: Safety Officer Time Keepers Boat Aligners/Pontoon Holders Boat Loaders/Wranglers Registration Officer Result Runner Food Runner Volunteer Coordinator Please refer to appendix item A (page 14) for official s and volunteer s responsibilities. Race Format With a venue identified, a budget determined and the safety requirements met the organising committee can design the racing program for the regatta. Considerations include: Regatta date Type of racing i.e. sprint, distance, relay Course distance Course map (preferably surveyed) Racing categories i.e. sport mixed, community, schools, etc. Entry and payment deadlines How many officials will be required? How many volunteers will be required? Event schedule including start and finish times, meeting times, presentations, etc. Ensuring racing complies with AusDBF Race Rules and DBNSW Bylaws Community crews training dates and times Updated 20 th April of 22

10 Race Draw The race draw is one of the most important aspects of any regatta and should be constructed as soon as possible once team entries have closed. DBNSW recommends using the seeding structure outlined in the DBNSW bylaws and to then follow the below steps: Observe regatta entries and determine how many heats will be needed for each category based off boat/lane availability (i.e. 4 boats, 10 sports mixed crews, minimum 3 heats per round) example draw with seed numbers ROUND 1 Lane1 Lane 2 Lane 3 Lane 4 Heat Heat ROUND 2 Heat Heat FINAL 3 rd 1 st 2 nd 4 th Seed crews into the draw based off the results from the last regatta run by the host where possible Typically in the first round the higher seeded crews should be placed in the center lanes with the lower-seed/unseeded teams outside In the second round those that were on the inside will go to the outer lanes which ensures all crews experience different lane/venue conditions Points are awarded to crews placing in each of their heats and at the conclusion of the rounds the teams with the highest totals will progress to the final. In the event of a points tie best overall time can be used to determine the finalists The first draft of the draw should be published and sent to entrants as soon as possible while allowing them enough time to provide feedback or request changes Draw and seeding advice can be sought from DBNSW if needed Competition Control and Officiating The overall organisation and management of a regatta rests with the Organising Committee however the Technical Control and conduct of the races on the day shall be undertaken by the appointed race officials operating under the leadership of the Chief Official. In addition to the Chief Official the Chief Judge, Chief Course Umpire and the Race Secretary or Starter forms the Competition/Race Committee. This committee is responsible for: Conducting and supervising the races on behalf of the Organising Committee Making a decision on the postponement, re-arrangement or cancellation of races in response to weather and other unforeseen circumstances. Receive and respond to any protests or disputes between crews. Decide on all matters concerning the Competition Regulations and Racing Rules. Updated 20 th April of 22

11 Entry forms, race information, and regatta publicity The ability for individuals to register their club or team for your regatta is must. Team registration can be provided online (website, ) or via a manual form. Providing clear and relevant race information during the registration process is recommended. Entry information should state: The name, date and location of the regatta Racing format including distance, available divisions/categories, final progression system Entry deadlines, fees and payment methods Section for team managers to provide contact details Team composition rules (Accredited regattas must adhere to AusDBF and DBNSW rules) Proof of membership requirements (ID tags) Contact details of the regatta organiser Logos of the event organiser/club, dbnsw, sponsors, local council, etc. General event information e.g. race schedule, safety and first-aid provision, food, etc. It is advised that the regatta organising committee dedicate time and resources to the promotion of the event, especially if corporate/community entries are being sought. The orangisers should consider various means of promotion which may include local media advertisement (newspaper, radio, TV), design, print & distribution of flyers, contacting local businesses, etc. All regattas that are accredited by DBNSW are uploaded on the DBNSW online event calendar. Regatta entry forms and promotional materials can also be uploaded on the event organisers behalf. These can be ed to DBNSW alongside the accredited regatta application. RACE DAY Once Race Day arrived the primarily task will be to execute the plans for the regatta that were completed during the previous preparation and organisation. The following should take place on the day of the regatta: Ensure the regatta organisers, appointed officials and volunteers all arrive well before the scheduled start of racing The volunteer briefing, usually conducted by the Chief Official, will take place first, ensuring all helpers are aware of their role and tasks for the day Provide the necessary equipment to each official & volunteer and begin to setup the venue according to the site plan As participants begin to arrive implement parking management, team tent location directions and stall holder instructions Updated 20 th April of 22

12 Open race day registration to confirm team attendance, receive crew lists and answer any regatta enquiries The Chief Official will conduct the scheduled Team Manager meeting with a nominated representative from each club/team and provide a brief for the day Crews called to Marshalling for the first race and all other officials and volunteers on standby for race start Racing takes place with all race results regularly posted and team progress to finals announced At the conclusion of racing all officials and volunteers to pack up their area and return equipment Presentations to take place and a site clean up by the event organisers before departing POST REGATTA It is recommended that after the regatta has taken place that the organising committee: Thank all attending clubs and teams and ask for their feedback on the regatta Review the Chief Officials report on the regatta and ask for volunteer feedback Send results for online publication to DBNSW Advise DBNSW on the number of community/corporate (non-member) paddlers so that insurance fees can be invoiced Submit any injury or incident reports to DBNSW Head Marshall to provide copy of the draw with sweep names listed to the Sweep Coordinator Pay the DBNSW accreditation and insurance fees once received Updated 20 th April of 22

13 APPENDIX ITEMS A. Officials & Volunteer Roles and Responsibilities ROLE All volunteers and officials Chief Official* (AusDBF Official Level 3 recommended) Safety Officer RESPONSIBILITIES Confirm attendance with the regatta organisers Sign on at the registration office and collect volunteer uniform Attend the volunteer briefing and ask any questions you may have Attend to your assigned area and help setup any equipment Fulfil your assigned role throughout the regatta Assist in packing up, return volunteer uniform and sign off Officials have logbook signed by the Chief Official Show respect and courteousness to officials, participants and fellow volunteers Liaise with the regatta organisers prior to race day Complete an inspection of the regatta venue Conduct the volunteer & team manager briefing (confirm club attendance via roll call) Manage and communicate with the regatta officials and volunteers Monitor all races and ensure the application of the competition rules & regulations Sign officials logbooks Provide a feedback report to the regatta organisers and to DBNSW Acquire a copy of the event risk assessment and safety checklist from regatta organisers prior to race day Confirm the attendance of first aid and water safety providers Handle all OH&S related issues that may arise during the event Ensure all officials and volunteers are being safe and responsible while in their roles Updated 20 th April of 22

14 Race Secretary* (AusDBF Official Level 2 recommended) Chief Judge* (AusDBF Official Level 2 recommended) Chief Starter* (AusDBF Official Level 3 recommended) Course Umpire* (AusDBF Official Level 3 recommended) Complete an event safety audit via the safety checklist and hand to the chief official once completed Assist Chief Official in the implementation of the race program including making necessary changes Process and publish all race results Apply the race progression procedures when able and communicate the schedule to all officials Receive all protest forms, incident/injury reports and any other relevant documentation Setup the race finish line in coordination with the course umpire, chief official, regatta organisers and any other relevant party. Utilise photo-finish equipment when available to record race results or work with the equipment operator Adjudicate on any race related issues alongside the chief official May also act as the Chief Time- Keeper Confirm all start equipment is adequate and ready to use prior to racing Ensure communication between start, finish, chief official and marshalling works via practice start Will call crews to the start line, visually align all boats on the start line and start each race Judge false starts and communicate them to other officials May be responsible for setting the race course with the chief official, chief judge, chief starter and any other supporting party prior to racing Supervision of all crews on the race course and any water support crews Once the race has started the course umpire will follow crews and observe of the race rules are being complied with Updated 20 th April of 22

15 Head Marshall* (AusDBF Official Level 3 recommended) Marshall* (AusDBF Official Level 1 recommended) Any infraction will be reported to the chief official immediately Additional Course Umpires will be required for turn racing (one per turn) Monitor and manage marshals to ensure efficient marshalling of crews Organise regular audits of crew lists to confirm proper crew compliance with the regatta rules and regulations Provide advice to marshals and final judgement on paddler equipment specification enquiries/issues Ensure all paddlers in crews appear fit to race and if not make the Chief Official aware before they race Carry out regular audits of crew lists to confirm proper crew compliance with the regatta rules and regulations Ensure all paddlers in crews appear fit to race and if not make the Head Marshall aware before they race Inspect paddler equipment (paddle, seat pad) ensuring they are compliant with the regulated specifications Time Keepers Record times of boats as they cross the finish line, typically utilising a stop watch device Boat Aligners/Pontoon Holders Utilise pontoon holder equipment including knee pads, hat and shade area Once crews have aligned their boats according to the Chief Starter s instruction you may assist crews by physically holding the boat in place until race start Chief Boat Loader* (AusDBF Official Level 1 recommended) Ensure all boats and equipment are in satisfactory racing condition and that they conform to IDBF regulations Allocate crews to boats in accordance to the race program and ensure they embark safely and in proper order Monitor and manage the duties of boat loaders and ensure they are completing their role safely Updated 20 th April of 22

16 Boat Loader/Wrangler Registration Utilise available boat loading equipment to physically maintain the stability of boats while crews are loading and unloading Boat wranglers MAY assist paddlers entering or exiting a boat at their discretion Confirm attendance of volunteers via sign on sheet Confirm the attendance of participating teams on race day Collect all entry forms, waivers and crew lists from the participating teams and once registration has closed provide the documents to the Head Marshall Provide registering crews with items for collection such as ID cards, lanyards and copies of the draw when available Runners Assist officials and volunteers in miscellaneous tasks including publishing of results, collecting and distributing volunteer food/water, temporarily filling in volunteer roles when necessary, etc. Sweep Coordinator* (Must be a DBNSW sweep coordinator) Conduct a meeting/briefing to participating sweeps if necessary Provide advice/mentoring to all sweeps who seek assistance Note any infringements that may warrant investigation and report them to the chief official at the conclusion of the regatta Volunteer Coordinator Responsible for the organisation and conduct of regatta volunteers Ensure all volunteers have signed in, collected appropriate gear & equipment, attended volunteer briefing, etc. Please note any role marked * may eligible for expense reimbursement. Please contact the DBNSW office for the current official s reimbursement form. Updated 20 th April of 22

17 B. Recommended Equipment List Registration Area Shade/tent Table & chairs Box with stationary Copies of the draw Box for crew lists Cash box Spare crew lists and waiver forms Wristbands (for paddlers with missing ID) Marshalling Area 6 clearly marked lanes with lane numbers Shade/tent Box for crew lists Laundry baskets Orange safety vests Life jackets Table & chairs Race draws, clipboards and pens Esky with water Garbage bin/bag Sunscreen Radio Starting Area Starter s box Shade/tent chair race draw, clipboard and pen radio spare batteries for radio Course Marker Buoys Marker Flags Anchor chains and weights Finish Area Shade/tent Tables & chairs Copy of AusDBF Races Rules and DBNSW Bylaws Injury/Incident report forms Laptop, video camera, stop watches Finish hooter Result sheets, tally sheets, race draws Protest forms Garbage bin/bag Radio Spare batteries for radio Boat Loading Area Loud hailer Boat number boards Bailers, buckets and sponges Spare sweep oar Tool box Carpet Tyres or fenders Rope to tie boats Esky with water Garbage bin/bag Radio Course Umpire/Water Safety Boat Loud hailer Red and white flags Water GPS/range finder (for course set up) Tow rope Radio Race result sheet Announcer/Presentation Area Table Table cloth PA system Trophies Results board Updated 20 th April of 22

18 Dragon Boats NSW Inc. (Incorporated under the Associations Incorporation Act, 2009) (Registered Number: Y ) (ABN ) C. Regatta Application Form Regatta Application Form This form may be used by DBNSW affiliated clubs to apply for their regatta to be accredited by Dragon Boats NSW Inc. This request form includes application for use of DBNSW s $20million P.L insurance. Additional information on hosting regattas can be found in the Regatta Hosting Handbook on the DBNSW website. An accredited regatta provides: Access to $20 million Public Liability Insurance for the regatta Attending sweeps can participate in races which will count towards their sweep accreditation/records Attending officials can officiate at the regatta which will count towards their official s accreditation/records Event advertised by DBNSW as an accredited event including publishing of entry forms and results Advice and support of DBNSW staff which can include assistance in recruiting volunteers & officials, construction of race draw, hire of regatta boats/equipment, provide template regatta forms, etc. Use of the DBNSW logo SECTION 1 - Applicant Details Organising Club/Body Regatta Contact Person Address Phone Number Updated 20 th April of 22

19 SECTION 2 - Regatta Information Name of regatta Proposed date of regatta Proposed Venue Venue approved & booked with local council/land owner? YES Aquatic License Applied for? YES NO NO Will the regatta have sport club participation? YES NO Will the regatta have community team participation? Will the regatta fulfil all Accreditation Requirements? (pg. 4) YES YES NO NO If No you may be asked to provide further details Will the regatta utilise the DBNSW logo? YES NO Racing Distances 200m 500m 2000m OTHER Number of boats being used per race Proposed Entry Fee Adult Junior Sport Team Community Team Is there any additional support you require from DBNSW in the organising of your regatta? (if yes please describe) Updated 20 th April of 22

20 SECTION 3 - Regatta Application Fees Application Deposit - $50.00 (GST incl.) Accredited Fee - $ (GST incl.) paid post event minus application deposit Non-DBNSW Registered Participant Insurance Levy - $6.80 per person (GST incl.) paid post event Payment by EFT, deposit or Cheque. Account Name: Dragon Boats NSW Account #: BSB: DBNSW postal address: PO Box 3162, North Strathfield NSW 2137 Completed Regatta Application Form should be ed to office@dbnsw.org.au (form and payment must be received by DBNSW to complete the process). SECTION 4 Declaration I confirm that all of the details I have provided are true and correct. I understand that I will need to submit a new application for each regatta event. In signing this form I acknowledge that I have read and accepted the Accredited Regatta Requirements (Page 4) and the Sanctioned/Accredited Regatta Conditions (Page 5). Full Name: Signature: Position: Date: Office Use Only Application Accepted: Yes No Date: Application Deposit Received: Amount: Date: Accreditation Fee Paid: Amount: Date: Insurance Levy Paid: Amount: Date: Updated 20 th April of 22

21 ACCREDITED REGATTA REQUIRMENTS Upon approval of the regatta as an accredited event the following requirements must be met by the host: Before the Regatta Regatta Application Form completed and sent to DBNSW (minimum 3 months before regatta date) Copy of aquatic activity operation plan provided to DBNSW Copy of aquatic license provided by RMS sent to DBNSW Copy of council event/venue approval sent to DBNSW Copy of regatta entry form provided to DBNSW for approval prior to publishing During the Regatta Regatta must be conducted under AusDBF Regulations & Rules of Racing and the DBNSW Bylaws (request for exemption can be included in application form) DBNSW Sweep coordinator must be present to observe races Regatta officials must have the minimum level of accreditation All participants in sport racing categories must be financial members of a state governing body (current member ID required) After the Regatta The number of community (non-club member) teams that attended the regatta must be communicated to DBNSW Copy of official race results should be sent to DBNSW for online publication The Chief Official should complete a post-regatta report for the host club and a copy should be provided to DBNSW Updated 20 th April of 22

22 ACCREDITED REGATTA CONDITIONS 1. Insurance The organising club will only be issued with a copy of $20million P.L. certificate upon approval as an accredited regatta. The organising club must advise DBNSW immediately after the regatta of the number of the non-dbnsw members that participated so that an invoice for their insurance cost can be raised. 2. Aquatic License & Council Approval The Organising club must forward a copy of event approval from the relevant council/land owner and the Aquatic License issued by Roads & Maritime Services. The event organiser must ensure all council and aquatic license conditions for the event are met. 3. First Aid & Safety Management An event risk assessment should be conducted to ensure that the equipment used, the venue and waterway is fit for purpose and safe for participants and spectators. At least one rescue craft should be used (IRB preferred) and four qualified first aid providers (two on land, two on water) should be present at the regatta. Emergency services should be notified of the regatta prior to the day and suitable venue access should be provided. The regatta organisers should record injuries & incidents and provide a copy to DBNSW post-event. 4. Regatta Management The sweeps competing at the regatta must have a minimum L2 accreditation for sport club racing and L3 accreditation if community team racing is organised. If the event is an accredited regatta it must comply with the AusDBF Rules & Regulations and DBNSW bylaws including approved race distances (200m, 500m, 2000m). Updated 20 th April of 22