Somerset Hills YMCA Swim Team

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Somerset Hills YMCA Swim Team Swim Team Parents Organization 2012-2013 Season Successful Programs Require Strong coaching

1 Somerset Hills YMCA Swim Team Swim Team Parents Organization Season Successful Programs Require Strong coaching staff Top facility Support of YMCA Committed swimmers Adequate resources Involved & supportive parents Volunteers STPO 2 1

2 Objectives of STPO Foster fellowship, integrity, sportsmanship and honesty among parents and children (see Philosophy & Goals of SHY) Support the Somerset Hills YMCA Further interest of competitive swimming with YMCA and area Sponsor & support YMCA league, SHY Swim team, USA Swimming and the SHY National team Encourage & coordinate parental participation in swim team activities Organize, execute and support fundraising for the SHY swim team and YMCA Support the philosophy, goals & objectives of the Head Coach 3 What the STPO Does Run Swim Meets Organize Social Events and Team Celebrations Purchase and maintain meet, pool and training equipment Provide swimmer t-shirts, awards, gifts, etc. Collect and pay out US registration and meet entry fees for swimmers Research and make travel arrangements for swimmers and coaches Conducts Fundraising efforts Support National Team And Much More 4 2

3 STPO Officers President: Joanne Wachenfeld ( ) Treasurer: Kendra Russano ( ) Meet Director: Martin Scheidl ( ) Secretary: Mary Bigini ( ) Officials Coordinator: Katie Straub ( ) Fundraising Coordinator: Andrea Adams ( ) Head Coach: Peter Barry ( ) Administrative Advisor: Suzi Pellegrino ( ext. 604) Website Master: Lynn Southcott 5 Team Communication Announcements on SHY Website: s from SHY STPO account Be sure to complete STPO registration online (currently 80 swimmers are still not entered) 6 3

4 Swim Team Fees September March Swim Team Fees (YMCA program fee) Paid to SHY either in one payment or by e-pay Meet Entry Fees Deposit is required and billing for additional fees will be mailed as we progress through the season Regardless of whether or not your child ultimately swims, fees are charged when your swimmer is entered into the meet Unused money in MEF can be refunded upon request when swimmer leaves the team USA Swimming Fee (all swimmers 9 & Over) - $55 STPO Dues - $75 per family STPO Invoices for the above will be ed to Swim Team families 7 Team Clothing Team Suit/Equipment Sales Vendor California Beach Hut Online orders accepted through 9/21 Discount cards for use in store will be distributed Team Coordinator Tracy Fitzgerald SHY Sportswear Vendor Sneaker Plus Online Orders accepted through 9/26 Store will open again for Holidays with additional items Team Coordinator Tess Buckley 8 4

5 Participation Policy All families are expected to participate by: Volunteering for one Committee Working at least 3 Dual Meets Taking Turns Timing at Invitational Meets Volunteering for SHY Hosted Meets your swimmer attends Working the NJ YMCA 8 & Under State Championships SHY has no volunteer deposit requirement because our parents have always stepped up in the past. Let s keep it that way. Volunteering is critical to the success of our team and as a result we need full participation 9 Committees Alumni Outreach Lynne Anderson Locate SHY alumni Coordinate facebook/social media for alumni Plan alumni event Banquet Committee Lynne Anderson Plan annual team Banquet in March Handle RSVP s Select team, coach and volunteer gifts Set-up and Clean-up 10 5

6 Committees Dual Team VP s Mary Bigini Communicate with Dual Meet Team Check-in volunteers Bring supplies to Dual Meets 2 per team Fall Picnic Denise McSorley Coordinate set-up, food and clean-up for Fall Picnic Fall Social Plan, coordinate and set-up Fall Social for parents. 11 Committees Fundraising Andrea Adams Research, plan and implement fundraisers Monies raised go towards operation of team Wish list Record Board Hospitality Renee Mitchell Purchase refreshments for coaching and officials at SHY hosted meets Staff Hospitality Room Photography Take photos at SHY meets and events Create slide show/dvd for Banquet 12 6

7 Committees Practice Group Leaders Coordinate practice group parties Assist practice coaches Communicate with practice groups 2 per practice group Publicity/Promotion Michelle Breslin Celebrate SHY swimmer achievements Recognize out of pool accomplishments Promote Team successes Travel Chris Glockenmeier Research and make travel/social arrangements Assist Head Coach with logistics Nationals, Training Trip, LC Nationals 13 Dual Meet Teams Girls A Team Girls B Team Girls C Team Boys A Team Boys B Team Dates/ Times ( Saturdays, October January) Meet schedule still being finalized within the league Usually 2 hour meet 14 7

8 Dual Meet Volunteering Each family should volunteer for 3 Dual Meets during the season for each Dual Team they have swimmers on. Dual Meet VP s will request volunteers and send out a schedule. Jung Dettelback will coordinate the officials. Volunteer Jobs include Officials, Timers, Colorado Operators, Meet Manager Operators, Runners, Set-up, Clean-up, Snack Coordinators. 15 Invitational Meets 1-3 day meets approximately monthly during season Some invitational meets may have time standards (minimum or maximum qualifying times) Optional swimmer chooses events Warm-up time will be posted on website swimmer should be ready to swim, not arriving at warm-up time. 16 8

9 Invitational Meets Timing Assignments Prior to Meet Host Team will send out team timing assignments Mary Bigini will divide timing assignments between parents of swimmers attending the meet SHY Parent Timing assignments will be and posted on website Confirm receipt of At the Meet Timers check-in and get stopwatch First shift timers attend Timer Meeting Time until replacement arrives 17 Invitational Meets Timing Assignments Timing assignments will be rotated throughout the season so all families take their turn. A Volunteer Matrix is maintained for the season. Those families whose swimmers attend many meets or who have multiple swimmers on the team will be called on to time more frequently SHY Officials will normally not be asked to time Team timing assignment is till the end of the meet session. While we try to avoid requiring a parent to time after their child is done, sometimes it is unavoidable. Please understand. 18 9

10 SHY Hosted Meets October 28th Halloween Meet SHY December 2 Candy Cane SHY December YMCA East Field Championship January Distance Meet SHY Witherspoon February 2nd NJ YMCA 8 & Unders Raritan Bay June 16 PVP Long Course Meet PVP 19 SHY Hosted Meets - Volunteering At least one parent should volunteer to work any SHY Hosted Meet that your swimmer(s) attend plus the 8 & Under Championships Volunteer Coordinator, Lynn Alexy, will send out volunteer requirements and ask for volunteers. Please respond promptly Volunteer jobs include: Set-up, Clean-up, Timers, Marshalers, Runners, Awards, Parking, Hospitality, Security, Concessions and Table Operators SHY has a reputation of hosting well-run invitational meets thanks to our great volunteers. Let s continue the tradition

11 Other Volunteer Opportunities Officials Training needed Table Operators Training needed National Team swimmers will be required to participate in additional fund raising to defray costs for the YMCA Nationals SHY Swimmers (13 & Over) can volunteer at SHY hosted meets for volunteer service hours 21 Team Officials Why we need them Meets cannot be run without officials! Dual meets: When all 5 teams swim the same day, we need 21 officials to properly staff meets. SHY is hosting a number of invitational/championship meets this year. Any one session requires up to 16 officials. Challenges: Officials are often distributed unevenly between teams and age-groups. Training consists of four hour clinic and open book on-line test. Clinic and registration fees to be paid by STPO. Mentorships with experienced officials. If interested contact Katie Straub

12 Why Be An Official? Support our team. Gain a better understanding of your child s sport. Not only support your swimmer, but share a common bond too! Be on deck and part of the action. It gives you a different perspective. Have an opportunity to be involved at all different levels: Time Trials, Dual Meets, Invitationals, States, and Nationals. Those who are interested may even seek national certifications. Make lifelong friends in many places. 23 Table Operators Colorado Operators Run the electronic timing system at meets. Meet Manager Operators Interface with the electronic timing system to record times, score the meet and print out results Both jobs are essential to the running of all dual and SHY-hosted meets Training in Table Operators will be offered in early October 24 12

13 Be a Supportive Parent Always love and support your swimmer unconditionally! Always Make sure your swimmer gets to practice on time Make sure your swimmer has the necessary equipment Make sure your swimmer gets to competitions on time Make sure your swimmer is provided healthy choices for all meals Make sure your swimmer eats a balanced diet Make sure your swimmer gets enough sleep Make sure your swimmer receives proper medical attention Make sure your swimmer is involved in all activities Make sure to offer your swimmer encouragement Make sure your swimmer leads a balanced life 25 Be a Supportive Parent Always be involved with the success of the team Always offer to volunteer Become an official Become a timer Become a table operator Become a fundraiser Become a parent leader Always speak positively concerning your swimmer, the team and the competitors Always let the coaches coach Always be respectful of coaches, teammates and volunteers 26 13

14 Do Not be a Coach! Remember to never Offer rewards for performance Gossip or spread gossip about teammates or competitors Critique a swimmer s performance Compare teammates, competitors or other programs Set goals for your swimmers Speak ill of other teammates, coaches, officials or competitors Assume that other people will volunteer Interrupt coaches while they are coaching 27 14

36 th Annual SHY Halloween Swim Meet Hosted by Somerset Hills YMCA Sunday October 29, 2017

36 th Annual SHY Halloween Swim Meet Hosted by Somerset Hills YMCA Sunday October 29, 2017 Session 1 8 & Under s Warm-up: 7:00 AM Pool #2 Meet Start: 8:00 AM Session 2 9/10 s Warm-up: 7:00 AM Pool #1 Meet