AD Club Coaches and Contacts R/E AD Silver SC Champs

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1 AD Club Coaches and Contacts R/E AD Silver SC Champs We are providing the following schedule of events to better assist the Entry Process. 1. Per Announcement Entries are Due by 5:00PM, Tuesday, February 20, The meet entry coordinator will import your entries and reply back with a report of your entries as imported Be certain to check your entries immediately and if you have errors, you can resend an updated entry file to the meet entry coordinator by Friday, February 23 rd, 5:00PM Teams will have until Friday, February 23, 2018, 5:00PM to resubmit entry files, after which NO ADDITIONAL ELECTRONIC ENTRY FILES WILL BE ACCEPTED 2. Saturday, February 24, 2018, 9:00AM Meet Files will be turned over to Bill Faucett for recons A. No Additional Electronic Entry Files will be Accepted All updates must be made manually (see 3 below), by request of swimmers club/coach We will not accept any changes from swimmers parents... B. Specific Issues (non-times related) will be ed directly to the clubs involved C. Times Recons will be posted to the "Recon Page" linked on the AD Meet Schedule Coaches take special note: There will be 2 times recon reports posted to the "recon page" on the AD site; 1. Meet Entry Times which ARE Found in SWIMS but the swimmers also have Faster recorded times in SWIMS As Silver SC Champs is a "Slower Than" qualifying meet, swimmers MUST enter with their BEST Recorded SWIMS time in the qualifying period. The swimmers best time found will be used for entry and if that time is a Gold SC Champs Cut, the entry will be removed from Silvers. 2. Meet Entry Times which are NOT Found in SWIMS, show best time for swimmer if available These times cannot be used for entry as they are NOT recorded in the qualifying period. If swimmer has a Recorded SWIMS time, we will use that time for entry, if the time qualifies. If swimmer has NO Recorded or Qualifying SWIMS time, that entry will be removed. 3. ALL Updates, Additions and Deletions Must be ed to Bill and plainly described Be sure to Identify your Club and use swimmers LEGAL NAMES so we don't make any errors Examples: Remove John C Smith from event 62 Enter John C Smith to event 96 with an entry time of 1:02.43 Remove James G Williams from Meet will not be able to attend Add Sally A Jones, DOB 2/23/98, to meet in the following events event 43 entry time event 105 entry time 1:02.15 In order to accommodate updated times from any meets the weekend of Feb Changes will be accepted through Monday, February 26, 2018, 5:00PM No further changes will be accepted after that time. 4. Tuesday, February 27, 2018, AM Psyche Sheets will be posted and the meet files will be turned over to the host clubs to prepare the meet programs and run the meets. Bill's webmaster@adirondackswimming.org

2 2018 Adirondack Silver SC Championships Pool Location Club Assignments SHENENDEHOWA RPI Code Club Code Club CPP Clifton Park-Halfmoon Piranhas DELM Delmar Dolfins SCHE Schenectady Saratoga Swim Club ALBS Albany Starfish BSPA Ballston Spa Swordfish Swim Club JJSC Jammin Jellyfish HAWK Hawks Swimming AMST Amsterdam Sea Rams EELS Duanesburg YMCA CLIN Clinton Cudas CLRK Clark Sports Center USAM Uncle Sam BENN Bennington BFIN Adirondack Bluefins WAVE Lake Champlain Waves NTS Northern Tribs NHA New Hartford CANA Canajoharie Crocodiles SVP Schoharie Valley TBS Turbine Swim Club ONEI Oneida YMCA Dolphins GLFY Glens Falls YMCA GUY Guilderland YMCA ADDI Addison Otters Swim Team SIDN Sidney Swim Club GRGF Greater Glens Falls Flyers GCAT Greater Chenango Aquatics KING Kingston YMCA SARY Saratoga YMCA SSCY Southern Saratoga YMCA GLEN Glenville YMCA UN All Unattached Swimmers *Note: All Unattached Swimmers are those swimmers with no club affiliation and does not apply to swimmers in 120 day waiting to attach transfer period.

3 Adirondack Silver Short Course Championships RPI Robison Pool March 3-4, 2018 Sanction: Held under the sanction of USA Swimming, Inc. and Adirondack Swimming Inc., Sanction # AD Sean Caron, General Chairman It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. Host: Delmar Dolfins Swim Club Place: RPI Robison Pool, Troy, NY Short Course, 25-yard pool, 8 lanes Continuous warm-up area Colorado automatic timing system with beeper and scoreboard The competition course has not been certified in accordance with C(4). Pool Depths: Time: RPI - Start End 1 meter = 14 0, 5 meters = 13 6 Turn End 1 meter = 6 7, 5 meters = 6 10 (deep water set up) DAY SESSION WARM-UP POSITIVE CHECK-IN SESSION BEGINS FRIDAY 1 5:00PM 5:00PM 5:45PM SATURDAY 2 7:00AM N/A 8:00AM SATURDAY 3 12:00PM 1:00PM for 400IM s 1:00PM SUNDAY 4 7:00AM N/A 8:00AM SUNDAY 5 12:00PM N/A 1:00PM Meet Director: J. Matthew Moore (518) mmoore002@yahoo.com Meet Referee: JoAnn Faucett faucettjm@aol.com Meet Entry Coordinator: Penny Sorbello (845) pennysorbello@msn.com Entry Rules: The eligibility of a swimmer will be determined by his or her age on March 2, 2018 Rules from the current USA Swimming Technical and Administrative Rules will be in effect. Entries must be submitted electronically, using Hy-Tek, Team Unify or compatible Software and ed to the Meet Entry Coordinator. Team entries must be received by the Meet Entry Coordinator by February 20, 2018, 5PM Swimmers must have competed in at least 1 Adirondack Sanctioned Short Course Meet in the Meet Season. This meet is open to Adirondack Registered Swimmers Only. Swimmers may enter 1 Individual Event on Friday. Swimmers may enter 5 Individual Events and 1 Relay Per Day on Saturday and Sunday. Entry times must be swimmers best times achieved between January 1, 2017 to entry deadline. All entry times must be Slower than the listed cutoff times and must be recorded in yards (no converted times), in the SWIMS database. All entry times will be verified through the results database in SWIMS. Additionally, for the 13&O 400 IM and 500 Free, the entry time must be slower than the SC Gold Champs cut AND faster than the SC Silver cut. If an athlete achieves a SC Gold Champs cut time after their entries have been submitted he/she must withdraw from that event at SC Silvers. For More Specific Qualifying Information, See Detailed Meet Requirements Included At a sanctioned competitive event, USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition, and warm-down. The Meet Director or Meet Referee may assist the swimmer in making arrangements for such supervision, but it is the swimmer s responsibility to make such arrangements prior to the start of the meet A Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement USA Swimming Registration: ALL Swimmers MUST be USA Swimming Registered, as provided in Article 302, at the time their entries are submitted. Registrations may be obtained from your club registrar. All Adirondack Meets are reconciled for current USA Swimming Registration. Unregistered swimmers will be removed from the meet and a $25.00 Fine Imposed. (Click Here for More Information) Unattached athletes may obtain forms and instructions from the Adirondack Swimming Web Site Direct registration questions to the Adirondack Registrar, Ann Korzun, or akorzun@adirondackswimming.org Swimming Events: All Events will be swum as Timed Finals. All events will be Pre-Seeded with exception of the 500 Frees and 400 IM s, which will require positive check-in. 13&O Sessions (sessions 3 and 5) will be seeded and swum Multi-Age with Awards presented by and 15&O age groups. Deck Entries: Deck Entries will NOT be accepted at this meet.

4 Warm-Ups: Because of the large number of injuries occurring across the country during warm-ups, USA Swimming allows no diving into the pool during the warm-up period except in the designated sprint lanes. We ask that you inform your swimmers of this rule and ask them to fully cooperate with the club officials and marshals in charge of the area. Warm-up times and meet start times are subject to change based on the number of entries for each session. A complete and detailed warm-up schedule will be posted to the AD Web Site after entries are received. Timers: Clubs will be required to provide timers based upon their number of entries. Swimmers have to provide their own timers for the 400 IM s and 500 Free s. Meet Policy: Use of Audio or Visual Recording Devices, Including a Cell Phone, is not permitted behind the starting blocks, including any spectator area behind the starting blocks, in changing areas, rest rooms or locker rooms. Changing into or out of swimsuits other than locker rooms or other designated areas is prohibited. Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. No one will be allowed on the deck except USA-S Registered Officials and USA-S Registered Coaches with Current Certifications, USA-S Registered Swimmers and Meet Marshalls and Timers on Shift. All Officials and Coaches are Required to display USA Swimming Credentials (USA Swimming Membership Card) while on deck. If, at an AD Sanctioned Meet, an individual is found on deck, acting in any coaching capacity and is determined to be out of compliance with USA Swimming requirements for coaches, that individual will be removed from the deck and the represented club will be fined $250. Any swimmer found in an unauthorized area will be asked to immediately leave the premises. No exceptions. Each team is responsible for supervising its members. Disabled Athletes: Adirondack Swimming welcomes athletes with disabilities. Athletes with disabilities are required to contact the Meet Director at least 2 weeks in advance of the meet so that provisions can be made for any special accommodations. Entry Fees: An entry summary sheet is included to compute your team entry fees. The entry fees are $5.50 per individual event, which includes the $.50 AD travel fund surcharge, $9.00 per relay, which includes the $1.00 AD travel fund surcharge and a $2.00 per swimmer surcharge ALL MANUAL ENTRIES, (NON-ELECTRONIC) ARE SUBJECT TO A SURCHARGE OF $1.00 PER ENTRY, WHICH APPLIES TO INDIVIDUAL OR RELAY ENTRIES. Photographers: Only Professional Photographers or Videographers hired by the host team or Press Photographers, who have been approved in advance by the meet director, will be allowed on deck. A Photographer Registration form must be completed and submitted to the meet director for approval, prior to the meet. Forms are available on the Adirondack Swimming website as well as from the Meet Director. Click here for a direct link to the registration form. Swimmer s families, taking photos of their children from the spectator area, are not subject to this policy. Parents and Professionals, please refer to the "Meet Policy" above for general restrictions pertaining to all photography at Sanctioned meets.. Awards: Medals will be awarded for 1 st through 3 rd places and ribbons will be awarded for 4 th through 8 th places in all individual events, and first through third in relay events. Awards for the 13&Over events will be provided for both the and 15 & Over age groups. High Point Awards will be awarded for each age group and gender for first through third place. Scoring: There will be no team or individual scoring at the AD Silver Short Course Championship Meets. Services: A meet program and meet t-shirt will be available for sale. A concession stand will be available throughout the meet. No food is to be consumed on the pool deck. The Deep End will be at meet. No food or drink is to be consumed in the pool area, other than bottled water. Please do not bring any glass containers into the facility. Officials: There will be an official s meeting conducted promptly 45 minutes before each session. Attendance is MANDATORY to work the meet. Please sign up in official s room before the start of officials meeting. Hotel Accommodations: Hilton Garden Inn Troy 235 Hoosick St, Troy, NY (518) Best Western Plus Franklin Square Inn Troy/Albany 14th St, Troy, NY (518) If you have any questions please contact the Meet Director or Meet Referee

5 Detailed Adirondack Swimming Championship Meet Requirements Adirondack Swimming Athletes ONLY May Enter either AD Gold or Silver Short Course Championship Meets. There will be NO DECK ENTRIES and Entries with No Entry Time (NT) will not be accepted. There will be no relay only swimmers in these meets, with the following exception; For AD Gold Short Course Championships, teams which have less than 4 but at least 2 qualified swimmers in an age group, may enter relay only swimmers for these specific relays. Relay only swimmers in Senior events must be 13 & Over. Other than the exception above, all swimmers must qualify to swim the meet in one or more individual events to be able to participate in any relays. Swimmers must have participated in at least two (2) AD Sanctioned Meets, in the Current SC Season to enter AD Gold Championships and at least one (1) AD Sanctioned Meet to enter AD Silver Championships. Current Season is September 1 st through Silver Championships. Observed or Approved Meets May NOT be Used to Fulfill the Minimum Meet Requirement to enter. However, All SWIMS Recorded Times from these meets are used for entry qualification. Entry times must have been achieved between January 1, of the previous Short Course Season through the last AD Sanctioned Meet before each AD SC Championship Meet. Recorded SWIMS Times ONLY may be used for entry in either AD Short Course Championship Meet. Swimmers may NOT enter any Individual Event in either SC Championship Meet, where he/she has NO Recorded Time in SWIMS, within the Qualifying Period. Requirements for AD Silver SC Championships - If a swimmer is to participate in the AD Silver SC Championships, he/she must have competed in at least One (1) AD Sanctioned meet in the current SC Season prior to Silvers. A swimmer entering an event in Silvers SC Championships must use his/her Best Recorded Yards Time in SWIMS, for the time period of Jan 1 st of last years' SC season to entry deadline, as the entry time. Requirements for AD Gold SC Championships - If a swimmer is to participate in the AD Gold SC Championships, he/she must have competed in at least two (2) AD Sanctioned meets in the current SC Season, prior to Golds. A swimmer entering an event in Gold SC Championships must use a Recorded and Qualifying Yards Time in SWIMS, for the time period of Jan 1 st of last years' SC season through the current seasons Silver SC Championships, as the entry time. Large Team/Small Team Criteria - Large Teams will be any AD Team with 75 or more Registered Athletes, Small Teams will be any AD Team with less than 75 Registered Athletes. This is Registered to USA Swimming and has no bearing on the number of swimmers entered in the championship meets by each team. Exceptions will be made in the following circumstances; 1. If a swimmer has transferred to AD from another LSC, where a change of home address has been made, at a time where it was too late to be entered in the required number of meets to qualify. The transfer must have been completed by the AD LSC Registrar at least 30 days in advance of the meet. 2. If a swimmer has had a prolonged medical condition which has not allowed him or her to swim until a time where it was too late to be entered in the required number of meets to qualify. The swimmers coach MUST notify the Meet Director and Meet Referee, by mail or , at least 30 days in advance of the meet. 3. If a swimmer ages up between SC Qualifiers and SC Champs and he or she is too fast for Qualifiers at the younger age group and too slow for SC Champs at the older age group, the swimmer may swim in SC Champs, at the older age group, without having the SC Champs cut times. Swimmer must enter the meet using actual achieved times and the meet host will allow the times as exceptions if they are too slow for the cutoffs. Final Approval of ALL Exceptions will be by joint decision of the Meet Referee and Meet Director. Entries with no entry time (NT) will not be accepted. There will be NO DECK ENTRIES accepted at AD Championship Meets. Adirondack Swimming Registered Athletes ONLY May Enter AD Gold or Silver Short Course Championships. Requirements Revised October 2016 AD Fall Meeting

6 The 500 Free is being offered ONLY at the Shenendehowa location On Friday, March 2, ************************************************************************************************************************* Adirondack Silver SC Championships March 2, 2018 Shenendehowa Aquatic Center SESSION 1 13&O Multi-Age FRIDAY, March 2, 2018 WARM-UPS 5:00PM POSITIVE CHECK-IN BY 5:00PM SESSION BEGINS 5:45PM GIRLS AGE GROUP 1 5: : Free 5: : : : &O 500 Free 5: :49.99 Each Swimmer May Swim A Maximum of 1 Event Friday $5.50 Per Individual Event Per Athlete for ALL Athletes $2.00 Per Athlete Surcharge For Manual Entries, Add $1.00 Per Entry (individual or relay) ************************************************************************************************************************** NOTES: Session 1 (500 Free) will be offered ONLY at the Shen Location. Teams attending the RPI location must submit a Separate Entry File for this session ONLY. RPI Clubs ONLY, Be certain to use the Events File from the Shen Meet for the 500 free only. RPI Clubs, When Calculating Entry Fees for the 500 s, do NOT include the $2.00 athlete Surcharge 500 Free (session 1) and 400 IM (session 3) have 2 cuts shown The AD Gold SC Championship cuts are the times on the left (in black) Where the swimmer must enter with a slower time. The cut times on the right (in red) are the minimum qualifying times for those events, where the swimmer must have achieved a time faster than or equal to the cut. Example to enter the Girls 500 free, the swimmer must have achieved a time faster than or equal to 6:15.89 AND must Not have achieved an AD Gold SC Champs cut of 5:46.99 Multi-Age Clarification Individual Events in the 13&Over sessions are Multi-Age Events. All entries for 13&O swimmers are seeded and swum together to save time, but, awards are given as if both and 15&Over age groups swam the events separately.

7 GIRLS Adirondack Silver SC Championships March 3-4, 2018 RPI SESSION 2 12&U SATURDAY, March 3, 2018 WARM-UPS 7:00AM SESSION BEGINS 8:00AM QUALIFYING QUALIFYING 3 1: IM 1: : &U 100 Fly 1: NQT 8&U 25 Back NQT Free Back NQT 8&U 25 Breast NQT : Breast 2: : &U 200 IM 3: NQT 8&U 50 Fly NQT : Back 1: Breast NQT 8&U 100 IM NQT : Fly 1: : Free 1: Breast NQT 8&Under 50 Free NQT : Free 2: N/A 10&U 200 Medley Relay N/A N/A Medley Relay N/A 40 SESSION 3 13&O Multi-Age SATURDAY, March 3, 2018 WARM-UPS 12:00PM POSITIVE CHECK-IN for 400 IM BY 2:00PM SESSION BEGINS 1:00PM GIRLS AGE GROUP 41 2: Free 2: : &O 200 Free 1: : Breast 1: : &O 100 Breast 1: : Fly 2: : &O 200 Fly 2: Free &O 50 Free : Back 1: : &O 100 Back 1: N/A Medley Relay N/A N/A 15&O 200 Medley Relay N/A : : IM 4: : : : &O 400 IM 4: :24.99 Each Swimmer May Swim A Maximum of 5 Events Per Day Plus 1 Relay $5.50 Per Individual Event Per Athlete for ALL Athletes $2.00 Per Athlete Surcharge $9.00 Per Each Relay For Manual Entries, Add $1.00 Per Entry (individual or relay)

8 GIRLS Adirondack Silver SC Championships March 3-4, 2018 RPI SESSION 4 12&U SUNDAY, March 4, 2018 WARM-UPS 7:00AM SESSION BEGINS 8:00AM QUALIFYING QUALIFYING 57 2: IM 2: : &U 100 Back 1: NQT 8&U 50 Breast NQT Fly Free NQT 8&U 25 Fly NQT : Free 1: Fly NQT 8&U 50 Back NQT : Back 2: : &U 100 Breast 1: NQT 8&U 100 Free NQT : Breast 1: : IM 1: NQT 8&U 25 Free NQT Back : &U 200 Free 2: : Fly 2: N/A 10&U 200 Free Relay N/A N/A Free Relay N/A 96 GIRLS SESSION 5 13&O SUNDAY, March 4, 2018 WARM-UPS 12:00PM SESSION BEGINS 1:00PM AGE GROUP 97 2: IM 2: : &O 200 IM 2: : Fly 1: : &O 100 Fly : Back 2: : &O 200 Back 2: : Free &O 100 Free : Breast 2: : &O 200 Breast 2: N/A Free Relay N/A N/A 15&O 400 Free Relay N/A 110 Each Swimmer May Swim A Maximum of 5 Events Per Day Plus 1 Relay $5.50 Per Individual Event Per Athlete for ALL Athletes $2.00 Per Athlete Surcharge $9.00 Per Each Relay For Manual Entries, Add $1.00 Per Entry (individual or relay)

9 Delmar Dolfins Swim Club ENTRY FEE CALCULATION SHEET Adirondack Silver SC Championships, March 3-4, 2018 RPI TEAM NAME CONTACT PERSON PHONE NUMBER ADDRESS Number of Individual Entries Number of Swimmers X $5.50 = $ X $2.00 = $ Clubs assigned to swim the Silvers meet at RPI MUST submit a separate entry file and a separate entry fee summary with those entries to the 500 s at SHEN. Be sure to use the entry fee summary provided with the Silvers at SHEN announcement. Number of Relays Number of Manual (non-electronic) Entries X $9.00 = $ X $1.00 = $ Total Amount Due and Enclosed.$ ENTRY DEADLINE.. February 20, 2018 MAKE CHECKS PAYABLE TO Delmar Dolfins Swim Club This form Must be returned with Entry Report and Check to the Meet Entry Coordinator: Penny Sorbello 3 Concord Rd Glenmont, NY ( ) your entries to the Meet Entry Coordinator at: PENNYSORBELLO@MSN.COM Entries will be posted to the meet program upon RECEIPT OF CHECK ONLY Delmar Dolfins Swim Club assumes no responsibility for meet close-out due to late entries