DESIGNING ELABORATION OF

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1 STANDARD OPERATING PROCEDURE SOP DESIGNING ELABORATION OF 02 DESIGN DESIGNS FOR DEMINING DESIGNS FOR MINE SEARCH DESIGNS FOR SEARCH AND DEMINING HUMANITARIAN DEMINING TO 523 DESIGNING IN HUMANITARIAN DEMINING ELABORATION OF DESIGN DOCUMENTATION PLANNING SURVEY FOR THE ELABORATION OF DESIGNS PRELIMINARY DESIGN FOR DEMINING PRELIMINARY DESIGN FOR MINE SEARCH PRELIMINARY DESIGN FOR MINE SEARCH AND DEMINING COMPLEMENATARY DESIGN FOR DEMINING/MINE SEARCH CROMAC Director: Oto Jungwirth October 2007

2 Content: INTRODUCTION SUBJECT NORMATIVE REFERENCES TERMS DESIGNING IN HUMANITARIAN DEMINING Designing Process PLANNING PROCEDURE FOR DESIGN ELABORATION SURVEY FOR DESIGN ELABORATION Survey Preparation Analytic Preparation Logistic Preparation In-Field Work In-Field Procedures Marking of Reference Points MSA Reconstruction Report on the Survey for Design Elaboration DESIGN ELABORATION Defining Project Areas HUMANITARIAN DEMINING PROJECTS PRELIMINARY DESIGN FOR DEMINING Criteria for Defining Demining Areas in the MSA Content of the Preliminary Design for Demining Reference Number of the Design Forms of the Design and Attachment Quality Control and Design Review Circulation and Documentation of Designs PRELIMINARY DESIGN FOR SEARCH Criteria for Defining Search Areas in the MSA PRELIMINARY DESIGN FOR SEARCH AND DEMINING COMPLEMENTARY DESIGNS FOR DEMINING/SEARCH ATTACHMENT.21 1

3 INTRODUCTION Humanitarian demining operations are: general survey, elaboration of the design documentation, technical survey, mine search, demining and supervision. The Croatian Mine Action Centre elaborates preliminary and complementary designs for demining and mine search based on collected and processed data on mine and UXO contaminated areas and/or buildings. The preliminary designs for the demining and mine search of mine suspected areas (hereinafter referred to as "MSA") and/or buildings are the basis of the documentation for all forms of procurement and awarding operations based on which all demining/mine search operations are conducted. The basic content of the tendering documentation is defined by the Law on Humanitarian Demining, Book of Rules and Regulations on the Method of Conducting Humanitarian Demining Operations, Book of Rules and Regulations on the Elaboration of Design Documentation in Humanitarian Demining, and, in case of direct contracting or the usage of funds from other institutions, by the Public Procurement Act and other defined forms. The SOP aims to define all elements and procedures for the elaboration of a qualitative preliminary design for mine search or demining (designs for humanitarian demining) based on both all available and verified data from the central CROMAC register collected by a general or technical survey or on other corresponding factors prior to and in course of the design elaboration. 2

4 1. SUBJECT DESIGNING The SOP's subject is the definition and elaboration of operational procedures used for designing humanitarian demining and is conducted in the intersectoral collaboration of sectors, CROMAC organisational units, responsibility and quality control as well as the definition of the final layout of the preliminary design as the body of tendering documentation. The Standard Operating Procedure is used for the definition of organisational forms of the survey for design elaboration, planning, implementation procedures, design elaboration, reporting, responsibilities and verification of elaborated designs. The Standard Operating Procedure and its attachments stipulate documents for the conduct of the survey for design elaboration; the content of preliminary and complementary designs for demining and mine search as well as the instructions for the implementation and elaboration of the above mentioned. 2. NORMATIVE REFERENCE The Standard Operating Procedure is based on statutory and by-pass acts regulating the demining area in the Republic of Croatia, the Law on Humanitarian Demining, Book of Rules and Regulations on the Method of Conducting Humanitarian Demining Operations, CROMAC Books of Rules and Regulations and the present work experience. Attachment A provides a list of reference documents. 3. TERMS The terms and definitions in the SOP correspond to international standards for the definition of terms and procedures used in the survey and the entire mine action and are in accordance with IMAS and adjusted to Croatian requirements (Attachment B). 4. DESIGNING IN HUMANITARIAN DEMINING CROMAC conducts designing based on annual demining plans, quarterly and monthly operational plans and extraordinary nonregular requests of beneficiaries, state administration bodies, business entities and others. The subject of designing is a mine suspected area. 3

5 Designs in Humanitarian Demining are divided into preliminary and work designs for demining and mine search. The preliminary design for demining or mine search hereinafter the design is elaborated by CROMAC, and the work design for demining and mine search by the authorised legal entity or tradesman conducting mine search or demining operations. Design advisors and co-workers, hereinafter referred to as designers, in the Designing Section of CROMAC s branch offices, elaborate the preliminary designs. The preliminary design is elaborated if a general survey cannot exclude an area from the MSA and a technical survey is not conducted. After the technical survey, a preliminary design is also elaborated. The preliminary design has all data necessary for the definition of the conditions and the conduct of demining and mine search operations or for the search of a mine suspected area. It describes the mine suspected or mined area and/or a building and its basic characteristics. In case of new information on a mine suspected area, which is subject of the preliminary design, the CROMAC elaborates a complementary project Designing Process The designing process is conditioned by the: a) monthly operational activity plan with clearly defined investor requirements, i.e., prescribed requirements for design elaboration, b) verified report from the general survey entered into the CROMAC MIS. The monthly operational plan consists of precisely defined requirements for both the design elaboration and deadlines. Mine suspected areas planned for demining/mine search by the annual demining plan are marked in the MIS as MSA polygons. The mine suspected area included in the designing process of humanitarian demining is defined by the mine situation reconstruction of the conducted and verified general survey of municipalities and towns as well by ther mine action indicators. Elaborated designs older than 6 months also require a survey for the design elaboration. 5. PLANNING The operational planning for the survey for design elaboration and designing is in the competence of the CROMAC Operations Division and branch offices. 4

6 When elaborating the monthly operational work plan, based on proposals from CROMAC branch offices and quarterly plans, the Operations Division provides guidelines, coordinates, harmonizes and elaborates operational plans for the design elaboration. The Operations Division submits the monthly operational plan to the branch offices for the next month not later than the last day of the month. The Operations Division controls, guides, verifies and monitors the implementation of plans. The CROMAC branch offices based on the operational plan elaborate the monthly work plan for the branch office stating the basic elements for the conduct of tasks and its bearers. Thehead of the branch office submits the abovementioned work plan to the Operations Division not later than the 5 th of the month. In order to conduct the survey and define the project areas, the collaboration with local community representatives and other customers, i.e. investors, is agreed on during the current month prior to the survey implementation for the design elaboration. The collaboration is realised at branch office level (designers, head of the design section, head of branch office) and if needed at Operations Division level. The survey realisation for the design elaboration and the very design elaboration as well as the realisation of plans is monitored on a weekly and monthly basis by the branch office that reports the Operations Division about it. 6. PROCEDURE FOR DESIGN ELABORATION 6.1. SURVEY FOR DESIGN ELABORATION The survey for the design elaboration is a targeted general survey of areas that are the subject of the design (or of more designs in one area). Surveys for the design elaborations for demining and mine search are conducted by designers from the branch office based on the branch office's monthly work plan and the order of the branch office head (according to Attachment 9C) prior to the elaboration of every design and upon the conduct of all preparatory works for the conduct of the survey. The designers conduct the survey on a defined, verified and categorised MSA. 5

7 The conduct of the survey for design elaboration includes: preparations for a general survey, in-field work of designers and a final analysis of the MSA situation in the project area. The recategorisation of areas or parts of areas in the function of design elaboration is conducted based on a detailed mining analysis and categorisation according to the conduct of humanitarian demining operations for areas defined by the design. During survey preparations for the design elaboration, the analysis is conducted by the analyst, surveyor, who established the category of the area in question and/or the head of survey section and the designer who is responsible for the elaboration of the subject design The changes the designer observed in the MSA and that were created in order to elaborate the design can be: 1. defined areas for inclusion 2. defined areas for exclusion 3. areas to be corrected in order to elaborate the design 4. areas to be recategorised in order to elaborate the design. The observed changes may or may not result in a complementary survey Survey Preparation for the Design Elaboration The survey preparation for the design elaboration includes analytical preparation for the MSA situation in the project area and logistic preparation for the in-field general survey of the MSA for an area of a future project. The designer is sent to the survey after all preparatory works are conducted and the head of the designing section assesses that all prerequisites for an efficient survey conduct were met and the head of the branch office issues an order for a survey for design elaboration (Attachment C) Analytical Preparation For an in-field general survey, the analytical preparation includes a detailed analysis of previously collected data stored in the CROMAC Central Database and the initial analytical basic data on the MSA status. It is conducted according to the SOP Point with both an obligatory comparison of data from the CROMAC MIS and harmonisation with design requirements 6

8 Logistic Preparation It is conducted according to the SOP Point Apart from the above-mentioned preparation, when the designer sets forth to the survey he carries the following: plastic caps with a wedge or bolt and a hammer for reference points marking In-Field Work Surveys for the design elaboration are conducted in collaboration with representatives from local governments, state administration, public companies and other legal entities and local population In-Field Work Procedures In-field work is conducted in accordance to set objectives, tasks defined by the survey plan for design elaboration and the established organisation during the preparations. During in-field work the designer observes and defines the following: - project area boundaries in accordance with the MSA requirement and condition, - safe access areas to the project areas, - soil conditions on the project areas - vegetation, - harmonisation of GS results with the current situation in the project areas, - surface structure according to type and intention, - point of introduction, - reference points of project areas, - required safety measures on the project areas, - marking situation on the project area marking with mine warning signs - other specifics in the project area. The sequence of in-field survey procedures is conducted in accordance to the SOP Point and by means of elements necessary for design elaboration. 7

9 Marking of Reference Points The designer in the field marks at least one reference point for each project area. Dependent of the position of project area in space and safety evaluation made by the designer, more points will have to be marked on certain areas. If several project areas are located in the close vicinity, they may have mutual reference point. Method of reference points marking: Plastic cap with a wedge or bolt is hammered in the surface area out of mine suspected area with a hammer taking into account all the safety measures: - blue plastic cap 10x10 cm is used in combination with the wedge 30 cm or 40 cm (hard/soft terrain) of depth wih the underground center, depending on the terrain for marking on earthen surface areas, marking on soft, earthen surface detailed display marking tools on the soft, earthen surface 8

10 Mar king tools on the soft, earthen surface detailed display marking on the soft, earthen surface area 9

11 - blue plastic cap 10x10 cm can be used in combination with the steel bolt with an arm length of 50 mm for marking on firm stony, asphalt or concrete surface areas. marking on firm, asphalt surface area (plastic cap + steel bolt) detailed display marking on firm asphalt surface area (plastic cap + steel bolt) 10

12 UNDERGROUND CENTER PLASTIC CAP BODY OF THE MARK marking tool on the firm surface area detailed display UNDERGROUND CENTER STEEL BOLT PLASTIC CAP BRIGHT COLOUR PAD 20 X 20 CM BODIES OF THE MARK 30 OR 40 CM DEEP marking tools detailed display 11

13 In order to observe reference point marks from bigger distances more easily, on the earthen terrains, a thin bright colour plastic pad 20x20 cm should be placed bellow the cap. Upon hammering the plastic caps, they should be photographed as the basis for the description of position. Data on reference point mark, reference point co-ordinates and the project whose RP are marked should be entered into CROMAC GIS MSA Reconstruction The design elaboration is preceded by a completed detailed analysis of data collected by an in-field survey for the project area, by connecting data with survey data from the initial analytical basic data and reaching conclusions by means of interpreting data on the MSA situation Report on the Results of the Survey for Design Elaboration Upon the conducted survey, the designer makes a report (Attachment D). The report from the survey for design elaboration must include the following results: 1. The survey results for the design are in accordance to the categorised MSA and enable a design elaboration immediately upon the conducted survey. 2. The survey results for design elaboration do not enable a design elaboration without further activities, e.g. inclusion into or exclusion from the MSA, MSA correction as well as monitoring and recategorisation certificate, i.e. without the conduct of a complementary survey. In that case, the designer presents the observed irregularities in the MSA and attaches a CBM and DOF2 with an illustration of above entioned irregularities even in form of a sketch (drawn by hand). The report on the survey for design elaboration is subject to analysis, control and verification by both the head of design section and the head of branch office that makes a decision on the design elaboration or other activities prior to the design elaboration (complementary survey, correction and recategorisation). The design is a result of an analytical preparation, in-field survey and completed analysis of all collected data. If the designer meets customer representatives during the survey, its preparations or design elaboration, he is obliged to write an official minute signed by the participants of the meeting. Particularly, it is necessary to define precisely (cartographic) customer requests if not already done and other details or specific requests. He has to submit the official minute to the Plan, Analysis and Finance Division in order to examine whether the customer's in-field request as signed in accordance with the customer's design and financial requirement. 12

14 (EXPLANATION: In most cases, in-field customer representatives are employees of some of the branch offices, local office etc. of a public company or other legal entities and are not acquainted with financial possibilities and their total requirements.) All design requirements, as well as cartographic basis are to be submitted to the Operations Division DESIGN ELABORATION The area that is to be designed is determined by conducted and verified general surveys and entered into and verified by the CROMAC MIS Defining the Project Area "PA" The "PA" surfaces inside a MSA are defined based on the: - conducted mine situation reconstruction in accordance with the requirement for the design elaboration, - criteria for determining the status of the area according to Point 6.3 of the SOP Areas inside the MSA according to the conduct of demining operations are defined by criteria for the establishment of the area status by means of a general survey: - demining areas, - search areas The demining areas are defined based on reliable data on systematic mining. An area has also to be demined when original data on military or civilian demining exist, but there are no precise data on the number and type of cleared mines according to the MO Register, and/or in case data are missing on the detection of all mines and on the final control of competent institutions, and a search could not with certainty establish a mine and UXO non-contamination and due to limited work methods, i.e., the impossibility to search the entire project area (in case machines cannot be used in the entire project area). Search areas are defined by data collected and analysed by means of a general or technical survey in order to establish mine contamination or non-contamination of the area or building. Areas used at own risk are defined based on the assessment of the existence of a mine contaminated area or building, but demining operations are disabled due to the user's persistence to continue using them. 13

15 7. HUMANITARIAN DEMINING PROJECTS The following documentation is required for design elaboration: 1. Monthly Operational Plan Request for a design elaboration for demining/search (if the task is based on the request from public companies or other employers), 2. Verified report from the general survey, including all documents that are a component of the report. 3. Report from the complementary (general) survey verified and entered into CROMAC MIS, including all documents, which are a report component if the complementary survey was conducted in the area in question. 4. Report from the technical (design) survey verified and entered into CROMAC MIS, including all documents which are a report component if they are not part of the general survey and if the survey for design was conducted in the area in question. 5. Required cartographic basis: TM, CM, ORTOPHOTO and/or CP excerpt, sketches, 6. Prior to the final establishment of the polygon boundaries designed for search and/or demining, and in cases when the proposed area is bigger or differs a great deal from the planned one, the head of branch office is obliged to obtain a consent of the assistant director for Operative Affairs. Possible designs for humanitarian demining are: a) preparatory designs for demining, b) preparatory designs for mine search, c) preparatory designs for mine search and demining, d) complementary designs for mine search/demining Preparatory Designs for Demining (02.01) Preparatory designs for demining are elaborated for areas inside a mine suspected area categorised for demining according to the Law on Humanitarian Demining, Book of Rules and Regulations on the Conduct of Humanitarian Demining Operations and the General Survey SOP The project area includes a broader mine suspected area at which the project area is defined. Demining is a procedure of detecting and marking, disabling and destroying mines and ERW in situ and/or on a polygon for destruction Criteria for Defining Demining Areas in the MSA Criteria defining MSA for demining confirm the mine and UXO contamination, and therefore it is not necessary and/or rational to conduct complementary activities for collecting data by means of a technical survey The Content of Preparatory Design for Demining The instructions for the elaboration of the demining design i.e. description of the content of certain points is presented inh the APPENDIX E. 14

16 Content: Introduction General Design Data Term of Reference Design Specifics Safe Access Areas Work Performance during Certain Seasons due to Weather Conditions Safety and Protection Measures during the Performance of Works Technical Data Soil Conditions Mining Assessment Data on the Mining of the Project Area Demining Methods Obligations of and Instructions to Contractors Attachment Map at a scale of 1: with marked demining/search location, safe access roads and front lines, Topographic map at a scale of 1: with marked demining/search areas, safe access areas and reconstructed mine situation, Croatian Base Map (CBM) at a scale of 1: with marked demining/search areas, safe access areas and reconstructed mine situation, 1: or 1: with marked demining/search areas and safe access areas; (obligatory with garden plots and buildings, not in other cases) 15

17 4. 4. Digital ortophoto (DOF) of the area for mine search/demining S 1: Cadastre plan (CP) at one of the scales 1: 500, 1: 1000, 1: 2000, 1: 2880or 1: 2904 with marked area for demining/mine search and safe access areas (obligatory with garden plots and buildings, not in other cases) Sketches - in case project area boundaries are not clearly shown on the CBM; - at a scale of when a CBM does not exist Demining and Mining Registers Area Photos 4.9. Report on Reference Points Marking List of all break points coordinates of the demining/search area - print of all coordinates from the GIS Working Map Design Number of Reference The preliminary design for demining/search contains a number of reference in which the first two/three letters represent the design type (PR design for demining, PP design for search, PPR design for search and demining), the next two letters represent the county, the other three the town or municipality where the demining area is located. The first three digits denote the design's ordinal number in the current year and the second twothe month of design elaboration and the last two the year of elaboration. A dash is used between those numbers and digits. The Designing Division assigns a number of reference to the branch offices projects. Example: PR-DNKON The Dubrovnik Neretva County, Konavle Municipality, sixth design in 2005 and elaborated in January. When a complementary design is elaborated, the design maintains the reference number of the basic design, but the letter D is inserted in front of the digits Example: PR-DNKON-D In case of designs with an area outside the Croatian State territory, the first three letters are DGR State boarder, the second two denote the county bordering to the adjacent country and the rest is the same. Example PR-DGRDN State boarder, Dubrovnik Neretva County, seventh design in

18 Design and Attachment Forms All maps have prescribed and signed components, Attachment F, G, in the lower right corner with 0.5 cm margins. Mostly, above the component is an index of symbols describing the prescribed marked map content. In case that it is impractical to show the map content in the lower right corner, it is placed in the upper right corner. The framed map excerpt is 2.5 cm from the left margin and 0.5 cm from other margins. The design is bind into A4 (210 x 297 mm) to render impossible the substitution of its parts. Attachments are in A3 or A4 format. Sheets are A 4 formatted. If CROMAC has maps in digital form, they are digital. The IT Department burns the designs on a CD with the entire, verified design (textual part, photos, scanned registers, maps and other attachment in pdf format as well as the project area in DXF format in the corresponding Gauss-Krüger projection zone). The digital form maintains A3 and A4 formats. Arial is used as font. All sheets starting from the content (except the attachments) are numbered. All design sheets, except the front page, registers and attached maps, have in the central part of their header the name and reference number of the design and the CROMAC logo in the left upper corner. On the right side, in the footer, the design's page number is written in Quality Control and Design Approval The designer enters design data into the MIS, including the marked polygons appearing in the design. All polygons marked in the MIS need to have all completed features regarding polygons. The preliminary design of demining/search/search and demining elaborated by the designer is subject to verification based on the conducted analysis and control. All polygons marked in the MIS need to have all completed features regarding polygons 17

19 In the CROMAC Branch Office: The design is verified by the head of the CROMAC branch office based on the previously conducted detailed design analysis, control and approval by the Head of the Designing Division. The following are responsible for the accuracy and veracity of design data: - designer for all design data, except for those for which the head of survey has the primarily responsibility, - head of the survey group for the project area he defined the MSA boundary and its state. Before the design is submitted to the Operations Division, the database advisor analyst- confirms the MIS entry. After the branch office head verifies the design, all prerequisites are met for the further verification by the Operations Division In the Operations Division: The Assistant to the Operations Director based on the analysis, control, and approval of the Designing Division verifies the design. The control and analysis of the design is conducted based on the SOP "Designing". The design (or its parts) not elaborated in accordance with the SOP is subject to revision and reverification. The verified design is an official document for further CROMAC mine action in municipalities-towns or in a narrower area that was the subject of the survey In the Director's Office: The CROMAC Director verifies the design based on the Operations Division's approval. The preliminary design for demining/search/search and demining is signed according to ATTACHMENT E by the: 1. Designer who elaborated the design, 2. Head of designing section only the backup copy for the CROMAC archive, 3. Head of branch office only the backup copy for the CROMAC archive, 4. Head of Designing Division only the backup copy for the CROMAC archive, 5. Assistant Director of the Operations Division only the backup copy for the CROMAC archive, 6. Director. Upon design approval, the filing is conducted at CROMAC level. Upon approval, the signed design is submitted to the Plan, Analysis and Finance Division. 18

20 Project Circulation and Documentation The circulation of designs for demining and their documentation is defined by the Directive on the Elaboration and Circulation of Designs for Demining and Search of the Project Area which was adopted by the CROAMC Director on 2 January 2004 (Class: /04-01/2, File Number: / ), i.e., on 26 June 2005 (Class: /05-01/8) Preliminary Designs for Mine Search (02.02) The preliminary design for mine search is elaborated for areas inside the mine suspected area categorised for mine search according to the Law on Humanitarian Demining, Book of Rules and Regulations on the Conduct of Humanitarian Demining and the General Survey SOP Mine search is a procedure for the establishment of the accuracy of data collected by general and technical (design) survey and it establishes the existence or nonexistence of mine and UXO contamination in the defined mine suspected area and/or buildings up to the depth defined by the design. The content of the preliminary design for mine search is identical to the content of the design for demining except that the term search is used and is in accordance to all other elaborated design elements Criteria for Defining Search Areas inside the MSA Criteria defining the search areas inside the MSA are used for the confirmation of the justifiability of the conduct of complementary operations regarding data collection by means of a technical survey on the existence (or non-existence) of single mines and other UXO and/or the existence of unknown mine obstacles. The criteria confirm that the area's classification into the search category is justifiable. The justifiability of defining areas for mine search and not for demining is assessed as irrational in correlation to: non-existence of data on mining, large areas and expected (questionable) results on mine detection by demining. Areas and buildings have to be categorised for search when general survey methods do not obtain data according to Point of the SOP and the analysis procedure confirms one (or more) criteria according to Point of the CROMAC SOP

21 7.3. The Preliminary Design for Mine Search and Demining (02.03.) Preliminary designs for mine search and demining are elaborated when, according to the customer s request, the areas included in the MSA, are categorised for mine search and demining. The content of the preliminary design for mine search and demining is identical to the design for demining, except that the term mine search and demining is used in is accordance to all other elaborated design elements Complementary Designs for Demining/ Mine Search/ Demining and Mine Search The complementary design is elaborated in case of new information on the project area resulting in either an enlargement or reduction of the basic project area. The complementary design is elaborated if certain areas should be additionally included into or excluded from the basic design such as: - the extension in order to demine the entire minefield stretching outside the design boundary, in case the investor secures financial means and in other cases an extension is required, - the exclusion of an area from the basic design for which it was subsequently established (mostly, upon the introduction into work) that it was cleared or used at own risk and the property owner prohibits entrance to the project area and in other cases a reduction of the basic design is required. Complementary designs for mine search and demining are also elaborated due to the recategorisation of the search area or its parts and if systematic mining was discovered. The complementary design for demining/ mine search/ mine search and demining has to include the following: - Introduction - General Design Data - Terms of Reference - CBM with marked demining/mine search areas from the basic and complementary design and other elements as in the basic design - DOF with marked demining/mine search areas from the basic and complementary design (polygon boundaries) - all other items of the content of the basic, preliminary, design in case they differ in relation to the basic design (if all other items are equal, it is sufficient to state that other items from the basic design remain unchanged). 20

22 8. ATTACHMENT 1. Attachment A Normative References Attachment B Terms and Definitions Attachment C Order for Survey for the Design Elaboration Attachment D Report from the Survey for the Design Elaboration Attachment E Design Layout and Instructions for Design Elaboration Attachment F Report on Reference Points Marking Attachment G Components and Index Attachment H Instruction for Elaboration of Cartographic Attachments

23 Attachment A Normative References: - Law on Humanitarian Demining - Book of Rules and Regulations on the Conduct of Humanitarian Demining Operations - Directive on Elaboration and Circulation of Designs for Demining and Mine Search of the Project Area - SOP SOP SOP

24 Attachment B DESIGNING Terms and Definitions Demining Operations are activities referring to detecting and marking, as well as deactivating and destroying mines and unexploded ordnance (UXO). Safe Access Road/Safe Access Area is an access road/ worksite area: - for which a legal entity; CROMAC or the Ministry of Interior issued a mine and UXO clearance certificate, - asphalt road inside the roadway area, without a shoulder - areas outside the mine suspected area according to CROMAC SOP General Survey (GS) is a procedure used for exploring a terrain from a safe area in order to collect, examine and process data indicating mine and UXO contamination in a specified area or building without the application of demining methods for mine search, mine and UXO deactivation and destruction. Technical Survey (TS) is a procedure used in case a mine suspected area (MSP) is entered to establish the accuracy of data collected by general survey, data is collected on the area characteristics and parts of the MSA and/or buildings were inspected on mine and UXO contamination. The technical survey is conducted by means of search and marking according to the work plan. Mine suspected area (MSA) is any mine and UXO contaminated area or area suspected of contamination and not used due to a questionable security of life and work and is defined as a polygon. Bidding documentation is a set of CROMAC acts with all relevant public tender data for the selection of the most favourable offer for the conduct of demining operations. Introduction point (PI) is a firm, easily observable object or a standard mark on a safe access road/area from which the demining or search contractor gets acquainted with the term of reference. Reference point (RP) is a firm, easily noticeable object or standard mark on the safe area marked with blue plastic cap with CROMAC logo. Starting point (SP) in the design is a marked point at a safe project area boundary, mostly at an access road or in a safe area at or in which the worksite search starts. Orientation point ( ) is a firm, easily observable point on the plot in the MA vicinity to which the minefield is connected to. In the MO register the orientation point is expressed by coordinates (x, y). The MO describes the orientation point object - by means of direction/by azimuth and distance in (m) or paces to the boundary point of the minefield: a) there is an optical visibility between the orientation point and the MEP and is in principle outside the MSA b) has a standardised sign. 23

25 Mine Polygon (MP) is the basic territorial unit for the treatment of the mine problem, with characteristics of a certain mine and ERW contamination and has clearly defined geographic-topographic boundaries. Project Area Borders is an imaginary line connecting break points in the design for demining and mine search. Break Point (BP) is an imaginary point on the ground or a point marked on the field denoting a change of the direction of the extension of the demining and mine search area. Complete clearance is the clearance of the worksite from mines and UXO and their parts up to a depth determined by the preliminary design and established by quality control, Zone of Separation of Forces is an area between two defence lines-of the Croatian and enemy forces Place of Mine Incident (MI) a place where mines or UXO could be activated and may result in death or material damages, Explosive Ordnance includes mines, ammunition, aircraft-projectiles and naval assets, Mines are classified as: anti-personnel mines, anti-tank mines, detonators, special detonators, trap mines and other formational detonators, Mines and UXO Destruction is the process when mines and UXO are destroyed by detonation, burning or sinking mines, Topographic Map (TM) is a map at a scale of 1: depicting terrain reliefs showing ground elavations and represents the horizontal and vertical positions of the features represented; it depicts the demining or technical survey areas, safe access roads and mine situation, Croatian Basic Map (CBM) is a map at a scale of 1: or 1: , represents the horizontal and vertical positions of the features represented; with the demining and/or search area, safe access roads, mine situation with minefield polygons and data obtained during the general or technical survey are precisely marked. Cadastre Plan (CP) at a scale of 1: 500, 1: 1 000, 1: 2 000, 1: 2500, 1: and 1: is a geodetic basis with a horizontal image, objects and numbered plots according to cultures and ownership; does not have a height image; the demining and/or search area with safe access roads are precisely marked, Digital ortophoto (DOF) is a cartographic product with the characteristic of a photography (in terms of contents) and in terms of metrical characteristics fully matches the map of nominal scale. 24

26 DOF 2 D= digital format, O= orto represents the ortogonal projection of the situation in the field, F= foto photo shootings are its basis, 2= nominal scale 1: Designer is authorised for the elaboration of the design documentation. Data Sources (DS) are military and other state and international institutions and organisations and person in possession of information regarding the mining of an area. Original Documents (OD) are written materials originating from the war convincingly showing and indicating mine obstacles and other mines. Mining Indicators (MI) are fortification and other objects adjusted to the requirements of an armed combat and other occurrences in the combat area disrupting the normal natural environment. Data Collection is a set of organisational-planning activities for the establishment of sources (subjects) in possession of data regarding mining and other actors of the mine situation, making contacts and taking over data. Register is entering, storing and data and making them available for operational use. Evaluation of the Mine Suspected Area includes natural, infrastructural and social categories affected by mine contamination or its suspicion, observed within the context of their impact on the economic situation and social community's development plans. Polygon (P) is a closed territorial unit with determined geographic topographic boundaries. Mine Situation Reconstruction (MSR) is the finalisation of entire activities that present mine and UXO decontamination of an area by means of comparison, linking, interpretation, harmonisation and other forms of analysis of available data. Survey of Mine Suspected Areas and/or Buildings (S) is a set of measures and procedures for the establishment of mine and UXO contamination of the area and/or building and area characteristics important for further humanitarian demining activities. Survey Operations (SO) are operations of the general survey (GS) or the technical survey (TS) of the mine suspected area and/or buildings. Worksite (W) is an area (zone) at which demining operations are conducted and its boundaries are determined by the demining working plan. Survey Route (SR) is a land belt a route 1-6 m wide inside the machine- or handmade MSA, in order to detect mines or UXO whose location is registered in the TS Register. If the route is longer than 500 m and passes through a mined area, its width has to be at least 5 m. In principle, it is constructed in the area of field roads and other firm orientation points (dry-walls), which can be accurately defined in the area of the survey. 25

27 Survey Network (SN) consists of survey routes (the survey routes are in that case directions 1 5 m wide) intersecting at a determined angle. The mutual distance of survey routes is ranging from 5 25 m and the routes intersect at an angle of Assistant Orientation Point (p ) is a firm, easily observable point on the plot and located between the orientation point and minefield. It is used when a direct optical visibility does not exist between the orientation point and the minefield. In principle, it is outside the MSA and has a standardised mark. Mine Field Boundary (B M/F) is an invisible line on the plot. In principle, it is 3-5 m outside the last MF lines and the last mines in the MF. In the MO Register, it is depicted as a sketch in form of a line, i.e., a rectangle around mines and the distance from the boundary to the first mine is in meters. Marking Point (MP) is a standard mark, firm and visible from at minimal 30 m. The sign is directly in front of the hazardous area or the minefield, outside the MSA. The square sign table has the MF number, an arrow pointing to the MF, angle of direction and distance in meters. It is mounted on a minimal height of 1,25 m. Mine Action (MA) includes activities or the neutralization of mine hazard and are directed towards prohibiting the production, sale and usage of mines, making the population acquainted with mine hazards, providing help to mine victims as well as towards activities of the general and technical survey, demining and enclosing operations and the MSA reduction. Worksite Leader (WL) is a person managing all demining operations at the worksite and has to be authorised for the conduct of demining operations by the Ministry. Standard Operating Procedures (SOP) are procedures used by the authorised legal entity for the establishment of the manner for the conduct of demining operations and are elaborated in accordance to international standard operating procedures stipulated by the United Nations. Worksite Marking (WM) is a procedure for the demarcation of the demining area from those areas that are not the subject of demining and is conducted by a authorised legal entity. Worksite Search (WS) is a series of procedures used for the search of the worksite in order to detect mines and UXO. Entire Clearance (EC) is the clearance of the worksite from mines and UXO and their parts up to the depth determined by the preliminary design and established by quality control. Mine and UXO Marking is an activity used for marking ordnance in situ. 26

28 ATTACHMENT C FORM NI Survey Order for Design Elaboration Class: File Number: Reference Number: Name of Survey Subject Task Type: according to the plan extraordinary task Date: SOP Reference Number: Act Link: Previous Previous Survey for Complementary Design Elaboration Survey including the in the Area of a New Project Area: Design: Survey Method: Survey surface: (m 2 ) MSA Polygons: County: Settlement: Designer: Commencement of Preparation: Commencement of the Survey: general Termination of Preparation: Termination of the Survey: Town/Municipality: Planned Number of Working Days: Surname and Name, Position, Subjects Point of Contact Address, Place Telephone Remark Order issued: received: (Head of Branch Office) (Designer) 27

29 ATTACHMENT D Class: File Number: Date: REPORT FROM THE SURVEY FOR DESIGN ELABORATION Municipality-Town County Survey Area for the Design Possession of the Settlement and/or MSA Users Cartographic TM 1:25000 CBM 1:5000 data Survey Order: Survey Reference Number: Previous Survey of the Entire Area: Period of the Survey Conduct Survey Preparation Commence ment Date Commencem ent Date Termination Date Termination Date Working Days working days/hours In-field Survey Commence ment Date Termination Date working days/hours Designing Department Designer: Team Members: (Branch office) Survey Results for the Design Elaboration 1. The survey results for the design elaboration enable the design elaboration for demining or search or search and demining immediately upon the conducted survey or 2. T h e s u r v e y r e s u l t s require a complementary survey in the project area or a recategorisation of the area (new data on mining and on the status of area were obtained and therefore it is necessary to conduct the complementary survey for the project area or a correction and recategorisation) Attachments: 1. TM or CBM if required 2. photos Designer: 28

30 ATTACHMENT E DESIGN LAYOUT AND DESIGN ELABORATION CROATIAN MINE ACTION CENTRE Sisak, Ante Kovačića 10 Preliminary Design for Demining/Search/Search and Demining Design Name County Sisak, 23 September

31 Design Type: preliminary design for demining/search/search and demining Design Reference Number: Class: File Number: Investor: Location: county, town/municipality Design Name Designer: Name and Surname, Profession + Signature Director: Name and Surname, Profession + Signature 30

32 Last page only on the backup copy Design Type: preliminary design for demining/search/search and demining Design Reference Number: Class: File Number: Investor: Location: County, town/municipality Design Name Designer: Name and Surname, Profession + Signature Design approved: Design approved: Agree with: Head of Designing Section Name and Surname, Profession + Signature Head of Local Office: Name and Surname, Profession + Signature Head of Designing Department: Name and Surname, Profession + Signature Assistant to the Operations Division Director: Name and Surname, Profession + Signature 27 31

33 Design Content Introduction The design s introductory part should include basic design data. This means any data giving a clear insight into the subject and stating the purpose of the elaborated preliminary design for demining/search. When defining the introductory part it is necessary: to generally define the subject of design, to state based on which monthly CROMAC operational work plan the elaboration of the subject design was approached, to precisely define the requirements of the client and/or investors, i.e., their requests affecting the definition of the project area (the investor's request and his entire documentation used during the elaboration should be submitted with the design to the Operations Sector), to pay special attention to the description of the purpose of demining/search, i.e., the future usage of the area after demining/search, in case the subject design is an annex, it is necessary to state the reasons for its elaboration, and based on which basic design (full design name and reference number) it was elaborated, to describe the location of the demining/search area in the county, town or settlement, to state the customer, i.e., investor, to state based on which surveys the design was elaborated (survey reference number), 1. General Design Data Term of Reference The term of reference has to be unambiguously determined and has to include the characteristics of the conduct of humanitarian demining operations. In demining/search/demining and search designs, the term of reference represents the demining/search of defined areas up to the depth determined by every single design and marking of demined/searched areas according to the Book of Rules and Regulations on the Conduct of Humanitarian Demining. A complete clearance of the worksite is achieved by demining. 32

34 The existence or non-existence of mine or UXO contamination on a worksite is achieved by search. Based on the Law on Humanitarian Demining and the Book of Rules and Regulations on the Conduct of Humanitarian Demining the demining/search depths are defined for every single design taking in account land and mine conditions in the project area. Demining and/or search is/are defined in relation to ground categories and working conditions in certain categories. The plot slopes, vegetation and soil moisture are therefore not taken in account. The demining/search depths in designs, in soil categories, according to the Book of Rules and Regulations on the Conduct of Humanitarian Demining and the Book of Rules and Regulations on the Elaboration of Design Documentation Attachment 1. I soil category the demining and search depth is 20 cm; II soil category if soil mass prevails in relation to stone the demining and search depth is 15 cm, if the stone and soil mass proportion is approximately equal or if the stone proportion is smaller, the demining and search depth is 10 cm, III soil category if a larger quantity of soil mass is between stone plates, the demining and search depth is 10 cm, if the soil mass proportion between stone plates is very small the demining and search depth is 5 cm, IV soil category depending on the soil composition and condition the demining and/or search depth may vary from just a surficial search to the necessary estimated depth even over 20 cm. In case of rubble demining/search, it is necessary to define to conduct the search gradually in approx. 20 cm layers and after the searched area is put on a safe, earlier searched surface, the surface underneath the rubble is to be searched/demined at a depth defined by the design. When precising the term of reference, it is necessary to maintain the following guidelines: the in-plan area is (horizontal position of the terrain ) in m 2, it is necessary to define and describe precisely the boundary areas for demining/search, including all project areas (polygons), for designs for infrastructural objects, which are precisely specified by length and width, it is necessary, in addition to the given conditions, to dimension the project area boundaries, 33