Central Iowa Aquatics Beat the Heat in Grinnell July 6-8, 2018 Russell K. Osgood Pool, Grinnell College

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1 Central Iowa Aquatics Beat the Heat in Grinnell July 6-8, 2018 Russell K. Osgood Pool, Grinnell College ISI SANCTION: RULES: IA Held under the sanction of USA Swimming and Iowa Swimming, Inc. (ISI). Current USA Swimming and ISI technical and administrative rules will govern this meet. DATES: Friday, July 6 th - Sunday, July 8 th, 2018 TIME: Sessions Format Warm-Ups Competition 1. Fri Afternoon Open TF 12:00noon 1:00pm 2. Fri Evening Open TF Not before 3:35pm/4:20pm* Not before 5:00pm 3. Sat Morning 12&U TF 7:50am/8:20am* 9:00am 4. Sat Afternoon 13&O TF Not before 1:20pm/2:05pm* Not before 3:00pm 5. Sun Morning 12&U TF 7:50am/8:20am* 9:00am 6. Sun Afternoon 13&O TF Not before 1:20pm/2:05pm* Not before 3:00pm *Split warm-ups. Teams will be notified of their designated warm-up sessions via by Tuesday, July 3, Session 2 warm-ups will have 13&Over swimmers warming up for the first 45 minutes and the 12&Under swimmers will have a 30 minute warm-up. Coaches meeting at 12:50pm and 4:50pm on Friday, July 6 th. Additional coaches meetings as needed on Saturday and Sunday at 8:50am and 2:50pm. SITE: Russell K. Osgood Pool, Grinnell College Located in the Bear Recreation & Athletic Center th Avenue, Grinnell, IA FACILITY: Indoor, 8-lane, 50-meter pool. Facility built in Water Depth: Starting end is 9-13 feet, turn end is 4 feet. Colorado 6 timing system with 8-lane readout scoreboard, touchpad with one back-up button on each end and a minimum of 1 watch back-up per lane. The competition course has been certified in accordance with Rule C(4) of USA Swimming Rules and Regulations. A copy of the certification is on file with USA Swimming. COACHES: Only currently registered USA Swimming coach members will be permitted on deck in designated areas. Each coach must sign the Coaches Meet Sign-In (APP-29) and present a current USA Swimming coach membership card to the Referee or his or her designee to verify that all certifications are current and on file. Deck Pass is acceptable proof of USA Swimming Membership. WARM-UPS: The ISI mandatory warm-up procedure will be followed. The pool will be cleared 10 minutes prior to competition. Page 1 of 8

2 All swimmers must be under the supervision of a USA Swimming member coach during warm-up, competition, and warm-down. Any swimmer without a coach shall report to the Referee prior to his or her warm-up. The Referee will assist the swimmer in making arrangements for such supervision, but it is the swimmer s responsibility to ensure such arrangements are made prior to the start of the meet. RACING STARTS: ENTRY REQUIREMENTS: ENTRY LIMITS: All swimmers entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. 1. Swimmers must be currently registered as athlete members of USA Swimming in order to compete. 2. Swimmers may enter no more than four individual events and no more than one relay event per day. Individuals swimming the 1500 Free in Session 1 will only be allowed to swim THREE events in Session Seed times must be submitted for a 50-meter course. No Time (NT) entries will be accepted. Converted times are not allowed. 4. However, a swimmer still maintains the classification (BB, B, IA Q, A, AA, AAA, AAAA) achieved in a 25 yard or 25 meter pool for an event and may submit the minimum LCM time of their classification for that event as a seed time. For example, if a swimmer has an A time in a 25 yard pool, but has not swum the event in a 50 meter pool, then the minimum 50 meter A time can be submitted as the swimmer s entry time for that event. 5. Each relay team can span multiple age groups. (For example, a 12&Under relay might consist of two 8-year-olds, one 10-year-old and one 12-year-old.) Pursuant to Article F of USA Swimming Rules and Regulations, the program of for athletes 12 years and younger (except championship meets) shall be planned to be completed in four hours or less for each session. Relays may be scratched if timeline exceeds four hours. The following events will be limited to the number of swimmers (if the session does not fill prior to reaching those numbers) determined by the order entries are received. The swimmers from the teams going over the stated limit will be accepted by seed time then by age if there are NT swimmers. Teams will be contacted via and allowed to choose another event for the swimmers not accepted into these events OR the swimmers can remain an alternate thru positive check-in. Alternates not selected after positive check-in may enter another event in any open lane. 1. Open 1500 Freestyle (E#1 & 2) will be limited to 24 entries each & Under 800 Freestyle (E#59 & 60) will be limited to 16 entries each &Over 800 Freestyle (E#75 & 76) will be limited to 16 entries each. An additional heat may be added to any of the above events if there are enough alternates to completely fill another heat and if and only if the timeline allows it. Teams will be notified by Friday, June 29, 2018 after the 12 Noon deadline if any heats will be added. ENTRY SUBMISSION: Entry fees are as follows: 1. Individual events: $8.00 per event. 2. Relays: $13.00 per relay. Page 2 of 8

3 3. ISI swimmer surcharge: $5.00 per swimmer. 4. Handwritten entries: $2.00 per swimmer. Electronic entries must be submitted in a format compatible with HY-TEK Meet Manager software. Handwritten entries must be submitted on the ISI Meet Entry Form (APP-7). Submit entries along with the appropriate ISI Financial Sheet (APP-8.1). If submitting electronic entries, also send a hardcopy of the entries with the entry fees and financial sheet. Payment shall be by check or money order made payable to Central Iowa Aquatics. All entry fees, including ISI swimmer surcharge fee, should be combined on one check. The host club reserves the right to require payment by money order or cashier s check. Entry fees are non-refundable; ISI swimmer surcharge fees will be refunded only if the entire meet is cancelled. ENTRY DATES AND DEADLINES: 1. Entries will be accepted from teams/athletes in the Iowa LSC and from non-isi teams that attended last year [NA-MW, HASC-MV, SCSC-MW, WHTN-IL] beginning at 10:00PM, Thursday, May 31, Entries will be accepted from all teams/athletes at 10:00PM, Thursday, June 7, Electronic entries must be received no later than 12:00PM Noon, Friday, June 29, Handwritten entries, along with entry fees, additional $2 per swimmer and financial sheet, must be received no later than Monday, June 25, Handwritten entries will not be considered entered in the meet until full payment is received. 5. Once a team s entries have been accepted by the meet host, that team is considered entered into the meet. The host team is not permitted to rescind a team s entries once the meet host sends the confirmation that the team is entered into the meet. Changes or scratches in a team s entries prior to the meet deadline do not relieve a team of the responsibility to pay for confirmed entries. 6. Once entries are accepted; only time updates will be allowed for teams with electronic entries. No time updates will be accepted for handwritten entries. Any additions/substitutions must be made via to the Meet Director prior to the entry deadline. 7. A hardcopy of the entries, along with entry fees and financial sheet, must be received by 5:00pm, Tuesday, July 3, 2018, unless prior arrangements have been agreed to in writing. Failure to meet this deadline will result in swimmers remaining in the meet but all confirmed entries will be billed at the late entry fee. Any unpaid balance remaining at the start of competition for the final session will be assessed an additional 10% late fee. 8. Entries will be confirmed via a return receipt. 9. Entries will NOT be accepted by phone or fax. Entries will be accepted in the order received. Once the meet reaches capacity, the host team will inform ISI meet contacts as well as any non-isi teams with entries already accepted. The same information will be posted on the CIA website, under the CIA Meets/Beat the Heat tabs. LATE ENTRIES: 1. Provided space is available, late entries will be accepted by until 6:00pm Thursday, July 5, After that time, they will only be accepted on deck up to the beginning of the second warm-up of each session. Page 3 of 8

4 2. Only swimmers already entered in the meet that have not reached their session limit will be able to late enter after 12 Noon, Tuesday, July 3, If the meet program has not been printed, swimmers shall be seeded into the meet, but will still be charged the late entry fee. If the meet program has been printed, swimmers shall be assigned to an empty lane, no heats will be added. Late entry fees: Individual events: $16.00 per event. Relays: $22.00 per relay. For questions regarding late entries or to find out if late entries are being accepted, contact the Meet Director. SWIMMERS WITH DISABILITIES: SEND ENTRIES TO: MEET DIRECTOR: REFEREE: OFFICIALS: MEET COMMITTEE: MEET OPERATION: Swimmers with disabilities are encouraged to compete. The Information Form for Adapted Competitive Swimmers (APP-21) indicating limitations and requested modifications should be completed and attached to the meet entries. Modifications will be determined by the Referee. The swimmer (or swimmer s coach) is responsible for providing any equipment or assistants required. See Article 105 of USA Swimming Rules and Regulations. Send electronic entries by to CIAMeetDir@gmail.com Receipt will be confirmed by . Send all print materials to Cameron Naylor, 5424 NW 90 th St. Johnston, IA (515) If sent by rush delivery, indicate no signature required. Cam Naylor 5424 NW 90 th St. Johnston, IA CIAMeetDir@gmail.com (515) Travis Albang travisltchomes@aol.com Central Iowa Aquatics welcomes any visiting USA Swimming officials who would like to officiate at this meet. If you are able to officiate, please contact the Referee. A meet committee consisting of the Meet Director, Referee, a Coach Representative, an Athlete Representative, and a certified Official acting at large will be established. The committee shall serve as the meet jury to consider any administrative protests filed at the meet. Protests against judgment decisions can only be considered by the Referee and the Referee s decision is final. The committee shall act as a review section in case of an emergency hearing. 1. All events will be pre-seeded. 2. Positive check-in is required for the following events: 1500 Freestyle (Event # 1 & 2), 400 IM (Event# 23, 24, 27, & 28), and 800 Freestyle (Event# 59, 60, 75, & 76). a. Positive check-in will end 30 minutes prior to the start of competition. b. Positive check-in events may be reseeded if a heat can be eliminated or the Referee deems it necessary. c. Swimmers who fail to check in by the deadline will be scratched and their spot offered to alternates. Swimmers who are scratched will be allowed to re-enter only if there are open lanes in the slowest heat. Page 4 of 8

5 d. 800 and 1500 Freestyle alternates not selected after positive check-in may select another event where an empty lane exists in any session if it does not put the swimmer over session limits. e. No heats will be added to accommodate a swimmer failing to check in by the deadline, including any heat eliminated after seeding the event. f. CIA will provide timers; however, if splits are wanted, swimmers will need to provide 3 timers for each split requested. g. Swimmers in the 1500 Freestyle event are requested to provide their own timer. 3. All events will be swum FASTEST to SLOWEST. 4. Results for individual events will be separated by age for scoring. 5. Swimmers in all events shall report directly to the starting blocks. Swimmers will NOT be checked in by a Clerk of Course. 6. Fly over starts may be used at the discretion of the Referee & Under swimmers are not allowed to enter both the 400 and 800 Freestyle on Sunday. 400 splits may be taken during the 800 Free. 8. The host is not responsible for providing rest for swimmers entered in consecutive events. If a swimmer has less than 10 minutes between swims, the swimmer (or swimmer s coach) should inform the Referee. 9. Relay cards will be distributed in the coaches packet. If names for the relay events are included in entries, those names will be on the relay card at the meet. Any relay changes or scratches must be turned in 30 minutes after the start of the competition for that session. Relay slips with final lineup must be turned in to the lane timer by the first swimmer to record the watch times. 10. The second and fourth swimmers of the 200 Free and 200 Medley Relays will start in the water. If lead-off swimmer relay 50 split times are wanted in the 12&U relays, it is recommended to have additional watches provided by the swimmer to confirm pad split. 11. Relays may be dropped from the schedule if necessary. We will do all we can to run the relays as stated. If the relays are cancelled, teams will be given a full refund of the relay fees. 12. Operation of a drone, or any other flying apparatus is prohibited over the Venue (pools, athlete/coach area, spectator areas and open ceiling locker rooms) ant time athletes, coaches, officials and/or spectators are present. 13. Deck changes are prohibited. 14. Swimmers ages ten years old and younger shall not compete in Tech suits during ISI sanctioned competitions. ISI defines a Tech suit as any competitive racing suit with bonded seams. 10 & under athletes will be permitted to use any suit that is FINA Approved and has stitched seams & Under swimmers are only allowed to compete in the following: 50 s of all 4 strokes 100 s of all 4 strokes 200 Free, 200IM SCORING: AWARDS: Relay events and Friday s events will not be scored or count towards High Point. Individual events are scored as follows: Place: Points: Individual High Point Awards will be awarded to the TOP three male and female swimmers in each age division for Saturday and Sunday s events. 1 st Place Medals will be awarded for the high point winners of Session 2 s Friday Night Fifties. (8&Under, 9-10, 11-12, 13-14, 15&Over) Ribbons will be awarded for 12&Under Page 5 of 8

6 Swimmers, 1 st thru 8 th place for individual events and 1 st thru 3 rd for relays. Beat the Heat record breaking swims will be recognized. Participation gifts will be given to each swimmer. SCRATCHES: USA SWIMMING REGISTRATION: CAMERAS: NO TOBACCO: MEET CONDUCT: There is no penalty for no-shows but swimmers are encouraged to declare a false start to the Referee if they do not intend to swim an entered event. The ISI scratch rule is in effect. No USA Swimming registrations will be accepted at the meet. Any swimmer who is not a currently registered athlete member at the time of pre-meet reconciliation must ensure that ISI has received the appropriate application and fees at least 24 hours prior to the start of competition. Failure to do so will result in the swimmer's entries being scratched and the swimmer barred from entering the pool. USE OF AUDIO OR VISUAL RECORDING DEVICES, INCLUDING CELL PHONES, IS NOT PERMITTED AT ANY TIME IN CHANGING AREAS, RESTROOMS, BEHIND THE STARTING BLOCKS, OR LOCKER ROOMS. No smoking or use of tobacco products is permitted in the swimming venue. CIA and attending clubs are the guests of Grinnell College. Any behavior that might jeopardize the working relationships between Grinnell College and Central Iowa Aquatics / Iowa Swimming, Inc. will be dealt with immediately. Grinnell College and CIA reserve the right to remove any offending individuals or groups from the meet premises. Any swimmer found swimming under the bulkhead will be ejected from the facility and will be barred for the remainder of the meet. Clubs will be financially responsible for any damage to the premises caused by their club, swimmers, parents and spectators. IMAGE RELEASE: ADDITIONAL INFORMATION: Participants consent to be photographed/filmed by any authorized photographer(s) and/or network(s) of ISI and/or the host club under conditions determined by the host club, and authorize the use of names, pictures, likenesses, and biographical information before, during or after the event to promote swimming. No awards received in this competition may be used for trade or financial gain. 1. Program: Programs will be available for on the CIA website. Meet Mobile will also be providing heat sheets. 2. Results: Electronic results will be provided to all ISI teams and any non-isi teams participating in the meet. Final Results will be posted on the CIA and ISI websites. A hardcopy of the final results may be requested on the ISI Financial Sheet for an additional $ Concessions: There will be a concession stand offering hot and cold food selections, along with drinks and healthy snacks. A hospitality room will be available for coaches and officials. 4. Swim apparel/merchandise: Elsmore Swim Shop will be onsite and will have a variety of swimwear, accessories and event t-shirts for sale at the meet. 5. Spectator information: No admission charge for spectators. Free parking is available. A listing of hotels, restaurants, directions to the pool and meet updates will be available on the CIA website- INDEMNITY: In granting the sanction for this meet, it is understood and agreed that USA Swimming and ISI shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. Page 6 of 8

7 2018 Central Iowa Aquatics Beat the Heat in Grinnell Russell K. Osgood Pool, Grinnell College 50 METER POOL - Sanction # IA-18-XX Session 1: Friday Afternoon, July 6, 2018 Warm-ups begin at 12:00 Noon Competition Starts at 1:00 pm Girls # Age Group Boys # 1 11 & Older 1500 Freestyle 2 Session 2: Friday Evening, July 6, 2018 Warm-ups: 13&Over - Not before 3:35pm Competition: Not before at 5:00pm 12&Under - Not before 4:20pm Event # Age Group Event 3 Mixed 12&Under 50 Freestyle 4 Mixed 13&Over 50 Freestyle 5 Mixed 12&Under 50 Butterfly 6 Mixed 13&Over 50 Butterfly 7 Mixed 12&Under 50 Breaststroke 8 Mixed 13&Over 50 Breaststroke 9 Mixed 12&Under 50 Backstroke 10 Mixed 13&Over 50 Backstroke Session 3: Saturday Morning, July 7, 2018 Warm-ups begin at 7:50am/8:20am - Competition Starts at 9:00 am Girls # Event Boys # & Under 200 Freestyle & Under 50 Butterfly & Under 100 Breaststroke & Under 50 Backstroke & Under 200 Butterfly & Under 100 Freestyle & Under 400 IM & Under Medley Relay 26 Page 7 of 8

8 2018 Central Iowa Aquatics Beat the Heat in Grinnell Russell K. Osgood Pool, Grinnell College 50 METER POOL - Sanction # IA-18-XX Session 4: Saturday Afternoon, July 7, 2018 Warm-ups: Not before 1:20pm/2:05pm Competition: Not before at 3:00pm Girls # Event Boys # & Over 400 IM & Over 200 Backstroke & Over 100 Butterfly & Over 400 Freestyle & Over 200 Breaststroke & Over 100 Freestyle & Over 400 Medley Relay 40 Session 5: Sunday Morning, July 8, 2018 Warm-ups begin 7:50am/8:20am Competition Starts at 9:00am Girls # Event Boys # & Under 200 IM & Under 50 Freestyle & Under 100 Backstroke & Under 200 Breaststroke & Under 100 Butterfly & Under 200 Backstroke & Under 50 Breaststroke & Under 400 Freestyle & Under 200 Freestyle Relay Freestyle 60 Session 6: Sunday Afternoon, July 8, 2018 Warm-ups: Not Before 1:20pm/2:05pm Competition: Not Before 3:00pm Girls # Event Boys # & Over 200 IM & Over 50 Freestyle & Over 100 Breaststroke & Over 200 Butterfly & Over 100 Backstroke & Over 200 Freestyle & Over 400 Freestyle Relay & Over 800 Freestyle 76 Page 8 of 8