CARMEL SWIM CLUB 2015 Planet Adventure Winter Invitational Presented by Speedo. January 16-18, 2015

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1 2015 Planet Adventure Winter Invitational 1 SANCTION: This meet is sanctioned by USA Swimming and Indiana Swimming, Sanction #IN HOST: Carmel Swim Club 300 E. Main Street, Suite E Carmel, IN (317) LOCATION: IU Natatorium, located on the campus of IUPUI 901 W. New York Street Indianapolis, IN FACILITY: Competition pools: two 25-yard pools, 8 lanes each with competitor non-turbulent lane markers: Colorado Timing Systems electronic timing equipment: custom designed starting blocks with continuous warm-up/warm-down available in the diving well. Spectator seating will be in the west concourse of the natatorium only. Paid parking is available in the parking garage next to the natatorium (eastside). THERE IS ABSOLUTELY NO SMOKING IN THE BUILDING. The competition course has been certified in accordance with C(4). The copy of such certification is on file with USA Swimming. The water depth at both starting ends is 9 feet. RULES: Current USA Swimming and Indiana Swimming rules will govern this meet. USA Swimming Rule At a sanctioned competitive event, USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition, and warm-down. The Meet Director or Meet Referee shall assist the athlete in making arrangements for such supervision. Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Coaches MUST constantly display their current USA Swimming coach credential to gain deck access. The meet referee reserves the right to ask for coach credential display and/or deny deck access if coach does not comply or card is no longer valid/current.

2 2015 Planet Adventure Winter Invitational 2 In swimming competitions, the competitor must wear only one swimsuit in one or two pieces except as provided in All swimsuits shall be made from textile materials. For men, the swimsuit shall not extend above the navel nor below the knees, and for women, shall not cover the neck, extend past the shoulder, nor extend below the knee. Use of audio or visual recording devices, including a cell phone, is not permitted in the changing areas or locker rooms. ELIGIBILITY: Swimmers must be registered with USA Swimming prior to the competition. Age, as of January 16, 2015, shall determine the swimmer s age for the entire meet. Registration numbers must accompany entries. There will not be any USA Swimming registration at the meet. MEET FORMAT: All Friday events, Saturday and Sunday 10-under events, and all relays, are timed finals. The 1650 Free will be swum fastest to slowest after seeding. All 1650 swimmers are required to provide one timer and one lap counter. A minimum of 32 swimmers per event will swim events #s 1 & 2 (Open 1650 Free). A minimum of 8 heats will be swum for events #s 3 & 4 ( IM). A minimum of 6 heats will be swum for events #s 7 & 8 (Open 400 IM) and 13 & 14 (Open 500 Free). A minimum of 4 heats will be swum for events #s 5 & 6 ( IM), #s 9 & 10 ( Free) and #s 11 & 12 ( Free). If time line allows, additional heats may be added. Please refer to the psych sheet which will be posted at on Tuesday January 13, 2015 to determine if there are any limits to the number of heats on Friday. Carmel Swim Club reserves the right to limit the number of heats in all individual events. Refunds will be issued for any limited event. Preliminaries will be conducted Saturday and Sunday mornings for Open and events, and Saturday and Sunday afternoons for events. There will be consolation and championship finals for the and age groups. There will be a Super Final of the top four preliminary finishers for the Open age group in the 50 free, 100 free, 100 back, 100 fly and 100 breast. There will be bonus, consolation and championship finals for the Open age group in all events including those with a Super Final. All relays will be swum in the preliminary session. There will be no time trials. Carmel Swim Club reserves the right to use fly-over starts for any or all events Friday, Saturday and Sunday, except Finals on Saturday and Sunday. USA Swimming Championship rules shall apply with the following exceptions: swimmers who miss a heat in preliminaries or timed finals will not incur penalties; however the swimmer will not be placed into an open lane in a different heat. ENTRY LIMITS: No team s entries will be broken. Each swimmer in the 11-12, and Open Age Groups will be limited to 3 individual events and 1 relay per day (a swimmer may not swim in both a and Open relay on the same day). Swimmers in the 10 & Under Age Group will be limited to 4 individual events and 1 relay per day. If a swimmer is entered in more than the maximum number of individual events for that day and does not scratch down by the deadline, the entry will be made by order of events, starting with Event #1 until the limit is satisfied. There will be no refunds for swimmers entered in more events than permitted.

3 2015 Planet Adventure Winter Invitational 3 TIME STANDARDS: National Motivational A Time Standards for year olds will be used for all OPEN swimmers National Motivational A Time Standards will be used for swimmers 13& National Motivational BB Time Standards will be used for swimmers 11 & National Motivational B Time Standards will be used for swimmers 10 and younger, except that National Motivational BB Time Standards will be used for the 200 IM and the 200 free. (Refer to page 9-11 for specific standards for each event.) Please note that events and Open events may be swum in separate pools. We will not delay the meet for any swimmers entered in Age Group and Open events. A swimmer may not compete in the same event, timed final, or preliminary, more than one time during this meet. Carmel Swim Club reserves the right to swim any of its own club members who have not achieved the minimum time standards. TIMELINE MANAGEMENT: Carmel Swim Club reserves the right to limit select events during any or all sessions if it is deemed necessary to complete the session(s) within the requirements of Indiana Swimming rules. Any limits to events will be posted on the CSC website no later than Tuesday, January 13, Please check the posted psych sheets on-line for limits to the number of heats for each event. Fees will be refunded for any swimmer cut from an event due to timeline management. Carmel Swim Club also reserves the right to combine age groups within given session(s) to control the timeline. Please note that fly-over starts may be used during all sessions. ENTRY ACCEPTANCE AND DEADLINES: This meet traditionally fills quickly! Entries will be accepted starting 8:00 AM, Monday, December 8, The entry deadline will be Monday, December 15, 2014 at 12:00 PM. The entry deadline will be extended if the meet does not fill. No team s entry will be broken. Teams not accepted will be notified by Tuesday, December 16, Updated information can be found at ENTRY PROCEDURE: Between December 8 th and December 15 th, 2014 submit your entries via using the Hytek Commlink file (CL2 file): Review your entry for correct contact information prior to submission Be sure to include all swimmer s full name and USA Swimming ID number All times must be submitted in short course yards (SCY) Send your with attached entry file to: Please include your team name and entry chair s contact information in the You will receive and conformation with 24 hours stating that your entry has been received.

4 2015 Planet Adventure Winter Invitational After acceptance, an entry report will be ed to your team. Be sure to check your entry report for errors. The deadline for changes is at 6:00 PM Friday, January 9, Carmel Swim Club has sole discretion in determining which entries to accept. In exercising its discretion, Carmel Swim Club will consider: timeline, number of officials provided by team, balance of age groups and gender in entries, level of competition and geographic location. NOTE: Indiana Boys and Girls High School Swimmers will require a waiver from IHSAA. ENTRY FEES: All fees must accompany entry. Please make checks payable to CARMEL SWIM CLUB. Individual timed final events: $4.00 per event Individual prelim/final events: $5.00 per event Relay events: $6.00 per event. $2.00 per swimmer, per meet, Indiana Swimming surcharge must accompany each entry. $1.50 per swimmer, per meet, IUPUI Natatorium surcharge must also accompany each entry. Please include the Entry Summary/Release form with payment. DECK ENTRIES: Deck entries for individual events will be accepted at the discretion of the Carmel Swim Club and space permitting. Deck entries will be accepted until 60 minutes before the next scheduled session is to start. Deck entries will be entered as NTs. Entry fee for deck entries is $8.00 per individual timed final event and $10.00 per individual prelim/final event. No additional heats will be created to accommodate deck entries. No deck entries will be permitted for events which have been limited. POSITIVE CHECK-IN: All Friday (except for IM) events require positive check-in. Positive Check-in means I am here and I intend to swim this event. Check-in sheets will be located at the security desk on the deck level. All swimmers not declaring intent to swim via check-in will be scratched. Deadline for 1650 Check-In: 1:00 PM Friday All other Friday events: 4:00 PM Friday Deadline for 10 & under 200 IM: 12:15 PM Saturday Deadline for 10 & under 200 Free: 12:15 PM Sunday **Failure to check-in will jeopardize your opportunity to swim those events. SCRATCHES: In all individual events on Saturday & Sunday, the swimmers are assumed to be swimming unless they have been scratched from the event. A missed heat or late arrival will deprive swimmers of their opportunity to swim that event. Scratch forms will be available at the Clerk of Course Scratch Table. Deadlines: Saturday Session Events: 6:15 PM Friday Sunday Session Events: 6:15 PM Saturday If you will not be at the competition facility on Friday evening, we will accept scratches for Saturday Morning session events by up to 6:00 PM on Thursday, January 16, Please contact the Entry Chair to make these scratches. 4

5 2015 Planet Adventure Winter Invitational 5 SEEDING EVENTS: Events will be pre-seeded. Exceptions: 1650 Free, 500 Free, 400 IM and all relays will be deck seeded. Seeding of Friday events (with the exception of 200 IM 11-12) will be made at the close of the positive check-in period on Friday. Please check the psych sheet (posted on on Monday, January 13, 2014) for the limit to the number of heats for each event. Scratches from Finals: USA Swimming Championship rules shall apply (ref. Article C, D & E of 2007 USA Swimming Rules and Regulations). Swimmers qualifying for Finals, or Final, based on the results of the preliminaries, must notify the referee or designee within 30 minutes after the announcement of the qualifiers for that race that they do not intend to compete. Failure to declare, and not swim in a Sunday finals event, shall result in a $25 fine. RELAYS: Relay cards must list the full name of swimmers competing on the relay (improperly filled out relay cards may result in the relay failing to swim). Include alternates if appropriate. Relay cards shall be returned to the Clerk of Course one hour after the start of the session. Relays are assumed to be swimming unless a coach marks SCRATCH on the relay card and turns it in to the Clerk of Course. FINAL RESULTS: Final results will be posted at the CSC website at Please inform the Entry Chairperson of the method desired: Meet Manager Backup ( ed) Team Manager.cl2 file ( ed) All of the above SCORING 10-Under, 11-12, & Open individual events score Top 16 from finals. All Age Groups score Top 8 for relays. AWARDS Open and 13-14: No individual event awards. 10-Under and 11-12: Ribbons will be awarded for 1 st through 16 th places in individual events. Ribbons will be awarded for relay places 1 st through 8 th. Visiting Team: 1 st - $350 Travel Fund Contribution 2 nd - $250 Travel Fund Contribution 3 rd - $150 Travel Fund Contribution 1 st, 2 nd and 3 rd High point award in each Age Group. * Awards will not be mailed.* CLERK OF COURSE Lane & heat assignments will be posted at various points around the pool. 8-Under swimmers will be lined up at the clerk area to help ensure that none of these swimmers misses their event. Since this is the first large meet that most new swimmers will be attending, we highly encourage coaches to cover meet procedures with their new swimmers and parents. ABSOLUTELY NO PARENTS WILL BE ALLOWED ON THE POOL DECK. This is an insurance requirement of USA Swimming, and will be strictly enforced.

6 2015 Planet Adventure Winter Invitational 6 FACILITY NOTE The IUPUI Natatorium is one of the finest swimming facilities in the world. It is important that all people attending this meet, whether it be swimmers, coaches, or spectators, treat this facility with the utmost care. The following rules will be strictly enforced: Keep all trash picked up Do not go or let children go, in any unauthorized areas. This means any place other than the lobby, seating areas, steps to the deck. Elevators and steps going upstairs are off limits. Due to USA Swimming insurance requirements only swimmers, coaches, officials and volunteers are allowed on deck. No exceptions will be made. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms BROADCAST STATEMENT Any photographs, videotape or other audio and/or visual recordings of the event created by a spectator may be used solely for such spectator s personal non-commercial use, and may not be broadcast, published or disseminated, or used for any commercial purposes, without the prior written consent of USA Swimming. IMAGE AUTHORIZATION All participants agree to be filmed and photographed by the official photographer(s) and network(s) of USA Swimming under the conditions authored by USA Swimming, and allow event organizers the right to use names, pictures, likenesses, and biographical information before, during or after the period of participation in USA Swimming competitions to promote such competitions. All participants agree not to use or authorize use of pictures in the uniforms and equipment provided by USA Swimming for the purpose of trade, without the consent of USA Swimming. All participants agree not to use medals or photos, or portraits or films with the medals, which are received for performances in this competition, for the purpose of trade. Furthermore, participants agree to return these uniforms and equipment, bearing USA Swimming logos and marks, if and when requested. ABSOLUTELY NO FLASH PHOTOGRAPHY AT THE STARTS OF RACE-HEATS! Doing so could possibly confuse competitors. The Carmel Swim Club will have security people roaming the spectator areas, deck and locker room areas. If any spectator or swimmer is caught abusing the building or facility, they will immediately be asked to leave the meet and will be barred from further admittance or competition. SCHEDULE: (All times Eastern Standard Time.) Friday, January 16 th : 1650 free Warm-ups: 1:00 PM Meet starts: 2:00 PM All other events Warm-ups: 4:00 PM Meet starts: 5:00 PM

7 2015 Planet Adventure Winter Invitational Preliminaries on Saturday, January 17 th and Sunday, January 18 th : 7 Morning session (13 & Over): Warm-ups: 7:00 AM Meet starts: 8:30 AM Afternoon session (12 & Under): Warm-ups: not before 12:00 PM Meet starts: not before 1:00 PM Finals Sessions: Saturday: (all times are approximate) Warm-ups: not before 4:30 PM Meet starts: not before 5:30 PM Sunday: (all times are approximate) Warm-ups: not before 4:30 PM Meet starts: not before 5:30 PM Please note the diving well will be reserved for continuous practice and/or warm-ups and warm-downs throughout the event. Swimmers using the well must be monitored by their Coaches. Any swimmer abusing equipment or playing in the well will be removed and barred from further use. Please share this info with your swimmers. ADMISSION Admission will be charged for preliminaries. Children 10 and under are free. Admission will not be charged for finals. HEAT SHEETS Heat sheets will be available for purchase. Meet results will be posted and available in electronic format through the online application Meet Mobile. CONCESSIONS Natatorium concessions are available. NO SMOKING permitted anywhere in the building. MEET DIRECTORS Kimberly Adams kadams@rsmc.net Emily Plumb esplumb@gmail.com MEET REFEREE April Stauder April.Stauder@macys.com ENTRY CHAIR Bethany Burchill bburchill@carmeldadsclub.org

8 2015 PLANET ADVENTURE WINTER INVITATIONAL 8 PRELIMINARY SESSIONS WITH QUALIFYING TIMES Friday, January 16 Session 1 and 1A Timed Finals: Warm-Up 1:00pm Meet Start 2:00pm GIRLS BOYS Event # Cut Age Grp Event Cut Event # 1 19:48.19 Open 1650 Fr** 18: ** Timed final event. Will be swum fastest to slowest. Friday, January 16 Session 2 and 2A Timed Finals: Warm-Up 4:00pm Meet Start 5:00pm GIRLS BOYS 3 02: *200 IM 02: : *400 IM 04: :07.29 Open *400 IM 04: : *500 Fr 06: : *500 Fr 05: :43.99 Open *500 Fr 05: *Timed final event.

9 2015 PLANET ADVENTURE WINTER INVITATIONAL 9 PRELIMINARY SESSIONS WITH QUALIFYING TIMES Saturday, January 17 GIRLS Warm-Up Meet Start 7:00am 8:30am Session 3 and 3A BOYS Event Cut Age Grp Event Cut Event # # 15 02: IM 02: :24.79 Open 200 IM 02: : Fr Open 100 Fr : Fly 02: :22.99 Open 200 Fly 02: : Br 01: :15.69 Open 100 Br 01: : Bk 02: :21.19 Open 200 Bk 02: *200 F.R Open *200 F.R. 38 Saturday, January 17 GIRLS Warm-Up Meet Start Session 4 and 4A Not before 12:00pm Not before 1:00pm BOYS Event Cut Age Grp Event Cut Event # # 39 03: Un *200 IM 03: : Fr 02: Un *50 Fly : Fly 01: : Un *100 Fr 01: Fr : Un *100 Br 01: Br Un *50 Bk : Bk 01: Un *200 F.R *200 F.R. 62

10 2015 PLANET ADVENTURE WINTER INVITATIONAL 10 PRELIMINARY SESSIONS WITH QUALIFYING TIMES Sunday, January 18 GIRLS Warm-Up Meet Start 7:00am 8:30am Session 6 and 6A BOYS Event # Cut Age Grp Event Cut Event # 63 02: Fr 02: :09.29 Open 200 Fr 01: : Fly 01: :05.29 Open 100 Fly : Br 02: :42.79 Open 200 Br 02: : Bk 01: :05.39 Open 100 Bk Fr Open 50 Fr *200 M.R Open *200 M.R. 86 Sunday, January 18 GIRLS Warm-Up Meet Start Session 7 and 7A Not before 12:00pm Not before 1:00pm BOYS Event # Cut Age Grp Event Cut Event # 87 02: Un *200 Fr 02: : Fr 01: : Un *100 Fly 01: Fly Un *50 Fr : Br 01: Un *50 Br Bk : Un *100 Bk 01: Un *200 M.R *200 M.R. 108

11 2015 PLANET ADVENTURE WINTER INVITATIONAL 11 FINALS EVENT ORDER Saturday, January 17 Sunday, January 18 Session 5 Session 8 Warm Up: Not before 4:30 pm Warm Up: Not before 4:30pm Meet Start: Not before 5:30 pm Meet Start: Not before 5:30pm Event # Age Grp Event Event Age Grp Event # Fr Fr Fr Fr IM Fr IM Fr 17 Open 200 IM 65 Open 200 Fr 18 Open 200 IM 66 Open 200 Fr Fly Fly Fly Fly Fr Fly Fr Fly 21 Open 100 Fr 69 Open 100 Fly 22 Open 100 Fr 70 Open 100 Fly Fr Br Fr Br Fly Br Fly Br 25 Open 200 Fly 73 Open 200 Br 26 Open 200 Fly 74 Open 200 Br Br Bk Br Bk Br Bk Br Bk 29 Open 100 Br 77 Open 100 Bk 30 Open 100 Br 78 Open 100 Bk Bk Fr Bk Fr Bk 81 Open 50 Fr Bk 82 Open 50 Fr 33 Open 200 Bk 34 Open 200 Bk

12 2015 PLANET ADVENTURE WINTER INVITATIONAL 12 Entry Summary/Release This summary form must be completed and returned with all entries by Friday, December 26, Please be certain to include all of the following: 1. Individual entry sheets 2. Relay entry sheet 3. Check for entries made payable to: CARMEL SWIM CLUB 4. This summary form completed Mail all of the above to: Club Number of swimmers entered: Club Code Boys + Girls = Total Indiana Swimming Surcharge: Number of $1.50 =$ IUPUI Natatorium Surcharge: Number of $1.50 =$ Number of Boys individual timed finals $4.00 =$ Number of Girls individual timed finals $4.00 =$ Number of Boys Individual Prelim/Finals $5.00 =$ Number of Girls Individual Prelim/Finals $5.00 =$ Number of Relay $6.00 =$ TOTAL AMOUNT ENCLOSED = $ Club official submitting entry: Name Address City State/Zip Telephone( ) ( ) (am) (pm) Coaches Names: Please indicate the latest time that we may call in the evening address

13 2015 PLANET ADVENTURE WINTER INVITATIONAL 13 Release and Hold Harmless Agreement In consideration of being permitted to participate in this swim meet, and for other good and valuable consideration, the undersigned, for him/herself, the club and its swimmers, their successors and assigns, hereby release and forever discharge Carmel Swim Club and its Board of Directors, United States Swimming, IUPUI Natatorium, Indiana Swimming, Inc. and each of their respective officers, agents, employees, members, successors and assigns, and all other persons in any way connected with this swim meet, from any and all liabilities, claims, demands, actions, or causes of action of whatever kind of character arising out of or in connection with said event. Further the undersigned representative and his swimmers shall indemnify and hold harmless Carmel Swim Club, United States Swimming, Indiana Swimming, Inc. and the IUPUI Natatorium and the officers, trustees, agents, employees and members of the foregoing and all other persons in any way connected with this event, from any and all other losses, expenses, damages, demands and claims arising out of or in connection with any injury, including death, or alleged injury or damage to property sustained or alleged to have sustained in connection with or to have arisen out of said event. Executed this day of, 201 Signature of Club Official or Coach

14 2015 PLANET ADVENTURE WINTER INVITATIONAL 14 Hotel Information The hotels below are located on the north side of Indianapolis: Renaissance Hotel, N. Meridian Street (317) Radisson Carmel, 251 Pennsylvania Pkwy, (317) Hampton Inn, N. Meridian St., (317) Marriott Courtyard Inn, N. Meridian St., (317) Doubletree Guest Suites, N. Meridian St., (317) Comfort Inn Suites, 151 st Street & US 31, (317) Amerisuites, Keystone at the Crossing (317) Sheraton, Keystone at the Crossing. (317)