2017 AGM Book. Monday, August 28, :00 PM Crowne Plaza Hotel 801 Greenwich Avenue Warwick RI 02886

Transcription

1 2017 AGM Book Monday, August 28, :00 PM Crowne Plaza Hotel 801 Greenwich Avenue Warwick RI 02886

2 SOCCER RHODE ISLAND GENERAL COUNCIL MEETING August 28, 2017 AGENDA 1. PRESIDENT S REPORT 2. MEMBERSHIP REPORT 3. MINUTES OF PREVIOUS MEETING February 6, 2017 Next meeting dates: Premier Clubs Wednesday, November 8, 2017 East District Thursday, November 9, 2017 North District Tuesday, November 14, 2017 Central District Wednesday, November 15, 2017 South District Thursday, November 16, COMMUNICATIONS 5. COMMITTEE REPORTS COMPETITIVE COACH S EDUCATION TOP SOCCER SOCCER ACROSS AMERICA RECREATION PUBLIC RELATIONS ODP YOUTH SRA REPORT DISTRICT COMMISSIONERS NORTH SOUTH EAST CENTRAL STATE ADMINISTRATOR Meeting Schedule for 2017/ FINANCIAL REPORT Budgets as of June 30, UNFINISHED BUSINESS 8. NEW BUSINESS Provisional Members eligible for Full Membership: Central Falls Youth Soccer Club Newport Soccer Club Providence United FC RI Rush Proposed changes to the Policies & Procedures 2403 Roster Form 2404 Dual Registrations 5419 RI Cup 5425 Soccer-RI Cup game changes 9103 Fee & Assessment Schedule Election of Officers Vice President Treasurer Vice President of Recreation Public Relations 9. MISCELLANEOUS ITEMS 10. GOOD OF THE GAME 11. ADJOURNMENT

3 SOCCER RHODE ISLAND COUNCIL MEETING MINUTES February 6, Crown Plaza Greenwich Ave, Warwick, RI I) THIS MEETING WAS CALLED TO ORDER AT 7:00 PM. II) Board Members Present: President: Steve Votolato, Secretary: Pat Votolato, VP of Public Relations: Steve Marmas, VP of Membership: Steve Mauricio, VP of Recreation: Joe Carreiro, Youth SRA: Brian Sperlongano, Treasurer: Chuck Griffith, VP of Competitive: Paul Hosxie, Commissioner Central: Matt McGarry, Commissioner East: Joe Oliveria, Vice President of ODP: Carla DeSantis, and South Commissioner South: Kristen Parenteau and first Vice-President: Oscar DeLemos (@ 7:41 PM). Administrative: Barbara Labossiere, Pat Stoddard, Guest: Craig O Rourke Absent: Past President: Larry Fish, Vice- President of Special Programs: Jim Kelly. Commissioner North: Joe Joyce. ASSOCIATION/CLUBS NOT PRESENT: Chariho, Narragansett, Newport SC, Ocean State, Project Goal, Providence FC, Raising Hope Soccer Club, RI Rush, Tiverton and Warren. III) PRESIDENT S REPORT: Steve V. a) Steve V. welcomed the new Presidents: Greg Kauffman from East Greenwich; David Punchak from North Smithfield; Julio Lopez from Providence United; Sarah Marion from Tiverton Youth Soccer and welcome back to Sarah and Ted Pedchenko from North Providence. b) Ted Sorlein from South County spoke to the Council in regards to the South County Seaside Classic 25 th Anniversary. Ted also passed out a flyer about the Tournament and a copy is with the file copy if these minutes and will be placed on the SRI website. c) Steve asked if anyone in the audience would like to mention when their tournaments are: Portsmouth Pirates Tournament is on Father s Day weekend; North Kingstown Tournament is also on Father s Day weekend and Warwick Fire Fighters is hosting a Tournament on Columbus Day Tournament. d) Steve will give his report later in the meeting. IV) MEMBERSHIP /RISK MANAGEMENT REPORT: Steven Mauricio a) Membership: (A copy is with the file copy of these minutes and on the SRI website) i) Membership numbers for each Association and Club is with the file copy of these minutes and in all Association/Clubs packets. b) Risk Management issues: i) All background checks are up to date as of January 13, Steve V. said he would like to meeting with each Association/Club President. V) MEETING MINUTES OF August 29, 2016 Annual General Meeting: Pat V. A MOTION WAS MADE TO ACCEPT THE TYPED ANNUAL GENERALMEETING MINUTES OF August 29, 2016 AS PRESENTED & SECONDED. The Motion was voted on with the correction and PASSED by a voice vote without dissent. VI) COMMUNICATIONS: NONE V11) COMMITTEE REPORTS: a) COMPETITIVE REPORT: (A copy is with the file copy of these minutes and on the SRI website). SOCCER RHODE ISLAND COUNCIL MEETNG MINUTES of February 6, 2017 Page 1

4 SOCCER RHODE ISLAND COUNCIL MEETING MINUTES February 6, Crown Plaza Greenwich Ave, Warwick, RI Paul went over all the dates of the competitions. 1) SRI S US National Championship Series: May 20 and 21, 2017: 2) SRI Tournament of Champions (Soccer Rhode Island Cup): June 10 & 11, 2017 ( 3 divisions). 3) President s Cup for RI: June 24, 25 & 26, 2017 Father s Day weekend b) COACHING EDUCATION: Carla: 1) Giving everyone a heads up that US Youth Soccer is changing the structure of the licenses and we should know by the beginning of ) There is an E license being held at the Mohegan Sun on February 23 to the 25 th, Steve V. said that; NSCAA would like to come to us to do some Coaching education. Dave Newbury is the RI Representative who will be conducting these courses. c) SPECIAL PROGRAMS: TOP SOCCER/ SOCCER ACROSS AMERICA: Jim ABSENT 1) Top Soccer: 2) Soccer Accross America: Pat Stoddard handed out to those present a buddy sheet list from Jim let him know if you need help in running a Top Soccer Program. d)recreational REPORT: Joe Carreiro: 1) The RI Festival for the U8 and U10 s is June 3 & $, Tiverton, Coventry, Westerly and Warwick Soccer hosted in the past Please let Joe know if you are interested in hosting this year. 2) The SRI America s Cup is still a TBD at this time since Kohl s is no longer the sponsor. e) PUBLIC RELATIONS REPORT: Steve Marmas: (A copy is with the file copy of these minutes and on the SRI website). i) Awards Banquet: Sunday, March 19, the Elks in West Warwick from 12:00 PM to 3:00PM. ii) Steve went over the nominations for the banquet. The numbers are low. Steve asked that nominations are need for the various categories. iii) If any of the Associations/Clubs would like to advertise their Tournaments on the SRI website, please let Steve Marmas know. f) OLYMPIC DEVELOPMENT (ODP): Christina Maciel ABSENT i) In Christina s absence Carla mentioned the players who were selected to the different Region 1 events. ii) Wide Worlds of Sports South is hosting a mini-training session on February 25 & 26, g) SYRA REPORT: Brian: i) Sixteen Association/Clubs still do not have a registered Assignor. Brian mentioned those Association/Clubs who do not have one. ii) SRC will provide training to coaches upon request in regards to Referee abuse. h) COMMISSIONERS: NORTH: Joe Joyce: ABSENT: A Meeting is scheduled for: Tuesday, April 11, 7:30 Tavern 6 to 1 (The old Bob & Timmy s in North Smithfield. SOUTH: Kristen Parenteau: A Meeting is scheduled for: Tuesday April 4, 2017@ 7 PM Location TBD SOCCER RHODE ISLAND COUNCIL MEETNG MINUTES of February 6, 2017 Page 2

5 SOCCER RHODE ISLAND COUNCIL MEETING MINUTES February 6, Crown Plaza Greenwich Ave, Warwick, RI East: Joe Oliveria: A Meeting is scheduled for: Wednesday, April 12, 7 Riviera Restaurant, East Providence. Central: Matt McGarry: A Meeting is scheduled for: Wednesday, April 5, 7 SRI Office. Premier: VACANT: A Meeting is scheduled for: Monday, February 27, 7 SRI Office. VIII) STATE ADMINSTRATOR S REPORT: h) Last fall it was discovered that a club did not register their coaches into the database which means that a background check was not done. Background checks are necessary for the safety of your players and it is a National Policy. i) Dave Bucannon of Gotsoccer is coming to The SRI office on March 2, 3 &4, Please let Barbara know if you are interested in some training or information. Steve V. spoke about the Board looking into other database companies. X) FINANCIAL REPORT: Chuck: i) A copy of the final budget August 31, 2016 is with the file copy of these minutes and in the Association/Clubs Packets. After review A MOTION WAS MADE APPROVE AND TO FILE. ii) A copy of the proposed budget for 2016/2017 is with the file copy of these minutes and in all Association/Clubs packets. After review A MOTION WAS MADE APPROVE AND SECONDED. No discussion took place so the MOTION WAS VOTED ON AND PASSED by a voice vote without dissent. iii) A copy of the actual finances as of November 2016 is with the file copy of these minutes and in all Association/Club packets. After review A MOTION WAS MADE APPROVE AND TO FILE. XI) UNFINISHED BUSINESS: NONE XII) NEW BUSINESS: A) PROPOSED POLICY CHANGES, ADDITIONS AND OR DELETIONS: (Change requests based on the passage of the virtual pass acceptance). Copies of the proposed Policy change requests are with the file copy of these minutes and in all Association packets i) Policy #2403.1: Club Pass: (Revision of the Virtual Passes) ii) Policy# 3113: Proper Player Pass: (To update the Policy & Procedures for the virtual passes) iii) Policy# 3116: Coach s Pass: (Allowance for coaches to use the virtual pass and to revise the fee structure). WITHDRAWN. iv) Policy # : League-Special Conditions: (To include virtual passes wording) v) Policy # : Commercial Indoor Facilities-Special Conditions: (To include virtual passes wording) vi) Policy # 2405: Player Transfer & Release: (Based on Assoc./Clubs Laminating the passes in fall of 2016). With no pass lamination by the office it is the Associations/Club responsibility to ensure that the coach does not use the player pass in the case of a player being released.) vii) Policy # 2409: Team Packet Submission: (To update the Policy & Procedures for the processing change that was successfully tested for the fall of 2016) viii) Policy # 3112: Player Pass Requirement: (A fee structure is needed due to the office no longer producing the player passes) WITHDRAWN SOCCER RHODE ISLAND COUNCIL MEETNG MINUTES of February 6, 2017 Page 3

6 SOCCER RHODE ISLAND COUNCIL MEETING MINUTES February 6, Crown Plaza Greenwich Ave, Warwick, RI ix) Policy # 3114: Lost Player Pass: (A revision due to the club laminating the passes) WITHDRAWN A MOTION WAS MADE TO ADOPT THE FOLLOWING POLICIES #2403.1; 3113; AND AND SECONDED. No discussion took place so the MOTION WAS VOTED ON AND PASSED by a voice vote without dissent. A MOTION WAS MADE TO APPROVE Policy # and # and seconded. With no discussion taking place the MOTION WAS VOTED ON AND PASSED by a voice vote without dissent. A MOTION WAS MADE TO APPROVE Policy #2409 and #2405 AND SECONDED. Some discussion took place and the MOTION WAS VOTED ON AND PASSED by a voice vote without dissent. XIII) MISCELLANEOUS ITEMS AND GOOD OF THE GAME: Steve Marmas: Raffle tickets were passed out to each Association/Club as they signed in. A Soccer Rhode Island Scarf (which can be used as a fundraiser for your Association/Club) those winners were as follows: Middletown, East Providence, North Kingstown, Central Falls, East Greenwich and Providence United. Steve Votolato: Asked that each Association/Club write down something you would like SRI to do for you for us to have value for you and present it at the District Meeting. Steve Marmas: Nominations for the Banquet are extended to Sunday of this week. Joe Carreiro: McKenzie Meehan of Smithfield and Stephanie Ribeiro have been selected to go play Pro soccer. XVI) ADJOURNMENT: With no further discussion to be held the President declared the meeting adjourned at 8:15 PM. The SRI Secretary, Pat Votolato respectfully submits the 4 typed pages of the February 6, 2017 Council Meeting minutes for approval at the Next General Meeting. SOCCER RHODE ISLAND COUNCIL MEETNG MINUTES of February 6, 2017 Page 4

7 Paul Hoxsie VP - Competitive Director 1150 New London Avenue, Suite LL1 Cranston, RI VP-Competitive@Soccer-RI.com 2017 AGM Report Recap of FY 2016/2017 Presidents Cup teams for 2017 Barboursville, WV. Congratulations to the Ocean State U14 Girls team for participating with a record of Region I Championships for 2017 Spotsylvania, VA The Rhode Island teams that participated in the Region I Championships are listed below. BU12 South County Elite 2005 BU16 RI Rush U16 BU17 Lusitana BU18 Rams FC Stoke City GU12 Warwick Fire Fighters GU14 RI Rush GU15 Cumberland CSP GU 19 Lusitana Soccer-RI Cup Thanks to all the teams to participated in the Soccer-RI Cup Tournament. The open format was well received and we will continue with this same format going forward. Volunteers Needed The Competitive Committee is looking for volunteers to assist with state tournaments. For example, a volunteer to take photos of the teams that win the divisions of Soccer-RI Cup and upload these photos to the SRI website. If you are interested, please contact Paul Hoxsie. Fields We are always seeking fields for the various state events. If your club is interested, please contact Paul Hoxsie, VP-Competitive@Soccer-RI.com.

8 2017 AGM Competitive Report Continued Looking forward to FY 2017/ RI Championships U12-U18 Teams Deadline to register teams is Friday December 8, 2018 Championships weekend is May 19 & 20, 2018 Location: TBA 2018 Region I Presidents Cup The Soccer-RI Competitive Committee will invite teams to attend the 2018 Region I Presidents Cup. Teams will have until November 17, 2017 to accept their invitation. Location for the 2018 Region I Presidents Cup is Barboursville, WV 2018 Soccer-RI Cup U11, U12, U13 & U14 teams Divisions 1, 2 & 3. U16 Boys & Girls, and U19 Girls teams Division 1 & 2 OPEN Cup Deadline for teams to register is 5:00 pm on Monday, April 9, 2018 Team Draw is at 5:00 pm on Wednesday, April 18, 2018 online. All preliminary and quarterfinal games will be played on weeknights only. Game Deadlines: Preliminary games must be on the schedule by 6:00 pm on Thursday April 26 and must be played by Sunday, May 13 Quarterfinal games must be on the schedule by 6:00 pm on Monday, May 21 and must be played by Friday, June 1st If a game is not scheduled by the above deadlines both teams will forfeit and the teams removed from the Cup. Soccer-RI Cup Weekend is June 9 & 10, Location: TBA More information will be available on the Soccer-RI website in early Paul Hoxsie VP - Competitive Director Soccer Rhode Island Page 2 of 2

9 SOCCER RHODE ISLAND MEETING SCHEDULE 2017/2018 The following is the list of Council Meetings for 2017/2018: November 2017 District Meetings* Premier Clubs Wednesday, November 8, 2017 East District Thursday, November 9, 2017 North District Tuesday, November 14, 2017 Central District Wednesday, November 15, 2017 South District Thursday, November 16, 2017 Council Meeting Monday, February 5, 2018 April 2018, -- District Meetings* Premier Clubs Monday, February 26, 2018 South District Tuesday, April 3, 2018 Central District Wednesday, April 4, 2018 North District Tuesday, April 10, 2018 East District Wednesday, April 11, 2018 *If a club is unable to attend the meeting in their District, they are welcome to attend another District s meeting. If your club is attending a meeting in another District, please Registrar@Soccer-RI.com. The 2018 AGM will be on Monday, August 27, 2018 Soccer- RI Awards Banquet TBA Per the Soccer Rhode Island Constitution, Article X, Section II, below is the list of scheduled SRI Board of Director s Meetings for FY 2017/2018: September 18, 2017 November 6, 2017 January 8, 2018 March 5, 2018 April 2, 2018 May 7, 2018 June 4, 2018 July 30, 2018

10 SRI PROPOSED POLICIES & PROCEDURES AMENDMENT PROPOSED BY: Date: April 24, 2017 PROPOSED AMENDMENT: Policy: Team Roster Forms Rule #: 2403 Page: 20 Effective Date: Next Seasonal Year, _ X Immediately upon adoption, Or Specific Date CURRENT VERSION: A properly completed team roster form must be printed from the Database and shall contain the names, town of residence, verified Age Group and SRI ID numbers of not less than seven (7), nor more than, depending on age group, eighteen (18) or twenty-two (22) players properly registered to the club submitting the roster form. It is the coaches' responsibility to review and abide by the rostering rules of each competition in which the team is participating. PROPOSED VERSION: A properly completed team roster form must be printed from the Database and shall contain the names, town of residence, verified Age Group and SRI ID numbers of not less than seven (7), nor more than twenty-two (22) players for 11v11 games OR for small-sided games: either one (1) less than the number of players for the competition or seven (7) whichever is less, nor more than eighteen (18) players properly registered to the club submitting the roster form. It is the coaches' responsibility to review and abide by the rostering rules of each competition in which the team is participating. RATIONALE: To allow clubs more flexibility when building rosters. SRI RECOMMENDATION: This policy change is recommended by the Soccer-RI Board of Directors. Legend Underline new wording and Strikethrough deleted wording. Page 1 of 1 page(s)

11 SRI PROPOSED POLICIES & PROCEDURES AMENDMENT PROPOSED BY: Stephen Votolato Date: June 28, 2017 PROPOSED AMENDMENT: Policy: Dual Registrations Rule #: 2404 Page: 20 Effective Date: Next Seasonal Year, _X_ Immediately upon adoption, Or Specific Date CURRENT VERSION: Pursuant to USYSA Rule 206 SRI only permits Soccer Rhode Island players to be registered to one premier club and one association during the seasonal year. This means that a player may play for a Premier Club and an Association, but cannot play for two Premier clubs or two Associations. For recreational/developmental program purposes only, a player may register with as many clubs as they wish. PROPOSED VERSION: Pursuant to USYSA Rule 206 SRI only permits Soccer Rhode Island players to be registered to one premier club and one association during the seasonal year. This means that a player may play for a Premier Club and an Association, but cannot play for two Premier clubs or two Associations. A player may only be registered to one club per league or event. For recreational/developmental program purposes only, a player may register with as many clubs as they wish. RATIONALE: To allow players to play with the club of their choosing and to play in multiple leagues. SRI RECOMMENDATION: The Soccer-RI Board of Directors recommends this policy change. Legend Underline new wording and Strikethrough deleted wording. Page 1 of 1 page(s)

12 SRI PROPOSED POLICIES & PROCEDURES AMENDMENT PROPOSED BY: Brian Sperlongano, Youth Referee Administrator Date: May 1, 2017 (rev 7/31/2017) PROPOSED AMENDMENT: Policy: Dates, Times, and Places of Competition (RI Cup) Rule #: 5419 Page: 36 Effective Date: _X_ Next Seasonal Year, Immediately upon adoption, Or Specific Date CURRENT VERSION: Dates, Times, and Places of Competition. The dates, times, places and form of the competition shall be as determined by the competitive committee and approved by the SRI Board of Directors. PROPOSED REVISION: Dates, Times, and Places of Competition. The dates, times, places and form of the competition shall be as determined by the competitive committee and approved by the SRI Board of Directors. 1) Matches prior to the semi-finals will be played on WEEKNIGHTS. Such games may only be scheduled on weekends with the PRIOR approval of the RI SYRA or designee. RATIONALE: A high number of competitive and premier league matches are scheduled on weekends. Moving RI Cup matches to weeknights, which are sparsely scheduled, allows for the best possible referees to be assigned to these matches, and ensures a high likelihood that all matches will have a full referee crew assigned. SRI RECOMMENDATION: This policy change is recommended by the Soccer-RI Board of Directors. Legend Underline new wording and Strikethrough deleted wording. Page 1 of 1 page(s)

13 SRI PROPOSED POLICIES & PROCEDURES AMENDMENT PROPOSED BY: Barbara Labossiere Date: May 10, 2017 PROPOSED AMENDMENT: Policy: Game Scheduling Rule #: 5425 Page: New Effective Date: _X_ Next Seasonal Year, Immediately upon adoption, Or Specific Date CURRENT VERSION: New New PROPOSED VERSION: Once a Soccer-RI Cup game is published on the public schedule, any team who proposes to change the game date, time or location shall incur a $50 game change fee. This fee does not apply to changes due to inclement weather. The fee is due and payable at the time the game change request is submitted. RATIONALE: To cut down on the number of game change requests for the Soccer-RI Cup. SRI RECOMMENDATION: This policy change is recommended by the Soccer-RI Board of Directors. Legend Underline new wording and Strikethrough deleted wording. Page 1 of 1 page(s)

14 SRI PROPOSED POLICIES & PROCEDURES AMENDMENT PROPOSED BY: Date: February 13, 2017 PROPOSED AMENDMENT: Policy: Fee & Assessment Schedule Rule #: 9103 Page: 51 Effective Date: _X Next Seasonal Year, Immediately upon adoption, Or Specific Date CURRENT VERSION: Player Registration $9.00 Player Registration for player playing out of state $16.00 Coach/Administrator Registration $9.00 Player Pass $5.00 Coach Pass $5.00 PROPOSED VERSION: Player Registration $9.00 Competitive & Premier Player Rostering Fee $5.00 Player Registration for player playing out of state $16.00 Coach/Administrator Registration $9.00 Competitive & Premier Coach/Administrator Rostering Fee $5.00 Player Pass $5.00 Coach Pass $5.00 RATIONALE: To restructure the fee schedule now that the clubs are laminating the passes. SRI RECOMMENDATION: The Soccer-RI Board of Directors recommends this policy change. Legend Underline new wording and Strikethrough deleted wording. Page 1 of 1 page(s)