Niceville High School Band New Parent Primer

Transcription

1 Niceville High School Band New Parent Primer

2 Niceville High School Band New Parent Primer Agenda Welcome and Introductions Summer Schedule Captive Audience Moment #1 Fall Schedule Captive Audience Moment #2 What is Charms? Communication Uniforms Fee$ Fundrai$ing Money Ins and Outs Forms Band Booster Association Volunteer Opportunities Band Policies Attendance & Grading

3 Welcome to the Niceville High School Band

4 and into the Eagle Pride Family

5 As a Member of the Eagle Pride Band, Your Child Will Entertain Audiences

6 from the Field

7 from the Stands

8 Rose Bowl in Parades Macy s Fiesta Bowl Macy s

9 and on the Stage Carnegie Jazz Dinner Sounds of the Stadium

10 A Tradition of Excellence Superior ratings at FBA District and State Music Performance Assessments 2012 Macy s Thanksgiving Day Parade 2010 New York Wind Band Festival 2008 Tournament of Roses Parade 2008 College Band Directors National Association Conference 2006 Grand Nationals Adjudicators Conference 2005 Fiesta Bowl Parade

11 2012 Macy s Thanksgiving Day Parade

12 2010 New York Wind Band Festival Carnegie Hall

13 2008 Rose Parade

14 Preparation Rehearsing

15 Marching Preparation

16 Preparation and Rehearsing some more

17 Preparation Completing Forms Tonight Uniform Fitting Saturday, July 26 th

18 Citrus Delivery Preparation Fundraising Band on the Run

19 And Finally Performing

20 Who Makes Up the Eagle Pride Up to 4 Bands The Eagle Pride Marching Band Wind Instruments Wind Ensemble (aka 1st Band ) Symphonic Winds (aka Second Band ) Concert Band (aka Third Band ) Varsity Band (aka Fourth Band ) Drum Line / Percussion Battery (snares, quads, bass drums, cymbals) The Pit (mallets, keyboard, guitars) Auxiliaries Color Guard (Flags) Majorettes (Twirlers)

21 Summer Schedule June 6, Rookie Welcome/Orientation 8am-Noon July 14-18, Percussion Camp, 9:00 am 4:00 pm July 15 & 17, Full Band Rehearsals, 6 pm 9:00 pm July 21, 22, & 24, Basics Camp & Eval, 6 pm 9:00 pm July 26, Uniform Fit Day, 8am-2pm based on grade schedule Aug 2, Uniform Fit Day Makeup, 8am-12pm July 28 - Aug 1, Eagle Pride Auxiliary/Music Camp, 1-4 PM July 28 - Aug 1, Eagle Pride Drill Camp, 6:00-9:30 PM Aug 4-8, Guard Choreography Camp, 8:00 am 4:00 pm Aug 9, Eagle Pride Section Picture Day, 8am-12PM by section

22 Summer Schedule, cont. Beginning August 5, Every Tues/Thurs, Eagle Pride Rehearsal, 6 9 pm Friday Night Football Games Home Games, usually 5 p.m. call time Away Games, usually earlier call time Follow the NHS Eagle Pride website and CHARMS calendar for information on everything!

23 Captive Audience Moment #1 Prepare for the Heat

24 Summer Heat Warning Be sure students: It s HOT in FLORIDA! EAT before rehearsals & performances DRINK WATER (not soft drinks) during the day prior to rehearsals BRING WATER to rehearsals DRESS APPROPRIATELY for rehearsals (No long pants/jeans or long sleeved shirts.) Heat exhaustion CAN be prevented.

25 2014 Eagles Football Schedule Tentative AUG. 23 Clay-Chalkville, AL on AL 3:00 AUG. 29 Rutherford HOME 7:00 SEPT. 5 Pace HOME 7:00 SEPT. 12 Pine Forest HOME 7:00 SEPT. 19 Choctaw AWAY 7:00 SEPT. 26 OPEN OCT. 3 Tate* HOME 7:00 OCT. 10 Navarre HOME 7:00 OCT. 17 Fort Walton Beach HOME 7:00 OCT. 24 OPEN OCT. 31 Crestview* AWAY 7:00 NOV. 7 Jacksville Bolles AWAY 7:00 EST

26 Fall Schedule, cont. Saturday Commitments Southeastern States Marching Festival (Troy) Sat Oct 4 FBA Marching MPA, Sat - Oct 11 Sounds of the Stadium Sat Nov 1 All-County Honor Band Sat Nov 15 Twin Cities Holiday Parade, Sat - Dec 6 Citrus Delivery Day, Sat - Dec 13

27 Captive Audience Moment #2 Drop Off & Pick Up DO s and DON Ts

28 Captive Audience Moment # Eagle Pride Band Students = Approx 125 student drivers + Approx 150 taxi-driving parents + Darkness + Limited Access CAN = Total Pandemonium

29 Cedar Avenue Drop Off / Pick Up ~ NHS Band Room =Good Parking Pick up kids In parking lot Directors Parking DON T use the driveway. DON T stop at band room door. DO park in a space in one of the lots accessed from Cedar Ave.

30 DON T stop on Palm Blvd. DO use sidewalks and cross walks. x x x Drop Off ~ Eagle Pride Field =Good Parking Band Room Eagle Pride Field Don t park in front of gate

31 x x x Pick Up ~ Eagle Pride Field =Good Parking Band Room Eagle Pride Field DON T stop on Palm Blvd. Don t park in front of gate DO park in a space. When LIGHTS are OFF at Eagle Pride Field, students are to be picked up at the band room.

32 Communication Outbound NO PAPER! Primary - Class Announcements to Students Secondary Website Forms White sheets (explain upcoming performances) Policies Audition Info Fundraising Info CHARMS to be explained in later charts Calendar Student financial accounts Forms

33 NHS Eagle Pride Website Live it, Love it, Learn it Website White Sheet for Events (website) Charms Link Online dynamic Public Calendar Charms message [Eagle Pride Info] Charms financial statement Audition requirements Audition results Forms FAQ Fundraiser announcements

34 Communication Inbound General questions: a Band Booster Officer or Chairperson or call the directors directly regarding studentspecific concerns Call the Band Room at Be sure to leave a message if no one picks up.

35 What Is Charms? Charms is a web-based application and database used to track and maintain student contact information, forms, uniform parts, and finances. Everything goes into Charms. Parents have Access to: Check/Correct Demographic Info Check Student s Financial Statement Check Forms Turned In Download Handouts View Online Calendar

36 Instrumental Students Annual Fee$ Schedule of Standard Expenses Participation $150 Instrument rental $75 a semester during marching season Instrument rental $50 a semester during concert season Clinician fees (percussion, pit) $100 Payable in Full on Uniform Fit Day, July 26 th Financial Questions and Concerns Contact Darsi Ewing, Treasurer at tyjoemom@cox.net

37 Eagle Pride One Time Accessory Fee$ Estimated New Student Accessory Package $108 Maroon Travel Shirt $25 Black Band T-Shirt (with N and horn) $10 Khaki Shorts $25 Black Gloves $3 Black Band Shoes $45 Garment Bag $15 (optional) Maroon Band Hoodie, Optional, Pull Over $25, Zip up $32 Section shirt optional - $10 Payable in full July 26

38 Wind Ensemble One Time Fee$ New Wind Ensemble members purchase Formal Wear in January after the posting of Fall Audition results. Ladies Dresses $65 to $80 Black dress shoes of choice closed toe Gentlemen s Tux Approx. $125 Includes everything except shoes Can wear band shoes instead of dress shoes

39 Uniforms vs. Accessories Items purchased are accessories. Items borrowed are part of the uniform. Replacement Accessories may be purchased as needed. Common accessories replaced are: Gloves ($3) and the Black Band T-Shirt ($10) If needed for a performance, item will be charged to the student s Charms account

40 Fundrai$ing Opportunities Grocery Bagging (Full amount goes to student account) Wal-Mart Door Donations (Split with Band) Citrus Sale (Split with Band) Pasta Sale (Split with Band) Band on the Run (General Band Account) Jazz Band Dinner with Silent Auction (General Band Account) TBA - Other events in the works

41 Where does the money come from?

42 Where does the money go? Where does the money go? Instructional Staff 24% Misc. 8% Travel 7% Fundraising 15% Concessions 11% Uniforms & Accessories 16% Operating Expenses 16% Dues, Fees, Awards 3% 08/09 Expenditures as of June 3, 2009 $188,745

43 How do we raise the money??? NHS Band Booster Association Purpose To assist the Band director(s) to build, develop, support, and maintain the Band To promote better relations among the school, the community at large, the Band, other school Bands and all organizations with whom the Association may come in contact All Band Parents are Automatically Members No Dues or Fees Meets First Tuesday of Each Month

44 Meet Your NHS Band Booster Officers and Major Chairpersons Craig Ewing, President Cecelia Sutton, Vice President (Way & Means) Cori Murphey, Vice President (Volunteer Coordinator) Darsi Ewing, Treasurer Lisa Rackley, Secretary TBD, Head Chaperone Paul Garvey, Pit Crew and Equipment Dr. Connie Richardson, Concessions Sharon Jacobs, Uniforms Connie Jones, Accessories Roslyn Snyder, Publicity

45 Volunteer Opportunities Concessions Uniforms Chaperoning Pit Crew Fundraising and more

46 Required Paper Work All forms are due back tonight if possible we have notaries here General Information Form we need this filled out and returned each year Attendance Policy- Includes a sign and return form all students sign and return each year) Medical Release Form - this form must be completed and notarized each year On/Off-Campus School Activity Form (MIS5185) - this form must be completed and notarized each year Release of Student Images (MIS1171) - this form must be completed once for NHS by each band member. Forms for Parents: Volunteer Affidavit - this form must be completed and notarized each year by each parent volunteer Yes, I Can Help! Form any and all help is greatly appreciated. We cannot do it without

47 Band Policies and Procedures Medications Students are not permitted to carry medications of any kind except items such as inhalers and epi-pens First aid chaperones carry limited over-the-counter medications (as indicated on Band Med Form) If prescription meds are needed during a band event, the parent must bring the medication to the first aid chaperone Avoid sending meds if at all possible Must be in Original Package Must be placed in zip lock bag, labeled with Student s Name

48 Meet the Directors Dan Wooten, Director of Bands Jeff Adams, Associate Director of Bands Patrick Carnahan, Assistant Director of Bands

49 Band Policies and Procedures Check Out Procedures Directors Must have form from Parent in Advance Get form from website Request for Student Release from Band Event/Travel Can Only Check Out to Own Parent not to another person Exception: Can Check Out to Another Adult With Notarized Note in Advance Must be verified by directors in Advance

50 Attendance & Grading It is expected that members of any performing ensemble in the Department of Bands will attend every rehearsal and performance in its entirety. Each student will start the 1st quarter with 100 points. The following is a breakdown of point deductions for each infraction: Unexcused absence from practice pts Unexcused absence from performance pts Tardy to practice. 3 pts Tardy to performance pts Unprepared for rehearsal pts (i.e., no instrument, music, flip folder, drill coordinates, etc.)

51 Attendance & Grading During the fall semester especially, we are very, very serious about attendance because of its impact on quality. Much like athletics, a performer s presence at these rehearsals cannot be inconsistent if they expect to remain performance ready and ultimately in the performance line-up.

52 Attendance & Grading Policy Attendance at practices and performances is mandatory. Any student who misses any portion of a rehearsal is subject to replacement for an indeterminate length of time if a qualified alternate is available. Notify the director in writing at least 4 weeks in advance for marching band and 8 weeks in advance for concert band of the time you want your request to be considered. Considered does not necessarily mean granted.

53 ABSENCE REQUESTS What, When and Where A written ABSENCE REQUEST is required in advance of an absence, a tardy, or an early dismissal. A completed and signed ABSENCE REQUEST FORM is required to be turned in: 4 weeks in advance for marching band 8 weeks in advance for concert band. Absence Request Forms are Located: In the wall files outside the Band Office Online at

54 Attendance & Grading Excused Absence Criteria 1) Personal illness 2) Death of a relative 3) Observance of a religious holiday 4) College Visits ONLY for rehearsals (not performances) IF prior arrangements have been made with the Director. 5) Emergency circumstances which, in the judgment of the band director, constitute good and sufficient cause for absence from band. WORK IS NOT a valid excuse to miss school therefore it is invalid for missing rehearsals or performances.

55 Attendance & Grading Any absence from rehearsal will lead to the performer being held out of that week s performance. Any absence from a performance will lead to a performer being pulled from the performance line-up for an indeterminate length of time possibly for the remainder of the season. We will not divert teaching time from those who have been in attendance in order to mainstream those who have not been in attendance back into the performance line-up.

56 Attendance & Grading It is important to remember that attendance is the cornerstone of quality in any fine arts performing group.

57 and a good time was had by all.

58 Questions?

59 Dismissed