Eisenhower Athletic Booster Club

Transcription

1 Eisenhower Athletic Booster Club A meeting of the Eisenhower Athletic Booster Club Membership was held on Monday, October 8, 2018 at 7:00 PM, at Eisenhower High School, Shelby Township, MI. Our meeting was called to order by President, Mitch Rastigue at 7:00 p.m. Officers Present President: Vice President: Secretary: Treasurer: Membership Chair: Volunteer Chair: Coaches: Mitch Rastigue Jennifer Hamilton Lisa Smith Brian Smith Susan Milosavljevic Lisa Kennelly Faculty Present Jim Bertich-Not present. Coaches Present Boys Varsity Lacrosse - Andrew Ferrari Boys Basketball - Thomas Antishin Officer s Reports A. President Report- Mitch Rastigue Introductions Motion to approve the meeting minutes from the September 10, 2018 general membership meeting was made with a second. Vote taken; all in favor. Minutes pass. B. Vice President- Jennifer Hamilton Nothing currently. C. Secretary Report-Lisa Smith Please like us on all our Social Media accounts for all the latest communications. o Remind.com: o Athletics website: o Facebook: o Twitter: D. Treasurer Report-Brian Smith See attached Treasurer Report and Check Registers as of September Brian read what was deposited and disbursed from the Booster Club accounts and membership could reference the report on the large screen and are attached here. 1

2 E. Membership Report- Susan Milosavljevic The Booster Club has a total of 291 members as of October 2018, compared to 247 members last year at this time. The sports with the highest percentage of membership are Cheer- 61%, Football-53%, and Boys Basketball-37%, see attached spreadsheet. Roster was passed to membership to confirm membership and volunteerism. Please see Susan to become a member. 2 types of membership: 1. Standard for $20 2. VIP for $75 comes with a discounted IKE blanket F. Volunteer Report-Lisa Kennelly Please volunteer for each of our event/concession opportunities on Sly Reply at Swinehart Fall Opportunities have started, and help is always needed: 1. Football Concessions support all sports at IKE. The most help is needed in this area and it is one of the Club s largest revenue generating activities. Please considering volunteering if you are not a Football parent, so Football parents can focus on watching their child play. 15 spots are still open for this Friday s game. 2. Girls Soccer 3. Girls Lacrosse 4. Volleyball at Eisenhower G. Coaches Visit Boys Varsity Lacrosse-Andrew Ferrari- No announcements. Committee Reports A. Concessions-Lisa Kennelly Discussed above in Officer Report-out. B. 50/50 Raffle- Valutis Family Varsity Football home games September 21, 2018 made $1923, $962 to the winner, $961 to Boosters. September 28, 2018 made $328, $164 to the winner and Boosters. October 12, 2018 game possible replacements for Valutis family - Jeff Kraski is trying to get Hockey parents to help. C. The Eisenhower Athletic Booster Club Night at the Races Fundraiser-Cindy Nadolski and Cathy West $50 per ticket Saturday, October 27, 2018 at 6 pm We need a sales force, that being you the parents. We are asking for each parent to take 1 ticket. Does anyone have ticket sales completed as of tonight? 2

3 o Baseball is purchasing at least 1 table of 10 o Girls Golf is planning on purchasing a table of 10 o Girls Lacrosse is planning on purchasing a table of 10 Strolling Buffett, Open bar, 50/50, Basket Raffles, Ladies Derby hats with door prizes. Race sponsorship available, auctioned off horses provide 50/50 profit for Booster Club. To reserve tickets to sell on behalf of the Boosters, we have a Raffle Ticket Accountability form to complete so that we can track sold and unsold tickets. Buy tickets here in person or online with a surcharge at Lisa Smith has been individually ing membership invitations to the event. Tonight, is the last night we will be raffling off a ticket for $10. The following are the Night at the Races raffle basket collection updates: 1. Boys & Girls Swim Still collecting donations from families, treasure chest of gift cards. 2. Boys Tennis Coach is still collecting donations from families. 3. Cheer Still collecting donations from families. 4. Hockey Parent Rep is still collecting donations from families. 5. Boys Lacrosse- Basket donation to be submitted next week. The following are the Night at the Races raffle baskets that have already been collected: 1. Girls Soccer Parent Rep donated towards a basket. THANK YOU! 2. Girls Golf Money donated towards a basket. Thank you! 3. Girls Basketball - Parent Rep donated towards a basket. THANK YOU! 4. Girls Lacrosse ReLAX and Enjoy the Game. THANK YOU! 5. Softball A Parent is making a basket to donate on behalf of the team. THANK YOU! 6. Baseball- Basket donated. THANK YOU! 7. Dance- Money donated towards a basket. Thank you! 8. Volleyball- Money collected for donation. Along with basket items: Some Ike apparel UCS Volleyball camp, approx. value of $80 Volleyball warm up jacket, approx. value of $60 2-Ike Volleyball T-shirts 9. Boosters- 3 items never claimed from the Mega Raffle winners. D. Poker Charity Events-new Chairperson, Vesna Matovski Poker Charity Events: We work with 2 facilities One Eyed Jacks and Ciccarelli s through River Poker who gives us 4 dates per year. Staff is needed at these events at all times; each shift is hours, with 3 people at each shift, 6 members per day. Must be a paid member of the Booster Club to volunteer because this is a Booster event, not the teams. Coaches can volunteer if they are a Booster Member. A Poker Charity Team Rotation schedule has been created to make sure these events are given to teams equitably over the school years. These events generate a lot of money and they are easy to run, great fundraising opportunity! 3

4 o Upcoming dates: 3 Unconfirmed dates currently. More information forthcoming at future meetings. If we stay in good standing with the State Licensing Board, we could get an additional 2019 date. E. Eisenhower Athletic Booster Scholarship program- Leslie Valutis College Scholarship: The recipients will receive a check for $500 paid to the institution of their choice and will be acknowledged during Seniors honors night. Requirements were disclosed. Underclassmen Scholarship: Free pay to play worth $165. AD and Administration Reports A. Ken Marnon-Vice Principal Not present. B. John Bertich-Athletic Director Not present. C. AD/Coaches Requests Boys Varsity Lacrosse-Andrew Ferrari i. Request for Helmets for Spring season $186/helmet, total of $7,000 for 35. The quality of these helmets may have more longevity. Since, first proposal, coach was able to re-work the request down to $5600, needs to submit a new request at this amount. Presented by Boys Basketball Coach Thomas Antishin - Athletics Department Request Digital Scorer s Table with Digital advertising component ii. The requested amount from the Boosters was unclear on the request, part of request is submitted to the District - amount needs to be clarified with the Athletic Director, John Bertich. Old Business Boys Basketball Coach Thomas Antishin - Possible request forthcoming for renewal of Krossover instead of HUDL. Boosters needs to research if we are eligible for a package discount since 2 teams are no longer using the HUDL. Hamlin 20% fundraiser card $80.26 deposited for September, please ignore the expiration date, Hamlin Pub has confirmed they will continue to honor indefinitely. Remember to use when shopping Amazon. The link is on the Booster Club Membership form for your reference. Deposits for the month of September was $0. Remember to use the New Eisenhower Athletics Website: New Business on the Floor See Night at the Races Fundraiser information above 4

5 Nov 6, 2018 Utica Community Schools Bond Proposal. Please take a handout (and some additional to pass out) Focus is on Safety/Security, Infrastructure, Technology, and for Athletics a new field at Swinehart and new lockers. Looking for Phone Bank help on October 24, 2018, 4-6pm Raffled off a ticket to the Night at the Races. Congratulations Treasurer of the Board, Brian Smith! Jack Riggs- VP of Boys Lacrosse introduced himself. Next General Membership meeting is scheduled for Monday, November 12, To add any items to the agenda, please Mitch Rastigue at ikeboosters@eisenhowerathletics.com. Keep current, visit our website at Thank you, Lisa Smith Secretary 5

6 PNC Bank Club Checking Account Date Check No. Amount Balance Account #xx-xxxx , AS OF 7/1/2018 7/3/2018 Debit Card (10.00) 5, Mr Cs Car Wash 7/5/2018 ACH Debit (221.50) 4, Guideone mutual for Club insurance 7/9/2018 Debit Card (15.42) 4, Home Depot 7/23/2018 Deposit , Memberships / Blankets 7/23/2018 Deposit , Memberships 7/25/2018 Deposit 1, , Memberships / Blankets 7/25/2018 Deposit , Deposit discrepancy 7/27/2018 Debit Card (10.00) 6, Kroger - Stamps 7/27/ (100.00) 6, Football Hole Sponsorship 7/31/ (500.00) 5, Scholarship - M Wittwer / U of M 7/31/2018 5, Account Balance on July 31, 2018 bank statement 8/1/ (556.01) 5, Angie Riggs - Reimbursment 8/3/2018 ACH Debit (228.37) 5, Guideone Mutual for Club insurance 8/3/ (500.00) 4, One Eyed Jacks - Poker 8/6/2018 Deposit 2, , Poker Deposit 8/6/2018 Deposit 2, , Poker Deposit 8/7/2018 Deposit , Poker Deposit 8/7/2018 Deposit 7, , Transfer from Club Savings 8/7/2018 Withdrawal (2,331.00) 14, Poker Withdrawal 8/7/2018 Withdrawal (2,204.00) 11, Poker Withdrawal 8/9/2018 Debit Card (1,112.98) 10, Best Buy - Coaches Request 8/10/2018 ACH Credit 3, , Amazon 8/10/ (500.00) 13, Scholarship - V. Matovoski / MSU 8/13/2018 ACH Credit , Amazon 8/13/ (500.00) 13, Scholarship - S. Jenkins 8/13/2018 Debit Card (124.61) 13, Home Depot - Coaches Request 8/15/2018 ACH Credit , Square Deposit 8/17/ (3,100.00) 10, River Poker Supply 8/20/ (200.00) 10, Final Touch Entertainment (Night at the Races) 8/20/ (4,378.00) 5, Eisenhower High School - Varsity Football - Poker 8/20/ (2,600.00) 3, Concession Start Up Cash

7 8/20/2018 Debit Card (41.53) 3, Meijer - Ink 8/21/2018 ACH Credit , Meijer - Ink 8/21/ (4,175.09) (937.64) Angie Riggs - Concession stock 8/21/2018 Debit Card (32.85) (970.49) Meijer - Ink 8/21/2018 Deposit Transfer from Club Savings 8/21/2018 Fee (15.00) 0.00 OD Protection Fee 8/22/ (500.00) (500.00) Scholarship - K. Sicken 8/22/2018 Deposit 3, , Transfer from Club Savings 8/22/2018 Fee (15.00) 3, OD Protection Fee 8/23/2015 Debit Card (120.82) 3, HUDL 8/23/2018 Debit Card (2,399.00) HUDL 8/23/2018 Debit Card (900.00) - HUDL 8/24/2018 ACH Credit Square Deposit 8/24/ (500.00) (417.34) Vintage House (Night at the Races) 8/24/2018 Deposit Transfer from Club Savings 8/24/2018 Fee (15.00) (0.00) OD Protection Fee 8/27/2018 Deposit 6, , Transfer from Club Savings 8/29/2018 Deposit , /29/2018 Deposit , /31/2018 Debit Card (41.33) 6, Avery Products - tickets (Night at the Races) 8/31/2018 6, Account Balance on August 31, 2018 bank statement

8 PNC Bank Club Saving Account Date Amount Balance Notes Account #xx-xxxx , AS OF 7/1/2018 7/2/2018 (0.14) 24, Service Charge for period ending 6/29/18 7/30/ , Amazon 7/31/ , Interest Payment 7/31/ , Account Balance on July 31, 2018 bank statement 8/1/2018 (300.00) 24, Poker stat up cash 8/1/2018 (0.14) 24, Service Charge for period ending 7/31/18 8/1/ , Amazon 8/7/ , Deposit 8/7/2018 6, , Transfer from Auction Saving 8/7/2018 (7,000.00) 24, Transfer to Club Checking 8/21/2018 (985.49) 23, Transfer to Club Checking 8/22/2018 (3,934.82) 19, Transfer to Club Checking 8/24/2018 (432.34) 19, Transfer to Club Checking 8/27/2018 (6,000.00) 13, Transfer to Club Checking 8/31/ , Interest Payment 8/31/ , Account Balance on August 31, 2018 bank statement

9 PNC Bank Auction Checking Account Date Check No. Amount Balance Notes Account #xx-xxxx , AS OF 7/1/2018 No Activity 7/31/2018 5, Account Balance on July 31, 2018 bank statement No Activity 8/31/2018 5, Account Balance on August 31, 2018 bank statement

10 PNC Bank Auction Saving Account Date Amount Balance Notes Account #xx-xxxx , AS OF 7/1/2018 No Activity 7/31/2018 6, Account Balance on July 31, 2018 bank statement 8/7/2018 (6,516.29) - Transfer to Club Saving. Account closed. 8/31/ Account Balance on August 31, 2018 bank statement

11 PNC Bank Charitable Gaming Checking Account Date Check No. Amount Balance Account #xx-xxxx , AS OF 7/1/2018 No Activity 7/31/2018 4, Account Balance on July 31, 2018 bank statement 8/6/2018 Deposit 1, , Poker Deposit 8/6/2018 Deposit 2, , Poker Deposit 8/7/2018 Deposit 2, , Poker Deposit 8/7/2018 Deposti 2, , Poker Deposit 8/31/ , Account Balance on August 31, 2018 bank statement

12 Utica Eisenhower Athletic Booster Club Fiscal Year (July '18 - June '19) September 2018 month-ending Report Bank Account Summary 57 Account Balance Club Checking $17, Club Savings $16, Auction Checking $5, Charitable Gaming Checking (not available for general funding purposes) $12, TOTAL BANK ACCOUNT BALANCES $52,180.85

13 Utica Eisenhower Athletic Booster Club Fiscal Year (July '18 - June '19) September 2018 month-ending Report Cash Inflows Summary Bank Stmt Month Account Decsription Amount MEMBERSHIP REVENUE $17, Jul-18 Club Savings Cash deposit $ Jul-18 Club Checking Check deposit $40.00 Jul-18 Club Savings Cash and checks $1, Aug-18 Club Savings Check deposit $ Aug-18 Club Checking Square Deposit for membership $ Aug-18 Club Checking Square Deposit for membership $82.66 Aug-18 Club Checking Cash and checks $89.00 Aug-18 Club Checking Cash and checks $25.00 Sep-18 Club Checking Square Deposit for membership $72.22 Sep-18 Club Checking Square Deposit for membership $63.21 Sep-18 Club Checking Square Deposit for membership $19.45 Sep-18 Club Savings Cash and checks $2, Sep-18 Club Checking Cash $ Sep-18 Club Savings Cash and checks $ Sep-18 Club Savings Check deposit $80.26 Sep-18 Club Checking Cash $ YTD INFLOWS $7, CONCESSIONS and RELATED Sep-18 Club Checking Amazon.com - supplies credit $16.22 Sep-18 Club Checking Amazon.com - supplies credit $25.28 Sep-18 Club Checking Concession Revenue $ Sep-18 Club Checking Concession Revenue $ Sep-18 Club Checking Concession Revenue $4, Sep-18 Club Checking Concession Revenue $ Sep-18 Club Checking Concession Revenue $ Sep-18 Club Checking Concession Revenue $5, of 9

14 Utica Eisenhower Athletic Booster Club Fiscal Year (July '18 - June '19) September 2018 month-ending Report Cash Inflows Summary Bank Stmt Month Account Decsription Amount Sep-18 Club Checking Concession Revenue $ Sep-18 Club Checking Concession Revenue $ YTD INFLOWS $12, NIGHT AT THE RACES Sep-18 Club Checking Ticket Sales $50.00 Sep-18 Club Checking Basket Donation - Basketball $ YTD INFLOWS $ GENERAL ACCOUNT TRANSFERS Aug-18 Club Savings Transfer from Auction Savings $6, Aug-18 Club Checking Transfer from Club Savings $7, Aug-18 Club Checking Transfer from Club Savings $ Aug-18 Club Checking Transfer from Club Savings $3, Aug-18 Club Checking Transfer from Club Savings $ Aug-18 Club Checking Transfer from Club Savings $6, YTD INFLOWS $24, AMAZON Jul-18 Club Savings Amazon.com $ Aug-18 Club Savings Amazon.com $87.56 Aug-18 Club Checking Amazon - ACH Credit $3, Aug-18 Club Checking Amazon - ACH Credit $5.24 YTD INFLOWS $3, BANK ACCOUNT RELATED Jul-18 Club Savings Interest Payment $ of 9

15 Utica Eisenhower Athletic Booster Club Fiscal Year (July '18 - June '19) September 2018 month-ending Report Cash Inflows Summary Bank Stmt Month Account Decsription Amount Aug-18 Club Savings Interest Payment $1.31 Sep-18 Club Savings Interest Payment $0.78 YTD INFLOWS $3.65 TOTAL YTD INFLOWS $48, of 9

16 Utica Eisenhower Athletic Booster Club Fiscal Year (July '18 - June '19) September 2018 month-ending Report Cash Outflows Summary Bank Stmt Month Account Decsription Amount MISCELLANEOUS EXPENSES Jul-18 Club Checking Mr. Cs ($10.00) Jul-18 Club Checking Kroger - Postage Stamps - 1 book ($10.00) Aug-18 Club Checking Meijer - Ink ($32.85) Sep-18 Club Checking Supplies reimbursement for Lisa Smith ($7.19) YTD OUTFLOWS ($60.04) INSURANCE and ACCOUNTING EXPENSES Jul-18 Club Checking Guideone Mutual for Club Insurance ($221.50) Aug-18 Club Checking Guideone Mutual for Club Insurance ($228.37) Sep-18 Club Checking Guideone Mutual for Club Insurance ($228.33) YTD OUTFLOWS ($678.20) SCHOLARSHIPS and OTHER STUDENT FUNDING Jul-18 Club Checking Scholarship check for M. Wittwer / UofM ($500.00) Aug-18 Club Checking Scholarship check for V. Matovoski / MSU ($500.00) Aug-18 Club Checking Scholarship check for K. Sicken ($500.00) Aug-18 Club Checking Scholarship check for S. Jenkins ($500.00) Sep-18 Club Checking Scholarship check for E. Handy ($500.00) Sep-18 Club Checking Scholarship check for K. Rankin ($500.00) YTD OUTFLOWS ($3,000.00) BANK FEES Jul-18 Club Savings Service Charge for period ending June '18 ($0.14) 5 of 9

17 Utica Eisenhower Athletic Booster Club Fiscal Year (July '18 - June '19) September 2018 month-ending Report Cash Outflows Summary Bank Stmt Month Account Decsription Amount Aug-18 Club Savings Service Charge for period ending July '18 ($0.14) Aug-18 Club Checking OD Protection Fee ($15.00) Aug-18 Club Checking OD Protection Fee ($15.00) Aug-18 Club Checking OD Protection Fee ($15.00) Sep-18 Club Savings Service Charge for period ending August '18 ($0.14) YTD OUTFLOWS ($45.42) CONCESSIONS and RELATED Aug-18 Club Checking Angie Riggs reimbursement ($556.01) Aug-18 Club Checking Angie Riggs - 1st time stocking reimbursment ($4,175.09) Aug-18 Club Checking Lisa Kennelly - Start up cash for fall sports ($2,600.00) Sep-18 Club Checking Angie Riggs - Concessions reimbursement ($377.61) Sep-18 Club Checking Home Deopt - concessions supplies ($35.39) Sep-18 Club Checking Shamrock - Ice for concessions ($31.84) Sep-18 Club Checking Amazon - concessions supplies ($48.66) Sep-18 Club Checking Jets Pizza ($218.00) Sep-18 Club Checking Jets Pizza ($218.00) Sep-18 Club Checking Jets Pizza ($218.00) Sep-18 Club Checking Jets Pizza ($179.00) Sep-18 Club Checking Jets Pizza ($140.00) Sep-18 Club Checking Jets Pizza ($69.00) YTD OUTFLOWS ($8,866.60) TROPHIES and AWARDS YTD OUTFLOWS $ of 9

18 Utica Eisenhower Athletic Booster Club Fiscal Year (July '18 - June '19) September 2018 month-ending Report Cash Outflows Summary Bank Stmt Month Account Decsription Amount EQUIPMENT / BANNERS / SIGNS / WORK for SPORTS Jul-18 Club Checking Home Depot - Spray Paint for Baseball ($15.42) Jul-18 Club Checking Football Hole Sponsorship ($100.00) Aug-18 Club Checking One Eyed Jacks - Poker Fundraiser ($500.00) Aug-18 Club Checking Best Buy - Coaches Request - Football ($1,112.98) Aug-18 Club Checking Home Depot ($124.61) Aug-18 Club Checking River Poker Supply ($3,100.00) Aug-18 Club Checking Eisenhower Varsity Footaball - Poker disbursement ($5,478.00) Aug-18 Club Checking HUDL ($120.82) Aug-18 Club Checking HUDL ($2,399.00) Aug-18 Club Checking HUDL ($900.00) YTD OUTFLOWS ($13,850.83) NIGHT AT THE RACES Aug-18 Club Checking Final Touch Entertainment ($200.00) Aug-18 Club Checking Vintage House ($500.00) Aug-18 Club Savings Avery Products - Tickets ($41.33) Sep-18 Club Checking State of Michigan - License Fee ($50.00) Sep-18 Club Checking UPS Store - Expedite License ($60.78) YTD OUTFLOWS ($852.11) GENERAL BANKING Aug-18 Auction Savings Transfer to Club Savings ($6,516.29) Aug-18 Club Savings Transfer to Club Checking ($7,000.00) Aug-18 Club Savings Transfer to Club Checking ($985.49) Aug-18 Club Savings Transfer to Club Checking ($3,934.82) Aug-18 Club Savings Transfer to Club Checking ($432.34) 7 of 9

19 Utica Eisenhower Athletic Booster Club Fiscal Year (July '18 - June '19) September 2018 month-ending Report Cash Outflows Summary Bank Stmt Month Account Decsription Amount Aug-18 Club Savings Transfer to Club Checking ($6,000.00) YTD OUTFLOWS ($24,868.94) TOTAL YTD OUTFLOWS ($52,222.14) 8 of 9

20 Utica Eisenhower Athletic Booster Club Fiscal Year (July '18 - June '19) September 2018 month-ending Report Charitable Gaming Summary Bank Stmt Month Account Decsription Amount OUTFLOWS $17, $16, YTD OUTFLOWS $0.00 INFLOWS Aug-18 Charitable Gaming Deposit for Poker $1, Aug-18 Charitable Gaming Deposit for Poker $2, Aug-18 Charitable Gaming Deposit for Poker $2, Aug-18 Charitable Gaming Deposit for Poker $2, YTD INFLOWS $8, of 9

21 100% % Athletes to Roster Available September, % 80% 70% 60% 50% 61% 53% 40% 37% 30% 20% 10% 0% 8% 13% 6% 20% 28% 14% 23% 13% 7% 15% 13% 26% 21% 27% 16% 13% 11% 19% 1% 16% 23% Membership*** Roster Spots (approx) ***Includes multiple sports ***Actual membership per family = 179 as of

22 % Athletes to Roster Available September, % 90% 80% 70% 65% 63% 71% 60% 53% 50% 40% 36% 41% 41% 36% 34% 39% 33% 30% 20% 10% 26% 25% 26% 13% 16% 11% 21% 25% 10% 25% 11% 15% 0% 0% Roster Spots Total Membership 247 (2017), 161 (2016)