City of Shaker Heights 2018 Capital Budget Joint Council/Finance Committee Work Session December 4, 2017

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1 City of Shaker Heights 2018 Capital Budget Joint Council/Finance Committee Work Session December 4, 2017

2 2018 Proposed Capital Budget Sources/Uses Police Fire Public Works Equipment Public Works Sewer Public Works Streets Resurfacing Public Works Facilities Recreation Information Technology Previously-Funded Projects for 2018

3 2018 Proposed Capital Budget Sources/Uses Department General Capital Sewer Capital Total Police Equipment $ 364,000 $ 364,000 Fire Equipment $ 235,000 $ 235,000 Public Works Equipment $ 639,000 $ Public Works Streets $2,000,000 $2,000,000 2 Public Works Sewers $1,750,000 $1,750,000 $400,000 $ 400,000 $400,000 $ 400,000 Public Works Facilities Maintenance $ 923,000 $ 923,000 Recreation Equipment and Facilities $ 412,000 $ 412,000 IT Hardware and Software $ 177,000 $ 177,000 1 $4,750,000 $2,550,000 $7,300, Funded with General Fund transfer of $4,750,000 in Funded with General Fund transfer of $1,750,000 in Funded with cash available in Sewer Fund from 2016 borrowing. NEORSD Grant awarded in 2017.

4 Police Department 2018 CAPITAL BUDGET REQUESTS

5 ANNUAL REPLACEMENT OF POLICE VEHICLES

6 Police cruiser life span / fleet life cycle Lower maintenance costs / more fuel efficient Reliable vehicles to respond to the needs of the community Vehicle safety measures, technology and environmental efforts Why Ford Police Interceptor? Equipment and technology for law enforcement vehicles Vehicles not transferred to other city departments will be traded-in $200,000 ANNUAL REPLACEMENT OF POLICE VEHICLES

7 REPLACEMENT OF X26P TASERS

8 Less lethal tool used for actively resisting subjects Only less lethal tool available that does not rely on pain compliance to control a resisting subject (muscular disruption) Digital device with a recommended use of 5 years Most common less lethal tool used by law enforcement across the country Thoroughly researched and tested $78,000 REPLACEMENT OF X26P TASERS

9 REPLACEMENT OF M-4 PATROL RIFLES

10 Necessary tool in todays law enforcement Most agencies carry in all patrol vehicles Our officers train and qualify every year with M-4 Replacement necessary due to barrel key holing Recommended life span is 5-7 years - 40,000 rounds Current weapons over 10 years old - 80,000 rounds $26,000 REPLACEMENT OF M-4 PATROL RIFLES

11 REPLACEMENT OF K-9 CHARLIE

12 K9 Charlie has served the City since 2008 and is reaching the end of expected workability of a police K-9 K-9 Charlie is a general duty/narcotics detection K-9 Replace with same capabilities Our K-9 s have proven to be useful tools in areas of community relations, officer safety and locating suspects $20,000 REPLACEMENT OF K-9 CHARLIE

13 ESTABLISH POLICE BIKE UNIT

14 Proposed supplemental patrol unit Van Aken District, STC and neighborhoods 90% > law enforcement agencies serving populations of 25K + have patrol bicycles Increases officer s access and maneuverability Promotes faster response times Ability to ride through and into buildings In and around large crowds Increases officer awareness of surroundings Funding for bikes, training and associated equipment $40,000 ESTABLISH POLICE BIKE UNIT

15 Fire Department 2018 CAPITAL BUDGET REQUESTS

16 Replacement of a 2007 Chevy Suburban Command Vehicle

17 Project Description Current Command Vehicle is a customized 2007 Chevy Suburban. Corrosion on underside of vehicle starting to cause mechanical problems and reliability concerns. This vehicle utilized by the shift Battalion Chief to respond on all significant emergencies to act as the overall incident commander. Replacement of a 2007 Chevy Suburban Command Vehicle

18 Project Description This command vehicle provides all of the management tools and equipment to effectively and safely manage medium to large scale events. Which Includes: Extensive communications equipment which allows us to link communications with all neighboring departments. Customized command console that aids in incident management and personnel accountability. Emergency Pre-plan Information for all commercial buildings and apartment complexes. Underground water line maps with water flow capacity information Mass Casualty - Triage and Management system. Other miscellaneous emergency management resources.

19 Project Cost $85,000 Replacement of a 2007 Chevy Suburban Command Vehicle

20 Breathing Air Cylinder Replacement

21 Project Description Replacement of breathing air cylinders at a rate of 14 bottles per year for a five year period. This is the 4 th year of the 5 year program. Breathing air cylinders have a maximum service life of 15 years. In order to maintain an active supply of air cylinders for firefighting activities, these cylinders need to be replaced when old cylinders are removed from service. Replacing approximately 14 cylinders per year for 5 years will allow us to continue to maintain our current stock of cylinders. Breathing Air Cylinder Replacement

22 Project Cost $10,000 per year- Over a 5 year period. (approximately 14 cylinders per year) Breathing Air Cylinder Replacement

23 Extrication Equipment Replacement

24 Project Description Current vehicle extrication equipment is over 30 years old. Existing extrication equipment is not made for modern day vehicle structural components. Current equipment has been subject to mechanical breakdowns. New equipment will work on all current vehicle materials. New equipment will be battery operated thus eliminating the power source/motor and hoses which pose mechanical issues and hydraulic leaks. New equipment will be lighter and easier to utilize. Extrication Equipment Replacement

25 Project Cost $40,000 Extrication Equipment Replacement

26 Portable Radio Replacement

27 Project Description Replacement of 25 Portable Radios. Current Portable Radios were received on a Federal regional grant in Current radios ceased production in October of Motorola will stop service & support of these radios in New radios will be Intrinsically safe, water resistant, and shock resistant. New radios will be capable of working in extreme temperature environments. New radios will bring newer updated radio technology. Portable Radio Replacement

28 Project Cost $100,000 Portable Radio Replacement

29 Public Works Department 2018 CAPITAL BUDGET REQUESTS

30 Water Gator/Snow Blower for Van Aken Commercial District $24, Grass Truck Packer $175,000 PUBLIC WORKS EQUIPMENT

31 Front End Loader Replacement - $130,000 OLD New PUBLIC WORKS EQUIPMENT

32 Diesel Scooter - Replacing 2011 Scooter $30,000 Past 7 year life expectancy Diesel Retrofitted Scooter PUBLIC WORKS EQUIPMENT

33 Snow Plow $10,000 PUBLIC WORKS EQUIPMENT

34 1998 Back Hoe Replacement -$180,000 OLD NEW PUBLIC WORKS EQUIPMENT

35 2000 Streets Utility Truck - $45,000 PUBLIC WORKS EQUIPMENT

36 2002 Mechanics Utility Truck Replacement -$45,000 Will be recycled to replace 2005 Building Maintenance Pick-up truck PUBLIC WORKS EQUIPMENT

37 Sewer Capital Funding $250,000 Sewers

38 Fernway SSO Elimination - $800,000 Sewers

39 Northeast Quadrant I & I Reduction Project $1.5 million Sewers

40 PRIORITY LIST OF SEWER PROJECTS Priority Sewer Projects Cost History 1 Northeast Quadrant Sewer Lining & I/I reduction 2 SSO Elimination S. Park / Lee (S1HX) $ 615, $ 4,200, Previous studies done by consultants (ACL) Previous studies done by others (B&C CMOM, NEORSD, GPD & City) SSO Elimination Lomond / Lynnfield (SSO 11) $ 250, SSO Elimination Shaker / Lee (S1X1;DV-44) $ 800, SSO Elimination Shaker / Lee (S1X2;HE-16) $ 500, SSO Elimination Ingleside / Fernway (VA9) $ 724, SSO Elimination Van Aken / Ashby (#6) $ 550, SSO Elimination Southington / Huntington (V1BX) $ 400, Fairhill CSO Outfall Rehabilitation $ 75, NEORSD South Park Sewer Lining & I/I reduction (Lee to S. Woodland) Previous studies done by others (B&C CMOM, NEORSD, GPD & City) Previous studies done by others (B&C CMOM, NEORSD, GPD & City) Previous studies done by others (B&C CMOM, NEORSD, GPD & City) Previous studies done by others (B&C CMOM, NEORSD, GPD & City) Previous studies done by others (B&C CMOM, NEORSD, GPD & City) Previous studies done by others (B&C CMOM, NEORSD, GPD & City) $ 400, Previous field investigations done by City

41 PRIORITY LIST OF SEWER PROJECTS Continued Priority Sewer Projects Cost History S. Woodland Sewer Lining & I/I reduction (Courtland to Torrington) $ 300, Lomond Sewer Replacement $ 1,730, Culvert Repairs: 1.) S. Park between Eaton and Courtland 2.)Courtland 13 between Fairmount and Shaker (2 $350K) 14 Outfall Source Tracking and Elimination $ 175, CCBH Yearly Capital for Misc Pipe Repair ($250K/year x 5 years) $ 1,250, Southeast Quadrant Sewer Lining & I/I reduction $ 2,965, North Central Quadrant Sewer Lining & I/I reduction $ 3,535, Central Quadrant Sewer Lining & I/I reduction $ 5,785, South Central Quadrant Sewer Lining & I/I reduction $ 3,215, Western Quadrant Sewer Lining & I/I reduction $ 5,803, Previous field investigations done by City Previous studies done by consultants (B&C and GPD) $ 1,050, City Field Investigations $ 34,325, City Field Investigations

42 2018 Street resurfacing Resurfacing Program $2,000,000 Street Resurfacing

43 Waterline Replacement $1.5 million Colby and Huntington Road Waterlines

44 Public Works Facilities Maintenance Furniture and Equipment - $25,000 Consulting Engineer Retainer - $8,000 Public Works Facilities Management

45 City Hall Interior Upgrades & Building & Housing Dept. co-location $250,000 Public Works Facilities Management

46 City Hall Cooling Unit Replacement - $18,000 Public Works Facilities Management

47 Law Department HVAC Repair-Upgrade - $60,000 Public Works Facilities Management

48 STJ Community Building Interior Painting $12,000 Public Works Facilities Management

49 Fire 2 Storm Sewer Modification - $75,000 Public Works Facilities Management

50 Police Department/Court Heating Boiler Replacement - $95,000 Public Works Facilities Management

51 Service Center Yard Pavement - $150,000 Public Works Facilities Management

52 Service Center Gate Replacement - $30,000 Public Works Facilities Management

53 Shaker Family Center Gymnasium Roof Replacement - $200,000 Public Works Facilities Management

54 Recreation Department 2018 CAPITAL BUDGET REQUESTS

55 Replace components of diatomaceous earth pool filter elements. Ensure safe and hygienic swimming pool. Pool Filter Elements - $52,000

56 Replace broken under-counter refrigerator. Improve concession operations. Concession Equipment - $5,000

57 Improve quality of trail surface. Decrease vegetative growth that deteriorates surface Thornton Park Trail Improvements - $5,000

58 Extend useful life of basketball courts. Improve quality of games. Thornton Park Basketball Resurfacing - $15,000

59 Replace aging shade features at Thornton that are deteriorating. Pool Shade Structures $25,000

60 Surface has reached the end of its useful life. Winslow Playground Surfacing - $30,000

61 Pool lounge chairs are showing significant wear and staff is no longer able to make repairs to straps and fabric. Pool Lounge Chairs - $25,000

62 Presented to Recreation and Health Detailed Review in Upcoming Slides Park Improvements - $250,000

63 Equipment Condition Chelton Picnic Table Rust Chelton Play Surfacing Deterioration

64 No uniformity

65 AGING FENCING Courtland Oval Fence Hildana Fence

66 WORN-OUT FEATURES Horseshoe Lake Grill Hildana Sundial Paving

67 AGING PLAY EQUIPMENT Horseshoe Lake Park Play Log Chelton Park Swings

68 SEATING IN POOR CONDITION LACK OF UNIFORMITY Winslow Park Bench Thornton Park Bench

69 RECREATION AND HEALTH COMMITTEE RECOMMENDATIONS Review of Park Amenity Condition Chart Replacement and Repair Prioritize by Heavy Use Parks First

70 PRIORITY PARKS/PLAYGROUNDS Chelton Park Horseshoe Lake Park Sussex Thornton Park Around the World Playground/Town Center

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73 Park Amenity Condition Chart Around the World Ashby Chelton Courtland Gridley Hildana Horseshoe Ludlow Menlo Southerly Sussex Thornton Pathways Ok N/A Ok N/A Ok Repr/Rplac Ok N/A Ok New Repr/Rplac Ok Ok Ok Fencing Ok Ok Ok Repr/Rplac N/A Repr/Rplac N/A Poor Ok N/A Repr/Rplac Ok Ok N/A Lamp Posts Poor Ok N/A N/A Ok Poor N/A N/A N/A N/A N/A Ok N/A Ok Trash Cans Poor Ok Ok Ok Ok Poor Ok Repr/Rplac Ok Ok Ok Poor Repr/Rplac Ok Benches Ok N/A Repr/Rplac N/A Ok New Poor N/A N/A Poor N/A Ok N/A Repr/Rplac Town Center Winslow Picnic Tables N/A N/A Poor N/A Repr/Rplac N/A Poor N/A N/A N/A Repr/Rplac Poor N/A N/A Playground Surface Ok N/A Poor N/A Ok N/A Poor Poor Ok New Poor Poor N/A Poor Playground Equipment Ok N/A Ok N/A Ok N/A Ok Ok Ok New Ok Ok N/A Ok Bike Racks N/A N/A Ok N/A N/A N/A Ok Ok N/A N/A Ok Ok Ok Ok Drinking Fountains N/A N/A Poor N/A N/A N/A Repr/Rplac N/A N/A N/A N/A Repr/Rplac Ok N/A Basketball Court Surface N/A N/A Ok N/A N/A N/A N/A N/A N/A N/A N/A Ok N/A N/A Backboards/Rim/Net N/A N/A Ok N/A N/A N/A N/A N/A N/A N/A N/A Ok N/A N/A Volleyball Court Surface N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Poor N/A N/A Net/Posts N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Repr/Rplac N/A N/A Restrooms N/A N/A N/A N/A N/A N/A Poor N/A N/A N/A N/A Poor N/A N/A Locker Rooms N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Poor N/A N/A Backstop and Dugouts N/A N/A Poor Poor N/A N/A N/A Poor N/A N/A N/A N/A N/A N/A *Backstops are related to baseball fields and fencing is for both baseball fields and park barriers where applicable. Amenity Key New -Amenities are recently installed, in new condition, and show little signs of wear Ok -Amenities are in good condition or better, acceptable for public use Poor - Amenities show strong signs of wear, barely acceptable for public use, and will soon need to be repaired or replaced Repr/Rpl ac -Amenities should be repaired or replaced, not acceptable for public use, and may be a safety concern N/A - Amenity is not located at this city park

74 Information Technology Department 2018 CAPITAL BUDGET REQUESTS

75 Software maintenance for standard Microsoft applications utilized by EVERY department in the City and thus supporting every City function. Includes Windows Server, Exchange Server, SQL Server Includes Microsoft Office products such as Word, Excel, Access, PowerPoint, Outlook, OneNote, Publisher, Windows Provides funds for application purchases required for network compatibility and/or for new deployments Software replacement and upgrade assurance $35,000

76 SOFTWARE UPGRADE VIRUS PROTECTION $12,000

77 Provides funds for replacement of a network appliance that filters unwanted . Include subscription for hardware and software maintenance Hardware Anti-Spam System Replacement $12,000

78 The City has 182 desktop computers on this Workstation Replacement Program. (An additional 80 systems are on other replacement programs.) 33 Systems are scheduled for replacement in 2018 The PCs are replaced after 5 years and are purchased with 5 Yr. warranty coverage. A failed computer requires 4-10 hours of labor to replace, so it is cost efficient to buy quality systems. Hardware Support significantly reduces repair time. We leverage State Cooperative Purchasing programs for aggressive pricing. Hardware Computer Workstations $66,000

79 The project provides for the replacement of the physical servers which provide the processing and memory requirements to emulate the entire city server environment. Through server virtualization, dozens of servers are replaced by just a few. Further, new servers can be online in a matter of hours or days as compared to the extensive lead time for buying new hardware. Hardware Virtual Server Replacements $40,000

80 Hardware Network Firewall and Intrusion Prevention System Replacement $12,000

81 Manage network communication to safeguard internal systems

82 2018 Projects Funded Previously or With Other Sources Kendall-Cheshire Sewer Separation NEORSD $1,000,000 CWD Waterlines Colby and Huntington $1,500,000 Green Lake, Lower Lake and Horseshoe Lake Dam Repairs NEORSD $4,100,000 Lee Road Diet $155,000 Farnsleigh Path and Streetscape $1,040,261