Notice of Quorum(s): Next meeting will be July 20, 2015, 8:00pm, West Deer Township Municipal Building *District 26 game at Bauerstown

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1 DEER LAKES YOUTH BASEBAL ASSOCIATION June 22, 2015 Minutes West Deer Township Municipal Building Meeting Opened by President Larry Myers at 8:37pm Roll Call: President, Larry Myers present Vice President, Dana Watcher Present Treasurer, Gary Christifano Present Secretary, Tammy Schaeffer Present ARL President, Craig Hasley Not Present Little League President, Albie Fletcher Not Present TBall/7-8s President, Ted Smith Present Fall Ball President, OPEN Concession Chair, Shannon Winters Present Sponsorship Chair, Stacey Hollibaugh Not Present Financial Aid Chair, OPEN Administrative Director, Kim Schaaf Not Present Equipment Manager, Kevin Ritz Present League Scheduler, Dean Lyons Not Present Player Agent, John Kelly Not Present Umpire Coordinator, Ron Baumgartel Present Uniform Director, Diane Tristani Not Present Project Director, Jim Elder Not Present; Tournament Director, Adam Schaaf Present Events Director, Lisa Darrah Present Safety Officer, Mike Geis Present Members present: Bill Schaeffer, Jessica Brown Notice of Quorum(s): Next meeting will be July 20, 2015, 8:00pm, West Deer Township Municipal Building *District 26 game at Bauerstown Reading of the Minutes: Minutes from May 18, 2015 accepted 1st Adam Schaaf, 2nd Kevin Ritz, all agree Treasurer s Report: Gary Christifano Balance: $12,450(Checking), $4,480 (Money Market), $5,044 (CD), $ (Fundraiser Account) Colt game on 29 th, Money on hold till after that by request of Rob Baumgartle Bills: Various bills turned in, trophies for tournament are paid Reading of Communication and Correspondence: Nothing to report

2 Reports of the Officers: President Larry Myers Pirates grant pending - $20,000 total, we contribute half. Will be used for, but not limited to, dugouts for B5, 3-4 batting cages, equipment upgrades (drags) B1 needs a new home plate, Kevin will get one to Jim Elder Vice President - Dana Wachter All photos are done and in, JN Photgraphy has been used the last 2 years and are very accommodating, Everything has been delivered, plaques are with Stacy Hollibaugh, JN donated back to Association $ $ blanket; Kruse family won the blanket Feedback forms are needed back from parents; coaches to remind parents ARL Baseball Craig Hasley, not present, Report by Larry Meyers ARL season ends Saturday; June 29 is playoffs; Saxonburg having 14 playup Little League Albie Fletcher, not present, Report by Larry Meyers Little League meeting Wednesday with District 26; Schedules for 10-11, affidavits to follow; More to come in July. 10U Finals Grove City TBall/7 8 President Ted Smith T-Ball and 7-8 are done; 7-8 All Star Saturday at 10:30, Trophies are out; Larry will get the All Star medals to Ted B4 needs dirt for 3 rd base trench; there is dirt available but is reserved for B1; Will find someone to check drainage TWP?, TWP Rec? Ted Gall? Yeager?; Rob said the ends plug up on the existing drain, they need cleaned out. Fall Ball President Bill Schaeffer volunteering for position; No others interested; All in favor. Advice: Need to get flyers out, figure out number of coaches needed, will provide crash course on League One Larry and Gary will help Dana questioned if age changes are to start due to potential Little League rule changes, ie July 31 st with age; More info will be coming; Mike says we should implement the age change rules with Little League at the start of the new year; Bill disagrees saying that it would be better for the kids to start it now so they are ready

3 for Spring Ball. This will be discussed. Board Reports Equipment Manager Kevin Ritz Request to purchase a new drag 1 st Adam, 2 nd Bill, with cost <$300 B1 homeplate will be done New Connex Container found for $ $100 delivery/setup fee by BMF; Need to check with township if allowed; obtain statement from BMF to verify with township; Lisa says she knows a guy who might have a container Need to purchase left-hand catcher s mitt League Scheduler Dean Lyons, not present No report Player Agent John Kelly, not present Submitted resignation to Larry; Player Agent needed Uniform Coordinator Diane Tristani, not present, Report by Dana Wachter There are still a few who need to pay for their All-Star shirts McCoy, Misera, Hazlett, Shirts will be done this week to Dan Colton to let him know that his 3 coaches shirts/hats will be covered because they chose less expensive jerseys A photo of Anthony Smiths 7-8 shirt has been goven to Sew Ya Need A Need to know dates for Fall Ball Umpire Coordinator Rob Baumgartel Has someone to work on lights Jim Posey - and supply all parts, need to find someone to get bulbs; Paul Neilson originally put in lights, he told Rob that if the lights do not work then it s the ballast, which are pricey Concerns: Hit batters no rule in Little League or DLYBA, but typically handled that if a pitcher hits 2 batters in the same inning or 3 batters in a game, the pitcher is out; This is ear-marked for Bi-Law updates Coaches charging at umpires at a game; Saturday 9-10 game coach followed ump on the field; it was a crucial call and the other ump intervened; Situations like this need

4 addressed before it s out of control; reinforces need for coaches/ump clinic Mike proceed with his account game last week and the coach questioned balls/strikes. That shouldn t happen, The umps will eject the coaches. Jr Umps have same authority. Need to stress this with coaches; Jr Ump program is growing; The ump/coach clinic with 7-8s was successful, need to carry it through the organization There will be patched umps for the tournament; Playoffs have one Project Director Jim Elder, not present, Report from Larry Meyers B5 Dugouts May be stepping down from position Mike Sutter considering taking the position Paint for foul poles for B3 and B5; Bill Adams to paint; Kevin suggest putting polycap on poles instead of painting; Larry said we will paint because the paint is already purchased, will consider poly-cap when paint wears off Mike says basebox on B3 is caught up and needs aligned to foul pole will let Jim know B1 needs dirt spread, maybe Ted Yeager or others Tournament Director Adam Schaaf Will keep registration open as long as possible; So far, we have: teams 1 paid rules to Wally 8U 8 teams closed 9U 5 teams maybe one more McCandless Fox Chapel reports a FC/Unity team that has kids outside of organization 10U 7 teams 11U 2 teams 1 owes 11 and 12 to Craig and Mike for rules 12U 3 teams 1 owes Need volunteers to do field Some teams wanted Broncho Rules tournament; we could draw more in for tournaments if we switched to Broncho rules; discussion on general differences of little league and broncho rules Rules allow games to start ½ hour early; Batting cages are 1 st come 1 st served (Larry); Mike suggests to keep cages closed, all agree Trophies approximately 120, including MVP $1000; about $100 more than last year and is adjustable; trophies for runner-ups, champs and MVPs 1 st Kevin, 2 nd Bill, all agree Basket Raffle and other events will be held near concession stand to draw more

5 business to concession Basket Raffle: collection of basket prizes Guys, Girls, Kids Kevin and Lisa Ritz will donate wine for Girls basket; Suggest charging $15/DL player or DLYBA to cover basket prizes Team sign in will be held near concession stand; Need volunteers to help staff basket raffle, sign-ins, pitching game Events Director Lisa Darrah Golf Outing Lisa will take lead, contacting Pleasant Ridge; Adam to look for raffle prizes Left over food from picnic taken to West Deer Food Bank Safety Officer Mike Geis Next year signs for dugouts No On Deck batters Need chains to secure emergency road access to fields and to prevent parking up past B3 Staff shirts helped identify personnel with last years tournament, suggest for all coaches, concession stand, get prices from Kindleberg and Sew Ya Need A Rules and park maps need sent to outside coaches Sub Committees Reports: Concession Chair: Shannon Winters Need times for tournament to prepare for concessions Reported by Adam: July 9 and pm, 11 and 12 8am 9pm, pm Suggests charging a parking fee to raise monies, not agreed on due to difficulties with traffic control and lack of volunteers available to work it Electric grill purchased from WD VFD for $75.00 with a donated island on wheels with shelves; the old grill needs to be removed tomorrow Adam, Kevin and Bill will help. Volunteer help needed for tournament; there is still time owed from parents; player s parents can use the Signup Genie link posted on the website to schedule time Jessica Brown volunteers to help Shannon as a Co-Chair.

6 Sponsorship Chair: Stacy Hollibaugh, not present No report Financial Aid: OPEN Noreport Scrips Committee (fundraising): Open position Parent s Association: Administrative Director, Kim Schaaf, not present, Reported by Adam Schaaf Photos taken at picnic need to be submitted to be put on the website; Larry to get photos with the Pirate Parrot to Kim There were tow requests from parents to not have their child s photo on the website - Rinker and Kokowski. Kim will work with team coaches to identify photos with these players. Old and Unfinished Business Shannon volunteers for concession stand, Dana gathering list, can opt to sell 50/50 raffle tickets, raffle basket table, score boards, or work concessions; This should be added to coaches responsibilities to forward out to parents Hose, nozzles and sprinklers needed Larry to get PA system for fields rent for $ portable but powered, no one agreed because we d nee 6 systems for 6 fields, fields do not have power (not an option for upper fields), safety risk stringing extension cords Adam updated for next year; received complaints for no try-outs being held for all age groups; Wally will be tournament ump coordinator New Business Nothing Good and Welfare Nothing Adjournment Meeting was adjourned at 10:34pm Minutes taken by Tammy Schaeffer, Secretary