ALLSTATE SUGAR BOWL/LHSAA STATE BASEBALL TOURNAMENT BULLETIN ALL CLASSES AND DIVISIONS

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1 ALLSTATE SUGAR BOWL/LHSAA STATE BASEBALL TOURNAMENT BULLETIN ALL CLASSES AND DIVISIONS Baseball Important Dates and By-Laws located in LHSAA Handbook, Section 10 Playoff Brackets are available under Sports, Baseball State Tournament Brackets are available under Sports, Baseball

2 Table of Contents Prohibited Park Items 1 Tournament Contact Information 2 Financial Information 3 Program Instructions 4 Schools Within 75 Miles of CVB 5 Procedures and Protocols 6-7 Media/Yearbook Guidelines 8 Pre-Game Timelines Semifinals and Finals 9 Post-Game Instructions 10 Hotel/Motel Information 11 List of Participating Hotels/Motels 12 Directions to McMurry Park 13 Park Diagram 14 Non-Select Schools Brackets Select Schools Brackets Souvenir Items 22 Mini Trophy Order Form 23 Corporate Partner Page 24 PROHIBITED PARK ITEMS The following items ARE NOT allowed in McMurry Park including the fields, dugouts and bleachers: OUTSIDE FOOD OR BEVERAGES SEEDS OR SHELLED FOOD ITEMS GUM TOBACCO PRODUCTS Including vapor/smokeless products PETS (Only service animals allowed) It is the schools responsibility to educate their fans about this rule and the coach s responsibility to enforce this rule with their players. Sulphur Parks and Recreation reserves the right to charge an offending school a financial penalty to clean the field and dugout if this rule is not followed. THE POURING OF ANY LIQUIDS ONTO THE TURF FIELDS WILL RESULT IN THE OFFENDING SCHOOL BEING FINED $500. NO METAL CLEATS ALLOWED IN BATTING CAGES!!!! 1 P a g e

3 ALLSTATE SUGAR BOWL/LHSAA STATE BASEBALL TOURNAMENT PERSONNEL CONTACT INFORMATION TITLE NAME CONTACT NUMBER LHSAA Executive Director Eddie Bonine O: Tournament Director B.J. Guzzardo, LHSAA O: C: SPAR Director Steve Gayfield, SPAR O: C: F: Tournament Coordinator Mark David, SPAR Hannah Veazey, SPAR O: C: F: Assistant to B.J. Renee Ballard, LHSAA O: Assistant to Mr. Gayfield Laurie Koelzer, SPAR O: C: F: Programs Rooms Radio, TV and Internet Broadcasts and Streaming Laurie Koelzer, SPAR Natalie Bowers, SPAR TEAMS ARE RESPONSIBLE FOR MAKING THEIR OWN HOTEL RESERVATIONS O: F: For Team Reservations : Refer To Hotel List in This Bulletin Jacob Doyle, LHSAA O: C: jdoyle@lhsaa.org Marketing Mitch Small, LHSAA O: C: msmall@lhsaa.org 2 P a g e

4 ALLSTATE SUGAR BOWL/LHSAA BASEBALL STATE TOURNAMENT FOR ALL TEAMS WINNING IN THE QUARTERFINAL ROUND OF PLAY Sulphur Parks and Recreation and Sulphur High School will be responsible for furnishing administrative personnel for the tournament such as score keepers, scoreboard operator, P.A. announcer, ticket sellers and takers, grounds-keeping crews and other workers necessary for administering the tournament as well as the official game baseballs. The Tournament Host will retain all monies received from fast food concessions sales and official tournament program sales. Sixty percent of the gross gate receipts shall be pro-rated among the participating schools based on the number of games played and the Tournament Host shall retain ten percent of the gross gate receipts. The LHSAA shall receive thirty percent of the gross gate receipts. The umpires will be assigned from a neutral association and will be paid by the LHSAA. The LHSAA will reserve the exclusive right to sell tournament T-Shirts, Caps and other souvenir items. The tournament will be played at McMurry Park in Sulphur, a well-kept and maintained baseball complex, one of the nicest in Louisiana. No team will be allowed to practice on the game fields during the entire week or until the tournament is completed. Violation of this rule will result in the removal of the team from the tournament. The LHSAA shall reimburse each out-of-town team 40 cents per mile, map mileage, one way for travel expenses and each team will have a maximum meal allowance of $8.00 per player per day with a limit of twenty (20) players per team; this limit also includes two (2) coaches per team. The financial reimbursement for meals is based on two days stay with the exception of schools located 150 miles or more (map mileage-city limit to city limit) from Sulphur which will be allowed a three-day maximum allotment due to travel distance if they remain in the tournament. Each team will be responsible for providing its own lodging. (Refer to Hotel list in this bulletin) The Tournament Host will provide each team one (1) complimentary meal ticket per player to use at the tournament for the semi-final round. In addition, each team traveling a distance of 75 miles or more shall receive a travel stipend in the amount of $ that will be mailed to each school. TEAMS WITHIN A 75 MILE RADIUS OF THE LAKE CHARLES SOUTHWEST CVB IS ASKED TO TRAVEL BACK AND FORTH AND ALLOW THE FARTHEST TRAVELLING TEAMS TO PROCURE OVERNIGHT LODGING. (SEE LIST OF SCHOOLS LOCATED WITHIN THE 75 MILE RADIUS) In conducting the State Baseball Tournament, no constitutional provisions of the LHSAA may be violated. Protests will not be allowed in this tournament. Protests are not allowed in any LHSAA sport. A COMPLETE TYPED ROSTER for the program must be ed or uploaded to DROPBOX no later than Monday, May 1, 2017 or the school shall be fined $ and their information shall be left out of the program. Team Photos shall be submitted via in a jpeg or gif non-compressed file format suitable for printing. The instructions and roster page can be found in the BASEBALL SPORTS SECTION on the LHSAA website. Questions concerning the roster shall be ed to sulphurparks@gmail.com Attention; Natalie Bowers or Laurie Koelzer. NOTE: Any and all decisions of fields and times will be left to the discretion of the LHSAA and Sulphur Parks and Recreation. Should conflicts arise, decision of the LHSAA and SPAR will be final. If rained out, games may be moved to Sunday and/or Monday and the site may be changed to other available parks. HOSPITALITY: SPAR will again provide coaches hospitality room. Only the LHSAA/LHSCA cardholder will be admitted to the room (must have card and photo ID). Hours of operation will be posted. No food or drink will be allowed to be taken out. 3 P a g e

5 PROGRAM INFORMATION The instructions and roster page can be found in the BASEBALL SPORTS SECTION on the LHSAA website. Deadline to submit: Monday, May 1, 2017 (Schools not submitting rosters and team photos by 4:00 PM SHALL be fined $ and left out of the program) What must be submitted: The TYPED roster filled out completely with all requested information Team Photo: A jpeg or gif non-compressed file format suitable for printing in the program Submit by or DROPBOX to: sulphurparks@gmail.com Attn: Natalie Bowers or Laurie Koelzer Questions: Natalie Bowers or Laurie Koelzer at sulphurparks@gmail.com 4 P a g e

6 SCHOOLS LOCATED WITHIN THE 75 MILE RADIUS OF THE LAKE CHARLES/SOUTHWEST CVB Abbeville Acadiana Anacoco Barbe Basile Bell City Carencro Church Point Comeaux Crowley DeQuincy DeRidder East Beauregard Elizabeth Elton Eunice Evans Fairview Grand Lake Gueydan Hackberry Hamilton Christian Hathaway Hicks Iota Iowa Jennings Kaplan Kinder Lafayette Lafayette Christian LaGrange Lake Arthur Leesville Mamou Merryville North Vermilion Northside Northwest Notre Dame Oakdale Oberlin Opelousas Opelousas Catholic Pickering Pitkin Rayne Rosepine Sacred Heart Sam Houston Simpson Singer South Beauregard South Cameron St. Edmund St. Louis St. Thomas More Starks Sulphur Teurlings Catholic Ville Platte Vinton Washington-Marion Welsh Westlake Westminster Christian 5 P a g e

7 LHSAA BASEBALL TOURNAMENTS PROCEDURES AND PROTOCOLS TEAM CHECK-IN PICTURES (Semi-Final Games) USE OF BATTING CAGES (NO STEEL CLEATS ALLOWED) HOME TEAM - DUGOUTS - INFIELD - PRE-GAME CONFERENCE - INTRODUCTION OF TEAMS INVOCATION (Optional) NATIONAL ANTHEM - FIRST PITCH FINALS (Optional) END OF GAME - ALL TEAMS REGARDLESS OF FIELD AND/OR GAME TIME SHALL CHECK-IN AT THE TEAM GATE AT THE ENTRANCE TO FIELDS 40/41. Roma Pics will be in attendance 2 hours prior to the first game of the first session on Wednesday, Thursday and Friday. Each team must take team and individual pictures upon checking in at fields 40/41 entrance and before warming up for their game. Batting cages are available prior to your teams game. The Higher Seeded team shall be the home team. The home team shall occupy the third base dugout and the visiting team shall occupy the first base dugout. Each team will be allowed 10 minutes of infield prior to the game. The home team shall take infield first followed by the visiting team. Conducted at home plate before each game with umpires, both head coaches and the tournament director who shall go over the ground rules. Pitching forms will be exchanged at this time also. Prior to each game, the PA Announcer shall introduce each player, coach, trainer, manager, etc. of each team. The non-starters shall be announced first then the starters, then coaches, then any others. The player/coach shall line up along the foul line nearest their dugout and remain there for the prayer and National Anthem. The visiting team is announced first then the home team followed by the introduction of the umpires. Shall be said prior to the start of each game. Shall be played prior to the start of each game. The host may have a dignitary throw out the first pitch prior to the first game on each field of each final game. Teams shall not pour any liquids on the field as a celebration. Both teams should shake hands and exit the dugouts as quickly as possible so the next games teams may enter. 6 P a g e

8 AWARDS PRESENTATION - Following the completion of the Championship game, team and individual awards are presented near home plate. Get both teams back to their dugouts after shaking hands Introduce Presenters Present Runners-Up Trophy and Medals Present Winning Coach Game Ball Present Outstanding Player Award Present State Champion Trophy and Medals Spectators SHALL stay off the field. ALLSTATE SUGAR BOWL REPRESENTATIVES The Allstate Sugar Bowl will assign representatives to present the State Champion and Runners-Up Trophies and Medals. Note: If no Allstate Sugar Bowl representatives are available to make the presentations, the LHSAA will secure individuals to make the presentations. GAME BALL PRESENTATION (Post-Game Ceremonies of the Championship Game Only) RAIN DELAYS/POSTPONMENTS - REPORTING SCORES - GAME BALLS PRACTICE FIELDS GAME FIELD The head coach of the winning team shall be presented a Baden ball during the post-game award ceremonies. The tournament director has jurisdiction to postpone or cancel the start of a game. Once the umpire s jurisdiction begins, then they have the sole authority to suspend the game because of weather. Games are rescheduled on a day-to-day basis including Sunday if necessary. The LHSAA shall post the scores of each game during the tournament. LHSAA will provide one (1) dozen Baden Baseballs for each game. It is the Tournament Host s responsibility to provide additional balls in case they re needed. The Baden Baseball will be the Baden PERFECTION 3B-PPRO. Contact SPAR s office during regular business hours M-F, 8:00 AM 5:00 PM, to schedule a time. Office: x 6246 Infield is turf including the pitcher s mound and home plate - outfield is natural grass. Walk-Up Music SHALL NOT BE ALLOWED IN THE STATE TOURNAMENT. 7 P a g e

9 Media / School Yearbook School Yearbook/ Newspaper Personnel: Request media credentials online by visiting the Media Credential link on the LHSAA website On school letterhead, submit a signed letter from the principal acknowledging, approving and requesting one tournament pass for a yearbook or newspaper staff member. This needs to be submitted at least 3 calendar days prior to the beginning of the tournament. No exceptions! The attending school yearbook or staff member will need to have proper school identification. The purpose of the School Yearbook/ Newspaper credential is to permit a complimentary entrance into the event for which the person is gathering information. The media credential may not be used by parents or friends nor is the credentialed person allowed to take pictures for parents and/or friends with the parent s and/or friend s camera. Contact: Jacob Doyle at or jdoyle@lhsaa.org. Photos shall be limited only to the school s team members while in competition and/or presentation of awards. Photos taken during an event may not be sold or used in any capacity outside of the purpose(s) of their school s yearbook and/or newspaper. The LHSAA has an exclusive photography contract with Roma Pics Photography. Radio / Internet Broadcasting Fee Per Game: $200 If station agrees to do a LHSAA sponsor spot, fee reduced to: $150 Stations broadcasting will be responsible for charge to originating point The internet broadcast fee per game is $200 and an additional $50 fee per game if still photos will be used. Contact: Jacob Doyle at or jdoyle@lhsaa.org. Game Video and Policy All games may be videotaped by spectators only when videoing their own child. The video shall not be used to video an opponent you may play later. 8 P a g e

10 PRE-GAME TIMELINE (Semi-Finals) Minutes to first pitch All Semi-Final Games Activity 50:00-40:00 Prepare Field Team Warm-Up 40:00-30:00 Home Team Infield 30:00-20:00 Visiting Team Infield 20:00-15:00 Plate Conference - Exchange Line-ups and Pitching Forms 15:00-5:00 Introduce Visiting Team Introduce Home Team Introduce Umpires 5:00 0:00 Invocation National Anthem 0:00 First Pitch After Game Teams exit field and dugout PROHIBITED ITEMS NOT ALLOWED IN PARK and DUGOUTS NO STEEL CLEATS ALLOWED IN BATTING CAGES NO OUTSIDE FOOD OR BEVERAGES, NO SEEDS OR SHELLED FOOD ITEMS, NO GUM, NO TOBACCO PRODUCTS (Including vapor/smokeless products), NO PETS (Only service animals allowed) Minutes to first pitch PRE-GAME TIMELINE (Finals) All Final Games Activity 50:00-40:00 Prepare Field Teams Warm-Up 40:00-30:00 Home Team Infield 30:00-20:00 Visiting Team Infield 20:00-15:00 Plate Conference - Exchange Line-ups and Pitching Forms 15:00-5:00 Introduce Visiting Team Introduce Home Team Introduce Umpires 5:00 0:00 Invocation National Anthem All-Academic Award Presentation 0:00 First Pitch After Game Awards Presentations Teams exit field and dugout 9 P a g e

11 Semi-Final Game IMPORTANT POST GAME INSTRUCTIONS Players shall return to their respective dugouts. Players and coaches shall form a single line to shake opponent s hand. Teams shall immediately return to their dugout, gather their equipment and exit the area for the next game. TEAM PERSONNEL SHALL NOT CLIMB THE FENCES OR BACKSTOP There is a $500 fine to the school for this violation. A TEAMS FANS SHALL NOT ENTER THE FIELD AT ANYTIME There is a $500 fine to the school for this violation. Championship Game Losing team shall return to their dugout. Winning team may have a celebration on the field ONLY. Immediately after, the team shall return to their dugout as directed by the LHSAA representative. Players and coaches from both teams shall then form a single line to shake opponent s hand. Both teams shall return to their dugout area for the award presentation. Players shall remain dressed and be respectful while awards are being presented. Following the presentation of the team Trophy, players and coaches shall pose for a team picture. This includes both Runners-Up and Championship presentations. Upon completion of the awards ceremonies, both teams shall return to their dugouts, gather their equipment and exit the area for the next game. NO TEAM PERSONNEL SHALL CLIMB THE FENCES OR LEAVE THE FIELD BEFORE THE AWARDS PRESENTATIONS ARE COMPLETED The LHSAA shall assess a $500 fine to the school for this violation. A TEAMS FANS SHALL NOT ENTER THE FIELD AT ANYTIME The LHSAA shall assess a $500 fine to the school for this violation. AT NO TIME BEFORE, DURING OR AFTER THE GAME SHALL ANY TEAM PERSONNEL POUR ANY ICE OR LIQUIDS ONTO THE TURF INSIDE OR OUTSIDE OF THE FOUL LINES. THE LHSAA SHALL FINE THE OFFENDING SCHOOL $ P a g e

12 Louisiana High School Athletic Association and Allstate Sugar Bowl Presents HOTEL ACCOMMODATIONS for the STATE BASEBALL TOURNAMENT: Each Qualified Team must call Hotels directly for their Team Hotel/Motel Reservations. Hours to call for reservations: As soon as your team qualifies for the tournament BUT NOT BEFORE For Team Reservations: See area Hotel Properties listed on the next page of this bulletin Contact Southwest Louisiana Convention and Visitors Bureau for Additional Information and Help. SLCVB- Phone number (337) Hosted by: Sulphur Parks and Recreation & Sulphur High School MCMURRY PARK SULPHUR, LOUISIANA *IMPORTANT* 1. All reservations for Teams need to be made NO LATER than Monday, May 8, 2017, 10:00 a.m. with Hotel Property directly. 2. Each Team Traveling 75 miles or more will receive a $ stipend from SPAR to offset Hotel expenses. 3. A rooming list must be provided to the Hotel/Motel before arrival to speed up the check-in process. 4. Team Accommodation confirmation information will be provided by the respective Hotel properties to the School/Individual. Teams should review carefully each Hotels Rules and Procedures so that there are no misunderstandings; (i.e.: Check in & Check-Out times, Payment Methods/Terms, Rooming Lists requirement, and Tax Exemption document requirements if applicable). HOTEL/MOTEL ACCOMMODATIONS In order to insure that schools participating in the state baseball tournament have rooms for their teams, it is imperative that the following things be done: 1) Wait until your team qualifies for the tournament before making reservations. 2) Please call the Hotel properties directly to make your Team reservations. 3) Book only the number of rooms needed for your team (PLEASE DO NOT BOOK SPECTATOR ROOMS - spectators must make their own reservations directly through a hotel). 11 P a g e

13 2017 LHSAA State Baseball Championships Hotel Information Teams are responsible for making their own hotel reservations HOTEL RPN RATE CONTACT PHONE Best Western Plus Prien Lake Lake Charles 15 $ Midge Powers Best Western Plus - Sulphur 10 $ Veda Abshire Comfort Inn - Lake Charles 15 $ Dee Patel Courtyard by Marriott - Lake Charles 15 $ Gertinna Chretien Hampton Inn - Lake Charles 15 $ Alecia Boutte Hampton Inn - Sulphur 25 $144-$149 Kenisha Vincent Holiday Inn - Sulphur 40 $ Janet Paxton LaQuinta Inn & Suites - Lake Charles 20 $ Sarah Darbone Quality Inn & Suites - Sulphur 30 $ Midge Powers Red Roof Inn - Lake Charles 40 $80-$85 Pat Patel Super 8 - Lake Charles 20 $99.00 Dee Patel Wingate by Wyndham - Lake Charles 20 $ Katy Simon Wingate by Wyndham - Sulphur 35 $ Heather Jabusch TOTAL ROOMS PER NIGHT (RPN) 300 SWLA Convention & Visitors Bureau Eric Zartler P a g e

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16 2017 BASEBALL TOURNAMENT BRACKET McMurry Park - Sulphur CLASS 5A SF 1 4:00 PM* Friday, May 12 SF 2 7:00 PM* Friday, May 12 6:07 PM* Saturday, May 13 TV GAME CHAMPION CLASS 4A SF 1 10:30 AM Friday, May 12 11:30 AM Saturday, May 13 CHAMPION SF 2 1:30 PM* Friday, May 12 SESSION 1 Wednesday - SF Denotes Home Team SESSION 2 Thursday -- SF * Denotes Approximate Times SESSION 3 Friday SF & F [ ] Denotes Seed SESSION 4 Saturday -- F 15 P a g e

17 2017 BASEBALL TOURNAMENT BRACKET McMurry Park - Sulphur CLASS 3A SF 1 7:30 PM* Thursday, May 11 5:30 PM* Saturday, May 13 CHAMPION SF 2 4:30 PM* Thursday, May 11 CLASS 2A SF 1 10:00 AM Friday, May 12 2:30 PM* Saturday, May 13 CHAMPION SF 2 1:00 PM* Friday, May 12 SESSION 1 Wednesday - SF Denotes Home Team SESSION 2 Thursday -- SF * Denotes Approximate Times SESSION 3 Friday SF & F [ ] Denotes Seed SESSION 4 Saturday -- F 16 P a g e

18 2017 BASEBALL TOURNAMENT BRACKET McMurry Park - Sulphur CLASS 1A SF 1 2:00 PM* Thursday, May 11 Field 37 2:00 PM Saturday, May 13 Field 37 CHAMPION SF 2 5:00 PM* Thursday, May 11 Field 37 CLASS B SF 1 6:00 PM* Wednesday, May 10 4:30 PM* Friday, May 12 CHAMPION SF 2 2:30 PM* Wednesday, May 10 SESSION 1 Wednesday - SF Denotes Home Team SESSION 2 Thursday -- SF * Denotes Approximate Times SESSION 3 Friday SF & F [ ] Denotes Seed SESSION 4 Saturday -- F 17 P a g e

19 2017 BASEBALL TOURNAMENT BRACKET McMurry Park - Sulphur CLASS C SF 1 5:00 PM* Wednesday, May 10 Field 37 1:00 PM Friday, May 12 Field 37 CHAMPION SF 2 2:00 PM* Wednesday, May 10 Field 37 SESSION 1 Wednesday - SF Denotes Home Team SESSION 2 Thursday -- SF * Denotes Approximate Times SESSION 3 Friday SF & F [ ] Denotes Seed SESSION 4 Saturday -- F SPORTSMANSHIP IS CONTAGIOUS PASS IT ON 18 P a g e

20 2017 BASEBALL TOURNAMENT BRACKET McMurry Park - Sulphur DIVISION I SF 1 4:00 PM* Thursday, May 11 SF 2 7:00 PM* Thursday, May 11 3:07 PM* Saturday, May 13 TV GAME CHAMPION DIVISION II SF 1 10:30 AM Thursday, May 11 SF 2 1:30 PM* Thursday, May 11 12:07 PM Saturday, May 13 TV GAME CHAMPION SESSION 1 Wednesday - SF Denotes Home Team SESSION 2 Thursday -- SF * Denotes Approximate Times SESSION 3 Friday SF & F [ ] Denotes Seed SESSION 4 Saturday -- F 19 P a g e

21 2017 BASEBALL TOURNAMENT BRACKET McMurry Park - Sulphur DIVISION III SF 1 10:00 AM Thursday, May 11 5:00 PM* Saturday, May 13 Field 37 CHAMPION SF 2 1:00 PM* Thursday, May 11 DIVISION IV SF 1 5:30 PM* Wednesday, May 10 7:00 PM* Friday, May 12 Field 37 CHAMPION SF 2 11:30 AM Wednesday, May 10 SESSION 1 Wednesday SF Denotes Home Team SESSION 2 Thursday -- SF * Denotes Approximate Times SESSION 3 Friday SF & F [ ] Denotes Seed SESSION 4 Saturday -- F 20 P a g e

22 2017 BASEBALL TOURNAMENT BRACKET McMurry Park - Sulphur DIVISION V SF 1 3:00 PM* Wednesday, May 10 4:00 PM* Friday, May 12 Field 37 CHAMPION SF 2 12:00 PM Wednesday, May 10 SESSION 1 Wednesday SF Denotes Home Team SESSION 2 Thursday -- SF * Denotes Approximate Times SESSION 3 Friday SF & F [ ] Denotes Seed SESSION 4 Saturday -- F SPORTSMANSHIP IS CONTAGIOUS PASS IT ON 21 P a g e

23 Championship Souvenir Items Championship T-Shirts: For information on personalized State Championship T-Shirts call *All items provided by Talkin Tees CHAMPIONSHIP PHOTOGRAPHS RomaPics is now the official photographer of the LHSAA. Reserve your RomaPics photographer prior to the 2017 Allstate Sugar Bowl/LHSAA Baseball State Tournament to guarantee individual action photos that will last a lifetime. Head on over to or visit their booth onsite in Sulphur. CHAMPIONSHIP DVD s Make sure to order your official DVD s from the 2017 Allstate Sugar Bowl/LHSAA Baseball State Tournament! Go to to relive the excitement today! 22 P a g e

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