Crisp County Recreation Department 2013 & 2014 Uniform (RFP)

Transcription

1 Crisp County Recreation Department 2013 & 2014 Uniform (RFP) Crisp County Recreation Department (CCRD) and the Crisp County Board of Commissioners (CCBOC) will receive bids, until the date and the time set for the bid opening, at the Crisp County Recreation Center Office 1205 rth 5 th Street Ext., Cordele, GA Bids will be submitted in a sealed envelope containing the following information on the outside, front, lower left corner of the envelope: SEALED BID: Uniform Bid. Failure to include such information may result in the bid being opened prematurely and/or being declared disqualified. Uniform Vendor Proposal packages may be obtained from Crisp County Recreation Department, 1205 rth 5th Street Extension, Cordele, GA 31015, or by calling , and you may also visit our website: Proposals will be accepted until 1:30p.m. local time, Wednesday, June 12, 2013 at the Crisp County Recreation Center, 1205 rth 5 th Street Ext., Cordele, Georgia Crisp County reserves the right to reject any or all bids. Crisp County is an Equal Opportunity Employer and a Drug Free Workplace. D.B.E. Candidates and Minority Businesses are encouraged to apply. 1

2 Crisp County Recreation Department 2013 & 2014 Uniform (RFP) Whereas, Crisp County has identified a need to contract Sports Uniforms (hereinafter Uniforms ) to an outside vendor for the following activities: Crisp County Youth Football, Cheerleading, Soccer, Basketball, Baseball, Softball,Tee ball, and Track this RFP is submitted for qualified licensed vendors. Proposal Procedures: Crisp County Recreation Department (CCRD) and the Crisp County Board of Commissioners (CCBOC) will receive bids, until the date and the time set for the bid opening, at the Crisp County Recreation Center, 1205 rth 5 th Street Ext., Cordele, GA Crisp County will not be liable for the late delivery or receipt due to late delivery by postal services, express services, traffic, trains, breakdown or any other reason. Bids will be submitted in a sealed envelope containing the following information on the outside, front, lower left corner of the envelope: SEALED BID: Uniform Bid. Failure to include such information may result in the bid being opened prematurely and/or being declared disqualified. Only one proposal may be submitted in each envelope. Unsigned bids or bids received after the date and time will not be accepted. The Uniform Proposal Form provided in the proposal package must be used, and submitted with the proposal package. Any questions regarding this proposal package must be submitted in writing to: michael.pomirko@crispcounty.com and eric.bozeman@crispcounty.com OR Faxed to: Michael Pomirko and Eric Bozeman@ NO LATER THAN 1:30 P.M. ON WEDNESDAY, JUNE 5, Proposal Application Uniform Vendor Proposal packages may be obtained from Crisp County Recreation Department, 1205 rth 5th Street Extension, Cordele, GA 31015, or by calling , and you may visit our website: Proposals will be accepted until 1:30p.m. local time, on Wednesday, June 12, 2013 at the Crisp County Recreation Center, 1205 rth 5 th Street Ext., Cordele, Georgia Bids Opening Date and Time: 1:30p.m. local time, Wednesday, June 12, 2013 at the Crisp County Recreation Center, 1205 rth 5 th Street Ext., Cordele, Georgia CCBOC reserves the right to reject any or all bids. Crisp County is an Equal Opportunity Employer and a Drug Free Workplace. D.B.E. Candidates and Minority Businesses are encouraged to apply. Bidder agrees to perform all of the work described as presented in the Request for Proposal. The bidder understands, that this may be a Federally Assisted Contract and compliance with all applicable Federal, State and Local Law, Rules and Regulations is required. The bidder understands that he must comply with the Copeland Anti-Kick Back Act. This act provides that each contractor shall be prohibited from inducing, by any means, any person employed in the conduct of public work to give up any part of the compensation to which he is otherwise entitled. The bidder understands that he must provide Certification of Equal Opportunities Employer, Drug Free Workplace, and D.B.E. Candidate or Minority Contractor status where applicable, The bidder understands that he must comply with the Georgia Security and Immigration 2

3 Compliance Act. GSICA Contractor Affidavit and Agreement must be submitted with the Spring Sports Uniform Vendor Proposal Form. Contractor and any and all sub-contractors utilized in conjunction with services provided to local government will comply with the requirements of O.C.G.A and the Georgia Department of Labor's Rule Assistance: Crisp County Recreation Department will make such investigations as are necessary to determine the ability of the bidders to fulfill bid requirements. The bidder shall furnish information as may be required which will assist Crisp County Recreation Department in making such determination. Relief For Omissions: All bids shall be submitted with each space properly completed. claim for relief because of errors or omissions in the bidding will be considered. Bidders will be held strictly to the bid submitted. Scope of Services: Vendors will furnish all uniform needs for the 2013 & 2014 youth sports year. Each jersey must have legal GHSA numbers, team name, and sponsor names by the required deadline. CCRD reserves the right for each sport/team to have a different team design. Term: This agreement is good for the entirety of the 2013 and 2014 year,and includes All Star uniforms when ordered separately at the appropriate time. (CCRD does not guarantee any minimum or maximum number of teams, players or sponsors. Purchases are based on the number of participants.) Product Sample: If your company proposes an equal or greater alternate to an item specified, you must state in writing that your proposal is equal or greater than an item specified. You must also attach complete description of the item you propose, i.e, manufacturer, brand name, catalog number, cut sheet, etc. Also should you choose to quote an alternate brand you must send a sample prior to the proposal deadline for no additional cost. If samples are requested to be returned, bidder is responsible for expenses on returned items. Bidders must indicate in their bid whether return of samples is requested. All materials delivered by the vendor must be the same as the sample provided in both material and workmanship, If you or your company is awarded the jersey or head wear bid, you must provide Crisp County Recreation Department with one item of each size requested in the bid for fitting purposes. New Merchandise: Only first class merchandise will be accepted. factory seconds or blemished merchandise are acceptable. References: Qualified bidders must include favorable recommendations from at least three references. Price Quotes And Schedule: Prices quoted shall be all inclusive. Price quotes shall include all costs for shipping, handling, delivery etc. F.O.B. Destination at Crisp County Recreation Department. additional shipping cost or other costs will be paid. In computing transportation cost, bidders should not include any federal transportation tax,or any other tax because the Crisp County Board Of Commissioners and the Crisp County Recreation Department is tax exempt. Award/Further Negotiation: The intention of CCRD is to issue an award to one vendor. CCRD does, however reserve the right to make the award(s) that is/are in its best interests. CCRD further reserves the right to negotiate with the successful Vendor(s). CCRD may with the consent of the Vendor increase or decrease quantities as well as add new items at periods during the contract which are advantageous to both parties. Change Orders: Must be presented in writing and signed off on by the CCRD Director or authorized agent of Crisp County. Two signatures are required for all change orders, one from the CCRD Director and one from an authorized person from the CCBOC. 3

4 Please complete the information below. (PLEASE PRINT) Date: Name of Organization: Contact Name: Telephone Numbers: Residence Business: Mobile: Fax: Mailing Address: City: State: Address: Business License Number: (Bidders MUST include a copy of their valid business license.) By signing below, I will guarantee these prices will not change and will be valid for the entirety of the 2013 & 2014 budget year and includes All Star uniforms when ordered separately at the appropriate time shall be the same as proposed herein, and at the same price as the proposed herein regardless of quantity. (CCRD does not guarantee any minimum or maximum number of teams, players or sponsors. Purchases are based on the actual number of participants.) In addition it guarantees delivery of the entire order in the number of days proposed herein. Number of days required to complete and deliver the Fall Football Jersey order from date of order: Number of days required to complete and deliver the Fall Flag Football Jerseys order from date of order: Number of days required to complete and deliver the Cheerleading Jerseys order from date of order: Number of days required to complete and deliver the Fall Soccer Jerseys order from date of order: Number of days required to complete and deliver the Winter Basketball Jerseys order from date of order: Number of days required to complete and deliver the Spring Baseball Jerseys order from date of order: Number of days required to complete and deliver the Spring Tee Ball Jerseys order from date of order: Number of days required to complete and deliver the Spring Softball Jerseys order from date of order: Number of days required to complete and deliver the Spring Track Jerseys order from date of order: Signature: Date: References Please List Three References: Company Name: Date: Contact Person Name: Company Name: Date: Contact Person Name: Company Name: Date: Contact Person Name: 4

5 Tackle Football Jerseys 1 CCRD Suggested Models: Pennant FJ11Y/FJ11A, & ASA Football D1 Jersey Full Length #S % Polyester Lycra Spandex Side Inserts V-Neck with double Yoke Elastic Sleeves Long Length Jersey for players to tuck in. Official, two color screened team name on front chest. CCRD reserves the right for each team to have a different design per team. 8" Two Color Number on the front and back of the jersey Sponsor name on the top of the back of the jersey Is This Model Number Request On Bid: Please Circle Youth Adult Quantities are based on the total number for the full season and include All Star items ordered separately. Any additional costs (shipping & handling etc.) Products & and Specks that are not excepted in this bid for tackle football jerseys % Cotton Shirt. 2. Belt Length Jerseys. 3. Crew Neck Shirts. 4. Porthole Mesh Jerseys 5. Champro Jersey Fall Coaches Shirts 1 CCRD Suggested Models: Score Las Vegas. 650 & Sport-Tek # K % Polyester classic look with an athletic fit. Super soft poly blend with micro pique fabric Two button polo shirt Soft knit collar with double needle hemmed sleeves. Front right chest two color screen logo. Adult Small Adult 3XL Is This Model Number Request On Bid: Please Circle Adult Quantity Unit Price 20 to 40 coaches shirts 40 to 60 coaches shirts 60 to 80 coaches shirts Over 80 coaches shirts 5

6 Tackle Football Jerseys 2 CCRD Suggested Models: ASA Football All League #S005 & Riddell Crunch time Football Jersey #1353/ % Nylon Body & Yoke Double Yoke with cover-stitched. Premium weight pro-brite tricot body Modified V-Neck collar Gathered elasticized sleeve ends. Long Length Jersey for players to tuck in. Official, two color screened team name on front chest. CCRD reserves the right for each team to have a different design per team. 8" Two Color Number on the front and back of the jersey Sponsor name on the top of the back of the jersey Jersey 2 Is This Model Number Request On Bid: Please Circle Youth Adult Products that are not excepted in this bid for tackle football jerseys % Cotton Shirt. 2. Belt Length Jersey. 3. Crew Neck Shirt. 4. Porthole Mesh Jersey. 5. Porthole Mesh Jerseys Fall Coaches Shirts 2 CCRD Suggested Models: Score Chicago. 620 & Sport Tek #ST % Polyester moisture wicking cooltec body with strategic active mesh inserts Reglan sleeve design with a relaxed fit, Two button polo shirt Self fabric collar. Front right chest two color screen logo. Adult Small Adult 3XL Is This Model Number Request On Bid: Please Circle Adult Quantity Unit Price 20 to 40 coaches shirts 40 to 60 coaches shirts 60 to 80 coaches shirts Over 80 coaches shirts Quantities are based on the total number for the full season and include All Star items ordered separately. 6

7 Flag Football Jersey 1 CCRD Suggested Models: Augusta 442/444, Augusta 426/427, Augusta 790/791 & Sports-Tek Y % Polyester Crew Neck Jersey Full Athletic Cut Straight Hemmed Bottom Official, two color screened team name on front chest. CCRD reserves the right for each team to have a different design per team. 8" Two color number on the front & back of the jersey Sponsor name on the top of the back of the jersey Is This Model Number Request On Bid: Please Circle Flag Football Shorts 1 CCRD Suggested Models: Score Sydney. 117A Shorts & Augusta #1066/ % Polyester 70% denier tricot mesh 6 or 9 Inseam Length Double thickness body 1 ½ covered elastic waistband with inside drawcord Youth Size ENTER YOUR UNIT PRICE INCLUDING ALL WORK COMPLETED ON EACH SHORT Is This Model Number Request On Bid: Please Circle 40 to 60 shorts 60 to 80 shorts 80 to 100 shorts Over 100 shorts Jerseys & Shorts Combo Price Over 100 jerseys & shorts Over 100 jerseys & shorts 7

8 Cheerleading Jerseys 1 CCRD Suggested Models: Augusta 442/444, Augusta 426/427, Augusta 790/791 & Sports-Tek Y % Polyester double knit V-Neck Straight Hemmed Bottom Official, two color Screened team name/logo on front chest Sponsor name on the top of the back of the jersey Is This Model Number Request On Bid: Please Circle Cheerleading Soffe Short CCRD Suggested Models: Soffe Cheer Shorts Style # MO37 50% cotton, 50% polyester 7 ounce fabric Knit athletic sheer short 3 inseam length V notch legs 1 ¼ exposed elastic waistband ENTER YOUR UNIT PRICE INCLUDING ALL WORK COMPLETED ON EACH SHORT. Is This Model Number Request On Bid: Please Circle 40 to 60 shorts 60 to 80 shorts 80 to 100 shorts Over 100 shorts Jerseys & Shorts Combo Price Over 100 jerseys & shorts Over 100 jerseys & shorts 8

9 Soccer Jerseys 1 CCRD Suggested Models: Score Canada. 299 & Augusta #218/ % Polyester V-Neck active mesh contrast collar Reglan Sleeves Piping finish Cooltec body & Active mesh enhanced inserts Official, two color screened team name/logo on front chest 6 Two color number on the back Sponsor name on top of the back of the jersey Is This Model Number Request On Bid: Please Circle Soccer Shorts CCRD Suggested Models: Score Sydney. 117A Shorts & Augusta #1066/1065 Classic Style with modern technology Moisture wicking polyester fabric 6 or 9 inseam length Elastic waistband with draw cord for a better fit. Compliments any jersey Youth XX Small Adult 2XL in sizes ENTER YOUR UNIT PRICE INCLUDING ALL WORK COMPLETED ON EACH SHORT. Is This Model Number Request On Bid: Please Circle 40 to 60 shorts 60 to 80 shorts 80 to 100 shorts Over 100 shorts Jerseys & Shorts Combo Price Over 100 jerseys & shorts Over 100 jerseys & shorts 9

10 Soccer Jerseys 2 CCRD Suggested Models: Score Japan. 475 & Badger 2144/ % Polyester classic style with bold color combination All new sweeping reglan sleeve design Performance cooltec body with active inserts Piped V-Neck collar Official, two color screened team name/logo on front chest 6 Two color number on the back Sponsor name on top of the back of the jersey Is This Model Number Request On Bid: Please Circle Soccer Shorts CCRD Suggested Models: Score Sydney. 117A Shorts & Augusta #1066/ % Polyester Moisture wicking polyester fabric Elastic waistband with draw cord for a better fit. 6 or 9 inseam length Compliments any jersey Youth XX Small Adult 2XL in sizes ENTER YOUR UNIT PRICE INCLUDING ALL WORK COMPLETED ON EACH SHORT. Is This Model Number Request On Bid: Please Circle 40 to 60 shorts 60 to 80 shorts 80 to 100 shorts Over 100 shorts Jerseys & Shorts Combo Price Over 100 jerseys & shorts Over 100 jerseys & shorts 10

11 Basketball Jerseys 1 CCRD Suggested Models: Score Brooklyn #B390 & Augusta 1061/ % Polyester Reversible vertex stitch Full body sublimated print Contrasting crew neck Sublimated side panels Official, two color screened team name/logo on front chest 6" Two color number on the front & back Sponsor name on top of the back of the jersey Is This Model Number Request On Bid: Please Circle Basketball Shorts CCRD Suggested Models: Score Harlem. B185 & Augusta #1066/ % Polyester Generous & comfortable athletic cut Durable and comfortable performance beehive fabric 6 or 9 Inseam length Youth XX Small Adult 2XL in sizes ENTER YOUR UNIT PRICE INCLUDING ALL WORK COMPLETED ON EACH SHORT. Is This Model Number Request On Bid: Please Circle 40 to 60 shorts 60 to 80 shorts 80 to 100 shorts Over 100 shorts Jerseys & Shorts Combo Price Over 100 jerseys & shorts Over 100 jerseys & shorts 11

12 Basketball Jerseys 2 CCRD Suggested Models: Atlanta #B420 & Augusta 1170/ % Polyester Breathable panel Reversible vertex max body Bias hem v-neck Bias hem finish Traditional flat lock stitch Official, two color screened team name/logo on front chest 6" Two color number on the front & back Sponsor name on top of the back of the jersey Is This Model Number Request On Bid: Please Circle Basketball Shorts CCRD Suggested Models: Score Harlem. B185 & Augusta #1066/ % Polyester Generous & comfortable athletic cut 6 or 9 inseam length Youth XX Small Adult 2XL in sizes ENTER YOUR UNIT PRICE INCLUDING ALL WORK COMPLETED ON EACH SHORT. Is This Model Number Request On Bid: Please Circle 40 to 60 shorts 60 to 80 shorts 80 to 100 shorts Over 100 shorts Jerseys & Shorts Combo Price Over 100 jerseys & shorts Over 100 jerseys & shorts 12

13 Baseball Jersey 1 CCRD Suggested Models: Majestic MLB Cool Base Crew Neck Replica Jersey 100% Cool Base interlock fabric Cool Base technology keep players cool and comfortable Official screened team name and logo Full athletic cut Straight hemmed bottom 6" two color number on the back of the jersey Sponsor name on the top of the back of the jersey Is This Model Number Request On Bid: Please Circle Baseball Jersey 2 CCRD Suggested Models: Majestic MLB Cool Base 2-Button Replica Jersey 100% Cool Base interlock fabric Cool Base technology keep players cool and comfortable Official screened team name and logo Full athletic cut Straight hemmed bottom 6" Two color number on the back of the jersey Sponsor name on the top of the back of the jersey Is This Model Number Request On Bid: Please Circle 13

14 Tee Ball Jersey CCRD Suggested Models: Majestic Minor League Replica T-Shirt 100% cotton jersey knit Cool Base technology keep players cool and comfortable Official screened team name and logo Full athletic cut Straight hemmed bottom 6" Two color number on the back of the jersey Sponsor name on the top of the back of the jersey Is This Model Number Request On Bid: Please Circle Softball Jerseys 1 CCRD Suggested Models: Badger Ladies Speedster Jersey % Polyester moisture management antimicrobial performance fabric. Contrast side and underarm panels Self fabric v-neck collar Double needle hem with tack Badger heat seal logo center back neck. Official, two color screened team name on front chest. CCRD reserves the right for each team to have a different design per team. 6 Two color number on the back of the jersey. Sponsor name on the top back of the jersey. Is This Model Number Request On Bid: Please Circle Quantities are based on the total number for the full season and include All Star items ordered separately. 14

15 Softball Jerseys 2 CCRD Suggested Models: Score Versailles % Polyester Distinctive asymmetrical sewn in shoulder & side panel design Bold & distinctive color combinations Lightweight ultra comfortable cooltec body. Official, two color screened team name on front chest. CCRD reserves the right for each team to have a different design per team. 6 Two color number on the back of the jersey. Sponsor name on the top back of the jersey. Is This Model Number Request On Bid: Please Circle Quantities are based on the total number for the full season and include All Star items ordered separately. Softball Jerseys 3 CCRD Suggested Models: Score San Diego. C % Polyester Active mesh contrast inserts Cooltec body Two button front chest Crew neck self collar Official, two color screened team name on front chest. CCRD reserves the right for each team to have a different design per team. 6 Two color number on the back of the jersey. Sponsor name on the top back of the jersey. Is This Model Number Request On Bid: Please Circle Quantities are based on the total number for the full season and include All Star items ordered separately. 15

16 Track Jerseys CCRD Suggested Models: Augusta 340/341 & Score B % Polyester wicking knit Self fabric binding at neck and armholes Contrast color front insert Double needle hemmed bottom. Official, two color screened team name on front chest. Sponsor name on the top back of the jersey. Is This Model Number Request On Bid: Please Circle Track Shorts CCRD Suggested Models: Score Harlem. B185 & Augusta #1066/ % Polyester Generous & comfortable athletic cut Durable and comfortable performance beehive fabric 6 or 9 Inseam length Youth XX Small Adult 2XL in sizes ENTER YOUR UNIT PRICE INCLUDING ALL WORK COMPLETED ON EACH SHORT. Is This Model Number Request On Bid: Please Circle 40 to 60 shorts 60 to 80 shorts 80 to 100 shorts Over 100 shorts Jerseys & Shorts Combo Price Over 100 jerseys & shorts Over 100 jerseys & shorts 16

17 Head Wear 1 Quantity Unit Price HATS - MLB to 60 hats 6 panel Polyester/Cotton Twill 61 to 80 hats Structured, Pro Style Mid Profile 81 to 100 hats 3D Replica Logo 101 to 150 hats Team MLB Left Temple Logo 151 to 200 hats Pre-Curved Visor, Hook/Loop Tape Over 201 hats Small/Medium: 6 5/8 7 ¼ (ages 6 12) Adult:6 7/8 7 ½ (ages 12 and up) Head Wear 2 HATS - MIN to 60 hats 6 panel, Polyester/ Cotton Twill 61 to 80 hats Structured, Pro Style Mid Profile 81 to 100 hats 3D Replica Logo 101 to 150 hats Pre Curved Visor, Hook/Loop Tape 151 to 200 hats Small/Medium 6 5/8 7 ¼ (Ages 6 12) Over 201 hats Adult 6 7/8 7 ½ (Ages 12 & Up) Head Wear 3 HATS - COL to 60 hats Polyester moisture wicking fabric 61 to 80 hats 2 1/4 crown 81 to 100 hats Q3 Technology 101 to 150 hats 3D Replica logo 151 to 200 hats Pre curved visor Over 201 hats One size fits most: 6 7/8 7 ½ Head Wear 4 VISORS - Augusta Sportswear Visor Sports Twill 40 to 60 visors Youth Model to 80 visors Adult Model to 100 visors Three Panel Visor 101 to 150 visors Pre Curved Bill 151 to 200 visors Embroidery Team Name Over 201 visors Assorted Colors Small/Medium 6 5/8 7 ¼ (Ages 6-12) Adult 6 7/8 7 ½ (Ages 12 & Up) Head Wear 5 HATS - MIN GL to 60 hats 6 panel, Cotton Twill 61 to 80 hats Structured, Mid to low Profile 81 to 100 hats Clemson C Embroidery 101 to 150 hats Pre Curved Visor, Plastic snap closure 151 to 200 hats Color white/royal Over 201 hats Small/Medium 6 5/8 7 ¼ (Ages 6 12) Adult 6 7/8 7 ½ (Ages 12 & Up) 17

18 Head Wear 6 HATS Score Performance Cap. BPCAP 40 to 60 hats 6 panel Structured 100% Polyester with bamboo charcoal attributes 61 to 80 hats Pro Style Mid Crown Profile 81 to 100 hats Stretch fit flat visor 101 to 150 hats Cincinnati C Embroidery 151 to 200 hats Pre Curved Visor, Adjustable hook/loop closure Over 201 hats Color: Royal/Gold Small/Medium 6 ¾ 7 1/8 (Ages 6 12) Medium/Large 7 73/8 Large/Extra Large 7 ¼ 7 5/8) 18

19 Crisp County Recreation Department (CCRD) and the Crisp County Board of Commissioners (CCBOC) 2013 & 2014 Uniforms Vendor Agreement This Agreement is made and entered into this day of, 2013 by and between, (Hereinafter the Football, Cheerleading, Soccer, Basketball, Baseball, Softball, T-Ball, and Track Uniforms Vendor ) and the Crisp County Board of Commissioners (Hereinafter the County ). Whereas, County has identified a need to contract 2013 & 2014 Uniforms (hereinafter Service ) to an outside vendor for the following activities: Crisp County Youth Football, Cheerleading, Soccer, Basketball, Baseball, Softball, Tee ball, and Track. Whereas, Uniform Vendor desires to provide services to participants of Youth Football, Cheerleading, Soccer, Basketball, Baseball Softball,, T-Ball, and Track at Crisp County Recreation Department. w therefore, in consideration of the premise, the manual covenants contained in this Agreement and other good and valuable consideration, the receipt and local sufficiency of which are hereby acknowledged, sporting good vendor and Crisp County hereby agree as follows: Scope of Services: Vendors will furnish all uniform needs for the 2013 & 2014 budget year. Each jersey must have legal GHSA numbers, team name, and sponsor names by the required deadline. (CCRD does not guarantee any minimum or maximum number of teams, players or sponsors. Purchases are based on the number of participants.) Term: This Agreement is good for the entirety of the 2013 and 2014 year,and includes all Star uniforms when ordered separately at the appropriate time. (CCRD does not guarantee any minimum or maximum number of teams, players or sponsors. Purchases are based on the number of participants.) Award/Further Negotiation: The intention of CCRD is to issue an award to one vendor. CCRD does, however reserve the right to make the award(s) that is/are in its best interests. CCRD further reserves the right to negotiate with the successful Vendor(s). CCRD may with the consent of the Vendor increase or decrease quantities as well as add new items at periods during the contract which are advantageous to both parties. Change Orders: Must be presented in writing and signed off on by the CCRD Director or authorized agent of Crisp County. Two signatures are required for all change orders, one from the CCRD Director and one from an authorized person from the CCBOC. 19

20 Indemnity : Football, Cheerleading, Soccer, Basketball, Baseball, Softball, T-Ball, and Track Uniform Vendor shall indemnify and hold harmless the Owner, its employees, agents, volunteers, representatives, and officers from and against all claims, damages, liabilities, losses, costs or expenses, suits, demands and judgments, This includes the cost of defense and attorney's fees, on account of bodily injury, sickness. Disease, death or injury, or damage to property, including the loss of use thereof, arising out of or associated with the performance of this Agreement, whether caused in whole or in part by any of them or for whose acts and omissions the may be liable. The indemnification shall exist except for any such claim, demand, loss expense, suit or judgment caused solely by the County or anyone for whom it is legally responsible. Minimum Orders/ All or none: Unless otherwise called for in the invitation for bid, responses containing a minimum order/ship quantity or dollar value or requiring an all or none award may be treated as nonresponsive and may not be considered for award. Acceptance Period: The offer conveyed shall remain open for a period of not less than thirty (30) days from bid closing date unless otherwise specified in the bid document. Award Criteria: CCRD reserves the right to make awards most advantageous to CCRD. This may include awarding individual items or groups of items or to reject all bids or any part thereof or waive any technicalities or irregularities in the bid. Where time is of the essence, the best delivery date offered may be a basis of the award. Vendor Terms and Conditions: CCRD shall not be bound to any terms and conditions included in any vendor packaging, invoice, catalog brochure, technical data sheet, shrink-wrap license or contract, click to accept license or contract, or any other document which attempts to impose any condition contrary or in addition to the terms and conditions contained herein. Unit Prices Prevail: In the event of a discrepancy between unit and extended prices, unit prices shall govern. Vendors are solely responsible for ensuring their bid responses are legible. Used Material: Unless otherwise indicated, it is understood and agreed that any item offered or shipped in response to this bid shall be new an in good condition, and that all containers shall be new and suitable for storage or shipment. Assignment: Any resulting contract/agreement may not be assigned, sublet or delegated without the express prior written consent of the CCRD Director. 20

21 Exceptions to Bid: Bidders whose bid does not conform to the terms and conditions and/ or specifications contained in the CCRD bid specifications should so note the exception on a separate sheet labeled Exemptions. While the CCRD reserves the right to make an award to a nonconforming bidder when it is in the best interests of CCRD, such awards are not routine and bidders are urged to conform to the greatest extent possible. Any exceptions agreed to by CCRD shall be clearly indicated in writing on a contract award document, change order or other formal written document. exceptions will be considered to have been taken by a bidder unless so indicated. such waiver shall serve to establish a course of performance between the parties in future contracts. Brand Name: Unless otherwise specified, any reference to a brand name, model number or other restrictive description is made to establish a required level of quality and functional capabilities. It is not intended to exclude other products of that level. Comparable products of other manufacturers will be considered if proof of comparability is contained in the bid. It shall be the responsibility of all bidders, including those whose product is specified, to indicate the brand name and model of the product offered and to furnish complete specifications, catalog pages or other documentation by which CCRD may evaluate the offer. Incorporation into Contract: Bidders acknowledge and agree that each and every portion of the Football, Cheerleading, Soccer, Basketball, Baseball, Softball, T-Ball and Track Uniform Vendor RFP be incorporated into any resulting contract as if fully restated therein. Governing Law : This Agreement shall be constructed in accordance with, and the laws of the State of Georgia hereunder shall govern all disputes. The parties hereto consent to the jurisdiction and venue of the courts of competent jurisdiction, federal or state, situated in Crisp County, State of Georgia for the bringing of any and all actions hereunder. tices: Any notice required by this Agreement shall deemed to have been properly received when delivered in person or when mailed by certified first class mail, returned receipt requested, to the address as given herein, or such address as may be designated in writing from time to time during the term of the Agreement. County 2013 & 2014 Uniform Vendor Michael Pomirko, Program Coordinator Crisp County Recreation Department 1205 rth 5 th Street Ext. Cordele, GA And And Eric Bozeman, Director Crisp County Recreation Department 1205 rth 5 th Street Extension Cordele, GA

22 Football, Cheerleading, Soccer, Basketball, Baseball, Softball, T-Ball, and Track Uniform Vendor Proposal Form will be incorporated into this Football, Cheerleading, Soccer, Basketball, Baseball, Softball, T-Ball, and Track Uniform Vendor Agreement as Appendix A and attached hereto.. Complete Agreement: It is understood and agreed between the Parties that this Agreement constitutes the entire Agreement between them, both oral and written. In witness whereof, the parties have caused this Agreement to be executed by their duly authorized representative and to become effective as of the day and year first above written: This the Day of County: 2013 & 2014 Uniform Vendor By: By: Date: Date: Attest: Attest: Linda Finch Date: Date: 22