July All Volunteer Meeting

Transcription

1 July All Volunteer Meeting

2 2

3 Hello Everyone, We are very excited about this year s summer outreach plans. Many of you have talked to me about going outside of the church and spending time with people in their communities. One of the exact phrases I remember hearing is, There are so many children out there who are hurting and will never come to church. Why can t we go to where they are? Guess what? This year, we are going to do it! We are taking our Summer Fun Week Program outside of the church. July 17-22nd, we are doing outreach in our community. Our goal is to go out, meet the people and let them know that someone cares. We want them to know that we love them. We have chosen three community housing developments to go to: Farragut, Walt Whitman, and Ingersoll. In each community housing development, we will host a day of fun and celebration. We are envisioning a mini-carnival/fair type atmosphere. The day will be filled with fun games and various activities such as face painting, crafts, sack race, jump rope station, big board games, can stack, and more. We will have clowns and other characters interacting with the children, singing, dancing, give away prizes and snacks (cotton candy, ices, chips, etc.) At the end of the day, we will share a short lesson that encourages the kids to love and care for one another. Farragut, Walt Whitman, and Ingersoll community houses are located in the Fort Green Community. The population inside of the 3 community houses is 51,000 people. WOW! What an opportunity we have to get out there and show people the love of Christ. We are looking forward to partnering with you. Regards, Gloria Bridgeman BT KIDS! Director Corey Pettway Director of Discipleship Ministry Go out into the highways and along the hedges, and compel them to come in, that my house may be filled (Luke 14:23) 3

4 Content Master Calendar of Events... 5 Street Blitz Team... 9 Monday - Friday Monday and Tuesday Wednesday - Friday Stations: Wednesday - Friday Saturday Timeline: Saturday Saturday Teams Directions to Commodore Barry Site Map for Commodore Barry

5 Master Calendar 5

6 Summer Fun Celebration Timeline Master Calendar of Events Date Day Time Event Type Location July 8, 2017 Saturday 10am 4pm Street Blitz: Farragut, Ingersoll & Walt Whitman July 8, 2017 Saturday 10am 4pm Summer Fun Rehearsal (BT KIDS! Lesson s Team) July 10, 2017 Monday 7pm 9pm Summer Fun Rehearsal (BT KIDS! Lesson s Team) July 10, 2017 Monday 7pm 9pm Summer Fun Leader s Meeting July 12, 2017 Wednesday 7pm 9pm Summer Fun Rehearsal (BT KIDS! Lesson s Team) July 13, 2017 Thursday 6pm 9pm Loading & Storing Food Inventory Fort Greene Housing Community 163 2nd Floor Welcome Center 163 2nd Floor Welcome Center 17 Smith Lower Level Dining Hall 17 Smith Lower Level Dining Hall 17 Smith Street July 15, 2017 Saturday 10am 1pm Summer Fun All Volunteer Meeting 17 Smith Main Sanctuary July 16, 2017 Sunday 3pm 4:30pm Summer Fun Sorting & Packing (No New Volunteers needed) July 17, 2017 Monday 10am 4pm Street Blitz: Farragut, Ingersoll & Walt Whitman 163-5th Floor Choir Room Fort Greene Housing Community 6

7 Summer Fun Celebration Timeline Master Calendar of Events Date Day Time Event Type Location July 18, 2017 Tuesday 10am 4pm Street Blitz Farragut, Ingersoll & Walt Whitman July 19, 2017 Wednesday 8am - 4pm Summer Fun Celebration Farragut Houses Fort Greene Housing Community 237 Nassau Brooklyn, NY July 20, 2017 Thursday 8am - 4pm Summer Fun Celebration Walt Whitman Houses July 20, 2017 Thursday 7pm 9pm Summer Fun All Volunteer Meeting (Make-up Meeting Only) July 21, 2017 Friday 8am - 4pm Summer Fun Ingersoll Houses 75 Cumberland Walk Brooklyn, NY 17 Smith Main Sanctuary 95 Navy Walk Brooklyn NY July 21, 2017 Friday 7pm 9pm Summer Fun Rehearsal (BT KIDS! Lesson s Team with Amy) 17 Smith Lower Level Dining Hall July 22, 2017 Saturday 4pm - 8pm Summer Fun Celebration Commodore Barry Park (Corner of Navy/Flushing) If you have questions regarding the schedule, please BTKids@brooklyntab.org 7

8 8

9 Street Blitz Team Word Get the Out! 9

10 Street Blitz Team Volunteers will be assigned to a team. Each team covers a specific geographic location in the Fort Greene Area. Team sizes range from 3-4 people. Please stay together at all times. Team Structure Each area has a coordinator, team captain, and team leader. The Coordinator s Responsibilities are to scout the area, create zones to blitz, and assign volunteer teams to zones. The coordinator will provide fliers for volunteers, team rosters, directions to site and a site map. The Captian s Responsibilities are to mark attendance on the team roster, direct teams to blitzing area, mark off areas that are covered by blitzing team and ensure each team has maximal coverage. What to Say When Knocking on the Door BT Volunteer: Hello. How are you today? Person: [Wait for answer.] BT Volunteer: My name is. I m from the Brooklyn Tabernacle. My team and I are out today spreading the word about two upcoming events near you. We are hosting a Summer Fun Day for children in this community. We re going to have games, activities, prizes, and give aways for them. This event will take place (Read the following information from your flier. Please note that information changes based on location of the event): Date: Time: Location: If you have kids or know any kids between the ages of 3-12, we want to invite you guys out to our summer fun day. We re also having a fun event on Saturday, July 22nd in Commodore Barry Park. Starting at 5pm, we are having a Summer Fun Day for the children, ages At 6pm, we are having a concert in the park with The Brooklyn Tabernacle Singers. We are going to raffle off prizes for the children and the parents. (Hold up fliers) Can I leave these fliers with you? They have all of the information for both events. Person: BT Volunteer: Yes Thanks. I look forward to seeing you there. 10

11 What to Wear Our color for the week is red. Please wear red shirts (no offensive language/ slogans -- No political slogans) Please Dress Modestly Do not wear skin-tight clothing or super short skirts/shorts. No legging No clothing with holes in them Comfortable Clothing You will do a lot of walking. Please wear sneakers or comfortable walking shoes. It may be a nice warm day, so you may want to consider bringing a sweat towel with you. Water Please bring water with you. It is important to stay hydrated. Purse/Wallets/ Cell Phones /Jewelry and Cash We do not recommend that you take a purse with you during the street blitz. We will provide lockers for you to store your personal items (PLEASE BRING YOUR OWN LOCK). You can retrieve your stored items when you return to the church. Please keep your cell phones out of site. Do not pull out cash. We recommend that you only bring a small amount of cash with you on the street blitz. Do not wear excessive jewelery. Am I Allowed to Go Inside of Someone s Home? If someone invites you inside their home, politely decline and move on to the next door. What to Do if It Rains If it rains, we will continue with the events. You will receive notification if the event is canceled due to bad weather. Contact Person James Powell (917) Please contact James Powell if you are running late or if you are unable to make it. 11

12 12

13 Monday - Friday 13

14 Summer Fun Celebration Monday - Friday This week will not be the typical Summer Fun Week. Usually, we spend countless of hours preparing a building and waiting for the children to arrive. This year, we are taking the program to the children and families in the community. This provides us with a great opportunity to get to know whole families. We are focusing on 3 communities houses in the Fort Greene area: Farragut, Walt Whitman, and Ingersoll. We do not know what we will encounter when we go out into the community, and we can not dictate how we will be received. The one thing we can be sure of is that we have the Love of God on the inside of us. The majority of the time, all people really want to know is that someone cares. This week provides us with a great opportunity to go out and show people that we care and to demonstrate the Love of God. I Corinthians 13 4 Love is patient, love is kind. It does not envy, it does not boast, it is not proud. 5 It does not dishonor others, it is not self-seeking, it is not easily angered, it keeps no record of wrongs. 6 Love does not delight in evil but rejoices with the truth. 7 It always protects, always trusts, always hopes, always perseveres. 8 Love never fails. Schedule Day Date Time Event Meeting Location Monday July 17 9am-4pm Street Blitz: Farragut, Ingersoll & Walt Whitman 163 Livingston 2nd Floor Tuesday July 18 9am-4pm Street Blitz: Farragut, Ingersoll & Walt Whitman Wednesday July 19 8am-4pm Summer Fun Celebration: Farragut Houses 163 Livingston 2nd Floor 163 Livingston 2nd Floor Thursday July 20 8am-4pm Summer Fun Celebration: Walt Whitman Houses Friday July 21 8am-4pm Summer Fun Celebration: Ingersoll Houses 163 Livingston 2nd Floor 163 Livingston 2nd Floor 14

15 Monday & Tuesday July 17 - July 18 We have prepared a wonderful day for the children. We have games, activities, prizes, snacks and more. We are preparing lessons and agendas, getting permits and trying to make this day as exciting as possible. In the end, we have to get the word out. We have to let people know about this super fun event we are planning. Monday, July 17th and Tuesday, July 18th, we are going into the community, knocking on doors and inviting people to come to our Summer Fun Celebration event. We will work together in teams and have fun together. Two years ago, one team went out to invite kids to Summer Fun Week (SFW). They went inside of an apartment building and knocked on a door. An elderly lady opened the door. She did not have children who could attend SFW, but, she was so excited that people took the time to knock on her door, she cried. The next week, the team invited the lady to have lunch with them. She cried all the way through the lunch and later said, This was the best day, I have had in a long time. Luke 14:23 says Go out into the highways and hedges and compel them to come in, so that my house will be full. We are very excited to have the opportunity to Go out and knock on door. You don t know whose door you will knock on. You don t know the affect that, that one encounter will bring. We will trust the Lord for divine encounters and amazing moments where we can let his light shine through us. All sites are within walking distances. You will do a lot of walking. Please wear comfortable clothing and bring water. Also, read the section pages 4 & 5 regarding street blitz. Time Activity Location 9:00am-11:00am Schedule Greetings, Training, Assignments, Prep 163 Livingston Street 2nd floor 11:00am-11:45am lunch (on your own) Nearby the church 11:45am-12:00pm 12:00pm-4:00pm Leave for Location Advertise the event in Housing Communities: 15 Farragut Ingersoll Walt Whitman

16 Wednesday - Friday July 19 - July 21 Wednesday, July 19 Farragut Houses 224 York Street Brooklyn, NY Thursday, July 20 Walt Whitman Houses 75 Cumberland Walk Brooklyn, NY Friday, July 21 Ingersoll Houses 95 Navy Walk Brooklyn, NY Wednesday - Friday, we are envisioning a mini-carnival/fair type atmosphere. The day will be filled with fun games and various activities such as face painting, crafts, sack race, jump rope station, big board games, can stack, and more. We will have clowns and other characters interacting with the children, singing, dancing, give away prizes and snacks (cotton candy, ices, chips, etc.) At the end of the day, we will share a short lesson that encourages the kids to love and care for one another. Volunteers will be assigned to various tasks throughout the day. Please be flexible and have a great attitude. Spend time getting to know the people. Time Event 8:00am- 9:15am 9:15am 9:50am Greetings, Training, and Assignments Load Truck Leave for Location 10:00am-12:00pm 12:00pm 1:00pm 1:00pm 3:00pm Prep/Set-up Set-Up Activity Tents and Stage 3:00pm - 4:00pm BT KIDS! Lesson Raffle Prizes Dismissal 4:00pm-4:30pm Breakdown Advertise Event Knock on doors inside Community Housing Complex. Invite children to attend event. Music Starts & Stations Open Activity stations open. Children ages 3-12 are invited to attend. 16

17 Stations Wednesday - Friday Stations Description Coordinator Registration Large Groups Station Arts and Crafts Station Carnival Stations Field Stations Stage Presentation Greeters Raffle Tickets Snacks What time is it? Parachute Games Color Station Craft s Station Face and Nail Painting Sidewalk Chalk Knock em Down Can Stack Ring Toss Bucket Ball Giant Size Connect Four Giant Size Disc Drop Jelly Bean Guess Animal Character Bean Bag Toss Carnival Catch a Ball Three in a Row Carnival Game Quarterback Throw Jump Rope and Bubbles Sack Race or Cone Race Limbo Hula Hoop Announcements Lesson Raffle Lacey Francis Imani Nasir Jacquline Reid (Wed & Thurs) Laura Clark (Friday) Shanique Miller Christina Jones (Wed & Thurs) Christina Boyd (Friday) Miriam Reyes Contact Person Abi George (516) Please contact Abi George if you are running late or if you are unable to make it. 17

18 18

19 Saturday Commodore Barry Park Corner of Flushing/Navy 19

20 Saturday, July 22 Commodore Barry Park We have two events planned for Saturday, July 22nd. The first event is a BT KIDS! program. Our goal is to bring all of the communities together on Saturday for one big lesson. The lesson start at 5pm. We are going to have dancing, exciting worship, and a powerful lesson about God s love. Doors open at 4pm. The second event is the live concert with the BT Singers. The concert starts at 6pm. Timeline: Saturday, July 22nd Time Agenda 9:00am-12:00pm Load-out & Set-up Meet at the church at 9am 12:00pm-2:00pm Street Blitz #1 Meet at Commodore Barry Park at 11a 2:00pm - 4:00pm Street Blitz #2 Meet at Commodore Barry Park a 1pm 4:00pm - 5:00pm 5:00pm - 5:40pm 5:45pm- 6:00pm 6:00pm - 7:00 pm 7:00pm - 7:30 pm 7:30pm - 8:00 pm 8:00pm - 9:00pm Doors Open + Welcome + Raffle Registration BT KIDS Lesson Team meet at 3:00pm Sound Check for Singers Concert Begins Closing Announcements + Raffle Dismissal + Info Tents Breakdown & Clean Up 20

21 Saturday Teams Team Leader Aaron Talbert ( ) & Janet Talbert ( ) Truck Driver James Powell (917) Date Needed Arrival Time Arrival Location Responsibilities Saturday, July 22nd 9:00am 17 Smith Street Set-Up Team Load truck at church Drive truck to site Set up tents Set up chairs Help with tables (if needed) Help with stage (if needed) Put up caution tape Set-up water stations Stage set-up (if needed) Tell company where to place toilets Tell prayer team where to place tent Material Needed Decorating the Park Coordinator: Denise McFarlane (917) Hang banners Decorate tables team roster and inventory/supplies list 21

22 Saturday Teams Team Leader Earlene Powell ( ) Date Needed Arrival Time Arrival Location Responsibilities Saturday, July 22nd 3pm Registration: Outside Commodore Barry (Corner of Flushing/Navy) Entrance Greeters Coordinator: Barbara Chance (646) Control lines to registration table Make people feel welcome Material Needed Snack Station Coordinator: Portia Wallace (347) Set up snack stations Serve snacks to guest Keep snack area clean Maintain water stations throughout the day roster, inventory/supply list, announcement script Registration: Inside Team Leader Marcella Hall ( ) Date Needed Arrival Time Arrival Location Responsibilities Saturday, July 22nd 3pm Commodore Barry (Corner of Flushing/Navy) Line Monitors Coordinator: Lakeisha Edwards (917) Be excited and enthusiastic Make people feel welcome Hand out raffle tickets Make announcements (raffle prizes, Sunday pick up) Move line forward Advertise to people in the area Material Needed roster, inventory/supply list, announcement script 22

23 Saturday Teams Breakdown Team Team Leader Thurston Randal (212) Truck Driver James Powell (917) Date Needed Arrival Time Arrival Location Responsibilities Material Needed Saturday, July 22nd 6pm Commodore Barry Park Load tents Help load chairs Remove banners Help remove tables if needed Help remove stage (if needed) Remove water stations Remove banners Remove prayer tents Unload truck at Church team roster and inventory/supplies list Clean-Up Team Team Leader Kashif Anthony (347) Date Needed Arrival Time Arrival Location Responsibilities Material Needed Saturday, July 22nd 6pm Commodore Barry (Corner of Flushing/Navy) Remove table clothes) Clean trash and debris from the park Empty Garbage Cans Leave trash bags in designated area Remove caution tape team roster, garbage cans, trash bags, gloves, brooms, gloves, 23

24 Saturday Teams Street Blitzing Team Team Leader James Powell (917) Date Needed Arrival Time Arrival Location Responsibilities Material Needed Saturday, July 22nd Team 1: Meet at Commodore Barry Park at 11am Team 2: Meet at Commodore Barry Park at 1pm Commodore Barry (Corner of Flushing/Navy) Hand out fliers in the community Invite everyone to the event team roster, map of community houses, fliers Stage Team Team Leader Amy Nuttall (718) Date Needed Arrival Time Arrival Location Responsibilities Material Needed Saturday, July 22nd TBA Commodore Barry (Corner of Flushing/Navy) Responsible for executing the service outline Gather props and costumes needed for lesson team roster, script, music, props 24

25 Saturday Teams Security Team Team Leader David Duncan (917) Date Needed Arrival Time Arrival Location Responsibilities Material Needed Saturday, July 22nd 3pm Commodore Barry (Corner of Flushing/Navy) Secure the perimeter of the park Notify police if an incident occurs map of park, team roster and inventory/supplies list, radios Crowd Control (Inside Fenced Area) Team Leader Coordinator: Michele Richards (917) Date Needed Arrival Time Arrival Location Responsibilities Material Needed Saturday, July 22nd 3pm Commodore Barry (Corner of Flushing/Navy) Welcome the parents and children Help people find seating or standing areas Help remove chairs map of park, team roster and inventory/supplies list, radios 25

26 Directions to Commodore Barry Park 26

27 Commodore Barry Park Set-up Plan 27

28 Sample Raffle Ticket 28

29 What to Wear Our color for the week is red. Please wear red shirts (no offensive language/ slogans -- No political slogans) Please Dress Modestly Do not wear skin-tight clothing or super short skirts/shorts. No legging No clothing with holes in them Comfortable Clothing Please wear sneakers or comfortable walking shoes. Water Please stay hydrated throughout the day. Tips Purse/Wallets/ Cell Phones /Jewelry and Cash We do not recommend that you take a purse with you during the outreach. Please keep your cell phones out of site. Do not pull out cash in public Do not wear excessive jewelery. What to Do if It Rains If it rains, we will continue with the event. You will receive a text message if the event is canceled due to bad weather. 29