Welcome to the 2018 American Royal World Series of Barbecue

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2 Welcome to the 2018 American Royal World Series of Barbecue The World Series of Barbecue is the largest barbecue competition in the world and we are thrilled to have you join us for the 39th competition hosted at the Kansas Speedway in Kansas City, Kansas. The World Series of Barbecue will bring together over 500 chefs, pitmasters and amateur teams to compete in Open Meats, Open Sides, Invitational and Kids Que Competitions. Additionally the World Series of Barbecue will host the Cowtown Family Fun Fest, Barbecue Hall of Fame activities, private parties and endless amount of entertainment over the four day festival event! We want your time at the American Royal World Series of Barbecue to be unforgettable! Our staff and volunteers stand ready to make your experience a memorable one. Lynn Parman, President and CEO, American Royal Charlie Tetrick, 2018 Chairperson of the Board, American Royal Emily Park, Manager, World Series of Barbecue, American Royal Eric Pew, Coordinator, World Series of Barbecue, American Royal 2 P a g e

3 TABLE OF CONTENTS THE AMERICAN ROYAL ASSOCIATION... 7 STAFF INFORMATION... 7 American Royal Staff... 7 Ambassadors & Volunteers:... 8 OVERVIEW RULES AND REGULATIONS... 8 COMPETITION RULES & REGULATIONS... 8 Authorized Agents... 8 Failure to Submit... 8 Application Acceptance... 9 Teams/Space... 9 Invitational Meat Contest... 9 Sides & Dessert Contest Open Meat Contest Turkey Smoke Contest presented by National Turkey Federation Smokin with Smithfield Pork Loin Contest KCBS Rules for Food Preparation and Turn in Cooks Schedule TEAM REGISTRATION INFORMATION Application Information Types of Teams: Teams Receivables Space Options: Items for Purchase: P a g e

4 Important Dates: TEAM EVENTS/PROGRAMS Weather Awards Ceremonies Legends Program Royal Tour International Village International Team Support Jim Beam Party of the Year Poker Tournament Traeger Grill TEAM SPACE INSTRUCTIONS Space Assignments Space location Tents Water Electric Waste Straw and Clean up Pricing Tickets Vehicles/Parking Load-In/Load- Out Damage Double Decker space Flooring P a g e

5 Porta Rentals Gas, Lighting Grills & Generators Additional Rental needs Security & Admissions Prohibited Items & Actions Quiet Hours Team Responsibilities Signage/Marketing/etc Shipping information Tickets to Team Space Thursday Night Event/Party Pass Contest within your space Cancellation Approved/Exclusive Vendors: STATE & LOCAL REGULATIONS Health and Safety Ordinances Food to public Alcohol INSURANCE & LIABILITY Liability Insurance Force Majeure Successor Interest FOR YOUR CONVENIENCE Pre-purchase items P a g e

6 Deliveries On Site Items Grocery Store Alcoholic Purchases and Beverage Needs: Knob Creek and Big Green Egg Incentive Program: PUBLIC SCHEDULE/ADDITIONAL EVENTS Cowtown Family Fun Fest Kids Que Barbecue Hall of Fame Celebration CHANGES AND AMENDMENTS P a g e

7 THE AMERICAN ROYAL ASSOCIATION The American Royal Association, a not-for-profit 501(c)(3) organization that has been a Kansas City tradition since 1899, celebrates our region s rich agricultural heritage through competition, education and entertainment. As a not-for-profit community volunteer based organization, the American Royal raises funds to fulfill its vision and mission through endowments, contributions, and sponsorship and event revenues. The funds collected at the World Series of Barbecue contribute to our mission to support excellence in youth and education. STAFF INFORMATION American Royal Staff is the preferred contact, however you may also call and ask for the appropriate extension. For questions on tickets or admissions, contact: General Inquiries: BBQ@americanroyal.com Main American Royal Line: Fax: Event/Team Information: Emily Park Manager, World Series of Barbecue emilyp@americanroyal.com Eric Pew Coordinator, World Series of Barbecue ericp@americanroyal.com Sponsorship Information: Greg Bergen gregb@americanroyal.com 7 P a g e

8 Ambassadors & Volunteers: The World Series of Barbecue relies on its committed American Royal volunteers to help create a remarkable event for all teams. Volunteers will be notably dressed and will be able to provide useful information to teams. Each team will have an Ambassador that serves as a direct line of contact between the team and all other operational entities of the event. If you have questions or concerns during your event days, please see your Ambassador who will assist with your needs. OVERVIEW RULES AND REGULATIONS If a Contestant/Team does not follow the Rules and Regulations set by the Royal, their contract and participation may be terminated. In the event of a default by the Contestant, the Contestant shall forfeit all liquidated damages, the amount paid by him in connection with his application, regardless of whether or not the Royal enters into a further lease of the Contest Space involved. COMPETITION RULES & REGULATIONS Authorized Agents All Contestants/Teams must have an appointed agent or Chief Cook with full authority to represent the Contestant/Team in its business with the Royal. The Chief Cook at the event must match the one that has signed up on the application. If there is a change in the chief cook after the time the application has been submitted, please contact the American Royal Barbecue team at bbq@americanroyal.com. Failure to Submit All teams must turn in at least one meat to the Open Contest of the four main proteins. There are no exceptions to this rule. Teams not submitting at least one meat entry to the Open Contest Judging will be denied participation in the American Royal World Series of Barbecue contest the following year. 8 P a g e

9 Application Acceptance All participants must apply via the application link on the website and pay for their space in full to be considered a contestant/team and given space assignments. All applications are subject to review and acceptance by the American Royal. Decisions made by the American Royal are final and not appealable. Edits to the application will be taken online until August 15, Past that date, edits will need to be ed to the barbecue team at bbq@americanroyal.com. Edits received after the date of August 15, 2018 will not be guaranteed, but the barbecue team will do all in its power to accommodate such requests. Teams/Space All groups (individual or corporate) that wish to have a space at the World Series of Barbecue must apply online, pay in full for their space and turn in at least one meat to the Open Contest. All groups are considered teams. It is the responsibility of the team to purchase a space that is equipped for the amount of guests in that space. Teams are not allowed to have guests in the walkways or drive ways of the layout and all guests must be within the confines of the space purchased. Failure to purchase the correct space for the guest size will result in events/parties being ended, guest being asked to leave, disqualification or additionally penalties. Invitational Meat Contest The invitational contest at the American Royal is by invite only. Teams that are competing in the Invitational must have won Grand Champion at a contest during the qualifying timeline (July 1, 2017 and June 30, 2018) that included at 15 competing teams the first year and 25 competing teams each subsequent year and be ran by an American Royal approved sanctioning body. International contests require a minimum of 10 teams participating turning in all categories. (Pork, Chicken and Beef). Teams invited to the invitational must have completed all necessary paperwork and online application. All Teams competing in the Invitational Contest (Saturday Turn in) will be required to prepare all four proteins (Brisket, Chicken, Pork Shoulder and Pork Ribs). All Invitational Teams are required to participate in the Open Contest (Sunday Turn in). The Invitational Contest will be held Saturday, September 15, P a g e

10 12:00pm Invitational Chicken Category Judging 12:30pm Invitational Rib Category Judging 1:00pm Invitational Pork Category Judging 1:30pm Invitational Brisket Category Judging Award Presentation will be held on Saturday, September 15, 2018 at 5:00pm. Invitational Competition will be held in the following categories for the Grand Championship: 1. Chicken 2. Pork Ribs 3. Pork (pork shoulder or Boston Butt) 4. Beef Brisket Only one entry per meat/per team per category is allowed. In order to be eligible for the award of overall Grand Champion of the American Royal World Series of Barbecue, a contestant must enter all four main categories Prizes are also awarded in individual categories as well as overall. Check back for information on prize money. Sides & Dessert Contest The Open Sides Contest will be held Saturday, September 15, The sides are an optional contest and the points do not count towards any other contest. 3:00pm Sides Dish Vegetable Category Judging 3:30pm Side Dish Baked Beans Category Judging 4:00pm Side Dish Potato Category Judging 4:30pm Dessert Category Judging Competition will be held in the following categories for Side Contest Grand Championship: 1. Baked Bean 2. Potato 3. Vegetable 10 P a g e

11 The following category is optional and will not count toward the Grand Championship scores: Dessert Only one entry per team per category is allowed. All Side dish categories are optional. There is a $15 fee to enter each category except dessert, which is $25. In order to be eligible for the award of overall Grand Champion of the Sides contest, a contestant must enter all three sides categories (dessert not included). Prizes are also awarded in individual categories. The scores from the Side Contest will not affect any other contest at the World Series of Barbecue. Open Meat Contest The Open Meat Contest will be held Sunday, September 16, Each team competing in the Open must turn in at least one of the proteins from the Open Meat categories. 11:30am Open Turkey Category Judging* 12:00pm Open Chicken Category Judging 12:30pm Open Rib Category Judging 1:00pm Open Pork Category Judging 1:30pm Open Beef Brisket Category Judging 2:00pm Open Sausage Category Judging* 2:30pm Open Pork Loin Category Judging* *Sausage/Turkey/Pork Loin do not count towards Grand Champion Open Awards Presentation will be held Sunday, September 16, 2018 at 5:00pm. Open Contest will be held in the following categories for the Grand Championship: 1. Chicken 2. Pork Ribs 3. Pork (pork shoulder or Boston Butt) 4. Beef Brisket Open Meat Auxiliary Categories: 11 P a g e

12 Sausage Turkey (National Turkey Federation Turkey Smoke) Pork Loin (Smokin with Smithfield Pork Loin Contest) A Contestant may enter any number of categories of meat by designating those categories on the application. It is required that each team is required to turn in at least one protein from the four main proteins or sausage (Chicken, Pork Ribs, Pork Shoulder, Brisket or Sausage). Only one entry per meat/per team per category is allowed. In order to be eligible for the award of overall Grand Champion of the American Royal World Series of Barbecue, a contestant must enter all four main categories. (Sausage/Turkey/Pork Loin contest in Open does not help team s eligibility to Grand Champion) Prizes are also awarded in individual categories as well as overall. Check back for information on prize money. Turkey Smoke Contest presented by National Turkey Federation Back again in 2018: The American Royal and National Turkey Federation are excited to share that the Turkey Smoke has returned to the Open Contest at the World Series of Barbecue. Turkey s ability to soak up flavor and its cut versatility makes it the perfect smoked meat. Participants have an opportunity to showcase their favorite turkey cut and flavors at the inaugural Turkey Smoke. Turkey will not count towards Grand Champion. Turn in will be on Sunday, September 15, at 11:30am, prior to Chicken turn in. There is no additional cost to compete in the Turkey contest. National Turkey Federation will supply product to teams who register online. Please sign up during registration for this option. Information regarding protein distribution will only be provided to team who register online. National Turkey Federation Turkey Smoke Contest Details: Cut of turkey check back for details Turn in rules anything goes (lid of box must shut) and must have enough for 6 Turkey will be checked during meat inspection on Saturday and no rubs/injections/marinade 12 P a g e

13 There is no additional cost to compete in the Turkey Smoke NTF, and its supporting companies, would like to provide free turkey products to participating teams. Please select the option during registration if you d like to be contacted about this opportunity. Teams are not required to use NTF product and may provide their own product if they choose. Awards for the Turkey Smoke will be presented on Sunday, September 16, 2018 during the Open Awards Ceremony. Check back for specifics on prize monies Smokin with Smithfield Pork Loin Contest New in 2018, the American Royal and Smithfield are excited to introduce Pork Loin as an auxiliary contest during the Open Competition at the World Series of Barbecue. Participants have the opportunity to showcase their master barbecue skills in this new inaugural pork loin competition! Smokin with Smithfield Pork Loin Contest details: Turn in rules anything goes (lid of box must shut) and must have enough for 6 KCBS rules apply for turn-in Pork Loin contest will not count towards Grand Champion Turn in will be on Sunday, September 16, 2018 at 2:30pm (after Sausage turn in) There is no additional cost to compete in the Smokin with Smithfield Pork Loin Contest Free Pork Loin provided by Smithfield to participating teams* Please sign up during registration to participate in the Pork Loin contest. Registered teams will be contacted about additional information including the distribution of product.* Awards will be presented on Sunday, September 16, 2018 during the Open Awards Ceremony. Prize money information coming soon! Check back for details. KCBS The American Royal is sanctioned by KCBS (Kansas City Barbeque Society). Please read the rules and regulations set by KCBS. 13 P a g e

14 All items must be turned in at or before the scheduled turn in time listed. There will be no exceptions to this rule. If food is turned in after the scheduled time, it will not be judged and will be removed from the competition. Rules for Food Preparation and Turn in All teams must read and thoroughly review the rules set forth by KCBS for the competition. Below is a brief overview of KCBS rules and regulations: Meat Categories You must turn at least six (6) separate and identifiable portions. Your entry must fit into the Styrofoam container provided with the lid closed. The Styrofoam containers will be provided by the event. You may not bring your own containers. The label with your team number must be on the top of the container. Meat may not be seasoned off site. All entries must be cooked on site and within your team s assigned space. No pre-cooked product will be allowed. Sausage may be ground off site. Garnish is optional; however, the lid must close on your container. Do not do anything to your entry that identifies that it came from your team. KCBS heat source requirements and meat preparation rules apply, Please review the specifics for the auxiliary Turkey and Pork Loin contest as listed for those categories. Side Dish Contest The side dish categories are baked beans, potatoes and vegetables and must be prepared on site. No side dish will contain more than 7.5% meat or fish products. The combined total of scores from each category will determine the overall champion. All safe handling of food and sanitation regulations required by KCBS apply to the Side Dish Contest. Each team may have only one entry per category. Six judges will judge your entry. You may turn in either six (6) separate portions or one large portion with enough for six judges. Your entry must fit into the Styrofoam container provided with the lid closed. The label with your team number must be on the top of the container. All entries must be prepared on site and within your team s assigned space. You may use any heat source to cook your entry at any time after your team has checked in. Garnish is optional; however, the lid must close on your container. Do not do anything to your entry that identifies that it came from your team. The scores for the Side Dish Contest will not be included in your regular American Royal Barbecue Contest scores. This is a separate competition. Dessert Contest The Dessert Contest will be held during the Sides competition. You do not have to turn in one of 14 P a g e

15 the sides (Potato, Baked Bean, and Vegetable) in order to compete in the Dessert Contest. You may turn in any type of dessert you wish to compete in this contest there are no0 dessert categories. Desserts may be prepared off-premises but cannot be store bought. Only one entry per team is allowed, and enough dessert must be prepared for six (6) judges. You may turn in either six separate portions or one large portion. Garnish rules are waived. You are not required to present dessert in the Styrofoam container, but we are not responsible for returning trays, bowls, decorations, etc. You must affix the number from the Styrofoam container to a visible area of your entry. The scores for the Dessert Contest will not be included in your regular American Royal Barbecue Contest scores. This is a separate competition. For any further information on contest rules and regulations please visit and thoroughly review the rules and regulations of KCBS. Cooks Schedule Thursday, September 13, :00am 2:00pm CBJ Class Sporting Park 3:30pm 5:00pm CTC Class Sporting Park 10:00am 6:00pm Styrofoam Pick-Up Garage D Friday, September 14, :00am Invitational Meat Inspection Begins Team Spaces 8:00am 6:00pm Styrofoam Pick-Up Garage D End Cap 12:00pm Gate Closes All Team Cars in spaces 3:00pm Invitational Cook s Meeting Garage D 3:30pm Open Side Dish Cook s Meeting Garage D Saturday, September 15, :00am Team Trash Pick up Team Spaces 2:00am 7:00am Portable Toilets will be serviced Team Spaces 8:00am 6:00pm Styrofoam Pick-Up Garage D 8:00am Open Meat Inspections Begin Team spaces 9:30am Open Cook s Meeting Garage D 11:00am Invitational Meat Judges Meeting Garage D 12:00pm 2:00pm Invitational Judging 12:00pm Chicken 12:30pm Rib 1:00pm Pork Garage D 2:00pm 1:30pm - Brisket Kids Que Cooks Meeting (Check in at 1:30pm) Stage in Fan Walk Connected to Media Center 15 P a g e

16 2:30pm Kids Que Judges Meeting TBD 3:15pm 4:00pm Kids Que Judging 3:15pm- Ages 11-15; Steak 3:30pm- Ages 6-10; Hamburger TBD 3:00pm 5:00pm 5:00pm Open Sides Judging 3:00pm Vegetable 3:30pm Baked Beans 4:00pm Potato 4:30pm Dessert Invitational & Kids Que Awards Presentation and Barbecue Hall of Fame Induction Ceremony Sunday, September 16, 2018 Garage D Main Stage (Pit Road) 11:30am 3:00pm Open Meat Judging Garage D 11:30am Turkey 12:00pm Chicken 12:30pm Rib 1:00pm Pork 1:30pm Brisket 2:00pm Sausage 2:30pm Pork Loin 5:00pm Open Awards Presentation Main Stage (Pit Road) *Specific Time Subject to Change TEAM REGISTRATION INFORMATION Application Information Returning Teams must submit their application and pay for their space in full by June 30, 2018 (11:59pm CST) to reserve a spot that, to the best of the American Royal s ability, honors the placement of 2017 or preference of location. IMPORTANT: Teams that do not participate in 2018 will lose the right to their team space from Upon the teams return to the competition, they will be considered a NEW TEAM in regards to team placement. 16 P a g e

17 New Teams: Space in the competition is honored on a first-come, first-serve basis for new teams. The American Royal will do its best to allow all teams who would like to compete a spot with the restrictions of space. Please fill out the application and pay in full to reserve your space. Types of Teams: When filling out the application, we will ask that you select the type of competition team that best describes your team. A. Event Participant Teams that primary function of participation is competing in the barbecue competition and NOT hosting an event/party as a business considered event. These tents do not charge for items inside the space. Example: Team asks family and friends to join on Friday night for food and drinks provided by the team. OR Teams that are on-site for competition purposes only. Event Participant teams are not required to purchase beverage or bartenders through AmeriCrown. B. Corporate Function Teams that are corporate supported and have invited guests to their tent for an event/party and do not ask guests to pay an entry fee. Any teams receiving primary event funding from a corporate business and/or charity for the party and/or any team using their party expense as a deduction on their federal income taxes or to entertain business associates are considered Corporate Function. Example: Friday night party hosted by Company-A and employees of Company-A have been invited at no cost to the employees. Costs of food and beverage inside the tent are covered by Company-A. UPDATED IN 2017: Corporate Function tents are not required to purchase beverage through AmeriCrown, yet it is strongly encouraged. Bartenders are not required to be provided by AmeriCrown, but if you would like bartending services from AmeriCrown, they may be provided per your request as noted on the beverage form. (Subject to availability) C. Charged Tent Teams that charge entry, ask for a donation (monetary or non-monetary) or accept any type of funds/items in exchange for admittance into their tent at any time during the course of the weekend. Example: Friday night party in your tent that guest must purchase a ticket/pay to enter tent/are required to give a donation (monetary or non-monetary) 17 P a g e

18 Charged Tents must get all beverage and bartenders through AmeriCrown. If entry is charged to enter the tent, then a seller s permit must be obtained through Wyandotte County. *If your team asks for a donation, but it is not required and guests are still able to enter without the payment requirement, then your team is not considered a charged tent. You are either an event participant or corporate tent. Teams Receivables With the purchase of space, each team will receive the following: Pre-marked location Team Packet of information Wristbands good for the full weekend (number dependent on the space size purchased) o Additional wrist bands are available for purchase at a discounted prize o One time entry tickets available at a discounted rate to teams o Wristband allow entertainment access without additional ticket Infield parking passes for two (2) vehicles that will fit within team space Team lot parking passes for two (2) vehicles to park in the team lot located South side of the track (not the infield) One (1) complimentary American Royal 2018 Crown Pin and one (1) complimentary Commemorative Barbecue Pin. o Additional pins are available for purchase at $6.00 each (with application) Team Sign Sponsored Goodie Bags Wristbands are good for the entire weekend. If teams need to purchase discounted tickets for a single day (Friday/Saturday), these will be available for purchase on the application. All team members must purchase and wear wristbands at all times during the event. You may keep one vehicle in your space as long as it fits entirely within the space and adheres to in & out vehicle hours. These vehicles MUST have the parking tag (provided by the American Royal) on them to get into the infield. Beginning at 12:00pm on Friday, vehicles in the infield without this infield parking pass will be towed at the owners/teams expense. Team parking lot for additional vehicles will be located on South side of the Speedway (not infield). All vehicles in the team parking lot MUST have a team parking lot tag. Each team will 18 P a g e

19 receive 2 and have the option to purchase an additional 2. If a team has more than 4 vehicles for this lot, they may park the additional vehicles in the general public parking on the West side of the speedway. Vehicles found in this lot without a team parking tag will be towed. Your team sign, packet and additional items will be delivered by your volunteer Ambassadors. Space Options: The following spaces are available for purchase on the application: LIMITED RV SPACE: Space X: (18.5x50)*, 50 amp electrical, personal water spigot & 4 wristbands Space A: (20x25) will receive 4 wristbands Space B: (20x50) will receive 8 wristbands Space C: (20x75) will receive 8 wristbands Space D: (25x40) will receive 8 wristbands Space E: (25x60) will receive 8 wristbands Space G: (40x50) will receive 8 wristbands Space H: (40x75) will receive 12 wristbands Space J: (40x100) will receive 12 wristbands Space larger than J will receive 12 wristbands. You must put a deposit for this space on your application then contact the barbecue team to discuss specific needs bbq@americanroyal.com *Please note: Space X will open on the short side (18.5) and limited spots are available. Teams placed in these spots must bring their own hose for the water spigot. These spaces may all be grouped together and may not allow for placement with neighbors of other space sizes. The American Royal team will contact teams concerning placement if there is a conflict. Additionally, the Space X/RV Spaces are in dedicated lots. These will be next to other RV spaces. If your team wants an RV space and wants to be next to someone without an RV space, that may not be possible. Items for Purchase: There is no entry fee to join the event. Team must purchase a space to participate. There will be a late fee applied to any registrations received after August 1, 2018 of $75. Item to Purchase Cost for One LIMITED RV SPACE: Space X: (18.5x50)*, 50 amp electrical, personal water $800 spigot & 4 wristbands Space A: (20x25) will receive 4 wristbands $275 Space B: (20x50) will receive 8 wristbands $ P a g e

20 Space C: (20x75) will receive 8 wristbands $825 Space D: (25x40) will receive 8 wristbands $550 Space E: (25x60) will receive 8 wristbands $825 Space G: (40x50) will receive 8 wristbands $1100 Space H: (40x75) will receive 12 wristbands $1800 Space J: (40x100) will receive 12 wristbands $2400 Space larger than J will receive 12 wristbands. You must put a deposit for this $2500+ space on your Electrical $75 Team spaces do not come with Electrical (except Space X). Each team is allowed (There is a cap at 3) to purchase up to 3 electrical drops. Each drop is a 20amp drop and is $75 each. Teams are required to bring at least ft of extension cord. Generators are welcome, but will not be serviced by the American Royal or electrical team on site must be managed by the team. Purchased electrical will not be turned on until Thursday at 5:00pm. July 1 price will increase to $95 per drop August 1 August 15 price will increase to $115 per drop Electrical may be available on site to add on but is not guaranteed. The cost of electrical on site will begin at $150 per drop if available. Trash Box with 3 Liners $8 Team spaces do not come with Trash boxes/liners. All team spaces must be in the same condition as it is found as when the team exits. Trash Boxes will be delivered to team spaces on Thursday by the end of the day Ice Bag 20lb $5 If a team purchases ice, they will received a coupon to pick up or have their ice delivered to their space at the event. Weber Briquettes - 20lb bag $10 100% All Natural, Made in the USA. Retail value $14.99 If a team purchases a bag of charcoal, they will receive a voucher to pick up or have their charcoal delivered to their space at the event. Additional Parking Tag $16 Team spaces are only allowed to have one RV and one additional vehicle. These vehicles are to be parked by 12:00pm on Friday. Additional Vehicles will be directed to the team lot. Each vehicle in the team lot must have a parking pass. Each team will receive 2 parking passes for the team lot. If your team needs additional Parking tags, please select the number needed. Band Catering Pass NOT A PARKING PASS $65 20 P a g e

21 Pass allows entry/exit onto grounds during specific hours. This pass allows Bands/Caterers to come and go into the infield to your team space. NOT a parking pass. Valid for one vehicle. Each pass includes a single weekend wristband. Each person in the vehicle must have a single day ticket or Wristband. If the vehicle has more than one person, it is the team's responsibility to provide additional wristbands/tickets to those people. NO exceptions. Vehicles in the infield using a Band Catering Pass as a parking pass will be towed. This pass will allow a vehicle entry for drop off/pick up after gates have closed during the following hours only: Friday, Sept 14, 2018: 12pm 6pm Saturday, Sept 15, 2018: 8am 6pm One Time Entry Ticket (Friday or Saturday) $13 In order to enter the property, each person must have a weekend wristband or a single day ticket. Single day tickets are non-refundable, non-transferable and one time use only. One Time Entry Ticket Bundle of 250 (Friday or Saturday) $3250 In order to enter the property, each person must have a weekend wristband or a single day ticket. Single day tickets are non-refundable, non-transferable and one time use only. Additional Team Wristband/Weekend Wristband $18 Each team space comes with an allotment of Wristbands. These are valid Thursday Sunday. If you have additional team members that need wristbands, please Porta Potty $95 Porta Potties will be placed in team space prior to team arrival. It is recommended to place your porta potty at the edge of your space in order to ensure service throughout the weekend. ADA Porta Potty $200 Porta Potties will be placed in team space prior to team arrival. It is recommended to place your porta potty at the edge of your space in order to ensure service throughout the weekend. Hand Washing Station $95 Additional Commemorative 2018 American Royal Crown Pin $6 Each team will receive one (1) Crown pin with team packet. Additional Commemorative 2018 BBQ Bull Pin $6 Each team will receive one (1) BBQ Bull pin with team packet 21 P a g e

22 Important Dates: June 30, 2018 (11:59pm CST) - Returning Teams first right of refusal of prior years space (same space location and size). Electrical costs: o April 3 - June 30: $75 per 20amp drop o July 1 - July 31: $95 per 20amp drop o August 1 - August 15: $115 per 20amp drop Early August - First version of 2018 space map released August 1, Late fee of $75 for teams who register starting August 1, August 1, Marquee Rentals (previously All Seasons) increase by 10%. August 1, Beverage Pre-order due through Americrown August 15, New registering teams deadline o Teams who register after this date are subject to availability of space options, 3rd party rental options, electrical options, additional items for purchase, etc. August 15, Registered Teams - deadline to add/edit the following items: o Team weekend wristbands, vehicles passes/parking passes, band catering passes and electrical. August 24, Registered Teams - deadline to add/edit the following items: o Single entry tickets, pre-order bags of ice, trash bags/trash boxes, charcoal, portas/ada portas, hand washing stations and Thursday night party passes. Ice, trash bags and charcoal will be available on site for walk up sales September 5, Pre-Order Beverage Cut-Off/Knob Creek incentive program deadline. o Beverage will be available on site for walk up sales during the event. See team packet for more information. September 5, 2018 Didn t receive your packet? Call us and we will have it at will call/desk for you. You must alert us or we will not have it ready Check back for the date of the Team Town Hall. *Purchases made after the August 15 and August 24 date will be available on a case by case bases and distribution may include items being available on site at team information center/media center for will call. Team Receivables: o Packet in mail: to arrive to the address on file between August 27 September 7 Information Trifold Pre-purchased Band Catering Passes 22 P a g e

23 o o Team Parking lot passes Infield Vehicle Tags (1 RV and 1 Additional Per team) to contact: to be send to the contact on file (not necessarily chief cook) by August 31 Pre-purchased Single Entry Tickets Will be sent in a single, multi-page PDF attachment Packet upon arrival to World Series of Barbecue provided by Ambassadors Onsite information including Porta clean out, awards information, and more Wristbands (amount included with your registration/space + additional purchased wristbands)- NEW THIS YEAR Pre-purchased Thursday night Party Pass CHITS (if you have pre-purchased Charcoal, Straw, Ice and Trash you will receive your vouchers for each) TEAM EVENTS/PROGRAMS Weather The World Series of Barbecue will be held Rain, Shine or Snow. Awards Ceremonies The Awards Ceremonies will be held on the main stage located in the center of Pit Road. Seating will not be provided. Teams are advised to bring chairs/seating for the Awards ceremonies on Saturday and Sunday. Legends Program The Legends Program at the American Royal is a loyalty program for teams who have participated in the World Series of Barbecue for multiple years. Teams reaching five (5), ten (10) or twenty (20) year anniversary will received a commemorative flag/banner. All teams who have participated for twenty-plus (20+) years will be automatically entered into the Legends Contest which is a special, sub-contest of the Open Meats Contest. Teams in the Legends Contest do not have to turn in additional proteins and are not charged any additional expense. The scores from the Open Meat judging will be used to rank the legends participants. On the application, please enter the number of years your team has competed in the American Royal, including 2018, which will be verified and cross-checked with our records. 23 P a g e

24 Royal Tour The Royal Tour is a guided tour of the World Series of Barbecue event designed to provide the public with an opportunity to have a behind the scenes tour of competitive barbecue. This is a great opportunity to showcase your team and your talents while teaching future pitmasters a few tricks of the trade! Teams have the opportunity to be a spotlight Pit Stop during this tour. If you are interested in helping us showcase world famous barbecue by serving as one of the Pit Stops, please mark the selected box on the application. Teams who have been selected to participate will receive further specifics from the American Royal team and be included on the Royal Tour map and schedule. Participating in Royal Tours is at the discretion of the team and not required. Yet, teams that commit to participating will be held accountable for their participation. All teams that commit, must be present and prepared for their tour. Teams who sign up and do not present a Royal Tour will be charged a penalty at the discretion of the American Royal. International Village The American Royal World Series of Barbecue will host an International Village. This is specific for teams that are traveling from outside the United States to compete. Teams that are in the International Circle do not have to turn in additional proteins at no additional cost. The scores from Open Meat judging will be used to rank the International contestants. If your team would like to be part of the International Circle and are from outside the United States, please mark the selected box on the application and the American Royal team will verify your team registration. International Team Support Teams will be traveling from all over the world to participate at the American Royal and due to travel may not always be able to bring all their supplies with them. The American Royal is asking for your help to support our International Teams. Information will be sent out in June/July for teams requesting extra supplies, equipment, etc that your team would allow the International teams to borrow. For more information or to offer items, please bbq@americanroyal.com Jim Beam Party of the Year Does your team host a great party on Friday night? A panel of judges will visit each participating tent on Friday evening during specified times to pick the Party of the Year! To be eligible to participate in the 2018 American Royal Jim Beam Party of the Year Contest, contestants must enter a division: 24 P a g e

25 i. Corporate Any participant receiving primary event funding from a business and/or charity for the party and/or any team using their party expense as a deduction on their federal income taxes or to entertain business associates. ii. Individual Team Teams inviting friends and families, with no business interest associated with the event. Judging for this event will be Friday evening at specific, predetermined times. A panel of easily identifiable judges will visit each site and will make themselves known to the teams as soon as they arrive at each team s contest site. Judges will score parties based on overall site appearance and showmanship. Judges must be allowed into a team s site to participate in this contest. Judges will spend the same amount of time at each tent (specific amount of time to be determined) It is at the sole discretion of the teams to provide food, drink, and/or souvenirs though no formal presentation to the judges is required. Teams may not sell anything inside the tent to judges. There is no fee to participate in Party of the Year. Please specify on the application if your team would like to participate. Teams (Individual and Corporate) who win Party of the Year in their division will receive: 2018 Party of the Year Trophy Banner $500 Credit towards 2019 American Royal World Series of Barbecue Application Participating in Party of the Year is at the discretion of the team and not required. Yet, teams that commit to participating will be held accountable for their participation. All teams that commit, must be present and prepared for their judging. Teams who sign up and do not participate on site will be charged a penalty at the discretion of the American Royal. There will be no pass-downs allowed. Poker Tournament Enter the Fast Eddy s Texas Hold Em Tournament for your chance to win a Cookshack FEC500 and trailer by Fast Eddy s! Thursday, September 13, 2018 at Sporting Park 6:00pm Dinner followed by play 25 P a g e

26 Special price option for teams: Seats in the poker tournament start at $45 ($55 for general public) and include dinner and play. The cost will increase to $60 ($70 for general public) a seat on August 1. The Fast Eddy s by Cookshack FEC500 smoker is a 100% wood-burning, pellet-fired rotisserie smoker with a Cookshack IQ4 electronic control system. Using Ed Maurin s patented technology, it features quick start-up and fast heat recovery during use. It is professionally crafted in stainless steel. The FEC500 is used by all types of barbecue operations. It meets requirements for all known barbecue competition sanctioning bodies. It is NSF and USDA approved, and Warnock Hershey and ETL Listed Commercial Cooking Equipment in USA and Canada. Come down and support the American Royal while playing your best hand and helping continue to fund excellence in youth and education! (Must be 18 or older). Fees for this event are donations used to support the American Royal s mission. Seats available on team registration. Traeger Grill Please mark on your application if your team is planning on using a Traeger Grill at the Competition. This information will be used in planning of special events. More information to follow. TEAM SPACE INSTRUCTIONS Space Assignments Contest Space assignments will be made by the Royal, to the best of our ability, in keeping with the preferences as to location requested by the Contestant. The Royal reserves the right to make the final determination of all Contest Space assignments in the best interest of the contest. Space assignments on the map provided may vary according to size depending upon permanent obstacles and emergency requirements. The Royal reserves the right to adjust this space to meet any of these needs. No Contestant shall assign, sublet or share the Contest Space allotted without the knowledge and consent of the Royal. No firm or organization not assigned Contest Space will be permitted 26 P a g e

27 to solicit business within the contest areas. No merchandise can be distributed or sold without the authority and permission of the Royal. Violation of this may result in forfeiture of merchandise and eviction from the event. Contestants are only allowed to occupy Contest Space on Wednesday, September 12 Sunday, September 16, PLEASE NOTE: We will NOT be able to extend the courtesy of allowing teams to remain overnight on the grounds after the end of the contest, Sunday, September 16, Therefore, please make the necessary plans to vacate your team space following the Open Awards Ceremony on Sunday evening. All vehicles must be removed from the property no later than 10pm Sunday, September 16, The Royal reserves the right to restrict contestant spaces which, because of the noise, method of operation, materials, or for any contestant space which, in the opinion of the American Royal, may detract from the general character of the contest as a whole. All demonstrations or promotional activities must be confined within the limits of the Contest Space. IMPORTANT: Teams must purchase a space that fits the needs of the amount of people occupying that space. If your team has more people in your space and your guest flow into the walkways or driveways, your guest will be asked to fit within the space. If the space remains to overflow, your guest may be asked to leave, party may be ended and penalties may apply at the discretion of the American Royal. All roadways must remain clear for safety vehicles throughout the weekend. There is NO exception to this rule. Space is honored as a first-come, first serve basis. In order to confirm we have received your space requests, you must fill out the application and pay in full for your space. Space location The American Royal respects and will do its best to honor all requests made by teams based on location in previous years. Please note that since the location differs from years past, the overall layout of the space will be based on the available ground for team. The layout process will begin after the deadline of June 30 th. Teams can expect to see a version of the layout in early August. Spaces will be available on pavement and grass. There are two specified areas of space: Competition Side (similar to B lot at the former location at the American Royal complex, 12:00am quite hours) or the Dark Side (similar to the south side at the former location at the American Royal complex, 1:00am quite hours). 27 P a g e

28 Tents During the application process, please note your team s priority of importance when it specifically is in reference to your space on the Kansas Speedway grounds. Spaces may contain grass, cement, rumble strips, etc. Your team is responsible to leave the space as it is found and damage done to anything within the space is at the liability of the team. Contestants may bring and set-up personal tents without the aid of a different commercial tent company. If you choose to bring your own tent, you may not dig/stake into the ground at any location inside the Kansas Speedway (grass or pavement). Teams that have damaged the ground will be liable and responsible for the repair needs if necessary. This will be determined by the Kansas Speedway and American Royal authorities. All tents MUST BE Flame retardant. Please have your paperwork indicating your flame retardant tent inside your tent at all times. Tents must fit inside your selected space. Your tent may not be in walkways or other teams specified space. If you choose to rent a tent, this must be done through the American Royals preferred vendor: Marquee Events (previously All Seasons Party Rental). Tent and other equipment must also be rented through Marquee. Teams must contract and rent through Marquee directly. Contact information is posted in this document and rental information will be provided on the American Royal, World Series of Barbecue website. Water Water will be available in limited locations. Please bring containers and/or hoses to transport water to your area. Connection to a hose at any water faucet should not exceed 10 minutes at a time. All teams are required to have a bucket of water or other sterilizing agent location in the team cooking area. There are multiple water spigots located on the Kansas Speedway grounds. If you have selected and purchased a space that includes a water spigot, you must bring your own hose. You may not use your hose unless the spigot is located in your space. Dumping of gray water cannot be done on the general grounds. Specific dumping areas will be marked for teams to dump gray water during the event. Water will not be delivered to all team spots. 28 P a g e

29 Electric Electrical is not included in your space cost. Electrical is available for purchase on the application. Electric will not be turned on until Thursday at 5:00pm. The current price at $75 per drop will increase closer to the event date: July 1 price will increase to $95 per drop August 1 August 15 - price will increase to $115 per drop Electrical may be available on site to add on but is not guaranteed. The cost of electrical on site will begin at $150 per drop if available. Please note that up to feet of power cord may be necessary for your connection. Teams are responsible for providing their own extension cords. **Please make sure all cords are 12 3 gauge with ground to help alleviate power surges and outages. You are welcome to bring your own generator and it is recommended particularly for teams powering an RV or running equipment requiring more than 20 amp of purchased service. Service will be available beginning Thursday at 5:00pm ONLY FOR TEAMS WHO PURCHASE ELECRTRICAL WITH THE AMERICAN ROYAL. Authorized users will receive a tag specific to their space number for purchased hook-up. The maximum number of outlets per team is three (3). Electrical usage will be monitored by the American Royal officials and unauthorized use will be dealt with on a case-by-case basis. Specific spaces are available for purchase that include a 50amp RV drop. If your team selects and pays for one of these premier spaces, you will still need extension cords for your space. These spaces will be available on a first-come, first-serve basis. Electricity will be available by 5:00pm on Thursday, September 13, Depending on weather conditions and other variables, electricity may not be available to your space until Friday. Please note: each 20amp is an outlet not a hookup! Some motorhomes/cookers do require multiple outlets. Please ensure that you have purchased the correct number of outlets! 29 P a g e

30 Generators: If your team will be renting a generators, all generators must be rented through our exclusive partner Foley Electric. Generators rented through Foley will receive service throughout the weekend. Contestants may bring and set-up personal generators without the aid of a different commercial electric company. If you choose to bring your own generator, no service/fuel will be provided from the American Royal. Contestants who bring their personal generator must be selfsufficient. If your team has an existing relationship with another electrical provider, please contact the American Royal team at bbq@americanroyal.com to discuss prior to the event. Outside electrical partners will not be allowed on the premise unless specifically allowed by the American Royal team prior to the event. Brining your own generator? If you bring your own generator you/your team is responsible for the service and maintenance of this generator. The electrical team on the ground will not service your generator. Waste Team spaces do not come with trash bins. It is your team s responsibility to purchase trash boxes and liners. Each trash box purchased comes with three liners. This can be pre-purchased at the time of registering. All contestant spaces are required to be cleaned of all trash and or debris at the conclusion of the event. Any trash or debris left on the grounds will result in a fine of $100 per 500 sq. ft. Waste pick up schedule will be provided for all teams that will note when trash is to be picked up. It is the team responsibility to take the trash bags out of the trash boxes or other receptacle and place it outside of your team space for pickup. If your team misses the designated trash pickup, it is the team s responsibility to locate a dumpster & dispose of trash. Trash is never to be placed in gray water containers. Cigarette and cigar butts are also considered trash and debris. Throughout the grounds of the event all waste is to go into the waste compound. Each waste compound will consist of a Dumpster, Ash Bin, Grease Bin and Gray Water Container. Hot Coals are NOT to be thrown on the ground. All hot coals are to be placed into the Ash Bins. 30 P a g e

31 ALL TEAM MUST READ: IMPORTATANT NOTE: Your space is to be left as it was when your team arrived. Any leftover items, debris, trash, etc left in your space will result in a fine. Any additional clean up that must be done by the American Royal staff and volunteers to clean your space will result in a fine. There is NO exception to this rule. LEAVE NO TRACE! Straw and Clean up - If your bails are still intact, all your bails must be piled in one area of your spot when you leave. - If your bails have come undone, this is considered trash. Please put all undone straw in a trash bag and put in the nearest receptacle. Broken bails left in your space are considered trash and your team will be charged an additional clean up fee if not cleaned up properly. Pricing All Pricing for space and additional add-ons fur purchase is located on the application. In order to reserve your spot in the event, you must pay for your space in full. You will be prompted to create a login which you can use to re-sign into your account and add additional items if needed. Tickets Teams have the opportunity to purchase discounted single day and weekend tickets during registration. Tickets must be present starting 12:00pm on Friday. Individuals without tickets at this time must either purchase tickets or leave the event. Tickets will be distributed to teams via in August. Single day tickets: the tickets will be distributed to teams in a single, multi-page PDF via to the contact on file. These tickets may only be used once (Friday or Saturday) and will be scanned for entry. AUGUST 31 SINGLE ENTRY TICKTS DISTRIBUTION o Single entry tickets will be ed via a single, multi page PDF to the contact on the registration. This may/may not be the chief cook based on how the team registered. o Cut off for teams to purchase single entry tickets is August 24, AUGUST 27- SEPT 7 WRISTBAND DISTRIBUTION NEW THIS YEAR o Included and additionally purchased wristbands will arrive with the team packet provided by the Ambassadors on site. You will be responsible for counting and signing off of your wristbands on site. 31 P a g e